June 26, 2012

DRAFT ONLY. Without council review or approval.
June 26, 2012

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd; Tim Jones; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb. Absent: Rick Wekenman is on vacation. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Heather McGehee.

APPROVAL OF MINUTES: Councilmember Schorzman MOVED to adopt the minutes of the Regular Council Meeting of June 12, 2012. Councilmember Newman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Award for dust control contract: Received three bids for 160,000 square feet of road oiling: 1. Lyman Dust Control $06.2 per sf; 2. Mort’s Dust Control $.06 cents per sf; 3. Tak Petroleum $04.9 per sf. Supt. Griffin would like to recommend we move forward with TAK petroleum. The savings comes to approximately $2,000. Councilmember Schorzman MOVED to accept the bid of TAK Petroleum for $04.9 per sf. Seconded by Councilmember Floyd. Motion carried unanimously.

The city received a letter from Jack Nagle Construction for permission to perform work within the city’s right-of-way to install sewer line on C Street for Nicole Wood. The only way to get the work done is if he has access to the right-of-way. Supt. Griffin has no problems with giving him approval. Public Works will inspect Jack’s work and material. His license and bond are current. Councilmember Newman MOVED and seconded by Councilmember Webb to allow Jack Nagle to perform sewer work on the C Street right-of-way. Motion carried unanimously.

Whitman County Animal Control contract renewal: Contract is for three years at $1,000/year. Councilmember Schorzman MOVED to authorize Chief Neumann to sign the contract. Councilmember Floyd seconded. Motion carried unanimously.

JFB REPORT: no report

Award consideration for Mohr Street sidewalk project: We received two bids: A & R Construction $82,648; Ace Elliott $83,577. Both came in higher than expected. Councilmember Floyd MOVED to award the bid to A & R Construction contingent on TIB approval. Seconded by Councilmember Newman. The increase on the city’s share will come to $450. The school’s portion won’t increase. Motion carried unanimously.

Equipment for recording of public meetings – Jim Farr: Councilmember Newman told Mr. Farr that he needs to bring a detailed proposal with technical info, budget info, maintenance & repair, anticipated staff time, how to store, archive, etc., and examples of other cities with similar budget who do this. Jim Farr responded that he would get on a later agenda as he didn’t have all the information. Jim would like to see the recordings streamed live on the city’s website. Currently, the public is able to record the meeting for their own use. All citizens are encouraged to attend the meeting and/or read the minutes. Mr. Farr sent a proposed flier soliciting funds for a private account to purchase all necessary equipment. Council voiced concern that the flier is misleading and reads as though the city is soliciting donations and supports the program. The city isn’t sponsoring or soliciting any funds for this purpose. Concern was raised that if the effort did not come to fruition, people who donated are going to come back to the city. Councilmember Schorzman MOVED that council does not support this activity, and does not approve any flier referencing city involvement. Councilmember Jones seconded. Motion carried unanimously.


Parks, Cemetery, & Buildings-Alison Webb. Chair: no report

Policy & Administration-Bo Ossinger, Chair: no report

Police, Fire, & Safety-Rick Wekenman, Chair: no report

Finance, Property, & Equipment-Norm Schorzman, Chair: no report

Personnel & Pool-Tim Jones, Chair: no report

Streets & Sidewalks-Cecil Floyd, Chair: Connie and Cecil met regarding the Harrison and Sumner Street request from Rod Rosen to build a retaining wall in city right-of-way to aid with the parking and street issue. Minus any issues that Supt Griffin has, they recommend allowing it. Mr. Rosen already has a permanent retaining wall; he’s just requesting permission to rebuild it to the west 6 to 8 feet. He will cover all costs requesting only that the city provide backfill dirt. Supt. Griffin sees no problem. It doesn’t affect any neighbors, being on the west side facing the grange. The move will allow more clearance on the street. Councilmember Floyd MOVED and Councilmember Newman seconded to allow Mr. Rosen to rebuild his retaining wall, pending supervision from Supt. Griffin. There is concern about city liability if the retaining wall fails. The wall will have to be permitted and meet building code standards. Motion carried unanimously. Regarding the access for fire and safety, Fire Chief Bagott sees no problem at this corner.

Regarding the street sign request on the corner of Harrison and Sumner, Supt. Griffin said he can move the sign, no problem. Mayor suggested the owner may be better served by putting in an approved fence on the corner. Councilmember Floyd MOVED to have public works move the sign from the NW corner to the SE corner of Sumner and Harrison. Councilmember Newman seconded. Motion carried unanimously.

The city has an open-ended agreement with the Palouse Tavern to allow an outdoor beer garden. The agreement isn’t being followed to the letter. Committee is considering changing to an agreement that has to be renewed on a yearly basis. The tavern owner would need to address council yearly and that will allow council to review the terms of the contract for better enforcement or allow changes. Committee will meet to further discuss.

The call for transportation projects is open and Taylor Engineering is working with WSDOT on the Cove Road pathway project. Due date is August 24th.

Water & Sewer-Connie Newman, Chair: Continuing work on the sewer extension policy, working to ensure the policy is thorough and consistent with all city codes. Still waiting to hear back from DOH on the water system plan.

Councilmember Newman attended the AWC conference. She learned more information regarding PRR’s and will share at next council meeting. She discussed her expenses for the trip, offering to pay out of pocket for a portion. Council approved her expenses up to the maximum budget amount of $450.


MAYOR’S REPORT: The 2013 Revenue Sources Public Hearing has been set for July 10th. The Six Year Street Plan Public Hearing is also set for July 10th.

Brownfields project: Some additional asbestos was found and abated. We’re beginning the bidding process for Phase II of the cleanup which will include excavation of contaminated material from the concrete and asphalt down. It will be published for bids beginning July 9th with bid opening set for July 30th. MFA wants a special council meeting on August 6th or 7th to award bid so as not to lose time waiting for the next council meeting.

ALLOW PAYMENT OF BILLS: Councilmember Jones MOVED that the bills against the city be allowed. Councilmember Webb seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Jones MOVED to adjourn. Councilmember Webb seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:14 PM.

The following checks are approved for payment:
Claims Paid, June 26, 2012. Ck. #4097-4109 $40,667.59

APPROVED: ________________________________ ATTEST: ________________________________