COUNCIL MEETING

May 14, 2019

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

May 14, 2019

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present: Chris Cook; Bill Slinkard; Tim Sievers; Rick Wekenman; Mark Wilcomb; Katie Cooper; John Snyder (8:00).  Staff present: Police Officer Leighton Cox; Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of April 23, 2019.  Councilmember Cooper seconded the motion and the motion carried.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

POLICE REPORT:  Officer Cox reported all is well.  Nothing to report. There were no problems with the bike race.

CITY ADMINISTRATOR REPORT: 

-CA Dixon provide a written report.  All is well.  No major updates to report.

-Varela will be at next meeting to discuss a contract amendment to get us to a completed wastewater facility plan.  CA Dixon will provide council with a draft of that amendment this week.

-TD&H is finishing up the water model and evaluating fire flows. They should have an update for us at next meeting.

-The Brownsfield Committee is meeting this week to discuss proposals and how to proceed. Mayor updated council on the two proposals the city received for the Brownsfield site. Neither proposal had ideal terms. The city has gone out for proposals two times without the response we were anticipating and hoping.  Mayor thinks the city has been going about the process wrong. There is a lack of retail space in Palouse and the public wants a solution. Why not consider developing it ourselves? Over the years the city has gotten involved numerous times in real estate projects all with a stellar track record: Heritage Park, mobile home park conversion, Brownsfield site, Congress Hotel & Oasis café property, our RV park, fire station. The site already has all infrastructure and we already own the site. Much discussion ensued about various ideas the city could do there that would provide retail space, river access, etc.  There are three ways it could be approached: city can operate it (like RV Park), form a Public Development Assn PDA (like Dahmen Barn), or even a private LLC.  If we do it as a city, we become eligible for funding.  Property is already ours.  City will have to of course discuss with city attorney.  There is a lot of potential.

-Council decided to move forward on installing the charging station at Heritage Park, as previously voted and approved. Paul Kimmel from Avista and CA Dixon will move forward with that.

NEW BUSINESS:

Jamie Gaber presented her ideas for new plantings and ongoing volunteer maintenance at Native Plant Walk. The donated plants from Palouse Conservation District (PCD) have arrived and she wants permission to plant this Friday.  She has three Americorps volunteers from PCD coming to help with plotting and manual labor. Regarding sustainability of upkeep, she is recruiting locals and is also talking to PCD about writing us into their grants so we get attention. Dennis & Vickie Griner who have been tending the area will continue to help. There is a desire to have a manicured look to the Native Plant Walk.  Next Friday she, along with high school ag students, will re-chip the path.  Jamie went on to discuss the various plants she will be using including: iceberry and elderberry, edibles, Hawthorne, roses, mock orange. She is also looking for boulders if anyone has any. Council gave Jamie their blessing.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Cook–  Cliff Knauff has begun work at the pool building: power washing and priming and minor repairs.  Weather permitting, we are hoping the painting will be completed within a couple weeks.

OPEN FORUM:

Paul Kimmel dropped off brochures on smart grid project, changing all electric and gas meters to “smart meter”.  This technology will provide instant information to customers on their specific account usage, etc.  This is a $170 million project for state of Washington.  Radio Frequency is substantially less than microwave, tv, cell phones, etc.  Pullman is hoping to go to smart meters for water meters as well, which is something Palouse has been discussing for ourselves for a few years.

MAYOR’S REPORT:

Liquor license renewal for McLeod’s Palouse Market.  No objections.

ALLOW PAYMENT OF BILLS:  Councilmember Sievers MOVED that the bills against the city be allowed.  Councilmember Cook seconded the motion and the motion carried.

The following checks are approved for payment:

Payroll Paid      4/30/19             Ck. #10001-10023 & EFT           $60,024.57

Claims Paid      5/14/19             Ck. #10025-10056 & EFT           $83,733.64

ADJOURN:  Councilmember Wekenman MOVED to adjourn.  Councilmember Cook seconded the motion and the motion carried.  The council meeting adjourned at 8:46 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

April 23, 2019

Palouse City Council

Regular Council Meeting

April 23, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook (7:15); Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of April 9, 2019. Councilmember Slinkard seconded the motion and the motion carried.

PUBLIC WORKS REPORT: PW Supt. submitted a written report. CTI Construction is requesting permission to work in the public right-of-way on Harrison Street to install a water line. He’s a licensed and bonded contractor. He’ll do the digging and public works will help install the pipe. CTI has completed the water service extension application. Councilmember Wilcomb MOVED, seconded by Councilmember Sievers to authorize CTI Construction to work in the public right-of-way on Harrison Street. Motion carried.

Tyler Furchtenicht is on his second day of work with the city. He was hired to be Don Myott’s replacement. He will train to become a certified WW1 operator as required. Certification and training will take a couple years.

POLICE REPORT: Officer Cox has completed his Field Training. He is Level 2 access certified now for report writing and accessing state computers. Officer Snead’s last day was Sunday; we will continue to use him for special events.

Mayor commended Chief Neumann’s diligence with watching monitoring the river during flood risk.

BUILDING INSPECTOR REPORT: First quarter permits valuation at $350,000 which includes a new house. We are anticipating a couple new residential permits and one large commercial build within the next month.

No Palouse Arms update.

JOINT FIRE BOARD REPORT: Mark Wilcomb reported. Financials look good. There were two fire calls in March. Ongoing trainings including training on pumps & water hoses. Avista provided some in-depth natural gas safety training. Finished hose testing: 4 need new collars and one needs an o-ring replaced. This testing is critical to ensure fire fighter safety. Truck 416 is finally repaired. Chief Beeson is retrieving it from Seattle area Thursday. Vehicle acquisition from Pullman is still in progress. There were six EMS calls in March. The unit completed EMS Connect training this past month.

CITY ADMINISTRATOR REPORT:

CA Dixon is attending state auditor workshop in Pullman tomorrow. He will be submitting the annual report to the state auditors soon. It’s due end of May. Everything is looking good. No red flags to report.

City interviewed three candidates for WWTP Operator (Don Myott’s replacement). One candidate was Wastewater 2 certified but not willing to relocate to Palouse. City hired Tyler Furchtenicht. Tyler will have two years of ongoing training and service time to certify as Wastewater 2 operator. Until Tyler is certified, the city will work with DOE to start process of contracting with a Wastewater 2 operator to keep us in compliance which should cost the between $500-$700 a month.

Mayor and CA Dixon had a conference call with Varela to discuss a contract amendment. Expenditures will exceed current contract amount by a significant margin. Several alternatives that were vetted and ultimately not deemed not viable have accounted for these overages. Council has some concerns with a contract amendment in light of these overages so are requesting an advance copy of the amendment.

The city received two proposals for the Brownsfield site. Committee will meet for Q&A with both parties and then make their recommendation.

We are holding off on charging station project until the Brownsfield situation is decided.

OLD BUSINESS:

TD&H Engineering update on water system improvements: Michelle Bly & Luke Antinoch gave a very in-depth report on the water system update. Based on past input from Mayor, council, and city staff, there were three priorities for the water service plan, project report, and design of system improvements: 1) provide redundant storage capacity on the south side of the Palouse River with a reservoir capable of maintaining system pressures throughout the city if the northern reservoir had to be taken off-line; 2) boost system pressure on the south side of the Palouse river; 3) provide additional fire suppression storage and improve fire flow. Ultimately, we ended up with five alternatives which TD&H discussed in depth. Some of the options don’t meet all three priorities. At this point a decision is critical; TD&H can’t start design of actual plans, geo tech, etc until site is chosen. They also need to know scope of work and what they’re constructing so they can apply for funding. They can’t provide more accurate estimates short of knowing where the tank is going to go. Council wants to first complete testing on our pressure reducing valves (PRVs) because those results may provide information to help determine which way to go: booster pump or water tower. Maybe the city won’t need all three of those priorities. Once the PRVs are tested the information will go to TD&H.

New water main line on Church & Culton Streets has to be contracted out. It’s on a state highway, has traffic, etc., and the scope of work is too big for our public works staff.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook-

Councilmember Cook was approached for an out-of-cycle salary increase for PW Supt Griffin due to increased duties with evolving public works staff. 5% raise was requested, roughly $3,000 a year plus benefits. This is in addition to the existing salary increase plan. Councilmember Cook looked at the salary comparisons across other similar sized cities and Supt. Griffin’s pay is at the bottom of the bell curve for salaries. Don Myott has been his right-hand man and with his departure, Dwayne’s workload is increasing. Don has forever been the weekend sewer plant guy and now it falls on Dwayne until other PW staff is trained, at which time they will rotate weekend sewer work. The sewer plant gets checked 365 days/year. Based on these facts the personnel committee thought it was a good idea to bring this salary increase forward. Councilmember Cook MOVED to award Supt. Griffin an out-of-cycle salary increase of 5% effective May 1. Councilmember Wilcomb seconded. CA Dixon is in full support. Motion carried.

Going through this process has brought up some issues from an HR evaluation standpoint. We don’t have a standardized staff evaluation for merit-based salary compensations as well as a market place equity piece to implement. The city needs to stay relevant on salaries. Councilmember Cook would like Personnel Committee to come up with a policy that promotes consistent raises, and also wants job descriptions updated for all staff.

Also, Councilmember Cook would like Policy & Admin Committee to develop a strategy to compensate staff who fill in for vacated positions. City needs to have a plan to financially compensate those taking on the extra work while vacancies are present. Its no additional cost to the city because the position is vacant.

Cliff Knauff is ready to go regarding the painting job at the pool house. He is going to start with power washing.

OPEN FORUM:

Logan Estes, working towards his Eagle Scout project, is building benches around fire pit at RV Park site 1. He is removing sod and requesting approximately 3 CY of gravel from city to put around the 18’ diameter area. He has been working with PW Supt. Griffin. Councilmember Slinkard MOVED, seconded by Councilmember Cooper, to allocate 3 CY of gravel to RV bench project. Motion carried.

Resident Jamie Gaber wants to renovate the native plant garden by the car wash. The area was initially established by Palouse Conservation District. PCD is willing to donate plants and Jamie has other resources to acquire most supplies but is looking at perhaps financial assistance in acquiring river rock. She wants to plant in May. She plans to enlist help from high school students as well as Americorps volunteers. For the long-term care she is hoping for a type of community involvement project, similar to the ladies who care for the Palouse rose gardens. Council wants to see her vision on paper before deciding. Jamie will bring to next meeting.

MAYOR’S REPORT:

NW Collegiate cycling championships are this Saturday. There was a snafu in their notice to Palouse; UI just contacted us last week. There is some disagreement among council and staff as to whether this race should be continued; does it benefit Palouse? It costs money in staff labor and equipment. Chief Neumann and PW Supt Griffin will do what is required to prep for the race as well as traffic control at intersections the day of the race.

The Planning Commission has completed the preparation of the community survey. The survey will be distributed via a link and code printed on April’s water/sewer bill. An email will also be sent out on city list serve.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 4/23/19 Ck. #9983-10000 & EFT $16,535.91

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Sievers seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:08 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 9, 2019

Palouse City Council

Regular Council Meeting

April 9, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb. Staff present: Police Chief Jerry Neumann; Officers Joel Anderson and Leighton Cox; City Administrator Kyle Dixon. Councilmember Sievers MOVED to excuse councilmember Cooper’s absence. Councilmember Snyder seconded and the motion carried.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of March 26, 2019. Councilmember Wilcomb seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT:

Swearing in of new police officer Leighton Cox: Officer Cox has been with the department for a week now. Lots of training and state-mandated material to get through.

River is at 14.5 ft right now and gauge is predicting that we will crest at 16ft tomorrow. Prediction is that it will fall but if it keeps raining at this rate it could pose a problem.

Chief Neumann swore in Officer Cox. Officer Cox told the council a bit about himself and that he is excited to go to work.

CITY ADMINISTRATOR REPORT:

1st Quarter Treasurer’s Report:

All is well. Streets fund was hit pretty hard by excessive snowfall in February. Met with Finance Chair Cooper last week to review funds in greater detail.

Deadline for submittal of RFP’s for Brownfields site is next Monday, April 15th.

CA Dixon met with engineer to discuss the river trail project and planning for the Complete Streets project. Initially, the city will explore options to get additional funding for a full build out, including a bridge across the river to the park.

City is still in the process of hiring a replacement for Don Myott, who is retiring at the end of the month.

NEW BUSINESS:

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Confirmed with painter that we are on target for late April/early May completion of pool painting project. City is in good shape on staffing for lifeguards this summer.

Parks, Cemetery, & Buildings, Chair Snyder- Bird problem at Lions club has been dealt with. Concerns regarding state of older buildings in town has been discussed. Further info to come.

Police, Fire, & Safety, Chair Wekenman- Fire Truck is not back yet. Mechanics are still having issues finishing up repairs.

ALLOW PAYMENT OF BILLS: Councilmember Snyder MOVED that the bills against the city be allowed. Councilmember Sievers seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 3/31/19 Ck. #9932-9952 & EFT $48,119.69

Claims Paid 4/09/19 Ck. #9953-9981 & EFT $23,656.10

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Snyder seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:22 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 26, 2019

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

March 26, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Officer Joel Anderson and City Administrator Kyle Dixon. Councilmember Cook MOVED to excuse councilmember Sievers’ absence. Councilmember Wilcomb seconded and the motion carried.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of March 12, 2019. Councilmember Cooper seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. The city lift station just north of the Beeson home has been experiencing issues related to automated pump switch. Should be resolved soon.

POLICE REPORT: All is well in Palouse and Garfield. New hire has completed polygraph and psychological evaluations and passed both. Background checks out as well. Chief Neumann and Officer Anderson are excited to bring him aboard. New hire will be starting full time in April. Normally polygraph test is roughly $550. Polygraph administrator in Alaska offered to perform new hire polygraph for free. As such, Chief Neumann and Councilmember Wekenman are proposing to provide a travel stipend to new hire as moving expenses will be costly coming from Alaska. Councilmember Wekenman MOVED to have new hire Leighton Cox reimbursed $550 for travel expenses after completion of first day of work. Councilmember Slinkard seconded and the motion carried unanimously.

JOINT FIRE BOARD REPORT: 1 fire call and 4 EMS calls in March. Financials are good. The shop performing repairs on pumper truck will need another week to finish up. Vehicle acquisition from Pullman is still in progress. Once Pullman completes their approval process they will provide an invoice to the JFB and the FD can then take possession of the vehicle. State Ratings Bureau will conduct equipment tests at the FD sometime soon. Palouse has historically rated very well. This speaks to the dedication of our volunteers and excellence of our training program.

CITY ADMINISTRATOR REPORT: We have received interest in the open WWTP Operator position and CA Dixon is confident that applications will continue to come in. The goal is to bring someone on board sometime during the early or middle part of April.

Mayor Echanove and CA Dixon traveled to Olympia last week to chat with our state representatives and several state agencies about what Palouse is working on and how they can help. Keeping these folks in Olympia informed about our successes and needs is a huge benefit.

TIB (Transportation Improvement Board) announced their Complete Streets awards for this year on Friday, March 22nd. Palouse was chosen to receive a $200,000 grant for sidewalk infrastructure leading from Palouse’s south hill and the two new developments down to Main St and eventually the city park via bridge access.

CA Dixon attended Avista’s 130th anniversary celebration in Lewiston. They announced some additional funding opportunities at this event that we believe the city may be able to take advantage of later on this year.

OLD BUSINESS:

Update from Varela Engineering on Wastewater Facility Plan:

Mayor Echanove and CA Dixon met with the Director of the WA State Dept of Ecology in Olympia to discuss different options regarding the future of our wastewater treatment facility. Project costs for all current alternatives are extremely high. We discussed all possibilities and the best alternative seems to be water reclamation for irrigation and use in city green space. Also discussed what benefits our project could see for the Palouse River. Ecology is very interested in working with Palouse to improve the health of the river while also helping us meet permit requirements. This could prove highly beneficial when it comes to fund procurement for this project. Mayor Echanove believes that we need to perform upgrades to improve the quality of our effluent and proceed with a lagoon on city property for seasonal storage and winter discharge for the time being. Varela & Associates gave an outline of all current alternatives to council. They are seeking official direction from council to complete the wastewater facility plan. Purchasing land suitable for municipal wastewater use has proved to be difficult. High-tech alternatives are also not feasible due to high project costs as well as high ongoing maintenance costs.

Councilmember Wilcomb MOVED to proceed with option 4 (plant upgrades/reclaimed water) with option 1a (seasonal storage on city-owned property and river discharge) as a secondary option. Councilmember Cook seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Project timeline for pool painting should be finalized shortly. Job posting for lifeguards has been prepared.

Parks, Cemetery, & Buildings, Chair Snyder- Toured the Lions Club regarding bird infiltration and other potential structural concerns. Will have full report at a later meeting.

Finance, Property, & Equipment, Chair Cooper- Meeting to be scheduled in early April to review 1st Qtr financials.

OPEN FORUM:

Linda Jovanovich to discuss meeting the challenges of climate change:

Citizens Climate Lobby discussed some concerns regarding climate change and praised Palouse for some of the projects we have done in the past to address these concerns. They would like city council to acknowledge the effect of climate change in our area and perhaps pass a resolution advocating for state and national policies that will protect Palouse residents from events that could negatively impact their health. Measures include a tax on carbon emissions. Council will consider the matter.

The Bofenkamps are grateful for the HWY 27 speed zone changes just south of town. They inquired about a post near the tracks just as you leave Palouse that is currently without signage that may have been meant for another 25 mph sign. CA Dixon will inquire with WSDOT.

MAYOR’S REPORT:

Mayor Echanove and CA Dixon met with Grangemaster in Olympia to see what a collaboration could do to save the building. Mayor Echanove sent pics of the grange in its current condition and relayed facility concerns. They will see what avenues are available to rehab the building to avoid a potential sale of the property. The city needs 3 additional members to keep the grange in good standing. Interested parties can inquire with city hall.

Meeting with DAHP resulted in rep looking at engineering report to provide a 2nd opinion on required upgrades to rehab the St. Elmo building.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Cooper seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 3/26/19 Ck. 9916-9931 $20,993.82

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:05 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 12, 2019

Palouse City Council

Regular Council Meeting

March 12, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Slinkard MOVED to adopt the minutes of the Council Meeting of February 26, 2019. Councilmember Wekenman seconded the motion and the motion carried.

PUBLIC WORKS REPORT: DG submitted a written report. Of significant note, Don Myott will be retiring April 30, after 34+ years of service to the city.

POLICE REPORT:

A new battery was put in Journey #1 (Officer Anderson’s vehicle).

Chief Neumann, the Police, Fire, Safety Committee, and the Civil Service Commission all interviewed via Skype a potential new police officer from Wasilla, Alaska. He holds officer certifications for WA, AK, & Washington Tribal Police, all in good standing. He still has to take and pass polygraph and psychological evaluation as well as be approved by Mayor Echanove. He found opening on Criminal Justice Training Commission website job board where the position was listed.

CITY ADMINISTRATOR REPORT:

CA Dixon has listed Don Myott’s position, WWTP Operator II, on the AWC job search engine as well as on the city web page. The posting is already getting a lot of attention. The sooner we can hire the better so new person can cross-train with Don. It will be difficult to find someone who is not only certified but also able and willing to do street maintenance, snow plowing, grave-digging, w/s cleanouts, meter reading, etc., etc., etc.

Varela Engineering will be attending next meeting for an update on the wastewater issue. A lot of frustrating developments in the last year. We’re not gaining any traction nor solving any problems, and we’re still spending a lot of money. CA Dixon and Mayor are meeting in Olympia next week with DOE Director to discuss all the difficulties with this project.

While in Olympia, CA Dixon and Mayor will also hit TIB, AWC, Commerce, WA St Grange, DAHP and district reps to discuss projects and learn about different programs and funding that could benefit Palouse.

CA Dixon is gathering numbers for paving the Community Center parking lot. There’s a grant that will cover a minimum of 75% of cost. Once numbers are in and we know city’s cost, council can decide whether they want to help with that.

OLD BUSINESS:

TD&H Engineering update on Water System Improvements: Working on reservoir tank design, and system updates to the water distribution system under Culton and Church Streets. As we go through updates, more areas may be flagged. Water Model Update and Water System Plan Update should be done in about a month. Should have a 60% design completion in mid-summer and will review with council at that time. In the summer Michelle will try and find funding opportunities. Final review is anticipated late September. The final location determination has to be made before TD&H can move too far on the water tower design. City needs to do what is best for the majority of its residents.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Chris gave his recommendations for upgrades at the pool. For 2019 he recommends having painted the exterior, interior, and floors of the pool-house. Additionally, there will be some wave & kid templates ordered for painting on exterior. Estimated costs for these upgrades will be $6,500. CA Dixon said we will need to appropriate an additional $3,500 to cover the costs. Councilmember Sievers MOVED to approve Councilmember Cook’s spring 2019 pool upgrade recommendations. Councilmember Snyder seconded. Motion carried.

Police, Fire, & Safety, Chair Wekenman- Held interview with potential new officer. Councilmember Wekenman was happy with how he interviewed.

OPEN FORUM:

Jim Fielder from Planning Commission. The PC is almost done preparing the community survey and hoping it is ready to go by end of April. It will be available via computer and completely anonymous. Residents will be receiving survey instructions via April utility bills as well as via the city’s listserve. The PC feel confident that they will reach a large majority and good cross-section of the population.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Cooper seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 2/28/19 Ck. #9877-9893 & EFT $44,267.10

Claims Paid 3/12/19 Ck. #9894-9915 & EFT $28,742.37

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Sievers seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:21 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 26, 2019

Palouse City Council

Regular Council Meeting

February 26, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb. Staff present: Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Wilcomb MOVED to excuse the absences of councilmembers Cooper & Cook. Councilmember Wekenman seconded and the motion carried.

APPROVAL OF MINUTES: Councilmember Sievers MOVED to adopt the minutes of the Council Meeting of February 12, 2019. Councilmember Slinkard seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief Neumann is cautioning the public about phone scams and is asking people to warn their parents, kids, neighbors, etc.

A few weather-related calls recently. Slick roads will continue for a few weeks.

Still no applicants for third police officer position.

Equipment is all good.

A reminder that dogs running-at-large or off-leash with owner is not allowed in Palouse.

BUILDING INSPECTOR REPORT: BI Gladwill presented his 4th Q 2018 report. Total permit valuation for the year was almost $1.6 million. Palouse had 6 new houses in 2018 and 8 new houses in 2017.

JOINT FIRE BOARD REPORT:

New airpacks went into service February 1st. Within 36 hours they were put to the test for a structure fire and worked wonderfully.

Fire Dept is going to purchase a new air compressor so they can quickly charge air brakes on emergency vehicles so they can get on road faster.

Looking at doing some upgrades to station: exhaust fans, new carpet, painting, drywall, etc.;

The pumper truck is still in repair for damages sustained in its engine’s electrical fire.

Fire & EMS are both on budget.

CITY ADMINISTRATOR REPORT:

TD&H will attend March 12 meeting to discuss water system improvements. There will be a w/s committee meeting prior.

CA Dixon has been working closely with Varela on our wastewater project. We are still trying to develop a feasible plan. The most recent option of putting lagoons on county land fell through as county code does not currently allow for construction of wastewater lagoons for municipal purposes. As a result, we’ve directed our engineers to redirect their efforts to higher-technology solutions. The city needs to send to Ecology another request for an extension until April 1, 2020 for our Wastewater Facility Plan. Councilmember Sievers MOVED to authorize the Mayor to send the extension request. Councilmember Wilcomb seconded. Motion carried. Varela will be at March 26 council meeting.

Brownfields site update: CA Dixon is optimistic; he has sent out three RFP packets so far. Proposals are due April 15.

Complete Streets grant with TIB update: CA Dixon applied for a grant that would construct a sidewalk from the north side of town (down Palouse Cove) to our city park. Word came back from TIB that the bridge portion of application that was going to connect pathway from Palouse Cove Rd across river to park is not eligible for funding. However, the rest of the project is eligible and hopefully some other agencies will help us with the bridge portion. TIB makes their selection the end of March.

OLD BUSINESS:

Avista electric vehicle charging station site selection: There is another possible site for the charging station on Main Street in front of Brownfields site. There is already electrical infrastructure in place for what was years ago going to be a light pole. This comes in at a price of $1,233 vs $4,218 to put in at Heritage Park. Another bonus is this new possibility won’t be blocked off during events. There was discussion on how this new location might impact potential Brownfields developers. Councilmember Slinkard MOVED to table this discussion until first council meeting in May. Councilmember Snyder seconded. Motion carried.

NEW BUSINESS:

Resolution 2019-04 adopting interlocal agmt with Whitman County 2019-2024 Solid Waste Management Plan:

Mayor read aloud the resolution in its entirety. RCW states each city has to have their own solid waste management plan in place. We defer to Whitman County the planning and subsequent updates required by DOE. Ultimately Whitman County has the only permitted solid waste site in the county and Palouse has no plans of putting in a solid waste site. We will continue with this interlocal agmt. Councilmember Wilcomb MOVED to adopt Resolution 2019-04 as presented. Councilmember Snyder seconded. Motion carried.

COMMITTEE REPORTS/REQUESTS:

Policy & Administration, Chair Wilcomb- Councilmember Wilcomb is following up on the city’s personal vehicle policy. Councilmember Wilcomb MOVED to adopt a new city policy that states

In the event that a City employee is driving their personal vehicle on approved City business, and the vehicle suffers damage through no fault of the employee’s actions, the City will reimburse repair expense not covered by the employee’s vehicle insurance, up to a maximum of $500.  Reimbursement policy does not apply to the employee’s normal daily commute to and from their place of work.

Councilmember Slinkard seconded. Motion carried.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Slinkard seconded. Motion carried.

The following checks are approved for payment:

Claims Paid 2/26/19 Ck. #9860-9876 $6,910.70

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded. The motion carried. The council meeting adjourned at 8:08 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 12, 2019

Palouse City Council

Regular Council Meeting

February 12, 2019

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.  Meeting was held at the Palouse Community Center.

 

ROLL CALL:  Council members present:  Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper.  Staff present: Police Chief Jerry Neumann; Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of January 22, 2019.  Councilmember Sievers seconded the motion and the motion carried.

 

PUBLIC WORKS REPORT:

Supt. Griffin submitted a written report.

 

POLICE REPORT: 

-The 2013 Journey police vehicle’s cam lifter bearings had failed due to lack of oil and too much idling time. We had it repaired and already the MPG has improved and the rattling noise is gone.

-PD office got a new wireless router;

-No Brewfest issues. No DUI’s. Palouse Caboose co-owner Kim Rundle objected to all the extra patrolling after Brewfest and voiced that her patrons were concerned with it as well.  Chief Neumann explained that the extra patrolling by the Whitman Co. Sheriff’s Dept was not requested and that she should contact the sheriff’s office directly with her concerns.

-We have not yet received any applications for third police officer. Finding officers is a state-wide problem. Additionally, Chief Neumann is exploring options for himself to retire in Jan. 2020.  He doesn’t want to see the city without two police staff.  Councilmember Wekenman will have a committee meeting to discuss hiring solutions.

 

CITY ADMINISTRATOR REPORT:

Mayor Echanove read aloud from CA Dixon’s report.

CA Dixon met with Whitman County Commissioners last Monday regarding siting of municipal wastewater lagoons in the county. At this time, there is not a code to allow for such construction in the county. If this ends up being the best alternative for the city’s wastewater facility plan, we will exhaust all options for annexation before requesting a code change from the county. Also met with landowners to further discuss potential land transaction that would secure enough ground to accommodate the city’s long-term wastewater needs. Further discussion, again if the city determines this to be the best option, will take place in executive session. CA Dixon and Mayor Echanove have directed our wastewater engineers to continue exploring other options during this process as well.  The meeting to discuss updates with our Dept of Ecology permit manager were postponed until sometime later this month or next.

 

CA Dixon and PW Supt Griffin met with Avista’s charging station engineer to discuss another site option before we proceed with the Heritage Park site as was approved by council at our last meeting. The site is located on Main St adjacent to the Brownfields site. Cost estimate for that site will be available for our next meeting.

 

Request for Proposals (RFP) for Brownfields site are finalized and will be published on the city’s website and in the Moscow/Pullman Daily News on February 14th. From that date, the city will accept proposals for development of the site for 60 days, ending on April 15th. After the closing date, the Brownfields Committee will meet and review all submittals and make a recommendation to council for transfer of property.

 

The city received feedback from the Transportation Improvement Board (TIB) that the portion of the work-plan submitted for the Complete Streets grant that included a bridge across the Palouse River to the park is not eligible for the program since it does not connect directly to a street or roadway. CA Dixon was optimistic that this would be approved based on previous meetings with TIB officials and how much they liked the project. The city still has alternative options to fill out the work plan.

 

The trip to Olympia for AWC’s City Action Days has been canceled due to the weather. We will try to plan another trip sometime in the Spring/Summer in the hopes we can accomplish much of what we would have done this week.

 

CA Dixon and PW Supt Griffin met with TDH Engineering to discuss work plan for water system improvements. One of the initial goals will be to complete a water model that will hopefully further identify areas of need and potential remedies. TDH will be at the next council meeting to discuss this work flow in further detail.

 

COMMITTEE REPORTS/REQUESTS:  No committee reports

OPEN FORUM:

Owners Justin & Lindsay Brown to discuss the future of the St. Elmo Building (124-130 E Main Street): The Browns explained in detail the situation, options, building condition, etc.  In summary, Justin began remodeling the building with the intent to maintain the entire original structure. He was going to do the majority of the work as he is an accomplished builder. However, a structural engineer has since uncovered severe structural issues throughout the building, issues that are beyond his work capabilities (crane operators, etc).  The building was built in 1888 using unreinforced masonry, the bricks are poor and crumbling. Framing, joists, etc. aren’t tied in, just resting on it, the internal framing is gone, 200% overloaded. Building techniques were insufficient.  Because of this, the cost to retro-fit and renovate as originally planned is now beyond their financial abilities ($50/sf x 18,000 sf = almost $1 million).

 

They are left with three options:

1) remain owners and demo the building and start over with a single-story build on a smaller footprint.  It’s not their wish but financially it is what they are left with. They will save as much lumber, etc., to use in new building and repurpose as much as possible. They will design a new building in the spirit of old one. There is a lot of potential for the building, including multiple retail spaces which are needed in Palouse.

2) coming up with alternate ways to finance;

3) sell it

 

Members present from the Chamber of Commerce and City Council were all in accord with their gratitude to the Browns for all their efforts in saving the building. The reality is no one wants to see the building go but the condition of the building has created this situation and everyone sympathizes.  Whatever the Browns decide, city council and chamber of commerce stand behind them.  The Browns hope to begin in the spring.

 

MAYOR’S REPORT:

Mayor Echanove appointed Phil Weagraff to the Palouse Board of Adjustment. Councilmember Sievers MOVED to ratify the Mayor’s appointment of Phil Weagraff to the BOA.  Councilmember Wilcomb seconded and the motion carried.

 

Liquor License Renewal for the Palouse Caboose:  No objections.

 

ALLOW PAYMENT OF BILLS:  Councilmember Snyder MOVED that the bills against the city be allowed.  Councilmember Sievers seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      01/31/19            Ck. #9800-9817 & EFT              $44,058.21

Claims Paid      02/12/19            Ck. #9818-9859 & EFT              $52,445.63

 

ADJOURN:  Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:33 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

January 22, 2019

Palouse City Council

Regular Council Meeting

January 22, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Police Chief Jerry Neumann; City Administrator Kyle Dixon; Officer Joel Anderson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of January 8, 2019. Councilmember Snyder seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT: Fairly quiet the last few weeks. Chief Neumann attended training last week for crisis intervention through Central Washington University. Training mandated by the state and paid for by grant. Estimate to repair 3rd PD vehicle is $1100 and this will hopefully get us one or two more years of use. 10 CPL’s issued so far in 2019. No interest yet in open officer position.

JOINT FIRE BOARD REPORT: Welcomed Doug Arldt as the new Fire Board representative from the County. Fire and EMT budgets are as-expected for this time of year. No concerns. Fire crews are training on the new air packs. The new air packs will be in service beginning February 1. Major discussion item was the status of truck 416, the pumper tanker. An on-board electrical fire caused extensive damage. Insurance has determined it is more cost-effective to repair rather than replace. Truck has been taken to a repair facility in Sumner for a rebuild. Will take at least one month, likely longer. Final repair cost is estimated by the insurance company around $13,000. In the meantime, Palouse has mutual aid agreements with other local departments to cover our need if an emergency should arise. Purchase of a new ambulance vehicle is temporarily on hold until the City of Pullman hires their new finance officer. She/he will need to review and accept the proposal before we can proceed. The Lions Club will be bringing a wellness trailer to Palouse on May 22. EMS will help with screenings and check-in. The wellness trailer will be at the Community Center. More information to follow as arrangements are finalized. Fire Chiefs association meeting Feb 7th. First aid cert class Feb 9. Reach out to EMS personnel for more info.

CITY ADMINISTRATOR REPORT: CA Dixon is working on the City’s taxes and should have those submitted by the end of the week. Changes to the Brownfields RFP are to our environmental engineers Maul Foster and should be finalized and published by the first week of February. A sixty day period to accept proposals will follow after which the Brownfields committee will review submittals and make a recommendation to council. CA Dixon is working with TIB and a local engineer to price out work plans for a foot bridge and increasing pedestrian access to the park that will be funded by a grant. Work plans will be submitted to TIB in February and grant awards will be announced in March. CA Dixon and Pool Chair Cook are hopeful to have some quotes for painting the pool house for the next council meeting.

OLD BUSINESS:

Site selection for Avista electric vehicle charging station:

Aaron Flansburg relayed message from skate park board that read as follows:

The Palouse Skatepark Board of Directors supports the addition of an electric car charging station in Palouse and we are interested in working collaboratively with the City to determine the optimal location for the station. We would like more information about the power supply to the station as well as the proposed location at the Skatepark. One concern about placement at the skatepark is the possibility that skateboards may accidentally leave the skate area and cause damage to the charging station and/or damage to a car using the station. As various sites are considered we are in consensus that a more visible location on Main street, possibly Heritage Park, may be better. That area has more visibility and drivers can view their car better when visiting businesses. We are happy to continue to meet with the City about this issue and explore all options available to the city, including placement at the Skatepark.”
Discussion ensued regarding the potential liability issues the city may encounter with placement near the skatepark. The Community Center Board also relayed a few concerns to CA Dixon regarding placement in that parking lot as well.

Councilmember Slinkard MOVED to proceed with installation on an electric vehicle charging station at the Heritage Park site, provided that the city is not responsible for any recurring costs after installation. Councilmember Cooper seconded the motion and the motion carried unanimously.

NEW BUSINESS:

Resolution 2019-03 amended fee schedule:

Change in fee schedule is related to commercial building permits. Fee for commercial building permits will now be based on project cost and the city already has a formula for this pricing that it has used in the past. Council discussed possibility of adding the formula to the fee schedule. This can be discussed in further detail at our next council meeting as it would not have any effect on the fee schedule as presented. Councilmember Wilcomb MOVED to approve Resolution 2019-03 as presented. Councilmember Sievers seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook-

Water & Sewer, Chair Slinkard-

Streets & Sidewalks, Chair Sievers-

Parks, Cemetery, & Buildings, Chair Snyder-

Police, Fire, & Safety, Chair Wekenman-

Policy & Administration, Chair Wilcomb- Discussed policy that neighboring cities use for vehicle reimbursement for City Administrators. Some have monthly vehicle allowances and others reimburse by the mile. Council discussed pros and cons of each and the city will continue mileage reimbursement. Policy Committee will draft a resolution to allow for reimbursement of deductible should city employee have accident while traveling for city business.

Finance, Property, & Equipment, Chair Cooper-

OPEN FORUM: Steve Witthuhn with Hub Insurance presented what they provide for the city for insurance services. The city is part of a pool that allows public entities and other organizations to band together to keep insurance costs lower than what they could get separately. The insurance industry as a whole has experienced significant losses due to recent emergence of devastating wildfires throughout the western United States and more specifically California. Witthuhn went further in depth about what HUB (broker) and Clear Risk Solutions (provider) offer. Also detailed different risk management trainings and activities that insurance companies use and provide for their clients.

MAYOR’S REPORT: No report

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 12/30/18 Ck. #9781-9782 & EFT $ 9,121.26

Claims Paid 01/22/19 Ck. #9783-9799 $11,632.88

Voids Ck. #9764 & Ck. #9784

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Sievers seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 8, 2019

Palouse City Council

Regular Council Meeting

January 8, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Council Meeting of December 11, 2018 as written. Councilmember Wilcomb seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. There’s a power issue going on with the well telemetry. We’re still working on diagnosing it and repairing it.

POLICE REPORT: Chief Neumann reported all is going well.

  • School patrols continue. Issuance of gun permits are up. Two domestic disputes in Garfield. Two warrant arrests: one in Palouse, one in Garfield. Two mental health calls. One DUI arrest. Ongoing dog issues.
  • We are still seeking bids in regards to the repair of Dodge Journey. We’re hoping to get a few more years out of it.
  • Special thanks to Avista for the donation of two laptops.
  • Reserve Officer Snead has given notice that he will be leaving around the 15th of April. We haven’t received any applicants yet for his position. Competition is steep as there are a lot of police vacancies all over. They will continue to advertise.
  • Prescription drop box is being used well. No needles, liquids, or illegal drugs allowed. Illegal drugs may be disposed of without recourse by contacting the police department.

JOINT FIRE BOARD REPORT: Councilmember Wekenman reported.

  • We were sad to lose long-time county member of JFB, Ben Perkins. With his passing, we are looking for a county resident to refill his position.
  • We have purchased a used ambulance from the City of Pullman for $1,200. This will be used as a toolbox for FD and EMS for small tools and equipment that EMS wants to move out of their regular ambulance but still have on hand if needed.
  • Things are good on the financial side. We need to keep an eye on insurance and pension fund for 2019. No problems anticipated but increase anticipated.
  • We took the 1970 Dodge fire truck out of commission so will save on insurance and storage fees.
  • We had an electrical fire on our 1997 pumper tanker while it was parked in the station. We can’t find anyone to work on it because the wiring goes from front to back, hydraulic lines, air lines, water lines, etc. Canfield is sending insurance adjuster to take a look. We may get a new, used truck out of it if it can’t be fixed.
  • Small capital improvements to be done in 2019: carpet in meeting room, more cabinets, drywall repair.
  • As of mid-December, EMS had 90 calls in 2019.

CITY ADMINISTRATOR REPORT:

4TH Quarter Treasurer’s Report: CA Dixon presented the report. He budgeted to end the year at $201,000 in current expense and we came in at $213,000 so that’s encouraging. We will need to continue to keep an eye on street budget because now that the Avista Street Light grant is over, our street light bill is approximately an additional $1,800 a month. Once the 13th month closes, CA Dixon will present the official ending 2018 and beginning 2019 balances.

Brownfields site update. Met with committee to tweak the Request for Proposals (RFP). We’re removing the ongoing testing requirements so potential developers don’t have to worry about that; city will take on that test. RFP will also include a minimum price but there are some legalities about what is considered Fair Market Value (FMV). One way to do that is to get a commercial appraiser but pitfalls go with that if they appraise it too high. Environmental Engineers advised city that responses from RFP can determine FMV. We are going to expand our marketing outside the local area into some larger markets. We are hoping to put out RFP end of January. Consensus is to stay the course and the city is confident that interested parties will come forward.

CA Dixon And Councilmembers Slinkard, Cook and Sievers are meeting tomorrow with wastewater engineers and landowners about possibility of acquiring land to accommodate our preferred facility plan. The city is looking at the long-term solution to solving our wastewater disposal issues. Since this is an unfunded mandate by DOE/EPA, much of the financial burden falls on the city and utility customers. Last meeting council voted to raise Sewer Reserve $5 a month. That amount will continue to rise. The completed facility plan in April 2019 will give us a better picture of financial impacts to city and a roadmap to complete updated wastewater facility.

The city received no bids for the 1970 Dodge fire truck. After bid closed, we received an offer of $240. Fire Chief Beeson approved of the offer. Councilmember Sievers MOVED to accept the offer of $240 for the fire truck. Councilmember Snyder seconded. Motion carried.

CA Dixon submitted a Complete Streets grant application to numerous entities for nominations. The Dept. of Commerce nominated us and sent it to Transportation Improvement Board (TIB). TIB will evaluate all those nominations. We are one step closer to a potentially large grant to improve multi modal access in town.

We’re gaining ground on the retrofits for our water meters for automatic meter reading. We’re trying to tag team this project with the Port of Whitman’s fiber build-out in Palouse. Paul Kimmel of Avista also touched on their advanced infrastructure across Washington. Avista is looking at Smart Water Meters as well and may be able to work with the city on our retrofitting and going to automatic meter reads.

OLD BUSINESS:

Review quotes for proposed Avista electric vehicle charging station;

Council has been in ongoing discussions about the need, costs, logistics, etc. for an EV charging station as part of Avista’s pilot program. City got bids from Avista’s third party contractor for three potential locations of Level 2 charging station. Bids after Avista’s 50% constribution are as follows: Parking space on Whitman Street in front of skatepark for $1,612; Community Center parking lot $1,168; Heritage Park parking space $4,218. These three locations are most centrally located in the downtown corridor. Pros and cons of locations were discussed. Parking is already in short supply. Idea is to get these spots in the downtown corridor to promote business. Paul Kimmel, regional business manager with Avista, was present at tonight’s meeting and gave some background into the program. Mr. Kimmel offered an additional $500 out of his community contribution fund towards the city’s above-mentioned costs. The electricity costs for charging a vehicle are minimal but council explained that even if it’s a penny, it’s considered gifting of city funds so there needs to be a means for the user to pay for the charging. There are “pay per use” charging stations but they rely on reliable cell phone service which is hit and miss but if it’s Verizon Wireless there shouldn’t be a problem. Rendall Farley at Avista relayed to CA Dixon that there are no fees associated with credit card charging station. CA Dixon will continue to gather more information. Paul Kimmel will look into it in more depth and confer with CA Dixon. EV charging stations are 100% owned, run, maintained, etc. by Avista and they monitor usage as part of their pilot program.

TD&H Professional Services Agreement for Water System Improvements:

Standard professional services agreement to allow TD&H to come in and use the Public Works Board loan to design and implement water system improvements. Contract is at the attorney’s office for review. Councilmember Wilcomb MOVED to authorize Mayor to sign the agreement pending legal review. Councilmember Slinkard seconded. Motion carried.

NEW BUSINESS:

Resolution 2019-01 fee schedule: Only changes were adding a flat fee for non-structural remodel permit, and adding a $20 per sq. ft valuation for pole building permits. Councilmember Wekenman MOVED to adopt Resolution 2019-01 as written. Councilmember Cook seconded. Motion carried. DC Thompson will investigate rates for commercial builds.

Resolution 2019-02 salary schedule: Changes include the 5% increase for city staff, increasing reserve officer to $22/hour, and reflecting the minimum wage increase for lifeguards and potential public works assistant. Councilmember Slinkard MOVED to adopt Resolution No. 2019-02. Councilmember Cooper seconded and the motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook– Still getting quotes for painting interior and exterior of pool building. First bid obtained came in too high. We will also look at alternate strategies, perhaps local volunteers, to get it painted. Also looking into getting quotes from Fast Signs for new signage at the pool.

MAYOR’S REPORT:

City received two applicants for the two vacancies on the Planning Commission: Mike Jones and Chuck Stemke. There was council discussion about allowing the same people to serve on both the Planning Commission and on the Board of Adjustment because of the conflict of interest and also keeping the entities completely separate. There is already one person who serves on both and council wants that to be maximum. As a result, Mayor Echanove is going to offer Chuck Stemke the option of remaining on the BOA or being appointed to the PC. Mayor Echanove then appointed Mike Jones to the Planning Commission. Councilmember Sievers MOVED to ratify the mayor’s appointment of Mike Jones to the Planning Commission. Councilmember Snyder seconded and the motion carried. Council wants to eventually eliminate any overlap so Councilmember Wilcomb will work on policy.

Mayor read aloud a resident’s thank you note to the city’s snow plowing staff.

Mayor Echanove began his 25th consecutive year in City Hall this week, 18th as Mayor. He officially announced he will not seek reelection when his term expires at the end of 2019.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Snyder seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 12/27/18 Ck. #9727-9733 $ 1,811.28

Payroll Paid 12/31/18 Ck. #9734-9753 & EFT $46,011.02

Claims Paid 01/08/19 Ck. #9754-9764 & EFT $16,602.07

Claims Paid 12/31/19 Ck. #9765-9780 & EFT $ 4,771.20

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Sievers seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:02 PM.

APPROVED: ________________________________ ATTEST: ________________________________

December 11, 2018

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

December 11, 2018

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Slinkard MOVED to excuse Councilmember Cooper’s absence. Councilmember Sievers seconded and the motion carried.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Special Council Meeting of November 27, 2018. Councilmember Snyder seconded the motion and the motion carried.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

POLICE REPORT: 

-Chief has conducted a traffic study on the south hill due to a citizen complaint.  Speed study, stop sign study and traffic observation.  Traffic was light at all times and there were no violations.

-There are a couple moose hanging around in Palouse right now.  They can be dangerous.  Avoid human and pet interactions with them.  Absolutely do not feed them.  Be cautious and give them a lot of room.

-School patrols continue weekly.

-Chief Neumann is continuing state-mandated training.

-Busy months for CPL’s.

-Chief Neumann wants council approval to advertise for the vacated officer position. Mayor Echanove wants to first speak again with Garfield Mayor Pfaff prior to bringing anyone else on board because there are still issues to be resolved within the department.  Councilmember Wekenman spoke with Mayor Pfaff and says he is on board to continue the duration of the contract for three more years. He reports that Mayor Pfaff is satisfied with how things have been handled; Chief has met the provisions set forth: daily police logs and monthly meetings with both mayors.  Chief Neumann states our interim third officer Snead leaves at the end of February.  We need the third officer to fulfill our obligation to Garfield as well as to have a full-functioning, full-strength police department. Advertising the position doesn’t obligate the city and gives us a head start on finding applicants and allows time for Mayor Echanove to speak to Mayor Pfaff.  Councilmember Wekenman MOVED, seconded by Councilmember Wilcomb, authorizing Chief Neumann to advertise for a new officer. Motion carried.

CITY ADMINISTRATOR REPORT:

Varela wastewater facility plan. Our consultants have been looking at two sites for year-round storage and irrigation and have identified one that looks reasonable. The estimated costs are $16 million, accounting for inflation. Varela is preparing a contract supplement for the added work associated with these new sites that will be presented to council in January. In the meantime, Varela and CA Dixon are working with the landowners to refine the area needed, secure a pipeline route, and develop possible construction phasing and funding options using the remaining funds in their existing contract.

CA Dixon has scheduled a meeting with the Brownfields Committee to discuss any updates needed for the Request for Proposals that is scheduled to be published in January for the site. The goal is to transfer the property to an individual or group that will develop the site and reintegrate it back into the community.  CA Dixon is optimistic that the city will receive proposals.

Supt. Griffin and CA Dixon met with Avista contractor to evaluate potential sites for the electric vehicle charging station.  There could be some initial costs incurred to the city.  When CA Dixon gets those figures he will share with council and council can decide from there whether to proceed with the project.

OLD BUSINESS:

TD&H Pre-construction planning contract for water system improvements: Michelle Bly from TD&H was present.  The contract is with city attorney for review.  Michelle reviewed with council the timetable for the project. Water model update and water system update are the big push upfront because they will guide the rest of the project.

NEW BUSINESS:

Ordinance No. 980- amending certain funds within the 2018 annual budget:  Mayor read aloud the ordinance in its entirety. Amends appropriations in the current expense and cemetery funds for expenditure during 2018: $1,400 more for cemetery and $10,100 more for CE. This is normal year-end housekeeping. Councilmember Wilcomb MOVED to adopt Ordinance No. 980 as written. Councilmember Cook seconded and the motion carried.

Ordinance No. 981 – adopting the 2019 annual budget:  Mayor read aloud the ordinance in its entirety.  Ordinance outlines the estimated resources and appropriations for 2019. Estimated 2019 resources are 2.7 million and appropriations are $1.68 million. Councilmember Wilcomb MOVED to adopt Ordinance No. 981 as presented. Councilmember Wekenman seconded and the motion carried.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Cook–  Committee Chair Cook met at the pool facility with Gregory Raye of Fast Signs and Johny Delecruz (painter) to discuss improvements and maybe some cost-effective ways to aesthetically improve the pool facility including painting and signage.  Councilmember Cook will get some bids and discuss options, including possibly getting volunteers to paint to save money.

Police, Fire, & Safety, Chair Wekenman- committee met recently to discuss advertising for the third officer.

MAYOR’S REPORT:

CA Dixon spoke with city attorney about what to do in the case of a personal vehicle being damaged in the course of city work, i.e. hitting a deer on the way to Wenatchee for a conference.  Atty. Hanson is researching case law and will get back to CA Dixon.  In the meantime, Mayor Echanove wants council to think about a policy for that.

ALLOW PAYMENT OF BILLS:  Councilmember Wekenman MOVED that the bills against the city be allowed.  Councilmember Sievers seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      11/30/18 Ck. #9670-9698 & EFT             $49,956.20

Claims Paid      12/11/18 Ck. #9699-9726 & EFT            $20,312.35

ADJOURN:  Councilmember Cook MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:17 PM.

APPROVED: ________________________________   ATTEST: ________________________________

November 27, 2018

PALOUSE CITY COUNCIL  MINUTES

Public Hearing – 2019 Final Budget

Followed by Regular Council Meeting

November 27, 2018 @ 7:00 pm

Palouse City Hall – 120 E. Main Street

 

CALL TO ORDER: Mayor Echanove called the meeting to order at 7:03 PM

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder (7:07); Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING: Mayor Echanove opened the public hearing to discuss the 2019 Final Budget at 7:04. No public comments.  Mayor closed the hearing at 7:04 pm.

APPROVAL OF MINUTES:  Councilmember Cook MOVED to approved the minutes of the Special Council Meeting of November 13, 2018. Councilmember Wekenman seconded and the motioned carried.

PUBLIC WORKS REPORTSupt Griffin submitted a written report.

POLICE REPORT:  Chief Neumann recapped police log from last two weeks: two reportable accidents, a couple slide-outs, vehicle theft out of Garfield, ongoing dog issues in both towns, ongoing nuisance yard code violation in Palouse, two medical call assists, and a vehicle lockout.

PD is having a Washington State Patrol records audit and linked computer audit in next couple months.

 

JOINT FIRE BOARD REPORT: 

  • Councilmember Wilcomb reported financially things are very well.
  • There were 7 fire calls in October (3 for the McKenzie Butte fire & 1 training call).  11 jurisdictions showed up to address the McKenzie butte fire and keep it contained.
  • Continuing rapid intervention training.
  • Chief Beeson attended the last Whitman Co. fire chief board meeting in Colfax.  That board has asked each fire chief to bring their commissioners to the next board meeting to discuss mutual aid.
  • EMS had 10 call in October, 6 within city limits.
  • Continuing to work with county to upgrade repeaters and systems for county radios. Should be completed in March.

 

CITY ADMINISTRATOR REPORT:

  • Avista site visit is next week to look at potential sites for vehicle charging station.
  • Varela & Associates will be at next meeting to discuss Wastewater Facility plan.
  • Brownfields committee to meet soon to get Request for Proposals (RFP) out again in early 2019.  DOE said it would be a good idea for city to retain the testing responsibility; that will relieve any prospective buyers of that burden.  More interest has been expressed.
  • Budget adoption will be at next meeting.  Our budget is ready for adoption for the most part. Below are some budget considerations:
  • Pool Chairman Cook is proposing a two-year pool improvement plan. Year one would consist of painting the interior and exterior of pool-house & installing a sun shade on the east side of the pool. Year two would include exterior facility signage, interior way-finding signage, and contemporary graphics within the structure.  He thinks such improvements will add community appreciation and support of the pool facility.  Estimated cost is $3,000 each year.  CA Dixon has already updated $3,000 into the 2019 budget.
  • Fund 730 cemetery endowment fund.  Municipal Research concluded that the city can use the interest off this fund.  Beginning cash started at $25,000 in 1968 for initial principal amount.  It’s currently at $126,800.  We should keep it above $100k to continue accruing interest.  CA Dixon will transfer $5,000 to cemetery fund in 2019.  This will be great for cemetery budget.  Our ending balance is always at about $1,000 and this will leave us with a much healthier ending balance.
  • Allotment under plan review fee for Building Inspector.  The city anticipates a commercial building permit in 2019 that will require a plan review fee. CA Dixon has allocated $2,500 for this expenditure however, the city is merely a pass-through as the permit applicant will be responsible for payment of the plan review fee.
  • Sewer line on west Whitman Street needs to be replaced.
  • Cemetery storage buildings are shot and need to be replaced.  REET money can be used for those upgrades and there’s close to $100,000 already in that fund.
  • A couple water service lines need replaced.
  • Half of the pool roof needs replaced.
  • Park sprinkler system needs work.
  • Police car reserve fund 311.  Chief Neumann reported on patrol vehicle history since 2005.  As of 2018 the Palouse fleet consists of:

-Chief Neumann’s 2007 Dodge Durango, 11 years old, 87,600 miles, Avg. 5,500 miles per year;

-Officer Merry/Anderson 2013 Dodge Journey, 5 years old, 73,336 miles, Avg. 8,900 miles per year;

-Officer Snead/Handley 2013 Dodge Journey, 5 years old, 91,648 miles, Avg., 11,500 miles per year.

Chief broke down his reasoning that the current funding is not sustainable in today’s market to keep the fleet healthy.  He wants the police vehicle fund transfer from current expense increased from $6,242 to $9,500.  He outlined his thoughts for replacing a police vehicle, the costs, needs, and projections. Terrain dictates city’s needs for AWD vehicles with clearance. CA Dixon reported that next vehicle will be ordered in 2019, paid for in 2020.  Transfers to the police vehicle fund come in January and this fund will be able to support the purchase of a new vehicle at that time.  It is Officer Anderson’s opinion that the Journey is not a good patrol vehicle.  His experience is that Explorers are a solid patrol vehicle. Chief got numbers for a new 2018 Ford Explorer with equipment for $38,272.  Councilmember Wekenman assured that the city will be shopping around, not purchasing the first vehicle that comes along. Councilmember Sievers thinks a $3,000 increase to police vehicle fund is a small step in the right direction to have a healthy fleet.  Whether we buy new or used can be decided later.  We need to give ourselves a shot at a program that keeps these vehicles fresh.  Much discussion ensued. Chief says if we buy a new police vehicle, it will remain in our fleet for 12 years.

CA Dixon finished up budget discussion by saying as a whole, the city’s doing great.

OLD BUSINESS:

Resolution No. 2018-10: Public Works Trust Fund pre-construction loan contract for water system improvements:  Mayor read aloud the resolution in its entirety.  This resolution accepts a Washington State Public Works Board Pre-Construction Loan in the amount of $250,000 at a 0.84 percent interest rate for 5 years.  The city will use these funds for pre-construction activities that will include design engineering, bid document preparation, environmental studies, right-of-way acquisition, value planning, permits, cultural and historic resources, public notification, etc.  TD&H will provide a detailed road map of the project and new viable options to isolate the water pressure problems around town, Church Street fire flow upgrades and water tower issue.  TD&H will also complete the Water System Update for DOH, detailed water modeling to pinpoint the pressure problems, giving us a final set of plans so we could go after funding for construction.  Hopeful PWTF will have a call for construction projects next year.  Contract has been reviewed by our attorney.  Councilmember Wilcomb MOVED to adopt Resolution No. 2018-10 as presented.  Councilmember Cooper seconded.  Motion carried unanimously.  With the passing of this resolution, Councilmember Sievers MOVED, seconded by Councilmember Snyder, to authorize the mayor to sign the Public Works Board Pre-Construction Loan Contract.  Motion carried unanimously.

NEW BUSINESS:

Ordinance No. 976 – accepting 1% property tax increase:  Mayor read aloud the ordinance in its entirety.  An increase of 1.1952% in the regular property tax levy is authorized for the levy to be collected in the 2019 tax year.  The additional 0.1952% is from new construction credit.  New construction credit increases the city’s valuation so the county gives the city an avenue to collect that tax off of increased valuation.  Councilmember Slinkard MOVED to adopt ordinance as written.  Councilmember Cook seconded.  Motion carried unanimously.

Ordinance No. 977 – accepting 1% EMS property tax increase:  Mayor read aloud the ordinance in its entirety.  An increase of $296.31 which is an increase of 1%.  Councilmember Wilcomb MOVED to adopt ordinance as written.  Councilmember Snyder seconded.  Motion carried unanimously.

Ordinance No. 978 – setting regular and special levy amounts for budget year 2019:  Mayor read aloud the ordinance in its entirety.  Sets the regular and special levy amounts for budget year 2019 as follows:  Special Street Levy $44,000; Special Pool Levy $34,000; Voted regular EMS Levy $29,927.06; General Levy $181,156.51.  This is official document that summarizes what we are collecting.  Councilmember Wekenman MOVED to adopt Ordinance No. 978.  Councilmember Sievers seconded.  Motion carried unanimously.

Ordinance No. 979 – monthly Sewer Reserve Fund increase:  Mayor read aloud the ordinance in its entirety.  This ordinance increases monthly sewer rates effective January 2019 and allocates the increase to the Sewer Reserve Fund 441.  Discussion ensued as to what amount to raise the rate.  The state won’t even look at us for loans unless we have $80 a month for sewer rates which we aren’t even close to.  We are going to need financing help with these state-mandated projects.  Rates will be going up substantially for the next 9 or 10 years. Councilmember Sievers would like to be a little more aggressive and see a tiered approach over the next couple years versus a huge lump raise all at once.  And any money we save now is less we have to borrow later meaning less interest to pay.  He proposes a $5 increase for 2019.  We’re heading in that direction and we need to get people used to it.  CA Dixon and Mayor prefer a $3 increase this year and larger increases later after we have more hard data to present to public.  This is all on DOE; we have a quality plant and effluent but they’re requiring this new facility.  Councilmember Wekenman MOVED to adopt Ordinance No. 979 with the $5 increase.  Councilmember Snyder seconded.  Councilmember Cook voted nay.  Motion carried.

MAYOR’S REPORT:

Looking at a resolution in 2019 regarding climate change projects.  Our solar project and LED lights are two such projects already done in Palouse.

CA Dixon and Mayor attended the IACC conference in Wenatchee last month.  CA Dixon drove them in his personal vehicle.  A fluke road debris incident caused his car to break down and resulted in him having to get a rental car and repairs to vehicle.  After submitting to his personal insurance, he is out $268.90.  We don’t have a city vehicle for office staff so how do we handle this?  We only pay mileage which doesn’t cover these rare mishaps (deer collision, hit and run).  Mayor said in his 20+ years with city this has never occurred.  CA Dixon asked CIAW and they said to take it to council.  Council wants to establish a city policy after CA Dixon talks with city attorney.

Councilmember Sievers MOVED to cancel the second council meeting in December.  Councilmember Slinkard seconded.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Cook MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 10/31/18                 Ck. # 9598-9616 & EFT             $43,209.39

Claims Paid 11/27/18                 Ck. #9641-9669 & EFT              $88,247.38

Claims Void 11/13/18                 Ck. #9634                                 $      (18.00)

ADJOURN: Councilmember Slinkard MOVED to adjourn. Councilmember Cook seconded and the motion carried. Meeting adjourned at 9:16 PM.

 

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

 

 

November 13, 2018

PALOUSE CITY COUNCIL AGENDA

Public Hearing – 2019 Preliminary Budget

Followed by Regular Council Meeting

November 13, 2018 @ 7:00 pm

Palouse City Hall – 120 E. Main Street

CALL TO ORDER: Mayor Echanove called the meeting to order at 7:04 PM

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon. Councilmember Wilcomb MOVED to excuse absence of councilmember Snyder. Councilmember Cooper seconded and the motion carried.

PUBLIC HEARING: Mayor Echanove open the public hearing to discuss the 2019 Preliminary Budget at 7:05. No comment.

CLOSE PUBLIC HEARING: Hearing closed at 7:07

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to approved the minutes of the Regular Council Meeting of October 23, 2018. Councilmember Slinkard seconded and the motioned carried.

PUBLIC WORKS REPORTSupt Griffin submitted a written report.

POLICE REPORTLast weekend of Haunted Palouse was very busy, but no issues to report. Good turnout at truck or treat in Garfield on Halloween. Less action than normal on Halloween in Palouse. PD spending more time at Palouse and Garfield school districts.

JOINT FIRE BOARD REPORT:  No report. Will meet next week.

CITY ADMINISTRATOR REPORT:

2019 Preliminary Budget

Mayor Echanove and Council discussed the 2019 Current Expense budget by line item. Final public hearing for the 2019 Annual Budget will be held at city hall on Tuesday, November 27 at 7:00 PM.

Surplus Fire Truck:

The Palouse Volunteer Fire Dept is requesting that Council surplus the following item:

1970 Dodge C 1000 International Fire Truck with 750 gallon water tank and 1000 gpm pump. This truck has been sitting in storage with no plans for further use. Councilmember Wilcomb MOVED to declare this fire truck surplus to city needs with a minimum bid of $500. Councilmember Cook seconded the motion and the motion carried unanimously.

Surplus PD Equipment for interagency transfer:

Officer Handley recently took a position with another agency. Upon separation, he requested to keep the equipment that was purchased and custom fitted for him. This is a relatively common practice among officer/agency transfers as this equipment would not necessarily have any value if the Palouse PD were to keep it. As such, Council can declare these items surplused for an interagency transfer to Officer Handley’s new department so long as Palouse receives “full value” for said items as determined by Chief Neumann. Councilmember Slinkard MOVED to surplus Officer Handley’s equipment on the condition that Palouse receives full value for said items. Councilmember Wilcomb seconded and the motion carried unanimously.

Palouse was recently approved for a $250,000 pre-construction loan through the Public Works Trust Fund for water system improvements. TD&H Engineering will be at the next council meeting to provide further information and take any questions from Council prior to the city deciding whether or not to proceed.

Palouse had two annual excess property tax levies, one for the city pool and one for streets, on the November ballot for collection in 2019. Current ballot counts suggest that both will be approved by voters.

City Hall will be closed on November 22nd & 23rd for Thanksgiving.

 

OLD BUSINESS:

Avista Car Charging Station Site Agreement:

Earlier this year, the city discussed allowing Avista to install an electric vehicle charging station at their expense. A potential issue that arose from this was if and how the city should allow for public funds to be spent (use of charging station would be billed to city account). Avista has solved this problem by providing charging stations equipped with credit card machines. The next step in this process is to schedule a site evaluation with Avista. Authorizing the city to sign Avista’s site agreement does not commit any dollars. If, after site evaluation has been completed, it is determined that any contribution from the city is going to be required, Avista will present those figures and council can determine whether or not to proceed. Councilmember Slinkard MOVED to allow city to sign site agreement and proceed with site evaluation. Councilmember Wilcomb seconded and the motion carried unanimously.

Wastewater Facility Plan Budget Review:

Due to unattainable restrictions currently enforced by the Dept of Ecology (and likely further restrictions coming) regarding effluent discharge into the north fork of the Palouse River, the city has directed our wastewater engineers (Varela) to investigate feasibility and costs associated with year-round wastewater storage and subsequent land application, thereby eliminating river discharge. Varela presented budget that will allow them to complete their research. Funding has already been secured and allocated for this purpose so no action is required. Mayor and Council reluctantly accepted the new figures. Varela will be at a council meeting before the end of the year to provide further updates on their progress.

NEW BUSINESS:

COMMITTEE REPORTS: No reports.

OPEN FORUM:

MAYOR’S REPORT: Liquor license renewal for the Congress. No objections. The Port of Whitman is scheduled to break ground next year on the build out of broadband fiber in Palouse. This is a great time for Palouse to further investigate the possibility of transitioning from manual water meter reading to an automated system. CA Dixon and Supt Griffin will work together to identify costs and formulate a plan for implementation.

ALLOW PAYMENT OF BILLS: Councilmember Cook MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

 

Claims Paid                  11/13/18 Ck. #9617-9640 & EFT                        $56,073.02

 

 

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded and the motion carried. Meeting adjourned at 8:45 PM.

 

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

 

 

October 23, 2018

Palouse City Council

Regular Council Meeting

October 23, 2018

CALL TO ORDER: Mayor Pro-Tem Wekenman called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; & Deputy Clerk Ann Thompson. Mayor Echanove and CA Dixon are attending the IACC conference in Wenatchee.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of October 9, 2018. Councilmember Slinkard seconded and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

BUILDING INSPECTOR REPORT: A couple new houses in 3rd quarter. $500,000 building valuation in 3rd Q, netting city approximately $4,700 in fees.

POLICE REPORT:

-HP went well, no issues. Had extra help from reserve officers.

-10/22/18 Officer Handley submitted his letter of resignation on good terms and in good standing. Officer Handley has taken a position in Colfax. Chief Neumann has accepted his resignation. Joe’s last day will be October 29th. Chief Neumann thanked him for his service. Joe has requested, in lieu of city buying him out of his sick leave etc., that he get to keep bulletproof vest, vest pouch, police jumpsuit, custom holster, and flashlight. Before that can be decided, CA Dixon needs to first determine from state auditor if that’s allowable. Officer Snead will fill in any staffing shortfalls in the schedule through January, pending word from Garfield and what we are going to do with the Garfield contract.

JOINT FIRE BOARD REPORT:

-EMS wants community to know that when picked up in Palouse via Pullman ambulance (as per interlocal agreement for ambulance services), the patient still has the option of being taken to either Moscow, Colfax or Pullman hospital.

-Had an unexpected radiator repair on Engine 416 but it is back in service.

-More wildland fires this time of year than usual. Rain and cool weather are needed. A little over 8 acres burnt in McKenzie Butte wildfire on Cove Road last Friday night. Had an incredible response from about 10 or 11 agencies.

CITY ADMINISTRATOR REPORT: Mayor Pro-Tem Wekenman read aloud CA Dixon’s written report.

-Councilmember Sievers and Wastewater Engineer John Patrouch from Varela met with owners of land northeast of town and seemed to have a productive and encouraging meeting. Varela is preparing site analysis for several areas that were discussed and will have an update for us at one of our meetings in November.

-Public Works Trust Fund just completed underwriting for $250,000 pre-construction loan for water system improvements. Paperwork should be available for review at the next council meeting.

-CA Dixon is preparing the 2019 preliminary budget for the first council meeting in November. Goal is to have this completed and distributed to council by Tuesday, November 6th. Two public hearings for the 2019 annual budget will coincide with both council meetings in November.  

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook– Chair Cook provided council and staff last week with an in-depth written report on pool stats for 2018 summer usage.

Water & Sewer, Chair Slinkard- Councilmember Sievers reported he had a three-hour tour of various land options in the city for the WWTF. Came away with three potential sites, two more favorable than the others. Engineer was encouraged by the locations and thought they were workable but he has to do preliminary assessments before we can dive into or even discuss price. All parties felt good about the meeting. Will know more in November.

Parks, Cemetery, & Buildings, Chair Snyder- Councilmember Wekenman would like to see discussions resume on a new building for public works.

Finance, Property, & Equipment, Chair Cooper- Sewer rate increase still needs to be discussed. Councilmember Wekenman doesn’t think the $3 increase is enough for city’s needs. Discussions will continue.

MAYOR’S REPORT:

Liquor license renewal for Bank Left Bistro. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Cooper seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 10/11/18 Ck. #9558 replaces lost ck. # 9499.

10/23/18 Ck. #9558-9597 & EFT $22,280.68

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:37 PM.

APPROVED: ________________________________ ATTEST: ________________________________

October 9, 2018

Palouse City Council

Regular Council Meeting

October 9, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Sievers MOVED to excuse absence of councilmember Wekenman. Councilmember Slinkard seconded and the motion carried.

APPROVAL OF MINUTES: Under “Mayor’s Report”, amend the minutes to say “The ISP will be Noel Communications” not Noah Net. Councilmember Cook MOVED to adopt the minutes of the Public Hearing and Regular Council Meeting of September 25, 2018, as amended. Councilmember Snyder seconded the motion and the motion carried.

PUBLIC WORKS REPORT: PW Supt. Griffin submitted a written report.

Public Works staff are working on plans to upgrade sprinklers at park. All the sprinklers there are currently manual. Hoping to put in a full, regular automatic system.

POLICE REPORT:

Will continue ongoing school patrols. Trying to be more consistent with Garfield school patrol.

There has been some illegal removal of campaign signs from yards.

Neighborhood patrols continue.

CITY ADMINISTRATOR REPORT:

3rd Q Treasurer’s Report – CA Dixon is pleased with our budget figures.

Streets budget will be affected by fact that the $80,000 credit from Avista LED Streetlight project back in 2011 has run out. Rather than going to the public utilities commission for a rate change, Avista issued Palouse the credit about 5 years ago for being a trial for the LED street light program. Avista has since set the rate as many other cities have since switched to LED. That was an approximate $1,800 credit a month. It was a great opportunity that Palouse was able to take advantage of. There will be 2 budget amendments in the last quarter of this year to account for added street light costs and PD staff turnover from earlier in the year.

Met with both department heads to discuss 2019 budget. No surprises. Public Works has the sprinkler replacement project and purchase of a pool filter and possible extra seasonal worker, among other smaller items for next year. PD needs to replace a police vehicle early next year; looking at approximately $37,000 for that.

Preliminary 2019 budget will be presented at first meeting in November. This will be second year of the employee raise format approved by council last year.

CA Dixon heard back from Public Works Trust Fund. City was approved for $250,000 pre-construction loan for proposed water system upgrades. CA Dixon will present loan paperwork and terms for council approval once available.

Mayor and CA Dixon met with some private landowners last week to discuss city purchasing land for wastewater facility plan. It was a positive meeting. Mayor explained city is going to arrange a meeting with engineers and landowners to meet onsite. Engineer will then do some scientific work to see if site(s) would work for sewer discharge.

Last council meeting we had a public hearing to vacate an alley/easement which was approved. However, circumstances related to the vacation changed shortly afterward and as a result the applicants have withdrawn their request. Approval of alley/easement vacation is null and void as Ordinance wasn’t yet passed and payment for vacated area was not collected.

CA Dixon will be attending auditor’s roundtable next week and regional finance meeting later this week. Mayor and CA Dixon will be attending IACC (annual infrastructure funding conference) meeting in a couple weeks; as a result they won’t be at next council meeting. CA Dixon will confirm that Mayor Pro-Tem Wekenman can attend in Mayor Echanove’s absence.

Palouse is facing a monumental burden in the coming years regarding our wastewater treatment facility and what the Department of Ecology is requiring of us. The city will do everything it can to mitigate the extraordinary costs of updating the facility to maintain compliance. DOE has a loan/grant program for these projects, but to qualify for grants, city must have sewer rates at or above $80/month JUST for sewer (determined as a “hardship” rate). Those rates are absurd, especially considering the condition of our existing facilities and what Ecology is demanding of us. Our current monthly rate for sewer is $34. By comparison, Garfield’s sewer rate is $52/month and Rosalia’s is $50/month. We have to be proactive and build our sewer reserve fund as much as possible so we don’t blindside our utility customers with exorbitant rate increases. With our current rates, other state agencies will also require increases to qualify for any grants. CA Dixon is proposing a monthly sewer rate increase of $3 (to $37/month), all of which will be applied to our sewer reserve fund. Preparing financially for this project now will show DOE and other agencies that we’re taking measures to comply with their demands. Proposed increase would take effect in January of 2019. There will be two public hearings in November to discuss the 2019 annual budget.

NEW BUSINESS:

Ordinance No. 975 repealing PMC chapter 5.04 – Mayor read aloud the ordinance in its entirety. Chapter 5.04 is an outdated code on alcohol sales in Palouse. This ordinance does away with the city code and city will just follow state law on alcohol sales and consumption. Councilmember Sievers MOVED to adopt as written. Councilmember Cooper seconded. Motion carried.

COMMITTEE REPORTS/REQUESTS:

Finance, Property, & Equipment, Chair Cooper– Had a committee meeting with CA Dixon.

OPEN FORUM:

John-Mark Mahnkey, candidate for Whitman County Commissioner, gave a brief introduction.

Chief Neumann requested to discuss personnel/policy matters. At 7:45 pm Councilmember Cook MOVED to adjourn to executive session. Councilmember Sievers seconded. Motion carried. Council resumed at 8:32 pm.

ALLOW PAYMENT OF BILLS: Councilmember Cook MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 9/30/18 Ck. #9516-9535 & EFT $58,486.87

Claims Paid 10/09/18 Ck. #9536-9557 & EFT $ 7,800.24

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:39 PM.

APPROVED: ________________________________ ATTEST: ________________________________

September 25, 2018

Palouse City Council

PUBLIC HEARING

Followed by

Regular Council Meeting

September 25, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Mark Wilcomb; Katie Cooper. Staff present: Police Chief Jerry Neumann; City Attorney Eric Hanson; Police Officer Joe Handley; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Cooper MOVED to excuse the absences of councilmembers Sievers and Wekenman. Councilmember Wilcomb seconded and the motion carried.

PUBLIC HEARING for Steve and Cindy Alred’s request for alley/easement vacation- Mayor Echanove opened the public hearing at 7:02 pm. Mayor Echanove outlined the request. The Alreds want vacated the alley between lots 3 & 4 and 5 & 6 of Block 23, Wiley’s 2nd Addition in Palouse. The Alreds own and reside on lots 5 & 6. If alley is vacated, the Alreds want to purchase lots 3 & 4 and fence in entire yard. If granted vacation, Alreds will pay ½ the appraised value of $1,500 (so $750). The city has never exercised their right to the alley; that doesn’t mean the city won’t ever, they just have not yet needed to. PW Supt. Griffin submitted in writing his concerns about vacating the alley. Discussion ensued. Councilmember Cook MOVED to vacate the alley as presented. Councilmember Wilcomb seconded. Motion carried. Mayor Echanove closed the public hearing at 7:35 pm.

APPROVAL OF MINUTES: The September 11, 2018 council meeting was cancelled due to lack of quorum.

Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of August 28, 2018. Councilmember Cook seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: No real issues for Palouse Days. A great turnout.

Had a slow-speed pursuit with an RV which ended in Latah County.

Skatepark is getting busier; have had a few issues with language, inappropriate behavior and clothing, some minor graffiti, some thefts of decorative fencing and some disrespect towards police. Aaron Flansburg has been very responsive in assisting with and monitoring these issues. Graffiti has already been removed.

Chief stated over the next three years the PD will be needing $90,000 in vehicle fund for replacing the fleet. Officer Handley’s vehicle has just crossed 90k miles and has a tic. PD will look at grants to maybe help offset the costs.

Chief wants to update their duty firearms next year. He wants to replace the four existing 40-caliber Glocks with four, 9mm Glocks. He will trade-in the 40-calibers. Their duty holsters will still fit the 9 mm.

Will have reserve officers Snead and Wright assisting us with Haunted Palouse. They assisted with Palouse Days as well.

JOINT FIRE BOARD REPORT:

Reviewed and approved the budget for 2019.

No serious injuries or fires during harvest which is great news.

Chief Beeson is off to a great start.

SCBAs have been ordered.

CITY ADMINISTRATOR REPORT:

Kyle submitted a Complete Streets grant to the Dept. of Commerce for a sidewalk from west side of South Hill down Palouse Cove, crosswalk across highway by McGregor’s, and footbridge across river near Lions Club Park to city park. Goal is to provide for pedestrian access to connect that area of town to parks and downtown. Grant is funded by TIB. TIB calls on 11 state agencies to provide nominations. Award amounts are generally $100,000-$250,000 for smaller cities. Decisions are made in January.

September 4 we had a wastewater advisory committee meeting to continue discussions about our wastewater facilities plan. Committee agreed with council that it is worthwhile to further explore the option of eliminating river discharge entirely. City has identified two preferred sites just out of town that can accommodate the requirements for this option.

Kyle and TDH Engineering completed application to Public Works Trust Fund for pre-construction loan for water system improvements. Awards should be announced sometime next month.

City didn’t receive any proposals for Brownsfield site. MFA, our environmental engineers aren’t concerned. We aren’t under any big rush to release the site, with the primary goal to transfer the property to a developer that will integrate it back into the community. City had three parties that had initially expressed interest, but timing wasn’t right. Brownfields Committee will meet again before the end of the year to discuss a timeframe for the next RFP.

Kyle will be meeting with department heads and finance committee prior to next council meeting to discuss 2019 budgeting needs.

Kyle met with parks committee to discuss some concerns that contractors had expressed regarding the proposed riverwalk trail below shady lane. Project is funded by grant from county. Kyle is in contact with DOE and county planner on self-permitting procedures for light shoreline development that enhances visibility and use of Palouse River in town. City may request an extension to expend grant funds to complete project in summer of 2019 if necessary.

Avista electric vehicle charging station is still in the works. Just waiting on site agreement liability verbiage change from Avista.

City surplussed our snow plow for $2,500.

OLD BUSINESS:

Ordinance No. 973 — First Step Internet franchise agreement: Councilmember Slinkard MOVED to suspend the rules of reading the ordinance in its entirety. Councilmember Cook seconded. Motion carried. This ordinance grants First Step Internet, LLC the right, privilege, authority, and nonexclusive franchise for ten years to construct, maintain, operate, replace, and repair a fiber optic cable network, in, across, over, along, under, through and below certain designated public rights-of-way in the City of Palouse. City Atty Hanson wrote and proofed the agreement. Councilmember Wilcomb MOVED to adopt Ordinance No. 973 as presented. Councilmember Snyder seconded. Motion carried.

Ordinance No. 974 – changing speed limit on south Hwy 27 in city limits: Beginning in 2015, Palouse residents John and Chris Bofenkamp requested from the city and WSDOT setting the speed limit to 25 MPH on highway in front of their home. As a result, WSDOT conducted engineering and speed studies. City and Bofenkamps both have contacted WSDOT a number of times since 2015. Fast forward three years, WSDOT got back to city last week and said they were going to change speed limit and signs but need an ordinance first. Mayor read aloud Ordinance 974 in its entirety. Councilmember Slinkard MOVED, and Councilmember Cooper seconded Ordinance No. 974. Motion carried.

NEW BUSINESS:

Hold Harmless Agreement – Atty. Hanson wrote this agreement. Officer Handley is now Uniontown’s police dept. It’s in addition to his work for Palouse and Mayor Echanove gave him his support. This agreement states both Uniontown and Palouse each agree to hold the other party to this agreement harmless from any claim for damages arising from Handley’s actions. Councilmember Cook MOVED to authorize the mayor to sign the agreement with Uniontown. Councilmember Wilcomb seconded. This agreement covers the city, and the department. Chief Neumann is unhappy with the agreement calling Handley the “chief” for Uniontown because it gives Handley more clout to gain training over other legitimate chiefs. Chief Neumann thinks agreement should call Handley Uniontown’s “Town Marshall” otherwise he’s falsifying reports as far as title. Mayor Echanove and Atty. Hanson explained Uniontown codified the title as Chief and not Marshall. It’s Uniontown’s code and Uniontown can call him whatever title they want. Much discussion ensued. Motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Still working on pool statistic data and will report when complete.

MAYOR’S REPORT:

Press release today announcing that Washington State Community Economic Revitalization Board is investing $2.9 million toward rural broadband infrastructure. Included in that is $750,000 loan and $250,000 grant to the Port of Whitman County to bring broadband to five rural communities in Whitman County including Palouse and Garfield.

The ISP will be Noah-net from Tri-Cities. This means another choice for Palouse for internet service.

Liquor license renewal for Lions Club private beer & wine license from Wa St. Liquor & Cannibis board. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Cooper MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 8/31/18 Ck. #9448-9474 & EFT $42,800.54

Claims Paid 9/11/18 Ck. #9475-9502 & EFT $30,175.43

Claims Paid 9/25/18 Ck. #9503-9515 & EFT $ 5,058.14

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:55 PM.

APPROVED: ________________________________ ATTEST: ________________________________

August 28, 2018

Palouse City Council

Regular Council Meeting

August 28, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Mark Wilcomb; Katie Cooper. Councilmember Wilcomb MOVED to excuse absences of Councilmembers Wekenman and Slinkard. Councilmember Cooper seconded and the motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Snyder MOVED to adopt the minutes of the Regular Council Meeting of August 14, 2018. Councilmember Sievers seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Officer Handley reported that Reserve Officer Snead will be back Sept. 1 and will be helping the PD with Palouse Days and various other duties.

JOINT FIRE BOARD REPORT: Chair Wilcomb reported. Finances are good on both the FD and EMS sides. New breathing apparatus has been selected; the process was exhaustive. We are now in the process of transitioning between outgoing Fire Chief Mike Bagott and incoming Fire Chief Scott Beeson.

CITY ADMINISTRATOR REPORT:

Wastewater Citizen Advisory Board will meet next week with water/sewer committee, CA Dixon, Mayor Echanove and engineers to provide update and seek advice regarding next steps to finalize an updated facility plan to submit to Dept of Ecology next spring.

CA Dixon attended budget conference last week in Leavenworth. Palouse is far overdue for utility increases. Raising rates is the last thing we want to discuss or do but it’s a fact of life and we have to keep up. The city needs to be proactive in addressing this issue to avoid eventual rate spikes down the road. Need to be sure we have the rates in place that can ensure we are eligible for the grants to pay for these utility requirements.

3-year financial audit is coming up next year. No concerns. City of Palouse has a very good track record for the last 20+ years on these financial audits.

Avista put together a site agreement for electric car charging station. Agreement is with our attorney for review.

Franchise agreement with First Step Internet is with our attorney for review as well. Should be ready to present to council at next meeting.

CA Dixon will have meeting soon with streets committee on what we want to present to TIB for Complete Streets grant. We’ve had our eye on this for a couple years. They’re accepting nominations through December. Grants up to $250,000 will be awarded in spring of 2019. These grants are for multi modal access in cities. We essentially present a plan to nominating agencies and if our plan gets picked TIB will fund the project up front. There is a lot more freedom with this grant vs almost any other program in the state.

OLD BUSINESS:

Palouse Builders final plat for Amber Ridge: In the spring Palouse Builders presented to city their preliminary proposal for that last seven acres on Palouse Cove Road towards Moscow. They’ve been working with Public Works the whole way. Supt. Griffin has been working with them the last few weeks with w/s infrastructure, inspections, etc. They’ve done all their requirements on city’s end. There are eight, ½ acre to ¾ acre lots. Additionally, there are the four, ¼ acre lots at the end of Harvest Loop. Water, sewer, gas, etc. have all been put in. Paving is done. As-builts have been submitted as well. Street signs are all in and waiting to be installed. At the onset of preliminary plat, there was some language on first phase that required them at 50% development mark (10 houses) that they do an assessment to determine if existing lift-station could support all the new development. Phase 1 developer Roy Druffel hired TD&H Engineering for assessment. Report came back recommending that city acquire from the developer a back-up pump for the lift station. Palouse Builders paid for their portion of pump and Roy Druffel is paying for remainder. Pump is on order. Councilmember Sievers MOVED to approved the final plat for Amber Ridge. Councilmember Wilcomb seconded. Motion carried unanimously.

NEW BUSINESS:

Resolution 2018-09: setting a date to hear petition to vacate alley/public easement: Mayor read aloud the resolution in its entirety. This vacation is for the alley between lots 3 & 4 and 5 & 6 of Block 23 in Wiley’s 2nd Addition. Steve and Cindy Alred are the petitioners of above alley vacation. A public hearing for above vacation will be held on September 25, 2018 at 7:00 pm at Palouse City Hall. Petitioners are required to pay for 50% of value of vacated property. The only thing this resolution does is set the date for the public hearing. Councilmember Wilcomb MOVED, Councilmember Cook seconded, to adopt Resolution No. 2018-09 as presented. Motion carried.

MAYOR’S REPORT:

Mayor worked with Canfield & Associates on a dog complaint. Portions of the complaint were founded.

ALLOW PAYMENT OF BILLS: Councilmember Cooper MOVED that the bills against the city be allowed. Councilmember Snyder seconded and the motion carried.

The following checks are approved for payment:

Claims Paid 8/28/18 Ck. #9431 – #9447 & EFT $3,964.95

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:54 PM.

APPROVED: ________________________________ ATTEST: ________________________________

August 14, 2018

Palouse City Council

Regular Council Meeting

August 14, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:03 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Officer Joe Handley (until 7:15 pm); City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Sievers MOVED to excuse the absences of councilmembers Wekenman and Wilcomb. Councilmember Snyder seconded and the motion carried unanimously.

APPROVAL OF MINUTES: Councilmember Cooper MOVED to adopt the minutes of the Regular Council Meeting of July 24, 2018. Councilmember Slinkard seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Music Festival and National Night Out had no problems. We’re ready for Palouse Days and already readying for Haunted Palouse.

Officer Handley is participating in the county-wide DUI patrol the next two weekends.

CITY ADMINISTRATOR REPORT:

Kyle is still looking into an electric car charger station in Palouse. Chamber of Commerce and local businesses have expressed interest in possibly covering the cost of the electricity. If the city wants to foot the bill for it, we would need to pass a resolution declaring it a public benefit. Kyle would like permission to submit an application. No money will be spent without first agreeing upon it at council. Councilmember Slinkard MOVED to authorize Kyle to submit the application. Councilmember Cooper seconded. Motion carried unanimously.

Kyle is submitting an application to TIB for the very last part of West Whitman Street project. We want to pave the hill where it connects to Fir Street. A lot of that is gravel and TIB doesn’t historically fund them but they do like to see continuity in their projects so we will try. Kyle should get authorization tomorrow. He’ll update council later.

City has received one bid so far for the river walk trail. We would like at least one more.

Planning Commission approved the Hodges short-plat on north side of town. More buildable lots are always good to see.

No proposals received yet for Brownsfield site. Deadline is September 5. If we don’t get any proposals it’s not the end of the world, we can let it sit and relist it later when contractors are less busy.

OLD BUSINESS:

USDA funding update for water tower project: Been working with TD&H for 18 months or so on this project. City was waiting for news on funding package. Have to get funding figured before we move forward with any project decisions. TD&H submitted the funding application to USDA months ago. USDA emailed the funding package Friday am for $1.5 million loan and $1.2 million grant for the project plus other parameters and said it had to be signed and submitted by noon on same day. $68,000 a year for 40 years at 3.2% interest rate. Mayor told them he couldn’t nor wouldn’t sign without council discussion and authorization. Kyle spoke with Michelle Bly (TD&H) in depth Friday. We were anticipating closer to 1 or 2% interest rate and signing something on this short of notice would have been irresponsible. It was very unfortunate how it played out. Head of USDA Peter MacMillan had Kyle on conference call with rest of USDA trying to broker a deal prior to Feds sweeping their account last week but Kyle told them that the city will not proceed with proposed funding package.

Michelle Bly added to discussion that it was very disappointing how Rural Development (RD) presented the funding package. They were scrambling. State funds get swept back to D.C. if not all spent. RD has not been as aggressive in Washington state spending so they had their money swept last year and they didn’t want it swept again this year. Thus they were hard-selling to Kyle. In perspective, when funding falls apart, it happens for a reason. We now have an opportunity to look at another funding source for pre-construction (design only) from PWTF. Deadline is September 14 and awards go out in October. It’s an online application. We can use a lot of the same data as RD’s application. Interest rates are 0.84% if it’s less than 5 years, 1.68% over 5 years. Councilmember Slinkard MOVED to authorize TD&H to submit an application for pre-construction funding package for our water system analysis. Councilmember Sievers seconded. This does not bind the city in any way. If awarded, the city would decide at that time whether to accept. Essentially this would cover the preliminary design, further hydraulic analysis, and further design to get project ready to bid. It would also include some work sessions with Palouse Public Works. Motion carried unanimously.

Varela & Associates update on Wastewater Facility Plan due 4/1/19: Dana Cowger outlined the project. City discharges effluent into the Palouse River. We have an NPDES permit issued by DOE with state of Washington. It is updated every five years. In around 2014 the DOE told the city they were changing the parameters to TMDLs (temperature and inorganic nitrates). The new mandates could not/cannot be met with currently available treatment technologies. It resulted in the city having to get out of the river May – October each year. They gave us until April 2019 to get us plans. Has to be constructed by summer of 2024. So……city HAD to hire an engineer in 2014 to comply with new standards. Varela & Associates has been the project engineer. About a year ago, the city and advisory committee evaluated conventional and non-conventional alternatives. Ultimately, they selected the preferred alternative of storing wastewater during low-flow months (May – Oct) then discharging into river during normal to high flow. Where then does the city store the discharge? There are three determined options for storage, two of which are on city-owned 20 acres near the solar plant & well #3 and cost between $8.9 million to $11.2 million. The third option would be on other non-city property between 1 and 3 miles from Palouse and would cost from $10-$15 million depending on pipelines, pumping, appurtenances, crossings, etc. There are also the options of city pushing-back to DOE but it’s likely not a viable route long-term and may draw potential enforcement action by DOE. Varela now needs direction: continue with current preferred alternative vs. evaluation of other options. Council wants to have city advisory committee meet again to discuss new/other options. Perhaps meet with environmental attorney to discuss options. Much discussion ensued. Mayor wants to see about available land to pursue where landowner is interested in talking.

NEW BUSINESS:

Resolution 2018-08 sole source purchase of air packs for Fire Dept. Mayor read aloud the resolution in its entirety. This resolution allows Fire Chief Bagott to forego the competitive bidding process to purchase required SCBAs for the Palouse FD because the purchase is clearly and legitimately limited to a single supplier. The Palouse FD has performed an objective review of the SCBA’s to be purchased and can clearly justify why only one source exists. Chief Bagott was present to explain. They looked at three different airpacks from three suppliers and Chief Bagott outlined why LN Curtis’s SCBA’s stood out as the best for department’s needs as it has the necessary type of thermal imager the others don’t have. The city has appropriated a maximum of $34,000 to cover half of the purchase price for 6 SCBA’s, with the other half provided by Whitman County Rural Fire District 4. Councilmember Slinkard MOVED to adopt Resolution No. 2018-08. Councilmember Cooper seconded. Motion carried anonymously.

First Step Internet Franchise Agreement Ordinance – FIRST READING – No action: First Step Internet (FSI) has connected fiber to City Hall, library, and PD as well as throughout town. They are looking to expand fiber to Amber Ridge (new development). They need a franchise agreement with the city to locate it in the city right-of-way. Our city attorney Hanson drafted this ordinance. They will expand from Amber Ridge and collocate. It is great to see them investing in Palouse. This is very expensive for them. Kyle will find out if the city can be compensated for allowing them to use city right of way. Council will review ordinance in depth.

COMMITTEE REPORTS/REQUESTS:

Water & Sewer, Chair Slinkard– Committee had an informative meeting to discuss water tower project.

Parks, Cemetery, & Buildings, Chair Snyder- City has an anonymous donor of a shade sail for area near the pool. Committee will discuss with PW Supt Griffin as to logistics and any concerns.

Finance, Property, & Equipment, Chair Cooper– Chair Cooper met with Kyle just to get up to speed on the budget and finances. Plans to meet with committee during the fall to discuss 2019 budget items.

MAYOR’S REPORT:

Mayor read aloud four various thank you notes to different city staff.

Mayor is getting some supervisory skill assistance from Canfield & Associates.

ALLOW PAYMENT OF BILLS: Councilmember Slinkard MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 7/31/18 Ck. #9358-9385 & EFT $55,747.01

Claims Paid 8/14/18 Ck. #9386-9430 & EFT $41,953.21

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:36 PM.

APPROVED: ________________________________ ATTEST: ________________________________

July 24, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

July 24, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Officer Joel Anderson; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the two public hearings and Regular Council Meeting of July 10, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT: Officer Handley’s vehicle is in the garage. Bagott’s is performing preventative maintenance to get it through 2018. Looking to replace in early 2019. Responded to 911 call in Garfield last week, Officer Handley was assaulted, suspect booked on several felonies. Palouse Music Festival is this weekend in the city park. Still dealing with several calls regarding nuisance dogs. Chief Neumann explained police vehicle acquisition process in further detail and will have further discussions with council as budget season approaches.

BUILDING INSPECTOR REPORT: 2nd Qtr report. Still seeing a steady influx of new construction and permits. Additional construction anticipated for new development later this year.

JOINT FIRE BOARD REPORT: Finances are good. Team responded to lost child at Kamiak Butte with successful recovery. Air pack acquisition process is going along as planned. Dept is very supportive of new Fire Chief Beeson. EMT’s are at training.

CITY ADMINISTRATOR REPORT:

2nd Q Treasurer’s Report: Current Expense (General Fund) is healthy and has been on a good trajectory this year. Cemetery fund is tight but will get through the year just fine. Joint Fire Board does a great job managing their expenses which in turn reflects well on Current Expense. Currently there are no issues to report with any funds.

3 concrete pads have been poured at the RV park. Remaining 7 will be completed later on in the fall.

City has 3 interested parties that will submit bids for construction of the riverwalk trail off Shady Lane with work to be completed in late fall. City received grant for project earlier this year.

Paul Kimmell from Avista approached the city last week to gauge interest in a car charging station in town. Council discussed possible locations. One parking space near store and heritage park seems to be favorable. CA Dixon will further research costs and provide update at next council meeting.

City received a short plat application for 2.74 acres to be subdivided into 3 residential lots on the north side of town. Planning Commission will hold a public hearing to review proposed short plat on August 9th, 7:00 PM at City Hall.

City’s wastewater engineers, Varela & Associates, will be at next council meeting to provide update on facility plan that is due to Dept of Ecology next April.

Dixon and Mayor will be in Olympia on Wednesday and Thursday of this week. Dixon will be meeting with several state agencies to discuss projects and funding opportunities.

OLD BUSINESS:

TD&H Engineering funding update and water tower project review:

Mayor Echanove gave a background of the water project and why council proceeded with upgrades. Discussed old reservoir (built in 1910) that was taken offline in 2015. Also discussed water system plan adopted in 2013 and Church St upgrades listed in that plan. Water/Sewer committee interviewed 4 engineering firms in late 2016 and selected TDH. Project priorities were developed and TDH presented some preliminary project paths. Current preferred alternative was selected because it was the lowest cost option that addressed all project priorities. TDH is still waiting on final cultural report approval before we can receive an official funding offer. TDH took questions from council and audience. Discussed water system plan update and what needs to be included for future projects/upgrades. Members of the audience expressed concern over the proposed placement of a water tower in the NE corner of the cemetery and if current planned upgrades will adequately address project priorities. TDH discussed different alternatives that were looked at and why the city ultimately selected the current site to proceed with applications for funding. Booster pumps were discussed and yearly O&M costs initially presented a concern for water/sewer committee.

Doug Willcox water tower project review:

Mr. Willcox gave a background of his knowledge in hydraulics and water systems. He discussed his concern with the project priorities developed for the water tower project as well as some of the concerns south hill residents have regarding water pressure. It is his belief that the elevation at the current site in the NE corner of the cemetery will not be able to deliver the increased water pressure that residents on the south hill are looking for. Discussed static water pressure at the top of the south hill, measured at 26 psi. He believes that 80-85% of south hill residents should have adequate water pressure as the system currently sits. He believes that piping is too small on the south hill and significantly contributes to lower water pressure due to friction loss and that upgrading smaller mains may solve this problem. Discussed the problems he sees with putting in a water tower or booster pumps and indicated that it may put too much pressure on the lower elevation regions. He would like the city to revisit the hydraulic analysis to solve the problems at their source. Met with Fire Chief Bagott and Assistant Fire Chief Beeson to discuss the fire on Main Street and how that affected water levels in the reservoir. Based on the amount of water that was used to put out the fire and the rate that both wells can refill, he believes that there may have been another, unexplained reason for the significant drop in water supply in the reservoir, possibly pumps not operating at full capacity. Believes that installing variable frequency drives in well pumps may solve the issue of sustaining water service in the event the lone existing reservoir had to be taken offline. Council expressed concern that this would not be sustainable if lone existing reservoir experienced catastrophic failure. Went back to the need for the city to revisit hydraulic analysis and reconsider how to solve project priorities. Mayor read aloud a statement from Lynne Nelson and Bob Barry expressing their concerns regarding water tower project and would like the city to further investigate other alternatives.

TDH followed up with how the project will proceed given the different options discussed and will provide updates as they receive them.

NEW BUSINESS:

Resolution No. 2018-06 placing excess property tax levy on November 2018 ballot for purpose of funding street improvements and street oiling:

Costs to provide road oiling and supplies for scheduled maintenance of streets has seen little increase over the past couple of years. As a result, this levy has remained unchanged as well. Councilmember Wilcomb MOVED to adopt resolution as presented. Councilmember Cooper seconded and the motion carried.

Resolution No. 2018-07 placing excess property tax levy on November 2018 ballot for purpose of funding the O&M of swimming pool:

CA Dixon and Pool Committee Chair Cook discussed how recent increases in the pool levy were used to strip and paint the pool and help cover the cost of rising minimum wage. The city will not increase the levy this year but will need to examine how continued increases to minimum wage and long-term pool maintenance will be funded. The city is collecting data on pool usage during various times of day. Members of audience suggested other ways data collection could be expanded further to identify who is using the pool. Councilmember Cook MOVED to adopt resolution 2018-07 as presented, Councilmember Slinkard seconded and the motion carried.

EXECUTIVE SESSION: Mayor Echanove requested council retire to executive session to discuss a real estate transaction relating to city’s wastewater facility plan for no more than 10 minutes. Councilmember Snyder MOVED, seconded by Councilmember Sievers, to enter into executive session at 9:20. Motion carried. Council returned at 9:26.

COMMITTEE REPORTS/REQUESTS:

Police, Fire, & Safety, Chair Wekenman- Had a meeting to introduce new councilmember Cooper to committee. Discussed acquisition of new police vehicle for officer Handley. Looking to upgrade cameras by police station. Firearms may need to be upgraded as well per industry standards. Discussed how to update police vehicles to be able to access internet while on patrol.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 7/24/18 Ck. #9347-9357 & EFT $6,291.70

ADJOURN: Councilmember Cooper MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:36 PM.

APPROVED: ________________________________ ATTEST: ________________________________

July 10, 2018

Palouse City Council – July 10, 2018

PUBLIC HEARING #1 – 2019 Revenue Sources

PUBLIC HEARING #2 – Six-Year Street Plan

Followed by

Regular Council Meeting

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb. Councilmember Wilcomb MOVED to excuse Councilmember Sievers’ absence. Councilmember Cook seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING #1: 2019 Revenue Sources – Opened public hearing at 7:02. No comments. Closed at 7:03

PUBLIC HEARING #2: Six-Year Street Plan – Opened public hearing at 7:03. No comments. Closed at 7:04.

INTERVIEWS FOR COUNCIL POSITION #7 – Two applicants applied for vacant council position #7: Palouse residents Katie Cooper & Jim Fielder. Both candidates were asked the same set of questions by council. At 7:43 pm Councilmember Wekenman MOVED to go into executive session to discuss candidates. Councilmember Slinkard seconded. Motion carried unanimously. Mayor Echanove called meeting back to order at 7:57 pm. Councilmember Cook MOVED to appoint Katie Cooper to council position #7. Councilmember Slinkard seconded. Motion carried unanimously. Mayor Echanove swore in Katie Cooper.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 26, 2018. Councilmember Slinkard seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief Neumann reported on their daily patrols and ongoing issues.

Vehicles are running fine but getting tired.

CITY ADMINISTRATOR REPORT:

CA Dixon discussed the 2019 revenue sources. The city has a lawful allowance of 1% increase on levy every year. 2019 proposed general Levy is $181,157, exclusive of banked capacity and new construction credit. EMS levy proposed is $30,273. Voter-approved special levy information will be presented at the next council meeting. 2018 special levy for streets is $44,000; pool is $34,000. Pool levy has been increased in past two years to help cover the cost of increased maintenance, such as stripping and re-painting the pool, as well as the rising cost of operations due to minimum wage increases. Pool levy only covers a portion of maintenance and operation, with the City’s general fund covering the rest. Pool committee will meet to discuss finances and levy prior to next council meeting.

CA Dixon discussed the 6-year street plan. Supt. Griffin drives the roads every day and no one knows the comprehensive outlay of the streets better than him. The following streets are identified for the plan: 1) West Whitman & Fir Street reconstruction; 2) Culton Street reconstruction; 3) Park Street chip seal; 4) Cannon Street reconstruction from Division Street to Mary Street; 5) Beach Street reconstruction to Church Street; 6) South River Road from Wall Street to county line;

The Request for Proposals for Brownfields site has been finalized and published. We are accepting proposals until September 5. We’ve advertised regionally through a database of contractors and city will try and get word out locally as well.

TD&H, engineers for the water tower project, will be at July 24 council meeting to review with council work that has been completed to date and reasons for selection of the current site. They may have a funding update from USDA as well.

2nd Qtr Treasurer’s Report will be discussed at next meeting.

Landowner for the proposed site of upgraded wastewater treatment facility followed up with the city. We are hopeful that discussions to acquire needed land will continue.

CA Dixon attended annual AWC conference in Yakima. This conference is a great way to connect with other cities, both big and small, on how to solve similar problems and share ideas about how to improve local government. This conference, along with IACC (infrastructure funding conference) are especially important for smaller cities to continue to improve services and infrastructure.

NEW BUSINESS:

Resolution No. 2018-05 – adopting Six-Year Street Plan: Mayor read aloud the resolution. Councilmember Wilcomb MOVED to adopt the resolution as presented. Councilmember Wekenman seconded. Motion carried unanimously.

Ordinance No. 972 – Budget amendment for Fire Equipment Reserve Fund: Mayor read aloud the ordinance in its entirety. Fire Department’s current airpacks have reached their mandated expiration dates. Chief Bagott found a suitable supplier for the airpacks. City’s share for 6 airpacks is approximately $32,000 (the county pays the other half). It’s a lot of money but a necessity. Councilmember Wekenman MOVED to adopt Ordinance No. 972 as written. Councilmember Snyder seconded and the motion carried unanimously.

OPEN FORUM:

Teresa Myott complimented the pool staff.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 6/30/2018 Ck. #9288-9315 & EFT $52,945.90

Claims Paid 7/10/2018 Ck. #9316-9346 & EFT $17,728.11

ADJOURN: Councilmember Slinkard MOVED to adjourn. Councilmember Cook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:38 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 26, 2018

Palouse City Council

Regular Council Meeting

June 26, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb. Councilmembers Cook & Sievers were absent. Councilmember Wilcomb MOVED to excuse their absence. Councilmember Snyder seconded. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 12, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

City received two bids for annual road oiling: TAK Petroleum for $8,575 + tax and RPI Road Products for $26,250 + tax. Councilmember Wilcomb MOVED to accept TAK Petroleum’s bid as presented. Councilmember Snyder seconded. Motion carried unanimously.

POLICE REPORT:

Radar trailer is located at City Park. Reminder to public to slow down and watch for children.

One of our police vehicles has developed a tic but otherwise running fine. We’ll keep an eye on it.

JOINT FIRE BOARD REPORT: Mark Wilcomb reported. There were two meetings in June. Everything fine on the financial side. Zero fire calls in May and only 5 calls YTD. SCBA evaluation is ongoing: packs from three manufacturers are currently under consideration (Scott, MSA, and Avon). Chief Bagott announced that he will be stepping down as chief in the near future. If approved by the firefighters, Scott Beeson will become the chief and Mike will become the assistant chief. One of Scott’s priorities is to identify and start developing future leaders for the department. Mike is confident in Scott’s ability to lead the department. EMS team recently held a swimming pool training as well as a LifeFlight training.

CITY ADMINISTRATOR REPORT:

Had another quick follow up meeting last week for Brownfields transfer process. We hope to publish the Request for Proposals later this week or next. At time of publication there will be a 60-day period to submit proposals.

Attending AWC conference in Yakima this week.

Two public hearings next meeting: Six-year street plan and 2019 revenue sources.

CA Dixon read aloud an update from TD&H Engineering outlining what has been done up to this point with the water tower project. Additionally, the Water System Plan (WSP) adopted in 2013 is set to expire in June 2019. DOH requires periodic updates to the plan as it is a working document intended to represent the current state of the water system. Proposed projects must be identified in the WSP. The intent is to incorporate the WSP update into the water tower project design if the city decides to move forward. If the city chooses not to proceed with the project, the WSP update still needs to occur with approval prior to expiration. In the next month or so the city plans on having a public meeting with our engineers present to address concerns and questions.

OLD BUSINESS:

Resolution No. 2018-04 – allowing for surplus of Brownfields property: Mayor read aloud the resolution in its entirety. This resolution declares city-owned Lots 3 & 4 and a portion of Lot 2, Block 1, Wiley’s Addition in Palouse as surplus. This property will be offered for sale by the city in the near future via the publishing of a request for proposals. Councilmember Wekenman MOVED to adopt the resolution. Councilmember Slinkard seconded. This is the empty lot across from the P.O. Motion carried unanimously.

OPEN FORUM:

Delores & Wayne Moore, Gary & Joanne Wilson, and Marge Brink voiced their concerns about having water tower by the cemetery. The Wilsons moved here and built a house across from the cemetery about 18 months ago and don’t want their view of cemetery changed with the installation of a water tower at cemetery. Wayne Moore brought a list of people who have concerns.

Mayor Echanove reexplained where city is currently with the project. The process began a year and a half ago. Engineers tested 8 alternative plans for the placement. TDH engineering and water/sewer committee recommended the current site (NE corner of cemetery) to council. Council went with the most cost-effective plan that addressed all project priorities: providing redundant storage to get water to residents in case current reservoir ever has to be shut off; improving pressure on south side of town; increased fire hydrant flow (fire hydrant pressure was a big deal; a majority of hydrants on south hill don’t currently have the necessary pressure). If ever there’s another big fire we will need a second reservoir. Booster pumps don’t offer redundancy and have a lifetime of expenses. The city does not have any redundancy. When reservoir went down we lost our back up water storage. If ever there’s a problem with our one current tank, we’re in a world of hurt. If we get two reservoirs on opposite hills, if something goes bad we can build in a valve system so we can have two independent systems. If you want good pressure you need good elevation. The other plans require way more money in acquiring land and way more piping. Long story short, council came down to this site from all the options. Because this project isn’t mandatory, the project can be on the city’s terms. That’s a refreshing way to build public infrastructure. We want to be good stewards of our water and our infrastructure and our money. If this isn’t a project we can get off the ground in an affordable manner, then we won’t proceed past this point. If we’re able to put together a funding package we can live with, THEN we bring in the engineers, and THEN we start penciling out all the details. DOH wants a bigger water line on W. Church street from the bridge to grain growers. Part of this funding project is the engineering and construction of that line.

In the next month or so the city plans on having a public meeting with our engineers present to address concerns and questions.

Sandy Jamison, running for WC Auditor. Sandy introduced herself and gave a little background on her experience and education. She would like the public’s vote.

John Hart, running for WC District Court Judge. Introduced himself and gave a little background on his experience and education. He would like the public’s vote.

Dan LeBeau, running for WC District Court Judge. Introduced himself and gave a little background on his experience and education. He would like the public’s vote.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Snyder seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 6/26/18 Ck. #9274-9287 & EFT $9,182.40

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:02 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 12, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

June 12, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb. Absent: Bill Slinkard. Staff present: Police Chief Jerry Neumann; Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

Mayor Echanove read aloud Councilmember Stout’s letter of resignation. He and his family are moving.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 22, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

Chief completed installation of the security cameras at the well-house/solar array. Cameras are linked to City Hall computers. Chief is pleased with their quality and would like city to consider upgrading cameras at the RV Park in the next few years. He may re-angle the cameras at the PD so as to also be able to see the skatepark.

As a service to the community, there is now a secure drug/medication disposal drop box in front of the PD.

Officer Handley’s vehicle just had its 90,000 mile tune-up. Officer Anderson’s vehicle is at 70,000 miles.

We’ve had a few felony drug arrests of people passing through town.

JOINT FIRE BOARD REPORT: May 2018 report. There was a brief meeting in May. Finances are on point. They had a successful training drill at Palouse Grain Growers where they practiced rescuing someone from one of the underground tunnels.

CITY ADMINISTRATOR REPORT:

Brownfields Committee met last week to discuss the process of transferring the property to a new owner. Project engineer Maul Foster Alongi was present. They put together a rough draft for Request for Proposals (RFP). They will meet again later this month to finalize RFP. City Atty. Hanson is working on the surplus property resolution which will be on June 26th agenda. There will be a 45-60 day timeframe to accept proposals. Brownfields committee will then evaluate those proposals and make an official recommendation to council. Council will then make an offer to the proposal that they feel is best. That will be followed by a purchase and sale agreement. Hoping to have this completed by fall of this year.

Atty. Hanson is going to be at the hearing to de-obligate a portion of the NE corner of the cemetery for the potential construction of a water tower. It will be held at superior court in Colfax at 8:30 AM on Friday, June 15th. If that goes through then Plateau Archeological Investigations will complete a cultural report on the site. That final report will be delivered to USDA by the 22nd of June to finalize the city’s application for funding. TD&H, engineers for the water tower project, will be at next meeting to provide further updates.

CA Dixon attended a Transportation Improvement Board (TIB) meeting last Thursday. They have a lot of money for small communities to improve streets. They have a new grant program that focuses on multi modal transportation that the city is eligible for from an ordinance passed last year. If successful in receiving grant, one option the city is considering is a foot bridge from the south side of the town by the Lions Club to Hayton Greene Park. Gloria Bennett of TIB doted on Palouse’s past successes through TIB funding.

CA Dixon is attending a CERB broadband funding workshop tomorrow in Pomeroy. Interested to see if city is eligible to get some funding to expand in Palouse. Attending AWC annual conference in Yakima June 27th.

There will be two public hearings at first council meeting in July: six-year street plan and 2018 revenue sources.

Will meet with engineer Munir Daud to discuss the budget the city has for a riverwalk trail between Shady Lane and the Palouse River. The city received a $26,530 grant last month from the Whitman County Commissioners .09 funds for construction of this trail.

Mark Wilcomb MOVED, Councilmember Snyder seconded, to go into executive session for 10 minutes to discuss a real estate transaction. 7:21-7:31 pm. Councilmember Snyder MOVED to authorize Mayor to submit an offer for purchase of property needed for upgrades to city’s wastewater facilities. Councilmember Cook seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Pool opens Saturday. Pool has been painted. All 7 lifeguards have officially certified with Red Cross. City will offer water aerobics if they can secure staff to teach it; three guards have expressed possible interest. If/when it is offered the city will post.

OPEN FORUM:

Colleen Boone is opposed to having the new water tower at its current proposed site. Mayor Echanove explained where city is currently with the project. The process began a year and a half ago. Engineers tested 8 alternative plans for the placement. TDH engineering and water/sewer committee recommended the current site (NE corner of cemetery) to council. They went with the most cost-effective plan that addressed all project priorities including redundant storage to get water to residents in case current reservoir had to be shut off; improving pressure on south side of town; increased fire flow. And fire hydrant pressure was a big deal; a majority of hydrants on south hill don’t currently have the necessary pressure. Booster pumps don’t offer redundancy and have a lifetime of expenses. Pressure issues will determine the height of the tower. Exact engineering specs have not been completed.

We haven’t gone overboard on the engineering until we get the financing figured out. If the financing doesn’t come through then all of this is a moot point, the opportunity isn’t present to even move forward. The city has been going down the deobligation process so we can show USDA that our preferred site is available, required for completing the application for funding. Our atty has been handling everything to do with the deobligation process including a 60-day comment period which began in February. That process just gives the city the option to put the tower there. Nothing is a done deal. City council can revisit the reasons this site was chosen and other alternatives with TD&H.

MAYOR’S REPORT:

Mayor Echanove appointed Ann Warrington to the Palouse Planning Commission on May 23rd. Requesting council ratification of her appointment. Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, confirming Ann Warrington to the PC.

Mayor Echanove read aloud two requests from Janet Barstow:

1. The Palouse Community Center seeks permission for a beer garden at the Palouse Music Festival July 28 at the city park. The beer garden will be in the same location as recent years and will follow all the rules required by the state Liquor Control Board. No police issues. Councilmember Sievers MOVED to approve the beer garden. Councilmember Snyder seconded. Motion carried unanimously.

2. The Palouse Chamber of Commerce is planning to resurrect National Night Out on August 7. They are seeking permission to use the park and parking lots for the event from 5 pm until 9 pm. The main purpose is to acquaint newcomers with various aspects of Palouse and provide a fun family event for the public, which will include kids’ activities, food, information about various events and organizations in Palouse, as well as an introduction to our emergency services, etc. Councilmember Sievers MOVED to allow the use of park and parking lots for NNO Aug. 7th. Councilmember Wilcomb seconded. Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 5/31/18 Ck. #9215-9234 & EFT $43,849.65

Claims Paid 6/12/18 Ck. #9235-9273 & EFT $41,258.79

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

May 22, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

May 22, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman. Staff present: Police Chief Jerry Neumann & Deputy Clerk Ann Thompson. Councilmembers Sievers, Stout, & Wilcomb were absent. Rick MOVED to excuse councilmember Stout’s & Sievers absences. Bill Slinkard seconded and the motion carried.

APPROVAL OF MINUTES: Councilmember Cook MOVED to adopt the minutes of the Regular Council Meeting of May 8, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The quality of Woltering Construction’s work on the new sidewalk by park was noted.

POLICE REPORT:

A lot of calls for dog issues, domestic violence calls, DUI’s, etc. between both cities.

Had to purchase a keyboard holder and wireless keyboard for Officer Anderson’s car.

Chief is hoping to begin install this week of the cameras at the solar plant.

CITY ADMINISTRATOR REPORT:

Dixon and Atty Hanson had a conference call with Mike Stringer and Bill Hager from Maul Foster & Alongi to discuss how the city will proceed with a request for proposals for the Brownfields site. Atty. Hanson will draft a resolution officially declaring the site for surplus but will be subject to conditions which council and the Brownfields Committee can grade to determine the proposal that is most beneficial to the downtown area. Atty. Hanson stressed the need to have the site appraised and the winning proposal have at least that amount. This is to avoid anything that can be deemed a gift of public funds. The Brownfields Committee is meeting again during the first week of June to further discuss the criteria to be included in the request for proposals.

The City of Palouse was awarded a $26,530 grant from the Whitman County Commissioners .09 funds to develop a walking trail/park area on the south bank of the Palouse River across from downtown. They are a 75% funding partner, so if the entire grant amount is expended, the city will need to provide as much as $6,633 to complete the project. However, since this project involves land donated to the city and subsequently donated to the project, this number may be greatly reduced. Official plans and cost will be presented to council once completed.

Update from Michelle Bly of TD&H: We have now passed the comment period for the deobligation of the cemetery property. Michelle visited with City Atty. Hanson today and he stated the judgment hearing to deobligate the cemetery property is set for June 15th. Michelle spoke with David Harder at Plateau Archeological Investigations and he said that presuming everything is approved as anticipated on the 15th, Plateau will be on site June 18th and 19th to complete the reservoir site field work. Plateau will have the Cultural Report, with the reservoir site addendum information, completed by the end of the week. Michelle has passed the above schedule to Rural Development because they indicated to me last week at a meeting in Walla Walla that they talk about this project every week and are anxious to obligate funding.

Executive Session: Councilmember Wekenman MOVED to go into a 5-minute executive session to discuss real estate matters for the Wastewater Facility Plan. Councilmember Slinkard seconded and the motion carried unanimously.

BUILDING INSPECTOR REPORT:

1st Q 2018 BI report: 1st Q 2018 valuations are $350,512 vs. last year at $82,000 valuation. Very strong first quarter.

Discussion ensued about the work done on the Palouse Arms Apt building. The owner complied with the city’s request however Councilmember Wekenman thinks it is still an eyesore and thus a deterrent to future development in the area. Dan will write another letter thanking him for work done and also inquiring to his future plans and anticipated timeframe.

BI contract amendment: Currently there is a 60% of bp fee charged for plan reviews on commercial builds over $100,000. This amendment will add the plan review fee to include multi-unit projects over $100,000, not just commercial buildings. The review for multi-unit housing projects is way more involved than single-family houses. Councilmember Wekenman MOVED to amend the contract to include the 60% plan review fee for multi-unit housing projects. Councilmember Slinkard seconded. Motion carried unanimously. Plan review fees are charged at time of bp purchase. The fee goes to BI upon completion of review.

Resolution 2018-03: Amends the fee schedule to include the above plan review fee to include multi-unit structures. Councilmember Slinkard MOVED to adopt the resolution as written. Councilmember Snyder seconded. Motion carried unanimously.

NEW BUSINESS:

Ordinance No. 971 budget amendment: Mayor read aloud the ordinance in its entirety. This budget amendment allocates funds for the contract that was signed with Maul Foster Alongi to provide consulting services as we transfer the Brownfields property to a new owner. Additional funding to cover ongoing groundwater sampling at the site has also been included as our grant funding for this project will run out during the next test to be conducted in August. Councilmember Wekenman MOVED to adopt Ordinance No. 971. Councilmember Cook seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- We’ve interviewed and offered jobs to seven, pending certification. All 7 have accepted positions. 3/7 have already certified and four are still taking course. Pool is set to open June 16th. Swim lesson dates have been set. DC Thompson is working with Annie Pillers to schedule a pool emergency training with our staff.

Councilmember Cook would like the city to purchase survey software to gather data from residents on various topics. It can be used for a multitude of surveys and can also be used by the PC, the BOA, etc. Chris is most impressed with Survey Monkey which costs $360 annually. Councilmember Wekenman MOVED to subscribe to Survey Monkey for a trial period of one year. Councilmember Slinkard seconded. Councilmember Snyder MOVED to table for a couple weeks until he can investigate the applicability and effectiveness of survey work for a city the size of Palouse. Discussion ensued. Motion to table failed. Motion to purchase Survey Monkey carried.

OPEN FORUM:

Sandee Powell with Crime Victim Services Center explained the services they offer. They provide confidential advocacy for victims of crimes: child and elderly abuse, assault victims, neighborly harassment disputes, etc. They help empower victims and secondary victims. The 24-Hour crisis hotline is 1-888-288-9221.

Connie Newman with the Palouse Skate Park. The official grand opening for the Skate Park is June 2. 9 am ribbon cutting, 9-12 learn to skate lessons, then at noon it officially opens to the public. Over $121,000 has been raised for this project. Usage signs, Rules of Conduct sign, and garbage cans will all be in place. Skate park volunteers will be responsible for the ongoing collection and disposal of garbage. Palouse EMS & FD did a formal training at the skate park and put official plans in place in case of an emergency. The gardens at the skate park are coming along nicely.

MAYOR’S REPORT:

McLeod’s Palouse Market beer & wine license renewal. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Slinkard MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 5/22/18 Ck. #9197-9214 & EFT $14,434.65

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:01 PM.

APPROVED: ________________________________ ATTEST: ________________________________

May 8, 2018

Palouse City Council

Regular Council Meeting

May 8, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout. Councilmembers Absent: Bill Slinkard and Rick Wekenman. Councilmember Sievers MOVED to excuse absences, Councilmember Wilcomb seconded and motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of April 24, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. PW is working on replacing the roof on the shop on Whitman St. Also replacing a stretch of sidewalk on W Main St near the park. Once the sidewalk project is complete they will install concrete pads at the RV park.

POLICE REPORT: Fairly quiet lately. Access and Sector (report and ticket writing with updated mapping technology) training completed up in Spokane. Officer Handley is in advanced firearms training up in Spokane. Garfield May Days is coming up.

CITY ADMINISTRATOR REPORT: Awards for Whitman County Commissioner’s .09 Grants should be available any day now. City applied for funding for a riverwalk trail and green space between the Palouse river and Shady Lane. Dixon met with a land appraiser from Colfax to determine an offer to acquire land near well pump 3 that will eventually accommodate storage lagoons for the City’s updated wastewater facility plan. City will follow up with the land owner after the appraiser has completed his research. The City is encouraged by the effort shown to rehab and secure the old Palouse Arms building with the expectation that current efforts continue. Curbs on W Whitman St will be finished shortly. Subcontractor for the project shaved the curbs last fall to meet ADA standards and was not able to complete them before the weather turned. Lawn in front of Kramer Funeral Home was also impacted by the W Whitman St construction and will be rehabbed as well. City’s annual report for 2017, due May 31st, will be submitted to State Auditor’s Office next week.

OLD BUSINESS:

MFA contract for facilitation of transfer process for Brownfields site: Maul Foster Alongi are the environmental engineers the City used to decontaminate the old Palouse Producers site on Main St. They have substantial experience navigating the tedious and sometimes difficult process of transferring ownership of a Brownfields site. This will be the final step for this multi-year project to integrate the site back into the community. The fee for their services is $7,500. Councilmember Wilcomb MOVED to authorize the Mayor to sign the contract for MFA’s services to facilitate the transfer of the Brownfields site. Councilmember Stout seconded and the motion carried.

NEW BUSINESS:

Ordinance No. 970 – Budget amendment for construction of new roof of PW shop on Whitman St.: Funding for new roof provided by real estate excise tax fund (also known as Special Capital Projects Fund). Budget amendment allocates up to $30,000 for completion of this project. Councilmember Snyder MOVED to approve Ordinance 970 as presented. Councilmember Cook seconded and the motion carried.

Resolution No. 2018-02 – additional retirement funding option for PD through Dept. of Retirement Systems: Washington State Department of Retirement Systems administers the PD’s LEOFF (Law Enforcement Officers and Fire Fighters) 2 retirement program, which is a fixed contribution program. DRS also has a different Deferred Compensation Program available to eligible members, and contributions to this program are more flexible. Enrollment in this program will have no financial impact on the city. Public Works and Administrative staff are enrolled in a 457 account through Symetra that allows for contribution flexibility. Councilmember Stout MOVED to approve enrollment in program. Councilmember Sievers seconded and the motion carried.

Whitman Co. Humane Society contract renewal for years 2018-2021: Similar agreement that the City has had for several years with the Whitman County Humane Society for animal control and shelter services. Yearly dues will increase $25 per year beginning in 2019 through the end of the contract. Councilmember Sievers MOVED to authorize the Mayor to sign contract. Councilmember Snyder seconded and the motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Still working to find lifeguards. We have 4 as of now. Still looking for lifeguard manager. If the city is not able to fully staff the pool, hours and possibly days will need to be reduced.

Streets & Sidewalks, Chair Sievers- The City was approached by the Palouse Chamber of Commerce earlier this year regarding placement of the planters along Main St. Chamber will fund planting and maintenance of planters. An arrangement has been made to move the planters closer to road and in unified fashion. Councilmember Sievers will work with PW Supt Griffin to relocate planters soon.

OPEN FORUM: Councilmember Sievers inquired about the possibility of having Cascades Computing (installing broadband fiber internet in Palouse and connecting to Port of Whitman fiber network) provide similar technology to the ambulance as has been provided to the police cars. City will discuss with Cascades Computing.

MAYOR’S REPORT: Mayor read a note thanking the city for providing draft minutes to residents of Palouse. Mayor reminded council and staff of the upcoming AWC small city connector in Palouse on May 29. Mayor attended Officer Reed’s (served with PPD from 1995-1997) funeral in Lewiston on Saturday.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 4/30/18 Ck. #9150-9168 & EFT $44,660.92

Claims Paid 5/08/18 Ck. #9169-9196 & EFT $38,294.65

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:58 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 24, 2018

Palouse City Council

Regular Council Meeting

April 24, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Absent: Councilmember Slinkard. Councilmember Sievers MOVED to excuse his absence, Councilmember Wilcomb seconded and motion carried. Staff present: Police Chief Jerry Neumann; Police Officer Joe Handley; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 10, 2018. Councilmember Cook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. New roof is looking good on Whitman St shop.

POLICE REPORT: UI/WSU bicycle race had 80+ riders. A few minor concerns with motorists but all ended up ok. Volunteers for the race were up from previous years.

First aid training for officers has been completed.

Officer Anderson and Reserve Officer Snead completed impaired driving/DUI training course.

AED’s (automated external defibrillators) have arrived for police vehicles. Special thanks to McGregor’s, Palouse Grain Growers and Palouse Chamber for donated funds to make this possible.

Sgt. Lee Reed of Mabton Police Dept passed away this morning. He served with the Palouse Police Dept from 1995-1997. Chief Neumann was grateful for his service to our community.

JOINT FIRE BOARD REPORT: 1 fire, 8 EMS calls in March. Joe Handley has completed his national EMT certification. EMS unit will be participating in crop duster training in June, river rescue in July and will train at the grain growers site in May.

CITY ADMINISTRATOR REPORT:

1ST Q Treasurer’s Report – No concerns. PD incurred some extra expense with new officer hire but nothing that should require a budget amendment.

CA Dixon, Councilmembers Slinkard and Wekenman, wastewater engineers Varela & Associates met with land owner at city hall to discuss a site the city is looking into for potential development for wastewater treatment. Dixon submitted a grant application to Whitman County Commissioners to develop walking trail/green space on recently donated land between shady lane and Palouse River. BRATC (Blue Ribbon Advisory Task Committee), committee charged with providing recommendations to Commissioners regarding available funds, have recommended an award of roughly $32,000 for this project. Commissioners will announce final awards on May 7th. Dixon will organize a follow-up Brownfields committee meeting in May once contract with Maul Foster (environmental engineers) is finalized to provide ongoing consulting services through the completion of property transfer. Dixon will be at State Auditor workshop on Wednesday to finalize city’s 2017 annual report. Dixon and City Attorney Hanson discussed next steps the city will take if owner of Palouse Arms building does not comply with order to address concerns previously indicated by council.

OLD BUSINESS:

TD&H water-tower update: Final cultural report was completed by Plateau and submitted to DAHP. Remainder of process to finalize application to USDA will be completed upon finalization of de-obligation of area of cemetery. If city proceeds with project, water system update will be included.

NEW BUSINESS:

Proposal from Parametrix for annexation into Fisher’s Addition: Mayor Echanove outlined the annexation policies and procedures. Angela Taylor from Parametrix, representing the owner of the property, outlined their plan to annex and develop ten platted lots into Fisher’s Addition. Development outlined construction of 9 triplexes, or 27 units, to be zoned into R1 low density residential with a conditional use permit through the Board of Adjustment to allow for said triplexes. Angela took questions from council and the audience. Arguments in favor included increased tax base, boost for local business, affordable housing, among others. Arguments against included concern about population density given the surrounding neighborhood, increased traffic, city services, among others. Extended discussion ensued. Councilmember Stout MOVED to reject the preliminary proposal for annexation. Councilmember Cook seconded. Motion carried. Councilmember Wekenman voted against.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Working on different strategies to hire lifeguards. Councilmember Cook is looking at avenues to incentivize applicants. Discussed bumping wages and reimbursements for lifeguard certifications. Councilmember Stout MOVED, seconded by Councilmember Wilcomb to increase entry level lifeguard wage to $12.00/hr and provide $100 lifeguard certification reimbursement upon successful completion of summer lifeguarding season.

Finance, Property, & Equipment, Chair Stout- Councilmember Stout sits on Palouse Community Action Center board. He is impressed by how they operate and Palouse could benefit from some ideas they have about how we can provide smart growth to our city.

MAYOR’S REPORT: Mayor and CA Dixon attended a conference in Cle Elum to present success of Solar Farm.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Sievers seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 4/24/18 Ck. # 9133-9149 & EFT $13,573.64

ADJOURN: Councilmember Wilcomb MOVED to adjourn. Councilmember Stout seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 10, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

April 10, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook, Bill Slinkard; Tim Sievers; Rick Wekenman. Councilmembers Snyder, Wilcomb and Stout absent. Councilmember Wekenman MOVED to excuse the absences of Councilmember Snyder, Wilcomb and Stout. Councilmember Slinkard seconded. Motion carries. Staff present: Police Chief Jerry Neumann & City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 27, 2018. Councilmember Sievers seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. Preparing for work to replace cracked/crumbled sidewalk on west main street near the city park.

POLICE REPORT: All 3 internet signals in Garfield are up and running. Signals in Garfield are actually boosting signals in Palouse.

Had several reports of a vicious dog on 8th street. Dog was ordered removed from the city.

Recent hire Officer Anderson is doing great. Reserve Officer Snead’s last day will be Saturday, April 21 which is the weekend of the WSU/UI bicycle race in town.

CITY ADMINISTRATOR REPORT: CA Dixon and Councilmember Slinkard, along with our Wastewater engineers Varela & Associates, are meeting with a property owner tomorrow to discuss a potential land transaction that would allow the city to proceed with our preferred alternative for wastewater disposal.

Our recent interest in expanding our current solar array up at Well Pump 3 is on hold for now. Last week, Avista’s billing department handed down a ruling regarding how excess kWh production can be used by account holders with more than one meter. New rules state that excess kWh must be spread evenly over all meters on one account, which triggers a monthly minimum charge for each meter of $19.08. The city has 20 meters on its account. This equates to an extra $350 per month in minimum charges that Avista would charge the city. We are currently grandfathered in to their old system of billing and we don’t want to do anything to jeopardize our current agreement with Avista. If they ever reconsider their billing model, the city will look into expansion at that time. The solar farm provided the city a net savings of $3,120 in 2017 and is projected to save the city in excess of $150,000 over its lifespan as currently constructed.

Dixon is working with BI Gladwill and Atty Hanson on next steps regarding the Palouse Arms building. BI Gladwill gave the owner a deadline of April 4th to install fencing around the building and May 31st to show significant progress on rehabbing building. Follow up letter will be sent once drafted and update will be provided at next meeting.

The library and city are looking into replacing carpet and painting (library only) this summer and we will have quotes for council to review if we receive satisfactory numbers.

Dixon submitted a grant to construct a walking path off Shady Lane toward the river. This land was recently donated to the city. We will have an update on grant status at the next meeting.

The city received an annexation proposal last week. Owners of land to be annexed and their engineer will be invited to the next council meeting to discuss their plans.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Met last week to address issues of recruiting and retaining lifeguards. Discussed several different approaches to resolve this growing staffing problem.

MAYOR’S REPORT:

Palouse Community Center is requesting permission from the city to install a handicap space and ramp in the parking lot of the community center, which is city-owned property. Councilmember Wekenman MOVED to allow, Councilmember Slinkard seconded and the motion carried.

Mayor and Chief had meeting with Clear Risk (city’s insurance company) to discuss how to streamline operations between Mayor’s office and the Police Department.

Small city connector in Palouse is May 29. City council and staff are encouraged to register and attend.

WSU/Idaho bicycle race is April 21st in Palouse.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 3/31/18 Ck. #9079-9098 & EFT $46,931.02

Claims Paid 4/10/18 Ck. #9100-9132 & EFT $16,057.19

VOID: Ck. #9099

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Cook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:15 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 27, 2018

Palouse City Council

Regular Council Meeting

March 27, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Tim Sievers; Rick Wekenman; Mark Wilcomb; Bob Stout (7:10); Chris Cook (sworn in). Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Slinkard MOVED to excuse Councilmember Snyder’s absence. Councilmember Wilcomb seconded. Motion carried unanimously.

Chief Neumann swore in new Officer Joel M. Anderson to the Palouse Police Department.

Councilmember Sievers MOVED to appoint Chris Cook to city council. Councilmember Wilcomb seconded. Motion carried unanimously. Mayor Echanove swore in Chris Cook to Palouse City Council position #1.

APPROVAL OF MINUTES: Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of March 13, 2018. Councilmember Sievers seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

New officer Anderson has begun training and Chief Neumann is very pleased so far.

Cascade Computing is going to get all three police vehicles set up for wi-fi, at no cost to city in exchange for setting up their equipment at City Hall.

PD personnel have been attending a number of trainings with more to come.

Chief Neumann wants to look into new hand-held radios for police dept.

JOINT FIRE BOARD REPORT:

Mark Wilcomb reported JFB finances look good.

CLERK-TREASURER REPORT:

Leonard Koepke, owner of the former Palouse Arms building was sent a certified letter last week informing him of what has to be done on the dilapidated portion of building, by when, and consequences if not.

Tracts of land just south of Palouse River and north of Shady Lane are being deeded to the city with the hope that a riverside trail can be developed to enhance the city’s parks and trail system. Whitman County Commissioners are taking applications for grants and CT Dixon will submit a proposal to them by the end of the week.

CT Dixon met with Apollo about phase 2 of solar project, adding 25 kW to existing solar site. They’re preparing their grant applications and we should have more information sometime later this summer.

City sold the dump truck for $1,500.00

The possible second site for WWTP is no longer an option as the property sold. CT Dixon has set up a meeting with Varela and the owner of the land by Well Pump #3.

OLD BUSINESS:

Michelle Bly and Gwen Ellis of TD&H gave update on water tower: The cultural report from Plateau should be done any time and will then go to Rural Development to complete their environmental process so they can officially present a funding package to the city. Gwen explained the scientific reasons why a water tower is necessary over a concrete tower. Any storage area which is under existing water level is dead space and as a result won’t be contributing to the pressure in the system. If city decides to move forward with project they will do a more in-depth water evaluation. Discussion ensued.

Council decision on Palouse Builders preliminary proposal:

Palouse Planning Commission voted on March 7, 2018, to approve the preliminary proposal for the planned development. Neil O’Keefe, of Palouse Builders, LLC, and his realtor Connie Newman, answered questions for council. Lift station was evaluated by TD&H at Roy Druffel’s expense last fall. Results were 1) lift station was adequate as constructed and there are two pumps in it but no redundant pump; 2) TD&H recommends the purchase of a backup pump and retrofitting hour counters within the existing pump control panel. Can the current system handle all the existing development plus the 12 new lots being proposed? Answer was yes, and then some. Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, to approve preliminary proposal. Motion carried unanimously.

Ordinance No. 969 changing Clerk-Treasurer job title & description:

Councilmember Wilcomb explained that current RCW definition of clerk-treasurer doesn’t outline what Kyle does. His role is more complex and more in line with the description of city administrator. Mayor read aloud the ordinance in its entirety. Councilmember Wekenman MOVED to adopt Ordinance No. 969 as written. Councilmember Stout seconded. Motion carried unanimously.

OPEN FORUM:

Tyson & Elisha Palmer. Inquiring about solar panels being put up next to their property by Gary and Angie Cochrane. The Palmers plan on eventually developing their property and have an issue with those panels being put within the alley. Mayor explained that the city doesn’t own alleys; city just has right-of way. Alleys where city doesn’t exercise their right of way can be used by the property owner with the knowledge that if the city ever does need to use the alley, the property owner must remove any obstructions at their own expense. Three separate attorneys have verified this. Mr. Cochrane wants to put those solar panels behind his home on corner of alley, all in his half of the alley. Short of the city opening it, it’s a civil matter between Palmers and Cochranes. The Palmers are free to improve their half of the alley as they see fit.

Doug Wilcox spoke about Brownfields meeting. He suggested to council to remind ourselves of what Brownfields is about. Concept is a process that EPA and DOE have established for the cleanup of these environmentally-blighted sights and their eventual return to economic vitality in the community. There’s still one test well site that hasn’t cleared but Michael Stringer of MFA said its location will still allow for construction. MFA is currently researching whether or not the consent decree drawn up for the city can be transferrable to any potential developers for the site. This would be a big plus, as it would mitigate almost all liability for any future owners of the site.

MAYOR’S REPORT:

AWC Conference is June 27-29 in Yakima. Mayor encourages any councilmembers to attend.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 3/27/18 Ck. #9065-9078 & EFT $5,681.05

ADJOURN: Councilmember Wilcomb MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:00 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 13, 2018

Palouse City Council

Regular Council Meeting

March 13, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout. Staff present: Police Chief Jerry Neumann; Officer Joe Handley; Clerk-Treasurer Kyle Dixon.

Councilmember Wilcomb MOVED, seconded by Councilmember Slinkard to excuse Councilmember Wekenman’s absence. Motion carries.

APPROVAL OF MINUTES: Councilmember Sievers MOVED to adopt the minutes of the Regular Council Meeting of February 27, 2018. Councilmember Slinkard seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT: Chief Neumann made a conditional offer to officer candidate. Chief thinks he will be a great fit in Palouse. Official start day will be March 27th.

Busy day yesterday with several arrests in Garfield for warrants and license suspensions.

Cascades Computing has ordered equipment for wi-fi access in police vehicles.

CLERK-TREASURER REPORT: BI Gladwill has drafted a letter, reviewed by Atty Hanson, to the owner of the old Palouse Arms building on Main Street addressing the city’s concern regarding its condition. To proceed with an abatement of dangerous buildings, Atty Hanson is requesting council approve funding for a litigation guarantee, which is roughly $500. A litigation guarantee protects the city against any lien holders of the property should the city order the building be demolished. Chief Neumann discussed an alternative of issuing citations for public nuisance in an attempt to rectify the situation. Councilmember Stout MOVED to allow Atty Hanson to proceed with a litigation guarantee for the Palouse Arms property, Councilmember Stout seconded the motion and it carried unanimously.

NEW BUSINESS:

Ord. 968 – Budget Amendment: This budget amendment accounts for revenues and expenditures for the West Whitman Street project, in the Arterial Streets fund, that were receipted in 2018 for work performed in 2017. Mayor Echanove read the Ordinance in full. Councilmember Stout MOVED, seconded by Councilmember Wilcomb, to approve Ordinance 968 as presented. Motion carried.

Review Planning Commission’s recommendation to approve preliminary proposal: The Planning Commission held a public hearing on Wednesday, March 7th, at City Hall to obtain comments from the public on a proposed 12-lot subdivision on the south end of town off Palouse Cove Rd. After the hearing and subsequent review, the Planning Commission voted unanimously to recommend approval by city council of the preliminary proposal brought by Palouse Builders LLC. Their recommendation of approval is subject to staff report conditions. The city has sent the environmental checklist to the Dept of Ecology. After a 14-day comment period, the city will then vote on whether to approve, approve subject to conditions, or deny the proposal. This vote will take place at the next council meeting on March 27th. The Board of Adjustment also held a public hearing on March 7th to hear comments about a conditional use permit submitted by Palouse Builders LLC to allow duplexes and/or adult family homes on 4 lots in the proposed subdivision. The conditional use permit was approved.

COMMITTEE REPORTS/REQUESTS:

No reports

OPEN FORUM:

Caleb San Miguel read a report about an issue he had with Jerry Neumann regarding removal of a dangerous tree and street closure. He presented paperwork to council regarding the tree removal service used by Neumann. Neumann offered rebuttal. San Miguel would like the city to adopt an ordinance to address safe tree removal and he would also like to contract with the city for all tree/limb removal on city-owned property. This issue will be forwarded to the policy and administration committee for further review.

Doug Willcox submitted a written report to council indicating his concerns with the TDH water tower agreement. Mayor Echanove discussed the various reasons why the city is proceeding with this project. Council discussed. Topic will be further discussed at the next council meeting.

MAYOR’S REPORT:

Councilmember Hanson submitted her resignation February 27, 2018. Mayor Echanove accepted her resignation and publicly thanked her for her service. A call for submittals of interest for the vacated position was emailed to list serve and is posted at Post Office and City Hall. Position is open until filled.

Mayor Echanove and CT Dixon will be attending a conference in April to speak to other local governments about our solar project.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 3/13/18 Ck. #9037-9064 $13,552.65

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Snyder seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:15 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 27, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

February 27, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Staff present: City Attorney Eric Hanson; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of February 13, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Officer Snead has been working on evidence, clearing out Garfield evidence and housing it in one spot in Palouse. Nothing profound in Garfield evidence; 90% have been adjudicated and very old.

Part-time Officer Snead will be leaving end of April for a prior job commitment. We have a potential pt hire from Colfax to replace him until a third ft officer can be found. We have a ride-along this week with another potential hire for the third officer position. He’s a 17-year police veteran.

Garfield transition with new mayor has been good.

JOINT FIRE BOARD REPORT:

Mark Wilcomb reported. There were 22 total fire calls in 2017. 1 fire call in January 2018.

Fire Chief Bagott and Asst. Fire Chief Beeson attended the County Fire Chiefs meeting. There was discussion about having a mutual aid agreement between the appropriate county agencies and the Spokane fire agencies which would ensure something was in place in the event of a catastrophic event. Palouse FD will discuss among themselves.

7 EMS calls in January. EMS unit is working on more combined training this year.

CLERK-TREASURER REPORT:

We had a preliminary proposal submitted to City Hall for a planned development/major subdivision just south of the Palouse Cove Development. The proposal is in the hands of city building inspector and Palouse Planning Commission right now. The Planning Commission will hold a public hearing and then make their recommendation to council. Council then has 60 days to give applicants a response. Applicants then bring back a final proposal and council will then either approve, approve subject to conditions, or deny.

Time to surplus the old dump truck. Supt. Griffin can’t find any comp prices on a 1973 dump truck however he thinks the tires are worth a couple thousand. It requires a CDL to drive so there’s a limited buyer’s market. Councilmember Wekenman MOVED to surplus the 1973 dump truck with a minimum bid of $1,500. Councilmember Snyder seconded. Motion carried unanimously.

There are five confirmed Brownfields committee members. First meeting will be mid-March and we’ll get some direction on proceeding. A call for RFP’s (request for proposals) will be next move. Discussion ensued on the process and setting parameters for how to choose.

Pearson Fence from Colfax will be returning to Palouse to give bid for fence repair along Whitman Street.

Site locations have been discussed for the new WWTF. One is perhaps purchasing land by city’s well pump. That site requires pumping uphill and crossing a river. The other site is perhaps purchasing land on the west side of town. That site is much better logistically but it’s in a floodplain. Cost will be a big factor as well.

CT Dixon spoke with WSDOT regarding the speed concerns at the entrances into and out of Palouse. WSDOT hasn’t forgotten about us. They did a speed survey on south entrance in 2016 and didn’t agree with city’s speed concerns but they are going to re-test this spring as well as a speed study at the east entrance. They’ll update us later.

Maul Foster & Alongi is coming this week to do another test at the Brownfields site.

We had talked about Palouse Arms Building and what course of action city can take to assure the owner makes that site less dangerous etc. Atty. Hanson said there is an “abatement of dangerous buildings” procedure to be followed. That will be sent out end of March by the building inspector. It gives notice and states why and reasons it’s dangerous and what improvements must be made by what date. There are a lot of things involved. City must get a litigation guarantee from title company. There are costs and it’s a process; it’s not an easy fix. City BI is the first step in the process. Owner can appeal. CT Dixon will work with BI to take care of this.

OLD BUSINESS:

Decision on Apollo solar/energy proposal: solar addition to existing solar array and LED improvements to public buildings. Supt. Griffin is confident in doing the LED upgrades himself at a fraction of the cost. But we need to let Apollo know our decision on the solar portion. The initial solar project (w/ Apollo) has exceeded expectations and this is a great opportunity to take advantage of additional grant funding (which would cover ~75% of total project cost) while it is still available. Councilmember Wekenman MOVED to proceed with the solar portion of Apollo’s proposal. Councilmember Snyder seconded. Motion carried unanimously.

Cascades Computing license agreement: They will house a rack of equipment inside city hall’s storage room, alongside First Step Internet’s. In turn, Cascades will make high speed internet service available to any other city location(s) as agreed upon by both parties. Specifically, the city would like to see the police department outfitted with mobile radio receivers to be able to access Wi-Fi in their patrol cars in Garfield and Palouse. Councilmember Wilcomb MOVED, seconded by Councilmember Sievers, to adopt the agreement as written. Motion carried unanimously.

Continued alley discussion. At question is appropriate or allowable use for improved/unimproved alleys and temporary vs permanent structure. The code doesn’t distinguish between the two but there are definitely distinctions. Some alleys have been forested land for 100 years and impossible to use for driving purposes. Adjacent property owners own the ground to the middle of the alley but city has legal right of way. City attorney stated that an unimproved or unused alley allows for adjacent property owners to use their half of the alley as long as it’s not permanent, with the knowledge that if the city needs to exercise their right of way, anything obstructing the alley must be removed at owner’s expense. But then defining “permanent” becomes muddied. Some argue that an alley is an alley. Much discussion ensued about code and defining code. If it’s a “thoroughfare,” or improved alley, owners cannot construct in the alley. Councilmember Stout MOVED, seconded by Councilmember Hanson, that we don’t allow structure in alley based upon the confusion over whether it’s portable or permanent. Motion failed.

NEW BUSINESS:

Colfax policing agreement for outside employment agreement with Palouse: Chief Neumann has been working with Colfax Police Chief Rick McNannay on an employment agreement which would allow Colfax officers to work part time in Palouse if needed. Mayor Vanek from Colfax contacted Mayor Echanove and would like to see it perhaps be written as an interlocal agreement. Councilmember Wekenman tabled the discussion until next council meeting. Councilmember Stout seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson– Councilmember Hanson MOVED to go into executive session regarding personnel issues (9:45 pm-9:50 pm). Councilmember Stout seconded. Councilmembers Wekenman and Wilcomb voted no. Motion carried.

Personnel committee met to discuss various issues including pool staffing and police department pay and benefits. Councilmember Hanson submitted a written report.

Parks, Cemetery, & Buildings, Chair Snyder- Committee briefly discussed the land donation along the south side of the river and north side of Shady Lane. Land is currently being surveyed and CT Dixon will pass along any updates as he receives them.

At 10 pm Councilmember Wekenman MOVED to extend meeting until 10:10 pm. Councilmember Wilcomb seconded. Motion carried unanimously.

Police, Fire, & Safety, Chair Wekenman– Chief Neumann covered under his report what the committee met about. Committee will know more about potential hire after Friday’s meeting with potential hire and re-discuss at that time.

Councilmember Wekenman is concerned about supplying officers for the annual collegiate bike race that ends and begins in Palouse. If we don’t have our standard police force it could require overtime for our temporary 2-man department. Additionally, the city doesn’t have money to pay outside officer(s) to stand at the intersection to flag for a bike race. Councilmember Snyder has connections with WSU’s cadet program and will see if he can get some of them to work the race as volunteer hours.

MAYOR’S REPORT:

Mayor appointed Chuck Stemke to the Palouse Board of Adjustment. Councilmember Wekenman MOVED, seconded by Councilmember Snyder, to affirm the mayor’s appointment. Motion carried unanimously.

Mayor appointed Renee San Miguel to the Palouse Planning Commission. Councilmember Stout MOVED to affirm the mayor’s appointment. Councilmember Wilcomb seconded. Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid Ck. #8985-9002 $12,099.00

Stop Pymt Adj. for Lost Check #8618, replaced by Ck. #8987 $ -7,500.00

Net claims paid $ 4,599.00

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 10:11 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 13, 2018

Palouse City Council

Regular Council Meeting

February 13, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Wilcomb MOVED, seconded by Councilmember Hanson, to excuse Councilmember Slinkard’s absence. Motion carried unanimously.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of January 23, 2018. Councilmember Sievers seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: PW Supt. Griffin submitted a written report.

We are going to surplus our old dump-truck soon.

Bid opening for snowplow closes tomorrow. We will relist this fall when there’s snow if no qualifying bids are received.

POLICE REPORT:

PD addressed some nuisance yards on the north hill last week: they issued three notices for yard clean-up and all three took care of it over weekend. The PD will be working on the south side of city this week. It is forbidden by code to stockpile/accumulate garbage, appliances, furniture, etc. in yards.

We got new brakes on Journey #2. Summer tires are going on Journey #1 and brakes will be assessed at that time. Durango will need brakes and shocks as well.

City fence on Whitman & Beach Street was damaged from a single car DUI accident this weekend. City is getting an estimate to repair and will pass that on to the PD and prosecutor’s office.

Our last potential hire declined the open officer position. We are sustaining that position through reserve officer Snead, and soon reserve officer Merry, and reserve officer Corey out of Colfax. The personnel committee will be meeting to discuss options to attract an officer.

CLERK-TREASURER REPORT:

CT Dixon reported if we could comfortably have reserve officers Merry and Corey on board, while still pursuing and eventually hiring a third full time officer, it would be financially beneficial to the city.

Apollo who was here last meeting wants an answer by end of February on the LED lighting and solar project proposals discussed at the last council meeting. CT Dixon supports expanding our solar generating capacity another 25 kW, to the maximum allowable 100kW. On the LED end, Supt. Griffin is looking into performing the upgrades himself and potentially saving the city significant costs vs partnering with outside contractor to perform work.

Atty. Hanson is doing some background on what the next steps will be if we don’t see significant improvement on the Palouse Arms Building. He is writing a supplemental letter for owner kind of restating the city’s demands to repair/demolish and the potential recourse if he doesn’t comply by May 31st deadline. He will be at next meeting to answer any questions.

CT Dixon will form the committee for Brownsfield site which will consist of a few members of original committee, a member from Planning Commission, council, etc. This Brownsfield development process has many steps; of course we want it developed, but there is still ongoing groundwater site testing required by DOE. Once the city is ready to surplus the site, we will advertise for a request for proposals.

No word from Ecology on official approval of wastewater permit extension, but should be any day now. If zero river discharge is necessary, we have to go somewhere with it which will most likely require significant property acquisition. Next step will be to start a discussion with the landowner adjacent to the proposed site. If he’s not interested in selling to city, we’ll have to go shopping elsewhere. Upon approval of our permit extension, we will have until April 2019 to deliver completed wastewater facility plan to DOE and until 2024 to have construction completed.

OLD BUSINESS:

Michelle Bly of TD&H gave an update on the water reservoir project. Plateau Archaeological Investigations did their cultural report as required by Rural Development thereby completing the application package. Atty. Hanson has started the 60-day clock on the de-obligation formality process on the land by cemetery. Discussed reservoir types and options. Reservoir will have a 300,000 gallon capacity. Dimensions were discussed but nothing has been finalized.

NEW BUSINESS:

Owner of Cascade Computing, Marcus Munn, was present to discuss their proposal of expanding fiber optic broadband internet to Palouse. They already have agreements with Rosalia, Oakesdale, and Garfield. Looking to put some equipment at City Hall so they can be another service provider of internet like First step. They’ve looked things over at City Hall and had an electrician come look at power service and they can make it happen. They use Port of Whitman County’s fiber optic line. First Step has equipment at City Hall as well. The trade-off for letting them put their equipment at high points in city (well site, fire station, etc.) and at City Hall is free internet to city hall, fire, police, school, & library. Discussion ensued as to what other services/arrangements Cascade can offer. Agreement is at attorney for review and should be ready at next meeting for review/approval.

COMMITTEE REPORTS/REQUESTS:

Parks, Cemetery, & Buildings, Chair Snyder- City needs a new roof on public works shop on Whitman St (old fire station). It’s leaking very bad and has soft spots. Supt. Griffin is pricing work. Repair would come out of special capital projects fund.

The city has been offered a strip of land along the south side of the Palouse River from F Street bridge to 90 feet from foot bridge, from river’s edge south to Shady Lane. In return, the owner asks that the city put in a kind of riverside trail allowing access to the river for relaxing, fishing, whatever. It is his belief that access to the river will enhance the community and the river. CT Dixon is preparing for grant opportunity with Whitman County in conjunction with the donation of this land.

Policy & Administration, Chair Wilcomb- Committee is working on creating a process to reward and advance our city staff. Councilmember Wilcomb presented a staff organizational chart.

MAYOR’S REPORT:

Palouse Caboose liquor license renewal. No objections.

There was a lengthy discussion on setbacks, in particular on alleys that aren’t used. Code has specific language on it but there seems to be some gray area. We will get clarification from our attorney before addressing this issue.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

January Payroll Paid: Ck. #8862, 8930-8946 & EFT $ 53,003.02

Claims Paid 2/13/18: Ck. #8929, 8947-8984 & EFT $141,369.45

VOID Ck. # 8948

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:18 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 23, 2018

Palouse City Council

Regular Council Meeting

January 23, 2018

CALL TO ORDER:  Mayor Pro-Tem Wekenman called the Council Meeting to order at 7:03 PM.

ROLL CALL:  Council members present:  Doreen Hanson (until 8 pm); Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Wilcomb MOVED, seconded by Councilmember Stout, to excuse Councilmember Slinkard.  Motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Sievers MOVED to adopt the minutes of the Regular Council Meeting of January 9, 2018.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

POLICE REPORT:  Chief Neumann reported that our last potential hire (Flowers) didn’t work out.  The city expended $950 on his background check & testing, etc.  Each potential hire has to have these tests done so those subsequent fees put the policing services budget upside down.  We interviewed another potential hire (Kreig) yesterday (1/22/18).  He is state academy trained and a 7-year veteran but he’ll need some additional training.  His training is not reimbursable because it’s not CJTC criminal justice training commission sponsored.  If we hire him, it will be imperative to keep Officer Snead on while he was being trained.  This too will require additional funding so we need to determine where that will come from.  Chief will do as much as possible prior to expending any money on testing for new applicants.

The camera system for surveillance at the well-head/solar plant has been purchased.  Chief Neumann will install once the weather is a little warmer.

BUILDING INSPECTOR REPORT:  4th Q 2017 year-end report.  3 new homes in 4th Q, 8 YTD.  It has been an excellent year.

Regarding the Palouse Arms apartment.  BI Gladwill gave the owner a verbal deadline of May 31, 2018, to have the site cleaned up and made safe.  City council has asked CT Dixon to have our city attorney follow-up with a letter so we have something in writing that will outline what happens if he doesn’t comply by deadline.

JOINT FIRE BOARD REPORT:  Budget finished strong.  For 2017 there were 22 total fire calls.  EMS had 79 calls in 2017, down from 110 in 2016.  The current ambulance contract is split so that the city pays 70% and rural pays 30%, however Annie Pillers will watch the call data to determine if this cost split remains fairly distributed.  EMS & FD continue their trainings.

CLERK-TREASURER REPORT:  TD&H, Plateau, & Bishop are still working with us on decertifying the cemetery plot to proceed with our water system improvement project.

The public comment period for the Dept of Ecology’s new permit for Palouse River/WWTP ended on January 20th. We anticipate they will grant an extension to Palouse to submit a final facility plan by 4/1/19.

Closeout paperwork for the West Whitman project is almost complete.  All change orders and overages were approved.  The city has a new regional engineer at TIB who cautioned city council on approving change orders as they are not guaranteed to be reimbursable.

OLD BUSINESS:

Apollo Solutions presented council with their findings from their lighting audit and possible project proposals:  1) One project proposal is adding an additional 25kW to our existing 75kW solar farm.  Just like the first phase, this phase would have guaranteed minimum energy production; 2) Second project proposal is upgrading lighting at various city buildings to LED.  Benefits, costs, funding, available grants, etc. were outlined.

NEW BUSINESS:

Ratification of Whitman County Mutual Aid Agreement:  This document outlines the relationship between Palouse FD with other regional fire departments:  Albion, Colfax, Farmington, Garfield, LaCrosse, Malden, Oakesdale, Pullman, St. John, Tekoa, Pullman-Moscow Regional Airport, Tekoa Community Ambulance Assn., Volunteer Firemen Incorporated (Colfax), and Whitman County Hospital District No. 2.  The agreement is pretty straight forward; in an emergency, nearby departments can and will respond to give mutual aid at no cost.  The JFB has already approved this agreement.  County already ratified their end of it and now the city needs to ratify their side.  Councilmember Wilcomb MOVED to ratify the Whitman County Mutual Aid Agreement.  Councilmember Sievers seconded the motion and it carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Police, Fire, & Safety, Chair Wekenman–  This committee and the Civil Service Commission interviewed the potential new officer 1/22/18.

Policy & Administration, Chair Wilcomb-  CT Dixon and DC Thompson will work with committee on staff organizational flow chart, job descriptions, etc.

MAYOR’S REPORT:

There were no objections to the Brewfest special liquor license.

Councilmembers Hanson, Sievers, Snyder, Wekenman, Wilcomb, and Stout attended a training from Clear Risk Solutions on their roles, procedures, minimizing liability, etc.  DC Thompson and CT Dixon were in attendance as well.

ALLOW PAYMENT OF BILLS:  Councilmember Wilcomb MOVED that the bills against the city be allowed.  Councilmember Snyder seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      12/31/17            Ck. #8905-8908                        $  5,823.29

Claims Paid      01/23/18            Ck. #8904, & 8909-8928             $19,432.81

ADJOURN:  Councilmember Sievers MOVED to adjourn.  Councilmember Snyder seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________   ATTEST: ________________________________

December 12, 2017

Palouse City Council

Regular Council Meeting

December 12, 2017 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Public Hearing and Regular Council Meeting of November 28, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

Supt. Griffin submitted a written report.  The city was the high bidder on a dump truck in Grangeville for $10,500.  It’s a 1990 GMC with a snow blade and about 30,000 miles.

POLICE REPORT: 

Chief Neumann updated council on a few ongoing issues in Garfield and Palouse.

Regarding Glen Smith’s complaint about the North Bridget Street house blocking traffic and creating driving hazards, the PD made contact and as of now they’re in compliance.

Officer Snead has started filling-in for Officer Merry until his replacement is hired.  So far, no one has applied for the police officer opening.  We re-ran the ad in two papers last week and the job is also posted online, etc.  The city will keep trying.

CLERK-TREASURER REPORT:

The city is working with Munir Daud, ML Albright, WSDOT and TIB on the final invoice for the West Whitman project and will be finalized by the first council meeting in January.  Due to change orders, our final budgeted amount has increased, but we anticipate TIB honoring those so not expecting any increases to city.  CT Dixon hasn’t heard back from Todd Neu at Avista as to when the street lights will be installed on West Whitman.  Avista keeps pushing the date back due to natural disasters in Texas, Florida and California, which take precedence regarding available resources.

Wastewater Treatment Facility ecology extension.  No updates from our permit manager Diana Washington as to the new timeline.  We proposed an extension to April 1, 2019.  From all indications they’re going to grant us that.

CT Dixon had a meeting with some developers who are interested in the Brownfields site.  Also in attendance were Councilmember Bob Stout and via conference call were our environmental engineer Mike Stringer of MFA and Mayor Echanove.  CT Dixon has arranged another meeting next week with same parties as well as Sandy Treccani of Ecology.  The city is anticipating in early 2018 to put out a call for proposals for that site.  Final approval will be through council.  There are many procedures to follow and steps to take to make this happen and our attorney will outline those.  Council needs to establish goals for that site.  Value isn’t just the sale price; how does it integrate back into the community?  Does it meet the goals of everyone who has given us money for this Brownfields site?

Ethernet for the solar panels at Well Pump 3 mysteriously went off-line at 3 am on Thanksgiving.  PCI Renewables investigated the problem and someone(s) has cut the line.  We still have money left over and perhaps we should put in a camera, conduit, and/or fencing.  In the meantime, CT Dixon bought a new cable and it’s back on-line.  It’s imperative that our well-head is protected.

Cascade Computing is interested in installing fiber optic to the city.  They will be submitting a proposal to the city soon.

Cemetery fund is pretty tight right now.  CT Dixon is in the process of figuring out how to access the interest from the cemetery endowment fund.

Owner of the Palouse Arms Apartment building has been given a deadline of May 31, 2018, to have the site cleaned up.  He is to show serious progress by then.

OLD BUSINESS:

TD&H update on water reservoir and Rural Development grant:  Michelle Bly of TD&H updated council.  The application has been deemed complete.  It’s at the state office.  The environmental document has been reviewed and tentatively approved however it can’t be fully approved which hinders the complete presentation of the funding package to the city.  RD is saying they now need an archaeological/cultural report completed.  The city has done one on previous projects; the most recent being done by Plateau. Michelle is waiting to hear back to see what Plateau would charge to update their prior report.  Once that’s done, she’s anticipating $1.5 million in loan; $1.1 million in grant; and $31,733 in applicant contribution.  The increase to pay for the loan is estimated in the $5/month rate increase to water but this is just a guesstimate.  Councilmember Stout MOVED to approve up to $5,000 for Plateau to update city’s existing cultural study to get this grant.  Councilmember Slinkard seconded.  Motion carried unanimously.  Rural Development does 40-year loans but they allow early payoff of loans without penalty.

Renewal of interlocal agreement with Garfield for police services from Jan. 1, 2018 until Dec. 31, 2021:  Contract remains the same other than the compensation.  Councilmember Hicks MOVED to approve the interlocal agreement with Garfield for police services as written.  Councilmember Wilcomb seconded.  Motion carried unanimously.

NEW BUSINESS:

Ordinance No. 964 adopting 2018 budget:

Councilmember Hanson MOVED to suspend the reading of the ordinance.  Councilmember Estes seconded and the motion carried unanimously.  Councilmember Hanson MOVED to adopt Ordinance No. 964 as written.  Councilmember Stout seconded and the motion carried unanimously.

Ordinance No. 965 redefining CT Dixon’s title and duties:  Mayor read aloud the ordinance in its entirety.  Ordinance outlines the duties of making CT Dixon the City Administrator in addition to Clerk-Treasurer.  CT Dixon does much more than the RCW and PMC definition of Clerk and Treasurer.  This ordinance gives CT Dixon a very distinctive job development track for the future.  Mayor Echanove outlined some of the many specific increased duties Kyle has taken on.  Much discussion ensued.  Some councilmembers questioned the necessity for redefining some of the roles, in particular supervisory.  No action taken.  It will be discussed by policy and admin committee in January 2018.

Ordinance No. 966 Kessler’s street vacation:  Mayor read aloud the ordinance in its entirety.  This ordinance is the last step in the process.  Kessler has paid all the fees.  Councilmember Hicks MOVED, and Councilmember Slinkard seconded, to adopt Ordinance No. 966.  Motion carried unanimously.

Ordinance No. 967 amending funds in the Water System Reserve Fund:  This is to accommodate the second payment to AES for the telemetry of our city wells (total project cost $14,600).  This appropriates another $5,000 to Water System Reserve to cover the overage.  Councilmember Wilcomb MOVED to approve Ordinance No. 967 as presented. Councilmember Hanson seconded.  Telemetry is the communication between the reservoir and the two wells:  it measures levels and tells pumps when to turn on and off.  And there are alarms if there is a failure, etc.  The city’s previous telemetry equipment was obsolete. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Police, Fire, & Safety, Chair Wekenman–  met briefly to discuss ongoing stuff including a complaint received against Officer Handley in October concerning alleged harassment.  After speaking with the officers and learning of the complainant, the complaint was deemed to be unfounded by the committee.

MAYOR’S REPORT:

Swearing in of new council members for service beginning Jan. 1, 2018:  Mayor Echanove swore in Tim Sievers to Council Position #3; John Snyder to Council Position #4; Bob Stout to Council Position #7.  All are 4-year terms.  Mayor Echanove also reappointed Bill Slinkard into Council Position #2 which is a 2-year term.  Councilmember Hicks MOVED to affirm the Mayor’s reappointment of Bill Slinkard.  Councilmember Wilcomb seconded.  Motion carried unanimously.  Mayor reappointed Councilmember Hanson into Council Position #1.  Councilmember Wilcomb MOVED, Councilmember Estes seconded, to ratify the reappointment of Doreen Hanson to council.  Motion carried unanimously.

Brownfield Redevelopment will be on the 2018 agenda.  We will request attorney’s presence.

Debbie Mitzimberg resigned from the Board of Adjustment.  There is now one vacancy to fill.

Mayor appointed Jim Fielder to Planning Commission to replace outgoing Tim Sievers:  Councilmember Wekenman MOVED, seconded by Councilmember Wilcomb, to ratify the mayor’s appointment of Jim Fielder to the Planning Commission.

Councilmember Wekenman MOVED, seconded by Councilmember Hicks, to cancel the December 26th council meeting.  Motion carried unanimously.  The next council meeting will be January 9th, 2018.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      11/30/17            Ck. #8732, 8769-8795 & EFT     $  52,766.81

Claims Paid      11/29/17            Ck. #8796-8806                        $    1,622.15

Claims Paid      12/12/17            Ck. 8807-8840 & EFT                $179,157.49

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:15 PM.

APPROVED: ________________________________   ATTEST: ________________________________

November 14, 2017

Palouse City Council

PUBLIC HEARING:  Petition for street vacation

PUBLIC HEARING:  2018 Preliminary Budget

Followed by Regular Council Meeting

November 14, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Councilmember Slinkard MOVED to excuse Councilmember Hanson’s absence.  Councilmember Estes seconded and the motion carried unanimously.  Staff present:  Police Chief Jerry Neumann; Police Officer Joe Merry; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING:  Petition by Greg and Marcia Kessler to vacate portions of B and 7th Street in Breeding’s Addition–  Public present for the Public Hearing:  Petitioners Greg & Marcia Kessler, Dennis Griner.  Mayor opened the hearing at 7:02 pm.  All the Street Vacation Procedures and Policy have been followed, proper paperwork filed, and application fee paid.  Q&A.  The city will maintain an easement for the property.  Councilmember Hicks MOVED to approve the Kessler’s petition to vacate a portion of 7th & B Street in Breeding’s Addition as in application packet.  Councilmember Wilcomb seconded.  Motion carried unanimously.  Mayor closed the public hearing at 7:20 pm.

PUBLIC HEARING:  2018 Preliminary Budget–  Mayor opened the public hearing at 7:21 pm.  No public comments.  Mayor closed the public hearing at 7:22 pm.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of October 10, 2017.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.  Councilmember Hicks had an end-of-year meeting with Supt. Griffin. Our dump truck is in dire need of replacement and Supt. Griffin is looking for a used one.  The city has money set aside for purchase in 2018.

POLICE REPORT: 

Haunted Palouse went well, no real problems.  We had three extra officers helping both weekends.

Snow tires we had had in storage were remounted and put on two patrol cars.

Officer Merry’s last day is November 30th.

There will be a new Garfield mayor beginning January so many current issues are kind of on hold including the police contract with Garfield.  Chief Neumann will keep Palouse informed.

CLERK-TREASURER REPORT:

CT Dixon met with Apollo today who did a lighting audit on all city buildings.  They will come back with recommendations for reducing energy thus our costs later on this year or early next year.

West Whitman Street update:  CT Dixon spoke with contractor M.L. Albright and their sub Curtis Concrete said curbs will be done by end of this week.  Avista says lights needed are backordered for months due to both Hurricane Harvey and Hurricane Irma, as replacing infrastructure in those areas takes precedence.  Avista is hoping to have lights installed in December.

2018 wage/budget discussion:  The finance committee (Stout, Wekenman, Slinkard) met a few times to discuss 2018 budget and wages.  As per Councilmember Stout, their stance is that it’s important to take care of city employees to help ensure retention and long-term service.  Police work isn’t glamorous and because of the low starting pay, no one is applying for our open police officer position.  We need a solid three-man force to keep up with our two cities.  Committee advocates for the employee-proposed wages.  Councilmember Wekenman MOVED to adopt the employee raises as such: 2018:  Griffin 8%; Myott 10%; Dixon 15%; Thompson 8%; Neumann 12%; Handley 15%; New officer 6%.  2019 & 2020:  2.5% COLA (Cost of Living Allowance) for all, with the understanding that 2018 is the only year locked in; COLA for 2019, 2020 may be more or less.  Councilmember Stout seconded the motion.  Budget projections look good.  Budget is healthy, new houses going in, higher tax base, etc. and committee thinks we can maintain this rate of pay.  Mayor Echanove is completely against this proposal and doesn’t think it’s sustainable budget-wise nor prudent.  Mayor wants a 5%, 3%, 3% across the board.  Councilmember Stout said those numbers don’t really apply because 3,3 is just COLA, just keeping up, it’s not a merit raise.  Much discussion ensued.  Councilmember Wilcomb thinks we should pay our people well and tighten our belts elsewhere.  Councilmembers Wekenman, Stout, and Slinkard voted yes.  Councilmembers Wilcomb, Estes, and Hicks voted no.  Tie vote so Mayor breaks tie and voted no.   Discussion continued in depth.  Councilmember Wilcomb MOVED to propose for 2018:  8% across the board, with the following exceptions:  new police officer hire 6% to $44,000, CT Dixon 11% to $46,000, Officer Handley 8% plus an additional 5% upon promotion to Officer-in-charge (replacing Officer Merry upon his retirement).  2019:  subject to available funding, 5% for all.  2020:  subject to funding, 3% to all.  Councilmember Hicks seconded.  Councilmembers Slinkard, Hicks, Estes, and Wilcomb voted yes.  Councilmembers Stout and Wekenman voted nay.  Motion carried.

At 10 pm Councilmember Hicks MOVED to extend council for 30 minutes.  Councilmember Slinkard seconded.  Motion carried.

OLD BUSINESS:

Update from Varela & Associates and Dept. of Ecology regarding facility plan for WWTP:  Dana Cowger from Varela & Associates gave a very detailed update on the DOE’s information regarding the WWTP.  DOE has significantly tempered their position on discharging into the river from their August 2017 stance.  DOE is wrestling with their own internal questions on water quality standards.  Now DOE is leaving the decision in the city’s hands.  They suggested city complete facility plan with inclusion of toxics discussion.  City needs to now decide how to proceed with the Wastewater Facility Plan. DOE received the city’s 16-month extension request but has not replied yet given DOE’s change in their standards and stance:  does the city wish to instead proceed with our original plan submittal, change plan or still want the extension?  When DOE policy is so vague it’s difficult for city to know how to proceed; we don’t want to waste time and money when DOE doesn’t know exactly what it is they want and their standards can’t be met.  Treatment options were discussed.  Much discussion and Q & A ensued.  City will resubmit an extension request with modifications to our original letter, specifically that we aren’t going whole-hog on no discharge into the river.  City wants to stay the course, get our extension, and refine where we want to go, how we will pay for it, etc.  Councilmember Hicks MOVED to allow Mayor Echanove to sign new letter of extension to the DOE for our WWTP.  Councilmember Stout seconded and the motion carried unanimously.

Update on funding applications for water tower and water system improvements–  CT Dixon spoke with Michelle Bly of TD&H.  Rural Development isn’t going to have an answer on our funding package on our water reservoir for another month.  DOH application is due at the end of November and we won’t know Rural Development’s answer by then.  DOH app can be submitted at no additional cost.  With council approval we’d like to start working on the DOH application independent of the Rural Development application.  Councilmember Wekenman MOVED, seconded by Councilmember Wilcomb, authorizing TD&H to proceed with DOH funding application and for the mayor to sign any required documents relating to its submittal.  Motion carried unanimously.

NEW BUSINESS:

Resolution 2017-12: Updating city fee schedule:  There are two changes to the fee schedule to take effect January 1, 2018:  The RV Park rate will increase to $30/night from $25.  Potlatch & Moscow RV Parks charge $30/night, Boyer charges $45/night, and Pullman charges $25/night.  The second change is a fee increase to building permits.  The city is still using 2002 valuations and fees so the city is long overdue for increasing fees.  We will still be under Whitman County’s 2014 rates and the International Building Code’s 2017 rates.  Councilmember Hicks MOVED to adopt Resolution 2017-12 as written.  Councilmember Estes seconded.  Motion carried unanimously.

MAYOR’S REPORT:

Mayor read aloud a thank you note from Marc Arrasmith thanking all of us for the retirement gifts and party.

Mayor read aloud a thank you note from Janet Barstow thanking city staff for all their work during Haunted Palouse.

Mayor received two letters of interest for the vacancy on the Palouse Planning Commission:  Tim Doebler and Jim Fielder.  Both men are excellent candidates.  Mayor has selected Tim Doebler to fill the current vacancy.  Councilmember Hicks MOVED, seconded by Councilmember Slinkard, to ratify the mayor’s appointment of Tim Doebler to the Planning Commission.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      10/24/17            Ck. #8675-8711 & EFT                          $ 19,566.35

Payroll Paid      10/31/17            Ck. #8643, & 8712-8728 & EFT              $ 44,358.50

Claims Paid      11/14/17            Ck. #8730-8768 & EFT                          $129,698.30

VOID:                                       Ck. 8729

ADJOURN:  Councilmember Estes MOVED to adjourn.  Councilmember Hicks seconded the motion and the motion carried unanimously.  The council meeting adjourned at 10:18 PM.

APPROVED: ________________________________   ATTEST: ________________________________

October 10, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

October 10, 2017

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of September 26, 2017.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

 

POLICE REPORT: 

Chief Neumann got commitments from three reserve officers to work Haunted Palouse in addition to the 3-man Palouse PD.

Garfield approved the 3% increase to PD contract for 2019-2021. It is a 4-year contract with no increase for 2018.

 

BUILDING INSPECTOR REPORT:

BI Gladwill is anticipating a couple more houses to be constructed in Palouse still this year.

Regarding the dilapidated portion of the Palouse Arms building, Dan will ask him to barricade it for Haunted Palouse.  Councilmember Wekenman wants a deadline given to the owner to complete the project. Council sentiment is they want to see noticeable clean-up/progress by the end of May. Dan will discuss with owner. Owner does have a permit; he’s just making slow progress.

 

CLERK-TREASURER REPORT:

Tax revenues look good, 85-90% of budgeted revenue to date for most. Property taxes collected are a little behind but the city always gets two big payments prior to the end of the year. Things are financially sound, no red flags.

Munir Daud is still working to get ML Albright (and subs) to complete the last 5% of West Whitman Street:  a concrete curb cutout, ADA-conforming curbs, and traffic signs.  And Avista still needs to install the street lights which they are projecting to be done by end of October.

 

CT Dixon is still working on Rural Development app with TD&H for water tower on south hill in Palouse. No update yet.

 

CT Dixon reached out to two other companies in an attempt to get additional bids for the well telemetry.  One was out of Boise and that’s not viable to work remotely.  The other was Inland NW ATS out of Spokane, and they partner with AES (who we received the first quote from). Most companies that perform this service have staff who provide telemetry in conjunction with much larger projects and are not necessarily interested in taking on a project of our size.  So the city is going to go with AES’s bid for $14,200 + tax.

 

Varela & DOE update:  Spokane’s Mayor David Condon flew to DC to meet with the EPA to discuss the same problem facing Palouse right now with wastewater effluent regulations.  EPA ignored Washington State Dept of Ecology’s recommendation of allowing 170 pcb’s and instead lowered it to 7 parts per quadrillion.  Mayor Condon wanted to discuss the merits of EPA’s decision given that they are forcing a regulation that is not measurable with current technology. This decision will have a big effect on large and small cities alike, driving up sewer rates substantially to upgrade and reconstruct wastewater treatment facilities to meet these unattainable regulations, or explore other, very costly alternatives.

 

Michael and Kyle will be at IACC infrastructure funding conference in Wenatchee October 24-26.

 

Annie Pillers would like council thoughts and approval regarding an informational mailer for the upcoming EMS levy. No objections. City will distribute a mailer to the voters to inform them of the upcoming levy.

 

CT Dixon met with Apollo today about other possible projects for the city that could potentially save money like the solar project is doing for the well pump.

 

City received our first marijuana excise tax revenue of approximately $125.

 

Ongoing wage discussion.  Council was presented with a variety of spreadsheets outlining various wage increases and the effects on budget including Mayor’s proposal and various employee proposals.  Also included was a 10-year employee wage history.  Council is to study and bring their recommendations to CT Dixon.


 

NEW BUSINESS:

Kevin Gardes (and others) of Palouse Basin Aquifer Committee (PBAC) to discuss water supply alternative study:  Palouse’s water system is part of the basin.  We pump less water now than in 1992 even though population has increased by 25%.  But aquifer is still declining at about .6 feet a year.  Much discussion ensued.  PBAC looks at solutions to the water situation and through years of research they have whittled it down to four promising options all of which can be found and studied on their website.  They encourage public participation and welcome them to their meetings.

 

Resolution No. 2017-10 adding Mike Wolf to salary schedule:  This just adds new employee Mike Wolf to the salary schedule.  Councilmember Slinkard MOVED, seconded by Councilmember Wekenman to adopt Resolution No. 2017-10.  Motion carried unanimously.

 

Resolution No. 2017-11 setting the date for street vacation public hearing:  Mayor read aloud the resolution in its entirety.  Councilmember Wilcomb MOVED, seconded by Councilmember Hanson to approve Resolution No. 2017-11 setting a date for a street vacation public hearing.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

No reports.

 

OPEN FORUM:

Palouse residents Nancy & Nick Whitesell are very concerned with the property condition of two of their abutting property owners.  They submitted numerous photos of the two properties showing various issues such as overgrown weeds, disrepair, concerning electric pole, property encroachment, etc.  They haven’t been able to sell their house and believe it is because of these properties.  They offered to clean up one of the properties at their own expense and labor to no avail.  BI Gladwill suggested contacting L&I regarding the electrical pole issue because if it’s a safety hazard L&I will intervene.  Some of the other issues are enforceable by code and council instructed Chief Neumann to  contact both owners.

 

MAYOR’S REPORT:

We have not yet received the deadline extension from DOE to submit our wastewater discharge plan.  If they don’t answer us and our deadline passes, what happens?  Mayor will ask Diana Washington, our North Fork Palouse River NPDES permit manager at DOE.  The city is holding off paying the latest Varela bill pending their response to that big EPA oversight. Council wants Varela present at council to answer questions and make this right.

 

Nicole Flansburg has resigned her seat on the Palouse Planning Commission.  We are sorry to see her go.  We now have two vacancies on the PC to fill.

 

Mayor and CT Dixon are attending the IACC conference Oct. 24-26.

 

Liquor license renewal for Bank Left Bistro.  No objections.

 

ALLOW PAYMENT OF BILLS:  Councilmember Wilcomb MOVED that the bills against the city be allowed.  Councilmember Stout seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      9/30/17             Ck. #8624-8641, 8643 & EFT                 $48,450.48

Claims Paid      10/10/17            Ck. #8642, 8644-8674 & EFT                 $30,154.18

VOID:               Ck. Nos. 8619-8623

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:20 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 12, 2017

Palouse City Council
Regular Council Meeting
September 12, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman.  Councilmember Hicks MOVED to excuse councilmembers Wilcomb & Stout.  Councilmember Estes seconded and the motion passed unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of August 22, 2017.  Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Pool is being prepped for new paint.

POLICE REPORT: 

We’re actively seeking Officer Merry’s replacement for when he retires later this year.  With advertising, we received only one candidate who ended up not being qualified.  Chief Neumann thinks the lack of applicants is directly related to pay.  Chief used the AWC wage study to make his point that Palouse pays less than comparable-sized cities.  Chief Neumann has requested wage increases as follows:  Chief: $60k, Officer in charge: $55k, and 3rd officer: $50k.

CLERK-TREASURER REPORT:

The city’s current health insurance policy expires end of this year so we’re looking at the different policies AWC is offering.  Currently, employee’s medical and dental is $654/month for each employee.  The closest policy we’re being offered is $581/month with less coverage.  The good part is we have flexibility; not every employee has to choose the same plan.  The new premiums run from $446-$762 depending on plan.  To have no effect on the city budget for insurance premiums, CT Dixon is suggesting that the city still pay the $654/month and if an employee chooses the $446 plan, the difference gets put into the employee’s VEBA account.  If an employee chooses a higher than $654 plan, the employee pays the difference.  To be discussed further at a later council meeting.

West Whitman is wrapping up.  They were painting crosswalks today.  Street lights and signs will be installed very soon.

CT Dixon completed a renewable energy cost recovery certification form with Avista that will reimburse the city up to $5,000 every year as an incentive for installing solar panels.  The city received a $5,000 check just today.  In addition to electric savings for well pump #3, the city will cash out banked kwh hours later this year that will further reduce the city’s energy costs.

The city received another inquiry over the safety of the old Palouse Arms building.  CT Dixon will contact our building inspector tomorrow to discuss a strict plan with a hard date for the owner.

OLD BUSINESS:

Update on Wastewater Treatment Facility upgrade:  Mayor Echanove, CT Dixon, and our engineers took the following two ideas to a meeting with the Department of Ecology (DOE) and our DOE manager Diana Washington:  1, Build enough lagoons to store it and land discharge or, 2, store it then seasonal discharge when flow rates are higher.  Our discharge permit, issued by DOE, is a National Pollutant Discharge Elimination System (NPDES) that allows the city access to the Palouse River given that we follow regulations implemented by DOE.  Diana Washington stated that the EPA (federal agency that oversees state DOE) has changed the rules with regards to certain pollutants and that in two years they will change our discharge permit so we cannot discharge into river under any circumstances.  Any plans for river discharge are no longer viable, which has negated most of the last year of facilities planning with our engineers.  If the city sends a letter explaining why we cannot now meet the December 2017 deadline, Diana Washington will extend the deadline.  We can continue to look into city land near the solar project or downriver which will require land acquisition.  Next step is to meet with Varela to salvage what we can from the planning that has been completed and to attempt to move forward with other alternatives for proper disposal.  If we play by the rules and do what we’re supposed to do we could potentially extend the back end up to 5 years if we need to.  EPA made this change in Nov. 2016 and Varela admitted they should have been aware.  We will continue to work with Varela and the city’s wastewater advisory committee toward a viable solution.

 

NEW BUSINESS:

Potential installation of Inland Cellular new cell tower:  Brian Woods of Inland Cellular (IC) was present.   IC would like to install a radio tower in Palouse on city property behind the old brick water reservoir on the north hill.  They would pay between $200-$400/month for that right.  Because it’s city property, he would need the council’s permission to use that ground.  Even if council lets him use that ground, IC would still have to apply for a conditional use permit through the Palouse Board of Adjustment.  They are the ones who give or deny permission for a permanent tower.  Palouse has a cell tower policy in our zoning code.  A temporary tower would be approximately  60’, the permanent tower would be approximately 200’.

DOH has regulations about the footprint of building around a water reservoir that will have to be investigated prior to allowing IC to apply to BOA.  Councilmember Hicks MOVED to allow IC to apply to the BOA for a conditional use for a tower on the city-owned property at I Street Reservoir pending DOH approval.  Councilmember Hanson seconded.  Councilmember Wekenman asked if IC has approached any nearby landowners in the county, just outside the city limits.  IC already has a tower on Kamiak Butte.  Needs to be close to town to improve IC’s network.  Motion carried with one nay vote from Councilmember Wekenman.

OPEN FORUM:

Bruce Beeson wants the city to ensure the approach to his shed (boat storage) on west Whitman Street has a larger cutout put in.  During the Whitman Street project, a 6” curb was installed so he couldn’t access it.  He and CT Dixon then staked out where the cutout should go.  Engineer then went out and rectified it as he felt proper, stopping it at Bruce’s property line.  Bruce is unsatisfied with the cutout as it’s not wide enough.  Engineer stopped curb cut at Bruce’s property line because he doesn’t own it west of that.  Marty Anderson owns property to west and he stores stuff in a nearby shed as well.  Councilmember Hanson MOVED to address the curb issue and make it right by the property owners’ standards.  Councilmember Estes seconded.  CT Dixon thinks there’s money left in project budget to fix it.  If approved it’s mandatory that both owners are present to discuss what is needed.  Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Police, Fire, & Safety, Chair Wekenman–  Will meet with PD shortly to discuss wage and salary requirements for next year.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      8/31/17 Ck. #8538-8563 & EFT              $46,700.26

Claims Paid      9/12/17 Ck. #8564-8600 & EFT              $37,280.92

 

 

ADJOURN:  Councilmember Slinkard MOVED to adjourn.  Councilmember Hanson seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:56 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 26, 2017

DRAFT ONLY.  Without council review or approval.
Palouse City Council
Regular Council Meeting
September 26, 2017 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Bob Stout.  Councilmembers absent:  Senja Estes, Rick Wekenman, & Mark Wilcomb.  Councilmember Hanson MOVED to excuse their absences.                 Councilmember Slinkard seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of September 12, 2017.  Councilmember Stout seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

We need to upgrade/update our well telemetry.  The well telemetry is the radio communications between the two wells and the reservoir and tells the pumps when to run and when to shut down.  It’s been having all kinds of issues for years.  Just last week water was running down the street because the telemetry isn’t working properly.  Just within the past couple weeks both wells have pumped over 30,000 of wasted gallons due to bad telemetry.  The system is so old it still runs on DOS.  Automatic Electrical Systems (AES) out of Rathdrum, ID submitted a bid of $14,200 to upgrade the system.  We will be able to monitor things via screen vs. having to climb up and in every time.  The money will come out of the water fund and/or water system reserve fund.  We’re open to more bids if someone can find a company willing to come to the east side of the state.  Besides saving water, it will save a ton of wear and tear on our pumps.  Councilmember Hicks MOVED to accept A.E.S. bid of $14,200.  Councilmember Slinkard seconded.  Councilmember Slinkard MOVED to table the motion for two weeks so staff can try and obtain more bids and have the bids itemized.  Councilmember Stout seconded and the motion carried unanimously.

Fixed a water leak by Grain Growers today.

The City received approximately 10 applications for Marc Arrasmith’s position. We interviewed four people and hired Palouse resident Mike Wolf.  He began full-time Sept. 25.

The pool will most likely be painted next spring. Public Works has too many other projects of higher priority right now.   Don has spent a lot of time pressure washing and prepping the pool to be painted.

POLICE REPORT: 

Began cleaning out the basement.  Donated to a non-profit approximately 30 bicycles collected over the last 8 or so years.

Met with Garfield council regarding the Garfield policing contract.  Garfield wants the next contract be a four-year commitment from Palouse.  Councilmember Hicks MOVED to allow Chief Neumann to present proposed interlocal police agreement to Garfield with no increase to Garfield in 2018, and 3% COLA increase for years 2019, 2020, and 2021.   Councilmember Hanson seconded.  There is a 6-month termination clause written in to the contract for either side.  Motion carried unanimously.

JOINT FIRE BOARD REPORT: 

JFB’s revenue from current expense has stayed flat over last five years.  They’re looking at about a $5,000 increase in their yearly operations budget for 2018.  CT Dixon has no objections.

New radio tower is working out great.

CLERK-TREASURER REPORT:

West Whitman project still needs street lights installed, curbs matching ADA standards, the Beeson/Anderson curb cut, painting for RR, and a few other things that subcontractors are dragging their feet on.  CT Dixon gets cc’d on all of the emails between MDA and subs and Munir Daud is doing his due diligence in getting the subs on this.

TD&H has completed the application to Rural Development for a funding package for water system updates and a new water tower on the south hill in Palouse.  The State Dept. of Healthy Drinking Water State Revolving Fund is a potential back-up funding plan should Rural Development’s funding package not meet the City’s expectations.  Michelle Bly of TD&H is working on that app as well.  She will follow up with us when she hears back from Rural Development.

We have an invoice from Apollo for $39,000 which is once again well below the remaining funds the City is required to spend to satisfy the loan terms set forth by the State Treasury for the City’s Solar Farm. CT Dixon will have an updated total after Kirsten Wilson of DES signs off on change order and possible next steps the City will take should further spend down be required.

2018 Budget Discussions –   

CT Dixon presented a 5-year cash flow spreadsheet.

RV Park has sat at $25/night since it opened.  RV Park has taken off.  CT Dixon proposes increasing it to $30/night.  That modest $5 increase won’t dissuade RV guests but will generate approximately $5,000 in unencumbered revenue directly to our general fund.

Chief discussed the replacement of the 2007 Durango police vehicle.  There should be about $24,000 in police car reserve fund next year.  The Durango has approximately 80,000 miles.  He thinks he can get between $2,000-$3,000 for it.  We’d look for another slightly used vehicle.  He has been looking at replacing it with a pick-up similar to the Spokane Tribe’s new fleet of F150’s.

Public Works needs a new dump truck.  The current dump truck is a 1973 bought used.  It has over 200,000 miles on it.  Supt. Griffin thinks $20,000 should cover it.  That purchase would be split among four funds: water, sewer, streets, cemetery. Supt Griffin would like to purchase a truck that would not require a CDL to operate.  The dump truck is used primarily for gravel, dirt, snow, and street projects.

City Hall services expenditures will be bumped approximately $2,500.  The library is getting new carpet and paint so the city will get quote for new carpet in here at same time.  This carpet was installed in 1997.

2018 wage discussions:  CT Dixon requested a salary increase to $48,000 from $42,000.  That pencils out to a 14% increase.  Mayor:  Sustainability is very important.  Mayor Echanove proposes a 5% increase to all employees with the exception of CT Dixon, Officer Handley, & new hire Mike Wolf. Officer Handley will assume Officer Merry’s salary upon his retirement, plus the 5% increase, which pencils out to $50,300; CT Dixon increase to $45,600, PWA Wolf increase to $40,320.  Much discussion ensued.  Councilmember Hanson MOVED, seconded by Councilmember Hicks, to put together a position description change to City Administrator for CT Dixon.  Motion carried unanimously.  CT Dixon will put together a salary spreadsheet outlining wage history of all staff.  He will also bring a preliminary budget to next meeting.

NEW BUSINESS:

Ordinance No. 959 – amending 13.20.090 & .095 regarding water delinquency notice –  Councilmember Hanson MOVED, seconded by Councilmember Hicks, to suspend the rules of reading of the ordinance in its entirety.  Motion carried unanimously.  This is just housekeeping which changes the wording from “On or about the tenth day following the date of delinquency…” to “On or about 15 days after the date of delinquency…”.  It also removes a portion requiring the city hang shut-off notices on doors.  Councilmember Hicks MOVED, seconded by Councilmember Stout, to adopt Ordinance No. 959 as written.

Ordinance No. 960 – Budget Amendment for 308 Fire Equipment Reserve and 311 Police Car and Equipment:

Housekeeping.  Sold old firetruck to Farmington for $15,000.  Half of that goes to Whitman County Rural FD #4.  As a result, we have to adjust the Fire Equipment Reserve Fund to reflect that.  And Police Car & Equipment housekeeping to account for the $1,400 grant received by Officer Handley for radar equipment purchased earlier this year.  Nothing being appropriated.  Councilmember Hanson MOVED to approve Ordinance No. 960 as written.  Councilmember Slinkard seconded.  Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-  DC Thompson has requested a meeting with the pool committee.  Doreen will schedule one.

MAYOR’S REPORT:

The Mayor is sending a letter to the DOE requesting an extension to the Wastewater Facility Plan deadline of 12/1/17 currently included in the city’s NPDES Permit, to a revised deadline of 4/1/19.  Mayor read aloud the letter in its entirety.  This request is resulting from the 8/23/17 meeting between DOE, city engineers Varela & Associates, and Mayor Echanove, CT Dixon, and Tony Wright.  In this meeting DOE provided new information to the city regarding polychlorinated biphenyls (PCBs).  New PCB requirements will impact the city’s future discharges requiring the city to eliminate its river discharge, year-round.  Since that meeting Palouse has been considering the impact of this news and trying to decide our new path.  After considerable deliberation, we have concluded we will change direction and pursue only alternatives that will eliminate discharge to the river year-round.  Therefore, we are requesting this deadline for submission of a Wastewater Facility Plan.  Councilmember Hicks MOVED to allow the Mayor to sign the letter to DOE.  Councilmember Slinkard seconded and the motion carried unanimously.

Council members strongly feel Varela & Associates dropped the ball on this; they should have been aware of this EPA change from 2016 because they are paid to know these things.  The city has spent two years and a lot of money on this project based on Varela’s guidance.  Councilmember Slinkard pointed out that Varela admitted this was their oversight and we fully expect they will come forward and make the proper financial adjustments.

Councilmember Hicks MOVED to allow Deputy Clerk Thompson to purchase ten picnic tables for the RV Park; one for each site.  Councilmember Stout seconded.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      9/26/17 Ck. #8601-8618 & EFT              $49,815.75

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:33 PM.

APPROVED: ________________________________   ATTEST: ________________________________

August 22, 2017

DRAFT ONLY.  Without council review or approval.
Palouse City Council
Regular Council Meeting
August 22, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; City Attorney Eric Hanson; Clerk-Treasurer Kyle Dixon.  Council members absent, Doreen Hanson, Rick Wekenman. Councilmember Hicks MOVED to excuse the absences of Councilmembers Hanson and Wekenman. Councilmember Estes seconded and the motion carried unanimously. Councilmember Stout arrived at 7:20.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of July 25, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously. No quorum at Aug. 8, 2017 council meeting.

PUBLIC WORKS REPORT:  Supt Griffin submitted a written report.

POLICE REPORT: Typical harvest traffic complaints. No major violations. Moving trailer caused minor damage to fresh work on West Whitman St.

JOINT FIRE BOARD REPORT: We have held a flat budget as long as possible, but critical items need attention.  On the First Aid side, beginning January 2019, additional training will increase costs. Biggest new expense for EMS is that Washington just recently authorized CPAP machine in for airflow emergencies.  Need to add that equipment.  Will get pricing soon.  They are fairly expensive. Another continuing expense will be training.  State-mandated training and procedures have changed and will be more expensive even with online courses.  Likely $3K to $4K more for EMT training, and $5K for additional fire crew training.

Fire Chief Report – 1 call July, 10 YTD vs. 22 this time last year.  City has 1 call, 6 rural  (all car wrecks) some mutual aid.  2 meetings so far this month. First was training on new truck.  Second was training at the park on loading and transporting water.  Bigger news is that Bruce Beeson and Mark Arrasmith both retiring in October.  This will impact our weekday daytime availability of personnel.  Chief will be working soon on a plan to address.

EMS Report – Far fewer calls than last year.  Most call recently were auto accidents. Will be needing new equipment to remain eligible to teach AED and CPR classes.  More specialized mannequins will be required. Radio tower construction behind the Public Safety Building will begin soon and be finished before winter.

New pumper tender arrived three weeks ago.  Solid vehicle overall, just need to resolve some electrical issues.  Farmington wants to buy the old truck ASAP.  We need to pay the tax and license for the truck ($7230.75) which is $3615.38 each for City and Rural.

CLERK-TREASURER REPORT: The West Whitman Street project is substantially completed. Project Engineer Munir Daud believes work will be completed by early next week. Marc Arrasmith’s final day with the City’s Public Works crew will be Wednesday, October 4th. Marc’s worth to the city cannot be measured and City staff and council will be sad to see him go, but wish him a very happy retirement. The search for his replacement will begin this week as the City will post a job announcement in local papers and online job sites. Anyone who is interested in this position is encouraged to contact CT Dixon at city hall and a job description and application packet will be provided upon request. Supt Griffin is pricing paint for the pool and will work this job into his schedule later this fall. CT Dixon has started preparation for the City’s 2018 annual budget process, which will be a regular topic at council meetings going forward.

OLD BUSINESS:

TD&H Engineering – final draft review of preliminary engineering report prior to application submission to Rural Development:

TD&H needs authorization from council to submit preliminary engineering report to Rural Development. Councilmember Hicks MOVED to authorize TD&H to proceed with submitting PER to Rural Development. Councilmember Slinkard seconded and the motion carried unanimously. Mayor seeks authorization from council to sign required environmental checklist relating to project. Councilmember Wilcomb MOVED to allow Mayor to sign. Councilmember Slinkard seconded and the motion carried unanimously. Rural Development’s website will have other forms for the City to sign to complete application process.

Varela & Associates – Wastewater treatment facility update:

Recapped Wastewater Advisory Committee meeting held at the community center on August 15th. Varela proposed 3 plans that will satisfy mandate by the Department of Ecology to find alternative for effluent disposal. Dana Cowger of Varela discussed all 3 in detail with council. Councilmember Hicks MOVED, Councilmember Slinkard seconded to authorize Varela to proceed with alternative #2 in planning phase of project. Motion carried unanimously.

Mayor Echanove, CT Dixon and Varela will meet with representatives from the Department of Ecology on Wednesday, August 23rd in Spokane to discuss progress made in planning phase and next steps to take to ensure compliance.

NEW BUSINESS:

Apollo solutions group – Discussing potential energy conservation projects

New biennium has been recently released that may help fund additional energy projects. Exact figures are not known yet but if grant dollars are available they would like to collect some further data at no cost to the city to find out what additional projects may be feasible. Councilmember Estes MOVED to allow Apollo to investigate cost savings opportunities. Councilmember Stout seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson- No Report.

Water & Sewer, Chair Slinkard- Discussed the tabling of McKinstry’s data and water collection proposal. To be discussed at a time that is better for the City.

Streets & Sidewalks, Chair Hicks- No Report.

Parks, Cemetery, & Buildings, Chair Estes- No Report.

Police, Fire, & Safety, Chair Wekenman- No Report.

Policy & Administration, Chair Wilcomb- No Report.

Finance, Property, & Equipment, Chair Stout- No Report.

OPEN FORUM:

MAYOR’S REPORT:  The Mayor brought up that contractor Ken Renstrom wanted to ask permission from council to work in the city right of way for utility upgrades at the last council meeting. Since council did not have quorum at the last meeting, the Mayor asked that council make a decision regarding his request. Councilmember Slinkard MOVED to allow Ken Renstrom to work in the city right of way to upgrade utilities, Councilmember Wilcomb seconded and the motion carried unanimously.

Lions Club liquor license is up for renewal. No objections.

RV Park continues to excel. YTD revenues have topped $20,000.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      7/31/17 Ck. #8467-8492 & EFT              $ 51,180.49

Claims Paid      8/08/17 Ck. #8493-8522 & EFT              $ 19,814.62

Claims Paid      8/22/17 Ck. #8523-8537 & EFT              $261,559.06

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:57 PM.

APPROVED: ________________________________   ATTEST: ________________________________

August 8, 2017

Palouse City Council
Regular Council Meeting
August 8, 2017 – NO QUORUM. 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Senja Estes; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Deputy Clerk Ann Thompson.  Councilmembers absent:  Doreen Hanson, Mike Hicks, Rick Wekenman, and Bob Stout.

NO QUORUM.

ALLOW PAYMENT OF BILLS:   

The following checks are approved for payment:

Payroll Paid      7/31/17 Ck. #8467-8492 & EFT              $51,180.49

Claims Paid      8/08/17 Ck. #8493-8522 & EFT              $19,814.62

ADJOURN:  Mayor Echanove cancelled the meeting at 7:10 pm due to no quorum.

July 25, 2017

Palouse City Council
Regular Council Meeting
July 25, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Hanson asked the minutes be amended to include that discussion was had on the property issue between Duran’s and Roger’s.  Councilmember Hanson MOVED to adopt the amended minutes of the Regular Council Meeting of July 11, 2017.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

BUILDING INSPECTOR REPORT:

There is a lot of new construction in Palouse right now.

BI Gladwill has spoken with owner of the old Palouse Arms apartments regarding their condition.  Owner said he’s looking towards the fall to get working on it.  His plans are to demolish a portion and remodel the rest into apartments.  The old dilapidated part in back will supposedly come down.

BI Gladwill will contact again the owner of the dilapidated mobile home on Mohr Street.  The owner assured Dan that she is awaiting finances but will have it out by end of year.  He will contact her to button up and secure the lower portion.  She has not been given a deadline yet.  BI Gladwill will give her a deadline to remove trailer upon council’s direction.  No council direction yet.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Had the generator serviced at the sewer plant today.

Will begin cleaning and repairs on the roof of City Hall this week.

Palouse pool passed the county’s annual inspection.

POLICE REPORT: 

Chief Neumann is looking into a camera system that will zoom in closer to park to help identify suspects for vandalism, etc.

Councilmember Stout would like to see some kind of educational thing implemented to educate residents on door-to-door solicitors.  Residents don’t have to answer the door and can ask to see their solicitation permit from the city.  Any solicitors in Palouse are required to first obtain a permit from City Hall which consists of a PD background check among other things.

JOINT FIRE BOARD REPORT:

The JFB voted to approve the surplus of the current pumper tanker as soon as the new one arrives and is in service.  They need council approval.  Councilmember Wilcomb MOVED to surplus the old pumper tanker once the new one is in service.  Councilmember Stout seconded and the motion carried unanimously.

The new radio tower was approved by the Board of Adjustment so construction will begin shortly.

CLERK-TREASURER REPORT:

PCI Renewables (subcontractor for Apollo) finished the additional row of solar panels needed to expend the remainder of our loan balance with the state treasury.  This added roughly 7Kw to our generating capacity and will help further offset the city’s electrical consumption and cost.

West Whitman Street is progressing as planned.  The first invoice from ML Albright is in tonight’s bills and the Arterial Street fund has been preemptively reimbursed by WSDOT and TIB to allow for this payment.  They’re installing the rubber interface on the tracks this week.  Water pipe is done.  Tire tracks from construction crew through lawn of Kramer’s Funeral home will be addressed upon completion of project and decorative blocks along the Mayhan property will be replaced.

Ken Harper, attorney contracted through CIAW (city’s insurance broker), sent a letter to the Duran’s in regard to the alley issue.  He has given them his opinion and they can proceed accordingly.

OLD BUSINESS:

TD&H Engineering update on water tower/reservoir on South Hill in Palouse-  Michelle Bly & Gwen Ellis of TD& H updated council.  They have completed their preliminary engineering report to submit to Rural Development for the siting of water reservoir, Culton Street improvements, and Church Street improvements.  They would like to upload their report as part of our application and they also need authorization for mayor to sign forms and approval to upload with report.  Council will review preliminary report and CT Dixon will submit any revisions prior to next council meeting.  TD&H will be at next council meeting.

Varela & Associates update:  Dana Cowger from Varela gave a progress report.  They’re still working on the feasibility of the lagoon site for the sewer plant discharge.  They’re seeing the need to get DOE back involved in the project because DOE has to approve anything we do.  The Palouse Wastewater Advisory Committee is planning to hold a meeting some time during the third week of August, date and time TBD.  Varela is on track to complete final wastewater facility plan for submittal to DOE by their December 1, 2017, deadline.  Improvements to our wastewater treatment infrastructure, mandated by DOE, will have an impact cost-wise and will require sewer rates to be raised.  Eligibility and availability of federal/state funding packages will determine rate increases.

McKinstry Engineering here to discuss possible water system and data collection upgrades:  Jack Knudsen and Dan Funk from Pullman office discussed the possibility of upgrading the city’s water meters and data collection system.  They’ve done a no-cost preliminary audit on city’s water meter system and will email it to CT Dixon for revisions/review.  Kirsten Wilson from DES was present.  DES is a state agency that works on behalf of government agencies in contract discussions and invoicing with Engineering firms relating to energy/water conservation projects. It’s in the RCW as an energy project for DES.  Council had many questions and much discussion ensued.  McKinstry will get some more information and numbers for council to review.  They would like to come to a council meeting next month.

NEW BUSINESS:

Resolution No. 2017-07: setting a one-year excess property tax levy of $44,000 for street improvements and street oiling to be on the November ballot:  Mayor read aloud the resolution in its entirety.  Finance committee met this week to discuss the levies.  Last year we discussed a possible 10% increase to our arterial streets levy to account for additional street improvement projects.  However, at this time, considering the estimated balance of the arterial streets fund at the end of the year, the committee decided not to increase the levy by 10%.  Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, to adopt Resolution No. 2017-07.  Motion carried unanimously.

Resolution No. 2017-08 setting a one-year excess property tax levy of $34,000 for maintenance and operation of the swimming pool to be on the November ballot:  Mayor read aloud the ordinance in its entirety.  With the passage of I-1433 last November, minimum wage in Washington rose from $9.47/hour to $11/hour and will rise to $13.50/hour by 2020.  As a result, this year’s pool salaries will be up almost $5,000 over last year and will continue to rise.  The city pool is mostly funded from levy dollars, but the cost of operating the pool each year exceeds this amount, which the general fund absorbs.  City council voted to increase the proposed levy last year to $31,000, an increase of $3,000 from the prior year to help offset the cost of painting the pool.  The pool is still scheduled to be painted after the season ends.  Potential levy increases in the years to come may be necessary if the residents of Palouse wish to keep the pool open, due wholly to minimum wage increases.  A proposed $3,000 increase from last year to $34,000 will still have the pool operating at a loss, but CT Dixon believes it is one of the many small steps needed to keep the pool from becoming too much of a burden on the general fund in the years to come.  When we tried charging for entry years ago, we made only $7,000.  It doesn’t work and it doesn’t pay the bills.  Councilmember Wekenman MOVED to adopt Resolution No. 2017-08.  Councilmember Hicks seconded.  Supt. Griffin reminded council the pool was built in 1965 and repairs may be needed in the years to come.  Motion carried unanimously.

Resolution No. 2017-09 setting the six-year Emergency Medical Services property tax levy to be on the November ballot:  Mayor read aloud the resolution in its entirety.  This levy comes once every six years.  It is $.50 per thousand dollars of assessed valuation for each of six consecutive years.  This levy helps keep our EMS running and ambulance  contract going.  Councilmember Wilcomb MOVED, seconded by Councilmember Hanson to adopt Resolution No. 2017-09 as presented.  Motion carried unanimously.

Ordinance No. 958 adopting a Complete Streets policy to be incorporated into the city’s Comprehensive Plan:  Mayor read aloud the ordinance in its entirety.  CT Dixon has been working on this ordinance for a while.  The passing of this ordinance makes Palouse immediately eligible for a TIB Complete Streets grant of up to $250,000.  The final draft sent to Complete Streets Director Chris Workman has been given his approval for content.  Once the ordinance has passed, 1 of 9 nominating agencies must select us to receive an award.  The next award cycle is slated for 2018.  Councilmember Hanson MOVED, seconded by Councilmember Stout, to adopt Ordinance No. 958.  Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Finance, Property, & Equipment, Chair Stout–  Committee met this week to discuss tonight’s resolution dollar amounts  and discuss 2018 budget adoption timeline.

MAYOR’S REPORT:

The city received one letter of interest for the vacated Board of Adjustment opening.  Mayor Echanove appointed Palouse resident Jim Fielder to the BOA.  Councilmember Slinkard MOVED to ratify the mayor’s appointment.  Councilmember Hicks seconded.  Motion carried unanimously.

RV Park is doing fantastic.  One of the most common suggestions from users is adding picnic tables at the RV Park.  Mayor has instructed DC Thompson to investigate costs for concrete pads and picnic tables.

ALLOW PAYMENT OF BILLS:  Councilmember Hanson MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      07/25/17            Ck. #8442-8466 & EFT              $170,580.75

STOP PAYMENT                      Ck. #8289                                 $       680.22

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:32 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

July 11, 2017

Palouse City Council
Regular Council Meeting

July 11, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present: Doreen Hanson; Mike Hicks; Mark Wilcomb; Bob Stout. Councilmember Hicks MOVED to excuse the absences of Councilmembers Slinkard, Estes and Wekenman. Councilmember Wilcomb seconded and the motion carried unanimously. Staff present:  Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Special Council Meeting of June 27, 2017.  Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

POLICE REPORT: 

The digital, citation-writing equipment has been installed in one of the vehicles and in the office.  It will be installed in another vehicle soon.  This will be huge when it comes to record keeping and report writing and gets the Palouse PD up to speed with most other PD’s.

The announcement for hiring of new officer is ready to go out.  We will post on state websites, city website, and various newspapers in Idaho and Washington.  The city is hiring one full-time lateral entry police officer to replace Officer Merry when he retires later this year.

CLERK-TREASURER REPORT:

2nd Q Treasurer’s Report –   No red flags.  Critical revenues are where they need to be year to date.

A couple highlights:  RV Park has already receipted over $14,000 and we budgeted to receipt $13,000 for whole year.  Building Permits have already receipted $11,000 and we budgeted to receipt $6,000 for whole year.

West Whitman Street update:  Overall progress is going well.  No major setbacks.  Should wrap up in the next month barring any setbacks.

PCI, a subcontractor for our solar project has begun some groundwork for the last row of solar panels going in at solar site.  This was necessary to expend the remaining funds from loan with State Treasurer’s Office, which is required, since initial project came in more than $40,000 under budget.  Should be done in three weeks.

CT Dixon has spoken in-depth with CIAW’s attorney (city’s insurance company) about the alley issue between two Palouse abutting property owners.  CIAW attorney is going to write a letter to both parties addressing this in further detail, which should be delivered within the next week.

John Patrouch and Jeff Moran of Varela & Associates were in town today.  They scouted a possible lagoon site for the sewer plant discharge as a possible solution to satisfy Dept of Ecology permit mandate.  They’re looking at city land near our existing biosolids site and solar farm.

TD&H will be here on July 25th to give us an update on the USDA Rural funding application for a water tower/reservoir on the south hill in Palouse.

McKinstry will be here on July 25th to discuss possible water system and data collection upgrades and costs involved.

The state passed the 2017-2019 operating budget.  Cities fared pretty well. No major cuts or unexpected outcomes to report.

NEW BUSINESS:

Ordinance No. 957, Budget Amendment to water fund for pipe replacement on West Whitman Street project-

Ordinance was read aloud by the Mayor.  West Whitman St. has some old transite water pipe that needs to be replaced for approximately $25,000.  Councilmember Wilcomb MOVED to adopt Ordinance 957 as presented. Councilmember Stout seconded and the motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTSNo committee reports.

MAYOR’S REPORT:

Varela and Associates met with Mayor to discuss their initial observations for the WWTP lagoon.  They’re going to evaluate the site and see if it’s feasible because there’s a river, railroad tracks, streets, infrastructure, and a hill to navigate under/through.

Mayor also speaks frequently with Munir Daud to discuss West Whitman Street and various topics that come up.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      6/30/17             Ck. #8395-8419 & EFT                          $49,664.66

Claims Paid      7/11/17             Ck. #8393-8394 & 8420-8441 & EFT      $14,653.11

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Stout seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:07 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

 

June 27, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

June 27, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; City Attorney Eric Hanson.

PUBLIC HEARING 1 OF 2 – 2018 Revenue Sources – Hearing opened at 7:02. CT Dixon discussed the standard 1% increase in the General and EMS levies for 2018. No public comment. Hearing closed at 7:08.

PUBLIC HEARING 2 OF 2 – Six Year Street Plan – Hearing opened at 7:08. Councilmember Hicks outlined work to be performed on Spokane St. later this year and into next year as well as other subsequent projects. No public comment. Hearing closed at 7:16.

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of June 13, 2017.  Councilmember Wilcomb seconded.  The motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report. The city received two bids for road oiling. Low bidder was BST Surfacing out of Spokane. Councilmember Hicks MOVED to accept BST Surfacing’s bid for road oiling. Councilmember Slinkard seconded and the motion carried unanimously. Water leak detected and fixed under West Main St. bridge. Construction on West Whitman is progressing without any major setbacks to date.

POLICE REPORT:  Cameras at RV, sewer, compost and park are linked to city hall and recording. New orange crossing flags were ordered for the bridge and main crosswalk. Meth lab discovered during routine traffic stop in Garfield. Open officer position will be advertised in July through August. Goal is to have interviews scheduled for September until filled. Councilmember Wekenman inquired about the handicap access at the skate park that was discussed at a previous council meeting. Council discussed the potential safety issues of having the skate park merge with the sidewalk, parking lot and street. Council tabled topic until further discussion with Aaron Flansburg, possibly at next council meeting.

CLERK-TREASURER REPORT:  CT Dixon has completed draft for a “Complete Streets” Ordinance. It has been forwarded to the Complete Streets program director at TIB for review and critique before we proceed with adoption. Once adopted, the city is immediately eligible for a grant of up to $250,000 for approved street/sidewalk/walking path projects in the city. CT Dixon and Supt Griffin have been working with McKinstry regarding an update of the city’s water data collection system. They will present upgrade options to the city at the next council meeting. The city is in the process of purchasing a fire truck currently located in Tennessee. Purchase should be finalized by the end of July. CT Dixon asked permission from council to close city hall on Monday, July 3rd in addition to the July 4th federal holiday on Tuesday. Councilmember Wilcomb MOVED to close city hall on Monday, July 3rd. Councilmember Hicks seconded and the motion carried unanimously.

JOINT FIRE BOARD REPORT: From the Fire Chief: 1 call in May, 6 YTD.  Two training meetings in June, including some wildlands training.  Agreement has been reached with the seller for a replacement pumper-tanker for the city.  Final cost will be $98,500 which is exactly on budget. Cost includes taxes and staff travel and fuel to bring the truck to Palouse.  Truck is low mileage and in excellent condition.  The JFB voted unanimously to authorize the Fire Chief to sign the reservation agreement for the new truck and begin the purchase process.  The City of Palouse has approved its share of the purchase cost, and funding approval from rural is expected shortly.  From the EMS Coordinator:  Number of calls is down this year.  30 YTD, down from 50 this time last year.  EMS personnel attended a training at Moses Boone’s farm on combine evacuation.

NEW BUSINESS:

Ordinance 956 – Budget Amendment 412 Water System Reserve for TD&H Preliminary Engineering Report-

Mayor read the ordinance aloud to council. CT Dixon discussed the need to increase the expenditure line item to allow for the $10,000 cost of the preliminary engineering report required to apply for a funding package to construct a water tower on the south hill in Palouse. Councilmember Wilcomb MOVED to adopt Ordinance 956 as presented. Councilmember Slinkard seconded and the motion carried unanimously.

Resolution 2017-06 Adopting Six Year Transportation Improvement Plan-

Discussed in Public Hearing #2 above. Hearing no further comment, Councilmember Hicks MOVED to accept Resolution 2017-06 adopting the Six-year Transportation Improvement Plan as presented. Councilmember Wilcomb seconded and the motion carried unanimously.

COMMITTEE REPORTS:

Streets and Sidewalks Chair, Councilmember Hicks – No update on alley issue between the Roger’s and Duran’s property. CT Dixon has a consultation with insurance provider Clear Risk Solutions tomorrow on how to proceed and will have an update at the next city council meeting.

MAYOR’S REPORT:

Whitman County Mayor’s Roundtable will be held on Wednesday, June 28 at 7:00PM in the Community Center.

Alcohol permit received by the city for a beer garden during the Palouse Music Festival in the park on Saturday, July 29th. Council has no objections.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      6/14/17-6/27/17    Ck. #8382-8392 & EFT           $50,977.49

ADJOURN:  Councilmember Wilcomb MOVED to adjourn.  Councilmember Hicks seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:32 PM.

APPROVED: ________________________________   ATTEST: ________________________________

June 13, 2017

Palouse City Council

Regular Council Meeting

June 13, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmembers absent:  Doreen Hanson & Bob Stout.  Councilmember Slinkard MOVED to excuse their absences.  Councilmember Wilcomb seconded and the motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of May 23, 2017.  Councilmember Wekenman seconded.  The motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Saturday, June 10, there was a plug at the Union Street lift station.  One handkerchief and one dishrag were flushed which stopped the pumps.  This lift station services the new development and the senior center.

The painting of the pool has to be postponed until after the season because there is/was too much groundwater with the potential for pool damage if pool was emptied too soon.

POLICE REPORT: 

Garfield has an ongoing drug-related, unattended death investigation.

Equipment is all working well.

The PD is actively contacting Palouse residents with vehicles with out-of-state plates.  As per Chief Neumann, “If you are driving an out of state plate and living in Palouse, you will be contacted and expected to comply.  The penalties are expensive.”

Officer Handley is now a certified range master for rifles and pistols.

On June 3, there was a minor crash of a smaller, home-built airplane on HWY 27 between Palouse and Garfield.  Pilot hit an overhead wire and lost a propeller.  No injuries.

CLERK-TREASURER REPORT:

There will be two public hearings at next council meeting:  one on 2018 revenue sources and one on the six-year street plan.

No start or completion date yet from Apollo for the expansion of our solar project.

Work on Whitman Street is progressing, with no issues yet.

The library is postponing their new carpet project until next year so the city’s financial portion can now be part of 2018 budget.

The city received no bids on the leftover sand pile located at 200 E. Whitman Street in front of the skate park.  The city took due diligence in trying to surplus it and now anyone can help themselves.

City staff met today with AWC regarding health insurance plan options for 2018.  CT Dixon will bring staff’s recommendation at a later council meeting.  Across the board the coverage won’t be as good but premiums will be down a little to reflect that lesser coverage.

OLD BUSINESS:

TD&H Engineering update on water tower/reservoir on South Hill in Palouse-

Michelle Bly and Gwen Ellis gave an update on the project.  They met at City Hall last week with Supt. Griffin and CT Dixon.  They’re working through the preliminary engineering report to determine different alternatives.  One option is using city-owned property at the cemetery and construct an elevated storage reservoir.  In order to get into the existing pressure zone, we need approximately 45’ height, possibly closer to 60’ depending on reservoir size.  The land is already city-owned.  Ballpark estimate is $2-$2.5 million depending on whether it’s a 300,000 gallon reservoir or a 500,000 gallon reservoir.  Second option would be to the SE of town, which would put us in the existing pressure zone.  Ballpark estimate is 1.8 million but does not include cost of acquiring some needed farm land and easements.  Based on discussion, TD&H will continue working on funding and grant applications with the first option as the priority.  All applications will include as a priority the Church Street improvements.

NEW BUSINESS:

Resolution No. 2017-05: authorizing Fire Chief to purchase fire truck under special market conditions–  A used 1995 fire truck that meets the fire department’s specs is available in Tennessee.  Fire captain Bruce Beeson went back and inspected and test drove the fire truck and gave his recommendation to purchase.  Recognizing that when a used piece of equipment is available which meets specs and is at a favorable price, it would likely be sold before the usual bidding process could be completed, this resolution authorizes Fire Chief Bagott to negotiate and purchase the fire truck outside normal bidding procedures.  The City of Palouse has appropriated a maximum of $52,000 to cover half of the purchase, with the other half provided by Whitman County Rural Fire District 4.  The truck, if purchased, should be in Palouse in six weeks, depending on when rural pays their portion.  Truck will be 3rd party certified to guarantee water pressure before we purchase.  This truck would replace the current 1985 which doesn’t have a lot of value in it but will be sold.  City of Farmington has expressed interest in purchasing the 1985.  Mayor read aloud the resolution in its entirety.  Councilmember Wilcomb MOVED to adopt Resolution No. 2017-05, seconded by Councilmember Wekenman.  Motion carried unanimously.

MAYOR’S REPORT:

City received the Office of Financial Management’s preliminary population estimate for Palouse.  The population in 2017 is 1,050.  In 2010 the population was 998.

Liquor license renewal for McLeod’s Palouse Market.  No objections.

CT Dixon is attending a TIB meeting in Davenport Thursday and he is attending the AWC workshop the 21-22 in Vancouver.

Mayor’s Roundtable is June 28 in Palouse.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      5/31/17 Ck. #8325-8340 & EFT              $40,285.11

Claims Paid      6/13/17 Ck. #8341-8381 & EFT              $47,264.95

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:10 PM.

APPROVED: ________________________________   ATTEST: ________________________________

May 23, 2017

Palouse City Council

Regular Council Meeting

May 23, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL:  Council members present:  Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Hicks MOVED to excuse Councilmembers Slinkard, Stout, and Hanson’s absences.  Councilmember Wilcomb seconded and the motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 9, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Had a water leak on South River Road, a galvanized piece of pipe that rotted out.  Public Works got it fixed in a couple hours.

West Whitman Street project has begun.

POLICE REPORT: 

Chief Neumann reports that the Diane Main’s garage burglary case from last month is closed.  Our report has been forwarded to Boundary County where the suspect is in custody.  We still have one, ongoing, unrelated burglary case in Palouse.

Six security cameras have been installed: two at compost/sewer plant, one by park bathrooms, one by swim pool, and two at RV Park.  The cameras record 24/7.  City staff will be able to monitor from City Hall.

Garfield May Day was quiet, uneventful.  No issues.

Officer Handley attended training last week on Sector ticketing program.  Officer Merry and Chief Neumann will attend same training in August in Lewiston.  The program is cloud-based and uses very minimal data.  Tech stuff is ongoing via Whitcom.

The plan is still to begin the search for Officer Merry’s replacement in August and interview in September.

The spring Hot Rod Gathering is June 3.  Main Street will be partially closed and re-routed.

CLERK-TREASURER REPORT:

West Whitman Street construction is underway with a scheduled completion date of August 19.  Barring any setbacks, contractors believe it will be completed well before that date. When WSDOT is done with the rail on the West Whitman Street project, depending on how much money they have left in their pool, they’re going to repair the rail bump on Bridge street in front of the bank.

TD&H is going to proceed with the Rural Development application for a funding package to construct a water tower/reservoir on the south hill in Palouse.

The Palouse Library is replacing carpet and painting this summer.  Librarian Bev Pearce said the total cost will be roughly $3,200 and is asking council if the city can donate half of budgeted total.  CT Dixon said the $1,600 would come from current expense 001 fund.  Mayor explained years ago we went from Palouse City Library to a branch of the Whitman Co. Library.  It’s run by the county, but the city is still responsible for providing the facility: building, utilities, safe environment, etc.  Councilmember Wekenman suggested we look at getting an estimate for City Hall at the same time.  The City Hall carpet was replaced in 1996 after the flood, making it 20 years old.  Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, to approve up to $1,600 for new carpet and paint for the library.  Motion carried unanimously.

The leftover sand pile has been surplussed.  The pile can be viewed at 200 E. Whitman (in front of the skatepark). Minimum bid of $25.  Sealed bids are due by 2 pm, May 31st.

JFB REPORT:  No JFB meeting because no quorum.

The pumper fire truck Chief Bagott has been searching for to replace the 1997 truck is available again at the same price as before.  Chief is taking measures to get Fire Lieutenant Bruce Beeson to Tennessee to look at it and perhaps purchase.  It will be right around $100,000, ½ coming from the city, the other ½ coming from rural.   A new one like this would cost between $300k-$350k.  The 1997 will be sold which Councilmember Wekenman thinks will get approximately $20,000.

OLD BUSINESS:

Building Inspector contract amendment:  Up until 2012 our BI was paid $500/month plus a $30 monthly phone stipend.  In 2012 he voluntarily took a 20% pay-cut to help the city with its tight budget.  He has requested to have his pay increased to $600/month with no cell phone stipend.  CT Dixon cautions council that the city would be hard-pressed to replace a BI for that price. Councilmember Hicks MOVED to approve the BI pay increase to $600 a month with $0 for cell phone reimbursement, effective June 1, 2017.  Councilmember Wekenman seconded.  Mayor Echanove gave a building department revenue and expenditure report for years 2010-2016, outlining how much the city makes more or less than the BI, depending on the year.  Motion carried unanimously.

NEW BUSINESS:

Apollo/PCI Renewables solar project extension:  The city came in under budget on our solar farm. Since part of our funding package included a loan that resulted from the sale of a bond, the IRS requires us to spend the entirety of the loan to avoid a penalty.  So that we don’t go down that road, we are going to expand our solar farm by adding one more row of solar panels to satisfy the requirements of the loan. Councilmember Wekenman MOVED to authorize the mayor to sign the agreement with Apollo/PCI Renewables to add another row of panels to our solar farm.  Councilmember Wilcomb seconded.  Motion carried unanimously.

The solar farm is already producing more than was guaranteed.  In May 2016, Avista’s bill for well pump #3 was $397; in May 2017, Avista’s bill for well pump #3 was $19.08.  We are also banking kWh each month that will be transferable to other city accounts to help further offset the city’s electricity costs.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-

Pool committee met last week along with pool manager Holly Leendertsen and Deputy Clerk Thompson.  Due to the shortage of staff this summer the pool will be closing at 7 pm instead of 8 pm.  If we get another lifeguard we may be able to revisit opening that last hour.

Streets & Sidewalks, Chair Hicks-  The city received a letter from Pamela and Nelson Duran regarding the alley issue.  They want the city to open the alley from street to street, east to west.  The Duran’s letter stated they will consider taking legal action against the city if not.  The City Attorney was given a copy of the letter   Atty. Hanson stressed that the city is under no obligation to open it and just because adjacent property owners are using it for their gain, it’s not “gifting”.  Public Works nor the Fire Chief want access to that alley, however it is city property and if the city ever decides they want access then they’ll take it and any obstructions or development in the alley will be removed.  Much discussion ensued.  The city attorney is drafting a response letter and CT Dixon is going to consult with city’s insurance carrier Clear Risk Solutions.

Regarding the sidewalk letter from 2016, only one property owner has not complied.  As was outlined in a letter to all parties, Supt. Griffin has contacted a concrete company and they are scheduling it for repair.  The property owners will be sent the bill.  If left unpaid a lien will be put on the property.

MAYOR’S REPORT:

Three of the five council positions that will be on November’s ballot have been filed for.

West Whitman Street Consultant Agreement from TIB for Munir Daud & Associates is ready for signature. This agreement approves Munir Daud to be project engineer for construction phase of project. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, authorizing the mayor to sign the agreement.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      5/23/17             Ck. #8307-8324 & EFT                          $27,302.67

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:48 PM.

APPROVED: ________________________________   ATTEST: ________________________________

May 9, 2017

Palouse City Council

Regular Council Meeting

May 9, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Bob Stout.  Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon.

Councilmember Wilcomb MOVED to excuse the absence of Councilmember Wekenman. Councilmember Hanson seconded and the motion carried unanimously.

 

APPROVAL OF MINUTES:  Councilmember Hicks requested a word change under the streets and sidewalks report from “dispute” to “issue”. Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of April 25, 2017 as amended.  Councilmember Estes seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report

 

POLICE REPORT: Search and arrest warrants issued in Garfield. Update on burglary in town; Officer Merry received full confession from suspect currently being held in Boundary County in Idaho. Another burglary east of town was reported last week. Investigation is ongoing.

New computers in police vehicles are connected. Currently working to install Spillman policing technology to computers.

Cameras on West Main overlooking park, RV park, sewer facility and compost site will be up and running shortly.

CLERK-TREASURER REPORT:

The 2016 annual report for the City was filed with the State Auditor’s Office on Monday, May 8th.

A pre-construction meeting for the West Whitman Street Reconstruction Project will be held in city hall at 1 PM on Wednesday, May 10th. Those in attendance will be: project engineer Munir Daud, contractor ML Albright and Sons, Bob Westby from WSDOT, Rail Engineer Paul Weber, CT Dixon, PW Supt Griffin and Mayor Echanove.

The Public Works Board, a state agency that oversees the funding of various infrastructure projects, is holding a funding conference in Reardan next week. CT Dixon will attend.

Frontier will be removing the payphone in front of McLeod’s Palouse Market sometime this summer due to declining revenue and rising maintenance and service costs.

A decision on Building Inspector Gladwill’s pay increase will be made at the next city council meeting. BI Gladwill took a voluntary 20% pay cut in 2012.

OLD BUSINESS:

Palouse Wastewater facility plan – engineering agreement amendment #2

Dana Cowger from Varela outlined the second amendment to our Wastewater Facilities Engineering and Planning agreement dated December 1, 2014. Excerpt outlining history of project and amendment is as follows:

 

Introduction – Palouse’s wastewater treatment facility currently discharges treated wastewater to the Palouse River. The City is under compliance requirements from the Department of Ecology and is required to prepare an engineering report/facility plan to address future compliance regulations. Amendment #2 continues the previous amendment’s scope of work, estimating costs for advancing the facility planning process and completion of the Ecology required engineering report/facility plan. Completion of engineering report is due to Ecology by 12/1/17.

 

Scope of Work – The work scope is based on completing the facility plan based and the selected alternative (chosen at advisory committee meeting on 3/7/17) of seasonal wastewater storage and winter discharge to Palouse River. Estimated cost of this option is $6.5 million. This will be the most cost effective option in the long term.

 

Compensation – New contract amount will be roughly $11,000 higher than preliminary estimates prepared back in 2015. Evaluations of additional alternatives and increased advisory committee meetings contributed to difference from original estimate.

 

Schedule – Work outlined in this amendment will result in completion of the engineering report/facility plan document. The schedule of completion of the work will be established as follows:

  • Conducting initial site development and evaluation work by 6/30/17
  • Conduct City/advisory committee review meeting in July
  • Assuming City concurrence with findings, and proceeding with facility plan preparation by August 1, complete draft facility plan report by 10/31/17

Councilmember Wilcomb MOVED to allow the mayor to sign the amendment with the correction of a date on the last sentence under “schedule” changed from “10/1/17” to “10/31/17”. Councilmember Hicks seconded and the motion carried unanimously

Continue discussion and possible decision on TD&H pursuing grants for water project

The City is looking into funding opportunities for a water tower/reservoir on the south hill in town and to update the Water System Plan. USDA Rural Development is accepting applications for funding packages and the deadline is fast approaching. To fulfill the application requirements, an abbreviated Preliminary Engineering Report (PER) is required. TD&H will prepare and complete this report for no more than $10,000. Council discussed pros and cons of submitting application.

Councilmember Hicks MOVED to allow TD&H Engineering proceed with Rural Development application and abbreviated PER on the condition that the abbreviated PER will be fully transferrable to the eventual full PER (ie not a ‘sunk cost’). Councilmember Stout seconded and the motion carried unanimously.

NEW BUSINESS:

Ordinance No. 955 Opening and Closing Graves – Responsibility

Ordinance outlines new policy requiring notice of two full business days from funeral home in advance of a grave opening and closing. Mayor read ordinance aloud in full

Councilmember Slinkard MOVED to adopt Ordinance 955 as written. Councilmember Wilcomb seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson- Pool committee will meet to discuss potential summer staffing shortage and where to cut pool hours if necessary.

Streets & Sidewalks, Chair Hicks- Discussed ongoing alley issue between Rogers and Duran properties. Palouse resident Doug Rogers was present. Fire Chief does not have concerns about accessing the alley at this time. Plan going forward will be to allow partial entrance to alley that is agreeable to both parties. Committee meeting will follow. The sidewalk adjacent to Tarola property that was marked for repair has since been torn out to repair a water leak.

OPEN FORUM:

Palouse resident Diane Main: Very concerned about the living situation at the Calvary Chapel men’s shelter near her house where confessed burglar was staying. She would like to see some solution to this problem because there is no supervision of these people. Council and Police Chief discussed, including alerting the public to the importance of properly securing personal property.

MAYOR’S REPORT:  BI Gladwill met with the owner of apartment building (formerly Palouse Arms) on main street next to post office and also to the owner of trailer on Mohr St. near Bridge Street regarding plans for their structures. Property owners need to perform significant improvements to structures or have them demolished/removed within 60 days. City staff will work with BI.

Friday at 9:30 AM, the Department of Ecology will be touring several sites in town.

Mr. Akin the advisor to GPHS National Honor Society has students that are interested in helping with a community project.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      4/30/17 Ck. #8267-8282 & EFT              $40,145.95

Claims Paid      5/09/17 Ck. #8283-8306 & EFT              $  7,318.52

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:10 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

May 23, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

May 23, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL:  Council members present:  Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Hicks MOVED to excuse Councilmembers Slinkard, Stout, and Hanson’s absences.  Councilmember Wilcomb seconded and the motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 9, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Had a water leak on South River Road, a galvanized piece of pipe that rotted out.  Public Works got it fixed in a couple hours.

West Whitman Street project has begun.

POLICE REPORT: 

Chief Neumann reports that the Diane Main’s garage burglary case from last month is closed.  Our report has been forwarded to Boundary County where the suspect is in custody.  We still have one, ongoing, unrelated burglary case in Palouse.

Six security cameras have been installed: two at compost/sewer plant, one by park bathrooms, one by swim pool, and two at RV Park.  The cameras record 24/7.  City staff will be able to monitor from City Hall.

Garfield May Day was quiet, uneventful.  No issues.

Officer Handley attended training last week on Sector ticketing program.  Officer Merry and Chief Neumann will attend same training in August in Lewiston.  The program is cloud-based and uses very minimal data.  Tech stuff is ongoing via Whitcom.

The plan is still to begin the search for Officer Merry’s replacement in August and interview in September.

The spring Hot Rod Gathering is June 3.  Main Street will be partially closed and re-routed.

CLERK-TREASURER REPORT:

West Whitman Street construction is underway with a scheduled completion date of August 19.  Barring any setbacks, contractors believe it will be completed well before that date. When WSDOT is done with the rail on the West Whitman Street project, depending on how much money they have left in their pool, they’re going to repair the rail bump on Bridge street in front of the bank.

TD&H is going to proceed with the Rural Development application for a funding package to construct a water tower/reservoir on the south hill in Palouse.

The Palouse Library is replacing carpet and painting this summer.  Librarian Bev Pearce said the total cost will be roughly $3,200 and is asking council if the city can donate half of budgeted total.  CT Dixon said the $1,600 would come from current expense 001 fund.  Mayor explained years ago we went from Palouse City Library to a branch of the Whitman Co. Library.  It’s run by the county, but the city is still responsible for providing the facility: building, utilities, safe environment, etc.  Councilmember Wekenman suggested we look at getting an estimate for City Hall at the same time.  The City Hall carpet was replaced in 1996 after the flood, making it 20 years old.  Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, to approve up to $1,600 for new carpet and paint for the library.  Motion carried unanimously.

The leftover sand pile has been surplussed.  The pile can be viewed at 200 E. Whitman (in front of the skatepark). Minimum bid of $25.  Sealed bids are due by 2 pm, May 31st.

JFB REPORT:  No JFB meeting because no quorum.

The pumper fire truck Chief Bagott has been searching for to replace the 1997 truck is available again at the same price as before.  Chief is taking measures to get Fire Lieutenant Bruce Beeson to Tennessee to look at it and perhaps purchase.  It will be right around $100,000, ½ coming from the city, the other ½ coming from rural.   A new one like this would cost between $300k-$350k.  The 1997 will be sold which Councilmember Wekenman thinks will get approximately $20,000.

OLD BUSINESS:

Building Inspector contract amendment:  Up until 2012 our BI was paid $500/month plus a $30 monthly phone stipend.  In 2012 he voluntarily took a 20% pay-cut to help the city with its tight budget.  He has requested to have his pay increased to $600/month with no cell phone stipend.  CT Dixon cautions council that the city would be hard-pressed to replace a BI for that price. Councilmember Hicks MOVED to approve the BI pay increase to $600 a month with $0 for cell phone reimbursement, effective June 1, 2017.  Councilmember Wekenman seconded.  Mayor Echanove gave a building department revenue and expenditure report for years 2010-2016, outlining how much the city makes more or less than the BI, depending on the year.  Motion carried unanimously.

NEW BUSINESS:

Apollo/PCI Renewables solar project extension:  The city came in under budget on our solar farm. Since part of our funding package included a loan that resulted from the sale of a bond, the IRS requires us to spend the entirety of the loan to avoid a penalty.  So that we don’t go down that road, we are going to expand our solar farm by adding one more row of solar panels to satisfy the requirements of the loan. Councilmember Wekenman MOVED to authorize the mayor to sign the agreement with Apollo/PCI Renewables to add another row of panels to our solar farm.  Councilmember Wilcomb seconded.  Motion carried unanimously.

The solar farm is already producing more than was guaranteed.  In May 2016, Avista’s bill for well pump #3 was $397; in May 2017, Avista’s bill for well pump #3 was $19.08.  We are also banking kWh each month that will be transferable to other city accounts to help further offset the city’s electricity costs.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-

Pool committee met last week along with pool manager Holly Leendertsen and Deputy Clerk Thompson.  Due to the shortage of staff this summer the pool will be closing at 7 pm instead of 8 pm.  If we get another lifeguard we may be able to revisit opening that last hour.

Streets & Sidewalks, Chair Hicks-  The city received a letter from Pamela and Nelson Duran regarding the alley issue.  They want the city to open the alley from street to street, east to west.  The Duran’s letter stated they will consider taking legal action against the city if not.  The City Attorney was given a copy of the letter   Atty. Hanson stressed that the city is under no obligation to open it and just because adjacent property owners are using it for their gain, it’s not “gifting”.  Public Works nor the Fire Chief want access to that alley, however it is city property and if the city ever decides they want access then they’ll take it and any obstructions or development in the alley will be removed.  Much discussion ensued.  The city attorney is drafting a response letter and CT Dixon is going to consult with city’s insurance carrier Clear Risk Solutions.

Regarding the sidewalk letter from 2016, only one property owner has not complied.  As was outlined in a letter to all parties, Supt. Griffin has contacted a concrete company and they are scheduling it for repair.  The property owners will be sent the bill.  If left unpaid a lien will be put on the property.

MAYOR’S REPORT:

Three of the five council positions that will be on November’s ballot have been filed for.

West Whitman Street Consultant Agreement from TIB for Munir Daud & Associates is ready for signature. This agreement approves Munir Daud to be project engineer for construction phase of project. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, authorizing the mayor to sign the agreement.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      5/23/17             Ck. #8307-8324 & EFT                          $27,302.67

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:48 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

April 25, 2017

Palouse City Council

Regular Council Meeting

April 25, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Mike Hicks MOVED to excuse Bill Slinkard’s absence.  Mark Wilcomb seconded and the motion carried unanimously.  Staff present:  Police Chief Jerry Neumann; Police Officer Joe Handley; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 11, 2017.  Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

Supt. Griffin submitted a written report.

POLICE REPORT: 

Officer Handley and Chief Neumann had a high-speed pursuit with a stolen car that originated in Garfield.  The school went into lockdown just as a precaution.  Eventually the two perpetrators got stuck in a field and were apprehended.  They had several stolen items in their possession from Idaho Rigging.  They are now in jail awaiting trial.

Chief Neumann reports that about 90% of the state uses Spillman computer-based reporting and he would like to see Palouse use them.  WhitCom has proposed a package for $5,500 which they will let Palouse pay over four years.  Maintenance would be an additional $1,200 every year.  Councilmember Stout MOVED, seconded by Councilmember Wilcomb, to authorize this purchase.  Mayor Echanove believes this should be planned for and stay within the police budget.  Motion carried unanimously.

BUILDING INSPECTOR REPORT:  BI Gladwill reported on BP receipts:  in 2012, we receipted $2,750; 2013- $5,083; 2014- $3,684; 2015- $11,630; 2016- $11,473.  In the 1st Quarter alone in 2017 we’re already at $7,000.  The steady increase is partly due to the new housing development.  In the last month, Palouse has 5 new houses going in around town.

In 2012 Dan voluntarily took a 20% pay-cut to help the city out in tough budget times and his pay has never been reinstated.  He went from $500 a month + $30 monthly phone stipend to $400 + $30.  He is requesting his salary be increase to $600 a month with no phone stipend.  Council will discuss.

 

CLERK-TREASURER REPORT:

Our solar production output is now live.  So far we’ve generated 22,000 kw hrs.

Clerk Dixon attended a TIB workshop on Complete Streets.  Small cities get awarded on a yearly basis with either a 125k or 250k grant.  100% funded.  Complete Streets covers things like walking trails, crosswalks, bike lanes, updated sidewalks, etc.  Kyle will draft an ordinance which is the first step.  Application isn’t due until the fall.

Clerk Dixon attended a State Auditor’s Office workshop in Pullman today to review the Annual Report process.  Our Annual Report is due the end of May.

OLD BUSINESS:

Update on water tower from Michelle Bly of TD&H Engineering:  Michelle submitted a pre-construction grant application to update our water system plan (WSP) for a new reservoir.  She was not successful in getting the grant.  DOH received 35 apps and only funded 6.  Palouse ranked #17.  It wasn’t ranked high because the new water reservoir wasn’t treatment-related nor a violation order.  DOH said we would be able to work an update to WSP in the funding package for the fall application for design and construction but we’ll still have the same issues of applying for a new reservoir that isn’t a treatment issue, nor a violation order, etc.  And it’s going to be another lean year for funding.  Another option is Rural Development Washington and they’re extremely motivated to fund projects.  Their interest rate is 2.75% but expected to rise in July.  Discussion on the process, finances, and feasibility ensued.  Council will make a decision by May 9 meeting on whether or not to have TD&H try for that.

Notice of award for West Whitman Street project:  Got our notice of award back from ML Albright (the winning contractor).  Completion date is 90 days from the Notice to Proceed which is signed after a pre-construction conference between the city, MD&A, ML Albright, WSDOT.  Councilmember Hicks MOVED to authorize the mayor to sign the contract with ML Albright.  Councilmember Wilcomb seconded and the motion carried unanimously.

Ordinance No. 954 – amending PMC 17.04 to include wireless communications section:

Councilmember Estes MOVED, seconded by Councilmember Stout, to suspend the rules to read the ordinance in its entirety.  Motion carried unanimously.   Councilmember Wilcomb MOVED, seconded by Councilmember Hicks, to adopt Ordinance No. 954.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Finance, Property, & Equipment, Chair Stout-  Held a budget meeting with committee and Clerk Dixon to get caught up on protocol and budget.

Streets & Sidewalks, Chair Hicks–  Regarding the alley dispute between neighbors on Church St. and Alder St., Councilmember Hicks met separately with both parties.  Chief Neumann also met with both parties separately.  It is Councilmember Hicks belief that both parties will be able to come to a mutually-agreeable decision and he will continue to work with them.

MAYOR’S REPORT:

Cascade Computing would like to expand broadband services to Palouse. If council agrees, they would like an agreement put together by Bishop Law Office between City of Palouse and Cascade Computing authorizing them to expand here.  The city would receive services from Cascade much the same as and in addition to those First Step provides.

The Whitman County Historical Society donated a 7” graft of an apple tree from the “Lost Apple Tree” project, a centuries old apple trees thought to be extinct.  It is being cared for at City Hall until public works plants it when weather warms up.

Mayor Echanove appointed Tim Sievers to the vacated position on the Palouse Planning Commission.  Councilmember Hicks MOVED to affirm the appointment of Tim Sievers to the Palouse Planning Commission.  Councilmember Wilcomb seconded and the motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      04/25/17            Ck. #8248-8266 & EFT                          $9,962.49

ADJOURN:  Councilmember Wekenman MOVED to adjourn.  Councilmember Hanson seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:29 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

April 11, 2017

Palouse City Council

Regular Council Meeting

April 11, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Officer Joe Handley.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 28, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt Griffin submitted a written report.

Mayor Echanove informed council that the cycling club will be moving the event to Troy, ID due to impassable roads on the designated route.

The skate park is looking to alter part of curb nearest police station to allow access for bicycles and skateboards. Possibly put in handicap accessible space. Aaron Flansburg will inquire with Disability Access Center to determine exact needs if they choose this option.

POLICE REPORT: Police have person of interest in the burglary case. No further details available at this time. Received a grant from WASPC for technology upgrades to police vehicles. SECTOR technology will allow PD to issue tickets and generate reports electronically. City’s share will be roughly $1500. Police car damaged in DUI accident will be out of the shop by Friday. Cameras at sewer plant will be installed once proper wire comes in, most likely later this week.

CLERK-TREASURER REPORT:

1st Qtr. Treasurer’s Report

Current Expense and Streets funds are down from the beginning of the year but overall are healthier than at this point last year. The Streets fund was hit especially hard due to snow removal from the long winter. All funds as a whole are healthy and stable at this time. The City is anticipating a large tax payment this month from the County that should bolster these funds. We are also awaiting reimbursement from state agencies on payments made to Maul Foster & Alongi, Varela, and Apollo that will be reflected in Current Expense, Water and Sewer Facility Reserve funds. RV rentals are up roughly $1,000 from this point last year and building permit dollars are up over $3,000 from the end of March 2016 as well.

First Step Internet will be installing an antenna at the Solar Farm on Wednesday, April 19th. Once this is installed, PCI (subcontractor for project) will be able to set up real time reporting of solar production.

CT Dixon will be attending a workshop in Dayton to gather more information on adopting a multi-modal streets ordinance that will help the city receive grant funds from state agencies for area street/sidewalk/transportation projects.

CT Dixon will be attending an Annual Report workshop hosted by the State Auditor’s Office in Pullman on April 25th. Annual reports for cities are due on the last day of May for the previous fiscal year.

OLD BUSINESS:

West Whitman Street project – construction award: Mayor read aloud all 6 bids that were received for the West Whitman Street project. ML Albright and Sons were the apparent low bidder at $548,536.07. Project engineer Munir Daud verified the accuracy of the bid and a Notice of Award was prepared. Councilmember Hicks made a motion to allow the Mayor to sign the Notice of Award for ML Albright and Sons. Councilmember Slinkard seconded and the motion carried unanimously.

Review of Planning Commission’s wireless telecommunication policy: Mayor advised council to read through packet submitted by the Planning Commission and bring questions/concerns to next council meeting regarding changes to the PMC as it relates to zoning for a wireless telecommunications structure.

WWTP Facility update: An updated contract with Varela & Associates for their continued services on an updated Wastewater Facility Plan is under discussion. The plan is due to the Department of Ecology by the end of 2017.

NEW BUSINESS:

Resolution No. 2017-04 fee schedule: Proposing changes to the fee schedule, specifically charges relating to the city pool. Due to the statewide increase of minimum wage, increases to group and private swim lessons were necessary. Councilmember Hanson MOVED to approve Resolution No. 2017-04 as written. Councilmember Wilcomb seconded and the motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-  Held a committee meeting on April 5 to discuss the upcoming season.  We are still in need of lifeguards.  Holly Leendertsen is returning as pool manager and three lifeguards from last year are returning.    The pool open date is June 17th.  Due to the increase in minimum wage and our lifeguards’ salaries we have to raise the cost of swim lessons to $35 for residents, $45 for non-residents.  Private lessons will increase as well.  The cost for private pool parties will remain the same.

Water & Sewer, Chair Slinkard- All routes for delivering sewer flier addressing problematic items entering the sewer system have been assigned.

Streets & Sidewalks, Chair Hicks- Further discussed proposed storage shop for public works with Supt Griffin. Councilmember Hicks will bring estimates to council once three bids have been procured.

OPEN FORUM:

Nelson & Pamela Duran: Requesting alley that runs between Alder and Church street adjacent to their property be opened up and identified as city property. Other alleys in the area are opened. Looked into opening street back in 2004 but discussions with neighbors did not go well. They had area properly surveyed and access to road is allowed. May entertain option to just clearly delineate alley and property lines so all residents have fair access to alley. Streets and sidewalks committee will meet to discuss next course of action.

Aaron Flansburg: Update on Tony Kettel garden at the skate park. Benches have been ordered. Naming rights for benches are still available for purchase. $300 for partial, $800 for entire bench. Waiting for drier conditions to resume work. Seeking permission to paint some curbs around skate park for enhanced safety.

MAYOR’S REPORT: Liquor license for Palouse Lions Club is up for renewal. No objections from council.  The city received a card and cookies from Robin Woltering for Public Works commending them on their great work. Palouse Shoreline Master Plan Comprehensive update has been approved by the Department of Ecology.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously

The following checks are approved for payment:

Payroll Paid      3/31/17 Ck. #8205-8222 & EFT              $45,088.15

Claims Paid      4/11/17 Ck. #8223-8247 & EFT              $37,131.28

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:43 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

March 28, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

March 28, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Rick Wekenman; Mark Wilcomb; Bob Stout.  Councilmember Hanson MOVED to excuse Mike Hicks and Senja Estes.  Councilmember Slinkard seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of March 14, 2017.  Councilmember Stout seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

We thankfully didn’t end up needing the sand brought in for the flood.  Public Works used some for some minor projects but we don’t need anymore and there’s no room to stockpile the remainder.  We will use some to replace our worn or displaced sandbags used for various city projects.  Councilmember Slinkard MOVED to declare the remaining sand pile (after restocking city’s sandbags) as surplus for sealed bid.  Councilmember Wilcomb seconded.  Motion carried unanimously.

POLICE REPORT: 

Palouse had a burglary of a detached garage on north hill.  PD is still working on the case, watching pawn shops, websites, etc. Public information went out but still no leads.

A drunk driver sideswiped Officer Handley in his police vehicle today around noon on Hwy 27 just outside city limits.  Officer Handley was not injured.  Extensive damage caused to the both the police vehicle and the other car.  Eric’s Body Shop from Colfax came and towed both vehicles.  Washington State Patrol took the intoxicated driver and is handling the case.

Chief plans on installing the security cameras at the sewer plant, RV Park, compost site, this month.=

JOINT FIRE BOARD REPORT:

It’s still early in the year but so far financials look good.

Fire Chief Bagott reported:  1 fire call in February, 3 YTD.

Every two years we have to recertify on CPR and First Aid.  EMS helped the fire team update on both.

Capital expenditures for a new fire truck were approved by Palouse City Council and Rural.  The truck we were interested in already sold but we will keep looking.

No news on the air pack replacements but we are researching.

At this point it looks like we have four new firefighters joining this year.  The new recruits will start as wildlands firefighters and work up to structural fires.  This is a more efficient way to train.  All the new recruits should have some daytime availability which will really help us out.

EMS Coordinator Pillers reported:  9 EMS calls in February, 14 YTD.  No rural calls, only city and non-resident.

We’re working on negotiations for a contract renewal with Pullman for ambulance services.

We’re looking at online training options for EMT’s, for greater efficiency and to control training costs.

No funds allocated for wildland fighting equipment so we may want to look at that as a planning issue.

We need to plan for repairs to the fire station.  Ceiling repairs are needed resulting from water damage this winter.  Carpeting is also worn out.  For sanitary reasons, we will look at different types of flooring other than carpet.  We also need to add some built-in cabinetry.  Some of the volunteers might build the cabinets for us as long as we provide the material.  Fire and EMS would split the cost.

Communications Tower update.  Some Fire Board members have expressed concerns about possibly losing out on an affordable opportunity to improve emergency infrastructure because the Planning Commission hasn’t yet finished the policy.

CLERK-TREASURER REPORT:

Got some numbers from PCI for antenna and equipment to measure solar farm production.  PCI cost would be $500 plus a monthly service fee.  First Step agreed to perform the install for $200 including labor and no monthly service fee.  We will still have to buy a router to secure the service at the site.  Total should be at or less than $300.  They plan to install around the week of April 10th or shortly after. PCI will then come set up the monitoring equipment and data reporting platform to have real time production numbers.

After discussing some final invoices with Apollo, it appears the Solar Project will come in roughly $60,000 under the budgeted total of $414,000. On the surface, this is great news. One caveat is that our State Treasury LOCAL Loan has IRS mandated spenddown requirements. If the State Treasury requires us to spend the remaining balance of the loan, we will look into possibly expanding the Solar Farm, as well as any other options that may present themselves. We will have until April 2018 to submit plans for expense of remaining funds should we need to. CT Dixon will follow up with the State Treasury later this year to determine final course of action.

Met with Avista’s Palouse rep Paul Kimmell to discuss Solar energy production reflected on our Avista bills and how to put a dollar figure on reported production to date. Also inquired with him about the City’s remaining LED streetlight credit. Follow up meeting with Paul and Avista billing specialist will be scheduled in the next couple of weeks. Avista is looking to partner with WSDOT to provide charging stations for cities in Whitman and Adams county to cover Highways 26, 27, 195 and 272. Currently there are two types of charging stations available to the area. A DC fast charger will charge an empty battery in 20-30 minutes and is more costly.  A Level 2 charger can take up to 3 hours to charge an empty battery, but costs much less to operate. We will continue this discussion with Paul and pass along any developments as we get them.

West Whitman Street bids close tomorrow, March 29th at 2:00.  Project engineer Munir Daud will be present for bid openings.

The replacement playground wood chips lost in the flood came in just under $1,900.00.  That unplanned cost is coming out of our park supplies budget.  The Palouse Chamber has received approximately $300 in donations to help offset this cost.  They are still accepting donations that can be mailed to the Palouse Chamber of Commerce, PO Box 174 Palouse WA  99161.  They can also be dropped off at City Hall.

The City is still searching for lifeguards for the pool this summer.  Anyone who is interested is encouraged to contact City Hall and they can walk you through the steps to get certified if necessary.

OLD BUSINESS:

Update from the Planning Commission on communication tower policy:  Chris Cook, chair of the Palouse Planning Commission.  The PC has been working tirelessly on the wireless communications tower policy.  There is a lot of literature out there so it has taken a considerable amount of time to go through it.  Their draft proposal should fill in nicely with the existing PMC.  There are three pieces to it: application, guiding principles, and work integrated into existing PMC structure.  Much discussion ensued.  Chris is hoping to have a draft ready by next council meeting.

NEW BUSINESS:

Resolution No. 2017-03 accepting a state revolving fund loan from DOE for DOE-required Wastewater Facility Plan:

Mayor read aloud the resolution in its entirety.  The DOE is requiring the city to submit a Wastewater Facility Plan by December 31, 2017.  The estimated cost to complete this project is $167,670 and the city can’t fund this project from reserve funds therefore a loan is needed.  The loan amount is $167,670 at a 1% interest rate for five years.  This resolution is required by DOE but is merely a formality as this loan was awarded to us over a year ago.  The resolution states that the City “accepts” the loan that was awarded.  Councilmember Wekenman MOVED to adopt Resolution No. 2017-03.  Councilmember Slinkard seconded and the motion carried unanimously.

Ordinance No. 953 – budget amendment to Water Fund 401 and Sewer Facility Reserve Fund 441:

Mayor read aloud the ordinance in its entirety.  Councilmember Hanson MOVED to adopt Ordinance No. 953.  Councilmember Wilcomb seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson–  Deputy Clerk Thompson requested the pool committee meet to discuss the need to raise the cost for private pool parties.  With the raise of minimum wage, the city’s break-even point to staff a 3-hour pool party is $126 so the new price needs to account for that.

Water & Sewer, Chair Slinkard-  The letter to be distributed to every household regarding the sewer system and what not to flush is ready to go.  Council and staff will distribute door-to-door as soon as the rain stops for a couple days.

ALLOW PAYMENT OF BILLS:  Councilmember Hanson MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      03/28/17            Ck. #8184-8204 & EFT                          $28,642.40

ADJOURN:  Councilmember Slinkard MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:34 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

March 14, 2017

Palouse City Council

Regular Council Meeting

March 14, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present: Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout. Councilmember Estes MOVED to excuse Councilmember Hanson’s absence. Councilmember Slinkard seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Officer Joe Handley; Clerk-Treasurer Kyle Dixon.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of February 28, 2017. Councilmember Wilcomb seconded and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report. Supt. Griffin and Chief Neumann discussed the potential for the Palouse river to flood this week.

POLICE REPORT:  Possible flooding on Wednesday and Thursday was discussed along with some historic figures. Residents may see flooding in basements along Main St. The city has sand and sand bags ready. The city is also preparing a volunteer list. Projections of the water level reaching 19.3’ have dropped to 17.5’. If projections rise again to anything over 19’, we may see some water in businesses on Main St. If this occurs, the city may need to pass a resolution declaring a state of emergency that could help us get support from the county and possible reimbursement for dollars spent and damages. Councilmember Hicks MOVED to authorize the Mayor to sign an emergency declaration in the form of a resolution should it be needed. Councilmember Wekenman seconded and the motion carried unanimously.

CLERK-TREASURER REPORT: The Utilities and Transportation Commission (UTC) has approved both petitions made by the city for the railroad crossings at Mill and Mary Street for the West Whitman street project. Bids for construction of the West Whitman street project will be accepted until Wednesday, March 29th. The funding agreement with WSDOT has also been finalized for this project.

OLD BUSINESS:

PCI Solar Project update: CT Dixon has approval from council to authorize PCI to install a communication device that will monitor the solar farm’s energy production. We were informed on March 9th that our PCI rep Sean Nordhagen no longer works for the company and a new rep has yet to be assigned to our project. CT Dixon has calls to PCI and Contract head Apollo Solutions to get this device installed and monitoring ASAP.

Wastewater Treatment Facility Update: The Palouse Wastewater Advisory Committee met with Varela on March 7th to discuss plans to update/upgrade the sewer system and treatment plant. By December 31st, 2017 the city must present plans for upgrades that meet standards acceptable to the Department of Ecology. Varela presented the city with 3 options:

#1. Seasonal storage and land treatment for nonfood crop (irrigation) during summer months. Discharge to river in winter.

Capital Cost $5 million

#2. Summer storage in lagoon and seasonal discharge to river in winter.

Capital Cost $6.5 million

#3. AKART(all known, available and reasonable methods of prevention, control and treatment) – Reasonable alternative for upgrading existing treatment plant if other options are not feasible.

Capital Cost unknown

Council discussed pros and cons of each option.

 

NEW BUSINESS:

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson- No report.

Water & Sewer, Chair Slinkard- Discussed letter to be sent to all city residents on sewer system addressing what can and cannot be flushed or otherwise enter the sewer system. Among many other items, “flushable” wipes are causing very costly and time consuming problems with the sewer system as they do not break down like toilet paper does. If the city continues to incur costly repair bills and extra hours unclogging pipes as a result of these items, the financial burden will be passed on to the customers in the form of higher monthly sewer rates. By comparison, Palouse has very reasonable sewer rates and it is the City’s intention to keep it that way.

Streets & Sidewalks, Chair Hicks- Met with Supt. Griffin to discuss the construction of a new city shop up by well pump #3. Just looking to price out construction of a “shell” structure at this time. The Special Capital Projects Fund currently has $80,000 for the construction of a new city shop.

Parks, Cemetery, & Buildings, Chair Estes- No report.

Police, Fire, & Safety, Chair Wekenman- Had a meeting with Officer Handley to discuss the possibility of choosing a different health care option that may allow him to “opt out” if our current plan will not allow any other FTE’s to do so without penalty. CT Dixon is meeting with the City’s insurance broker in May to discuss different options and will encourage all FTE’s as well as councilmembers to attend. Discussed Officer Merry’s upcoming retirement, including a possible end date of November 30th. Committee and PD would like to have a new hire on board by October 1st to train with Officer Merry before his departure. Discussed different advertising options for position. The Garfield contract to provide LE services is coming up for renewal at the end of the year.

Policy & Administration, Chair Wilcomb- No report.

Finance, Property, & Equipment, Chair Stout- No report.

OPEN FORUM:

MAYOR’S REPORT:  Mayor is meeting with Cascade Services regarding fiber optic infrastructure for the city.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      3/14/17 Ck. #8163-8183 & EFT                          $9,963.73

ADJOURN:  Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded and the motion carried unanimously. The council meeting adjourned at 8:55 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

February 28, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

February 28, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Rick Wekenman; Mark Wilcomb; Bob Stout.  Councilmember Hicks MOVED to excuse Councilmember Estes’ absence.  Councilmember Hanson seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of February 14, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.  Dwayne, Don, and Marc had to clean out the sewer lift station at the sewer plant because it was clogged with things that should not be flushed.  We’re going to have a major catastrophe down there if people don’t stop flushing certain items.  Council discussed how we can make people understand the seriousness of this issue.  We’ve sent multiple notices on the list serve, put messages on the utility bills, and put signs about town.  Palouse has been very lucky so far that our sewer plant hasn’t had a major malfunction due to these things.  Last fall non-flushable items burnt up the motor at the lift station by the F Street bridge.  That was a $4,800 fix.  At that time public works put signs on the doors in that neighborhood. Council asked DC Thompson to draft a notice to be posted on every household on the sewer system about what not to flush and the problems being caused.  People CANNOT flush wipes of ANY kind (even if they say “flushable”), condoms, feminine hygiene products, diapers, hair, and more; please put those things in the trash not the toilet.

Marc Arrasmith is working on repairing the clock tower downtown.  It needs a special part.

Dwayne ordered a new blade for plowing snow.  This winter we’ve logged over 1600 miles plowing snow.  We may keep the old blade as a backup for the other pickup in a pinch.

City received a call Sunday about a smell of burning wires at Heritage Park.  Dwayne went down to check two times on his day off and couldn’t find anything.

There has been some misuse of the Heritage Park bathrooms.  Supt. Griffin will report to police every time so they can help.

 

POLICE REPORT: 

Officer Handley works in a few different jurisdictions and Palouse streets are great comparatively.  He attributes our lack of weather-related accidents to Supt. Griffin and public works for their great job keeping all our roads clear of snow and ice.

JOINT FIRE BOARD REPORT: 

There was one fire call in January, 1 YTD.  There were two crew meetings in February.

The radio simulcast that has been promised for years is up and running.  It works well and Whitcom is largely happy with it.  It will really help us in any large fire situations.

Air packs will need to be replaced over the next couple of years.  The tanks will be 15 years old mid-2018 and 15 years is the upper limit; after 15 years it’s pushing major liability and reliability issues.  They’re expensive, approximately $2500 each.

There were five EMS calls in January.

EMS has started using Washington state electronic reporting systems.  It’s mandatory state-wide and very time-consuming.  One option is to subscribe to additional software to report in the field and then upload but that will require a tablet.

EMS had an advanced airway class here recently to comply with the latest state standards.

We received approval for our $1,200 pre-hospital grant for cones, vests, etc.

The Palouse Planning Commission is still working on whether or not to allow First Step to put in a 40’ radio communications tower by the fire station.  There are many factors to consider and if allowed it will require changes to Palouse Municipal Code.  The Planning Commission will report back to the city what they want/decide.

CLERK-TREASURER REPORT:

Our snow removal salary budget has maxed out.

The advertising for a call for contractors for the West Whitman Street project opens March 1st.  Bids close on March 29th.

CT Dixon has been trying to gather additional information for our reserve fund balance ordinance that the auditors requested we implement.  He has spoken with other city clerks and they’re all in the same boat.

PCI was the subcontractor for our solar panels.  We can’t gauge the solar panels energy output until either a radio tower is installed, or PCI installs a separate device for roughly $500 if we don’t want to wait for a tower.  They have contracted with us to monitor the solar panels for five years; they offered to extend this service another 5 years for $300. CT Dixon will gather more information as to what exactly is being provided for this fee.  They guarantee a minimum energy output for 25 years.  If we don’t hit that mark they pay the difference.  Based on how long it may take to get a communications tower installed, if at all, Councilmember HICKS MOVED to authorize PCI to install their communication device, provided that a one-time fee of roughly $500 is all that is required.  Councilmember Slinkard seconded.  Motion carried unanimously.  CT Dixon will talk to PCI tomorrow.

CT Dixon attended a SEWEDA meeting last week.  Their Comprehensive Economic Development Strategy (CEDS) document is scheduled to be released at the end of March. When local cities/jurisdictions apply for grants and loans for various projects, state agencies review this document to verify the entity’s prior intent to update/improve said project. Our portion of this document was outdated so CT Dixon is updating it and will send it to SEWEDA once all suggestions have been brought to his attention. Examples include: The city’s intent to update our water system plan to include reservoir (5-year goal) as well as a new sports complex for football, baseball, softball, soccer (20-year goal).

CT Dixon will be attending a Complete Streets workshop put on by the Palouse Regional Transportation Planning Organization (PRTPO). TIB, who administers the Complete Streets grants, will be there along with WSDOT.  They give out grants to small cities who have a Complete Streets ordinance, which is a policy that states the city intends to integrate all modes of transportation and aesthetics into city streets.  He will attend the workshop to develop that ordinance to hopefully get more funding for our streets.

CT Dixon is also attending an annual report workshop in April. Annual reports are due to the auditor’s office May 31st.

 

NEW BUSINESS:

Ordinance No. 952 – Fire Equipment Reserve Fund budget amendment: 

Councilmember Wekenman reported.  Council established a reserve fund for fire equipment (10% of the property tax collected or just under about $20,000 a year).  There is $67,000 in that fund currently.  This is a potential year to upgrade the 1987 tanker which is the oldest vehicle in the fleet. The current 30-year mark is a good time to start looking at replacing vehicles so that we don’t fall behind as trucks age.  Chief Bagott is asking for an additional $50,000 from the reserve fund for a total of $52,000.  Rural will match that so we will have as much as $104,000 to purchase a new truck.  There will need to be in place a budget amendment to allow expenditures from the reserve fund so the money is available in case a truck becomes available.  The 1987 one will be sold once a replacement is purchased.  Mayor read aloud the ordinance in its entirety.  Councilmember Hicks MOVED to adopt Ordinance No. 952 as written.  Councilmember Wilcomb seconded.  Motion carried unanimously.

OPEN FORUM:

League of Women Voters (LWV) of Pullman reporting on their study of poverty in Whitman County.  Mary Collins from LWV reported on their findings.  Their study looked at 8 areas:  Food security, housing, healthcare, transportation, education, eldercare, legal services, & childcare.  Some of these issues are concerns in Palouse.  Mary Collins touched on some of the many great programs available to people.  Discussion ensued.  Please see the results of their survey and important information at www.LWVpullman.org.  There is also a copy available to read at City Hall.

Aaron Flansburg reporting on the skatepark.  In 2016 they saved and collected donations through fundraisers.  Since February 2016 we’ve spent about $4,400 and taken in about $51,000.  That includes a $15,000 grant from the Tony Hawk Foundation.  We’re trying to finish the skatepark portion by mid to late summer.  Last year we hired no labor, it was all done by volunteers: three from Palouse and the rest from surrounding areas.  We’ve partnered with the Palouse Arts Council to paint a mural at the skatepark.  The skatepark committee wants to establish handicap access on the lower level of the skatepark and the upper garden area to comply with ADA.  Once the skatepark is completed the next phase will be the 12’ x 80’ gardens overlooking the skatepark and Palouse.  There will be a 52” fence between the garden and the skatepark to keep people safe.  There will be six benches going in the gardens as well.  Aaron thanked the police for keeping an eye on things at the construction site.

MAYOR’S REPORT:

Mayor appointed Councilmember Stout to the Joint Fire Board along with Councilmembers Wekenman and Wilcomb.

Michelle Bly (TD&H Engineering) has applied for a pre-construction grant on the city’s behalf for a proposed water tank/reservoir on the city’s south hill.

MFA came last week to conduct their testing at the Brownfields site. If test comes back clean, only two more are required by the Dept of Ecology to greenlight area for future development.

ALLOW PAYMENT OF BILLS:  Councilmember Wekenman MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      2/28/17 Ck. #8132-8147 & EFT              $41,083.67

Claims Paid      2/28/17 Ck. #8148-8162 & EFT              $  2,163.40

VOID lost check #8029.  Replaced with check # 8148

ADJOURN:  Councilmember Wekenman MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:51 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

February 14, 2017

Palouse City Council
Regular Council Meeting
February 14, 2017

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Hanson MOVED to excuse Councilmember Stout’s absence. Councilmember Hicks seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of January 24, 2017. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin provided a written report.

POLICE REPORT:
No issues with the Brew Fest. Happy with the participants who took advantage of the transportation to and from Moscow and Pullman.

The river got into the Lions Club Park but the level has dropped back down.

We need to start the process for the replacement search for when Officer Merry retires in December.

CLERK-TREASURER REPORT: Snow removal budget will be close to 100% of budgeted amount for year by the end of February. Supt. Griffin purchased a new snow blade for approximately $3,680.

OLD BUSINESS:
Update from Michelle Bly, our project manager from TD&H Engineering regarding city’s water system plan including a south hill water reservoir and Church Street water line upgrades: TD&H met with Dwayne Griffin and Don Myott to look at water infrastructure primarily on the south side of town and elevation of potential reservoir sites. DOH stated in writing that a water system plan amendment is required. There is currently a planning grant open which is due at the end of the month. The reservoir isn’t a water quality issue so it will be tougher to get the grant awarded to us. If the grant doesn’t come to fruition, the city will need to determine how to pay for the amendment. Councilmember Wilcomb MOVED, seconded by Councilmember Hicks, authorizing the mayor to sign a grant application for our water system plan update and other projects. Motion carried unanimously. In addition to the water reservoir and water system plan, there is 1500’ of water line on Church Street that needs replacement and engineering assistance. Grant opportunities were discussed.

NEW BUSINESS:
Resolution No. 2017-02, Policy defining Small & Attractive items and capital expense purchases for the city: Mayor read aloud the resolution in its entirety. This policy is something auditors want cities to have. The policy gives definitions and monetary thresholds for small & attractive items as well as capital expenses. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, to adopt Resolution No. 2017-02 as written. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Hanson- Someone approached Doreen about possibly offering scuba lessons in the city’s pool this summer during non-open hours. City staff would need to see his credentials. The fee he charges his students would have to cover the city’s costs (lifeguards, insurance costs if any, etc).

Holly Leendertsen contacted Deputy Clerk Thompson and will be returning as pool manager this year.

Streets & Sidewalks, Chair Hicks-
Supt. Griffin would like a part-time, seasonal employee, approximately May-September, mostly in the parks and cemetery doing grounds work like mowing. CT Dixon ran the numbers and the city could afford it at $12/hour, 20 hours a week. The position will have to be closely monitored hours-wise so as to remain in budget. Our insurance requires the person be 18 or older. Councilmember Hicks MOVED to authorize public works to proceed with hiring a part-time, 20 hour a week, seasonal employee. No overtime, no benefits. Councilmember Hanson seconded. Supt. Griffin will oversee the hiring and, if necessary, the firing.
Police, Fire, & Safety, Chair Wekenman-
Councilmember Wekenman wants to meet with Chief Neumann and Officer Merry regarding Officer Merry’s retirement and the hiring of his replacement. Wants the hiring to take place prior to Officer Merry leaving so Officer Merry can help train his replacement.

MAYOR’S REPORT:
Liquor renewal for the Palouse Caboose. No objections.

West Whitman Street update from project engineer Munir Daud MD&A: There’s 415’ of old transite water line pipe under west Whitman Street. Transite pipe is super strong and safe until you cut it or smash it and it changes to powder. It does not rust like steel or other material. Transite pipe doesn’t break unless the backfill around it contains small sharp rocks that could puncture the pipe. It will cost an additional $20,000 to the project to replace the 415’ of water line. When we’re talking about an $800,000 project of which the city’s portion is only $20,000, another $20,000 to replace the old transite water line is worth it; the street will already be opened up so replacement will never be cheaper or easier. The benefits to doing it now are: no mobilization, insurance, sawing pavement, repaving, and clean-up, etc. We will instruct MD&A to replace 415’ of existing transite pipe as part of the Whtiman Street project.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 01/31/17 Ck. #8074-8090 & EFT $42,717.18
Claims Paid 02/14/17 Ck. #8092-8131 & EFT $25,666.13
VOIDS Ck. #8091, #8093, #8126, & #8127

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:29 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 24, 2017

Palouse City Council
Regular Council Meeting
January 24, 2017

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; Officer Joe Merry.

INTERVIEW COUNCIL APPLICANTS:
The city received 3 applicants for vacated council position No. 7: Tim Sievers, Bob Stout, & Greg Hooper. Council interviewed all three applicants separately with the same set of questions. After the interviews, council went into executive session at 7:38 pm. Council returned at 7:50. Councilmember Slinkard MOVED to appoint Bob Stout to council chair #7. Councilmember Estes seconded and the motion carried unanimously.

SWEARING IN OF NEW COUNCILMEMBER: Mayor Echanove swore in new councilmember Bob Stout.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of December 13, 2016. Councilmember Slinkard seconded the motion and the motion carried unanimously. January 10, 2017 council meeting cancelled due to no quorum.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Storm drains at corner of Main and Mary on north side of street are in bad condition regarding odor. Council has received several citizens’ complaints. Odor is caused by neighboring business pumping into storm drain.

POLICE REPORT: No Report. Left meeting to respond to a police call.

JOINT FIRE BOARD REPORT: 4 calls in December. 37 for year. Overall very busy year. EMS had 8 calls in December. 110 for year. Slight increase in nonresident calls but varied causes for calls. Expecting another busy year, but maintained budget for 2016.

CLERK-TREASURER REPORT:
4TH Quarter 2016 Treasurer’s Report:
All funds came in at or better than budgeted for the year with the exception of the Joint Fire Board fund. Balance at end of year was $-2,550. This was due to a timing issue with reimbursement checks from the county coming January 4th, 2017 in the amount of $7,900. The auditor’s office in Pullman was made aware and the proper notes will be made on the city’s annual report for 2016. Telephone revenue continues to decrease, while permits, RV reservations, city assistance and sales/use tax revenues all came in well above their budgeted amounts for 2016. Snow/Ice control salary came in just under budget, which was a nice surprise considering how much snow the city saw this year. The snow blade for Dwayne’s truck will need to be replaced at some point before next winter. Initial quote was roughly $3,700. This purchase will likely be made some time during the summer. The state auditors held their exit conference with the city on Wednesday, January 18th. They reported that the city is in great shape financially and that city staff was quick and helpful in providing documents/information. The auditors did point out exit items that the staff will need to correct, but they were not material and will not be included in the audit report, which is scheduled for release on Thursday, January 26th. CT Dixon researched mileage reimbursements from cities across the state and found that Palouse was near the bottom at .40 cents per mile. State average is .54. Council discussed. Councilmember Wekenman MOVED to raise the city’s mileage reimbursement rate from .40 to .54 cents per mile. Councilmember Hanson seconded and the motion carried unanimously. CT Dixon will finish filing tax reports to the IRS for 2016 by the end of the week.

OLD BUSINESS:
Approval of Water/Sewer Committee’s consultant recommendation: Councilmember Slinkard made a motion to accept the water/sewer committee’s recommendation to proceed with TD & H Engineering as the city’s consultant for our Water System Plan update. This includes Church street upgrades and reservoir/water tower by Greenwood cemetery. Seconded by councilmember Hanson and the motion carried unanimously.

NEW BUSINESS:
Resolution No. 2017-01 salary schedule: Mayor Echanove read the resolution which includes a 5% pay raise for city staff and accounts for the statewide minimum wage increase to $11/hour. Councilmember Wilcomb MOVED to adopt resolution 2017-01 with the updated mileage reimbursement rate. Councilmember Estes seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Hanson- No report.

Water & Sewer, Chair Slinkard- See “Old Business”.

Streets & Sidewalks, Chair Hicks- Brought up public works’ need for new snow blade on truck. Council discussed the success of the sidewalks project and possible directions it will go.

Parks, Cemetery, & Buildings, Chair Estes- No report.

Police, Fire, & Safety, Chair Wekenman- No report.

Policy & Administration, Chair Wilcomb- No report.

Finance, Property, & Equipment, Chair- No report.

OPEN FORUM:

MAYOR’S REPORT:
WSU cycling club will be coming to town on April 15th. This will be the 14th year. Councilmember Estes MOVED to allow the WSU cycling club use of the park and public amenities. Councilmember Hicks seconded and the motion carried unanimously.
West Whitman street engineers and WSDOT met at city hall on Friday, January 20th to iron out minor details regarding supplies and funding. The city is waiting on TIB approval to go out to bid.
Brownsfield site contract has been extended and updated to allow for further required testing. 3 more ground tests are scheduled using the remaining $20,405 of grant funds to achieve desired results to deem site safe for future economic use/development. Councilmember Hicks MOVED to accept/sign contract extension. Councilmember Slinkard seconded the motion and it carried unanimously.
5th Annual Palouse Cabin Fever Brew Fest fundraiser for the Community Center will be Saturday, February 11th.
Appointments to Planning Commission: Mayor Echanove appointed Palouse residents Carly Schoepflin and Katie Cooper to fill the two vacated Planning Commission positions. Councilmember Hicks MOVED to ratify planning commission appointments. Councilmember Wekenman seconded and the motion carried unanimously.
Mayor Echanove read a letter from Palouse School District commending Public Works and notably Supt Griffin for his work this winter clearing city streets of snow and ice and helping with stuck buses.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Slinkard seconded and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 12/31/16 Ck. #7998-8016 & EFT $45,407.19
Claims Paid 12/30/16 Ck. #8017-8029 $24,272.69
Claims Paid 01/10/17 Ck. #8030-8040 $11,562.83
Claims Paid 12/31/16 Ck. #8041-8064 & EFT $17,787.95
Claims Paid 01/24/17 Ck. #8065-8073 $ 1,348.95

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded and the motion carried unanimously. The council meeting adjourned at 8:48 PM.

APPROVED: ________________________________ ATTEST: ________________________________

December 13, 2016

Palouse City Council
Regular Council Meeting
December 13, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Public Hearing & Regular Council Meeting of November 22, 2016. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:
Garfield is keeping them busy with some domestic violence calls.
Not too many snow-caused traffic issues yet.

JOINT FIRE BOARD REPORT:
2 fire calls in November, 35 YTD.
Had an excellent mass casualty drill/training.
11 EMS calls in November, 104 YTD.

CLERK-TREASURER REPORT:
Things are coming in right at or better fund-wise.
We’re wrapping up our 3-year financial and accountability audit with the state auditor’s office. No red flags, findings, etc. There will be an audit exit conference within a couple weeks.
Years ago when interest rates were close to 8% the city opened a sweep account with a monthly service charge. At the time it was well worth it. However with interest rates at .03%, it has been actually costing money in bank fees so we’ve closed the sweep account.

OLD BUSINESS:
Ordinance No. 950 – Authorizing the operation of off-road vehicles within the city
Councilmember Wekenman MOVED to take from the table Ordinance No. 950 discussion. Councilmember Hansen seconded. Motion carried unanimously. Chief Neumann thinks it would be a great opportunity for Palouse, not to mention provides actual black and white rules on their usage and allowance. The city needs to either allow them or not; we can’t have it both ways. Some concerns of opponents are that users aren’t required to carry insurance, noise, disturbances, and the volume of traffic if legalized. The state does not require insurance on ATV’s or motorcycles but it is the Chief’s belief that most owners of ATV’s insure them because of their value. Much discussion ensued. Councilmember Hansen MOVED to adopt Ordinance No. 950. Councilmember Wekenman seconded. Up to this point there have been no complaints regarding ATV’s so we have a baseline to reevaluate the success or failure of this ordinance. Councilmember Slinkard abstained. Motion carried.

Ordinance No. 951 – Adopting the 2017 budget:
Left to discuss before adopting the budget is Chief Neumann’s proposal for police officers to have the option to cash out their unused admin leave. If all three police officers choose to cash out their comp time it will be approximately $4,500 out of current expense. CT Dixon and Mayor Echanove cautioned that we need to be careful of sustainability. Councilmember Wekenman thinks it will be sustainable especially with the several new houses being built which will improve our tax rolls. He also believes the amount cashed out will be less than half of the projected $4,500. If the city is going to do this administrative policy, it has to apply to city staff too which would bring it to $6,900 if all so chose. Councilmember Hansen MOVED, seconded by Councilmember Wilcomb to allow an end of year cash out of administrative leave effective in 2017. Motion carried unanimously. Mayor Echanove read aloud Ordinance No. 951 in its entirety. Estimated resources for each separate fund and aggregate expenditures for all such funds were set forth in a summary and read aloud. Councilmember Hansen MOVED to adopt Ordinance No. 951. Councilmember Langsett seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Slinkard- Water & Sewer committee along with Mayor Echanove, CT Dixon and Supt Griffin will be holding interviews with 4 engineering firms to update our Water System Plan. This updated plan will greatly improve the city’s chances to be awarded grants to improve/upgrade our water infrastructure. Dec. 21 with JUB, TDH, & Dec. 22 with Century West & Parametrix.
MAYOR’S REPORT:
Mayor thanked city staff and council for their service in 2016. Likewise, council thanked Mayor.

Council authorized staff to close the office on Dec. 23rd.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 11/29/16 Ck. #7935-7946 & 7948-7958 & EFT $42,822.15
Claims Paid 12/13/16 Ck. #7959-7997 & EFT $18,231.75
Voided Check 11/29/16 Ck. # 7947 for $661.67. Councilmember Hanson donated back her yearly paycheck.
Stop Payment on lost claim Ck. #7921 replaced by Ck. #7959

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:08 PM.

APPROVED: ________________________________ ATTEST: ________________________________

November 22, 2016

Palouse City Council
FINAL PUBLIC HEARING: 2017 Preliminary Budget
Followed by Regular Council Meeting
November 22, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

FINAL PUBLIC HEARING: 2017 Preliminary Budget: Mayor opened the hearing at 7:01. Council discussed the preliminary budget. Minimum wage increase in 2017 is going to affect our pool salary expenditure. Councilmember Wekenman would like the city to consider giving the police the option of being paid for admin OT vs. time off. Much discussion ensued. Mayor reminded council it has to be financially sustainable. No action was taken at this time; it will be discussed prior to budget adoption. Hearing closed at 7:25 pm.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Public Hearing and Council Meeting of November 8, 2016. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:
Superintendent Griffin submitted a written report.

BUILDING INSPECTOR REPORT:
Palouse is having good development including a few new houses currently being built.

BI Gladwill recommends having the Planning Commission make their recommendations regarding the 40’ tower First Step Internet wants to construct near the public safety building.

JOINT FIRE BOARD REPORT:
Overall finances are looking good for the year. May need a budget amendment.
0 fire calls in October, 32 YTD.
Marv Pillers and Mike Bagott attended the recent County Fire Chief’s meeting. County-wide radio frequency coordination is in progress, may be completed by year’s end. A county-wide mutual aid agreement is in development; it creates a county-wide umbrella. With increasing numbers of full-county responses happening, it’s a very smart idea. It should be completed in 2017.
District 12 is hosting a large-scale training in December which Palouse is attending.

10 EMS calls in October, 99 YTD. New volunteers have been very responsive. Washington state is increasingly stringent on trainings so will be a significant increase in paperwork and audits.

JFB’s December meeting will be December 12, at 7:30 pm, at the PSB.

There was discussion on the various levies in the last election and the failure of the county levy. It was suggested that the JFB possibly coordinate with the city and run the rural and city levies together on the same ballot. It will be important to coordinate with one voice with EMS services for both the city and the county. Perhaps run on the August ballot so there is a second chance if needed on the November ballot.

CLERK-TREASURER REPORT:
Our 3-year financial and accountability audit started today. We’re having our entrance conference Wednesday.

The city is now up and running for accepting utility payments via debit/credit card. Can pay using debit/credit in person or online at www.GovPayNow.com.

Solar farm is up and running. Ribbon cutting tentatively December 2. More information to come.

The Department of Commerce is still holding $21,000 from the Brownsfield grant. Maul Foster wants Commerce to stretch that out for three more soil tests into 2018 and Commerce has agreed to hold that through 2018. This doesn’t prohibit private enterprise from being engaged.

OLD BUSINESS:
Ordinance No. 946 decreasing the speed limit into and out of south entrance of town at SR 27: Mayor read aloud the ordinance in its entirety. Decreases the speed from 45 to 25. This ordinance is the next step in a multiple-step process for the city to change the speed limits. The State Department of Transportation still has to approve. This entrance into and out of town is the only one that has had a speed study done by WSDOT thus it’s the only one on this ordinance. Councilmember Hicks MOVED to adopt Ordinance No. 946, with amendment to delete “Burlington Northern”. Councilmember Langsett seconded. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 947 adopting the property tax increase for Emergency Medical Services for collection in 2017
Mayor read aloud the ordinance in its entirety. This is a maximum allowable state increase of 1% totaling $273. It amounts to approximately .25 cents a person. Councilmember Langsett MOVED, seconded by Councilmember Slinkard, to adopt Ordinance No. 947. Motion carried unanimously.

Ordinance No. 948 adopting the property tax increase for collection in 2017. Mayor read aloud the ordinance in its entirety. The increase is the maximum allowable state increase of 1% totaling $1,688. This averages out to approximately $1.66 per person. Councilmember Wekenman MOVED to adopt Ordinance No. 948. Councilmember Wilcomb seconded. Motion carried unanimously.

Ordinance No. 949 setting the regular and special levy amounts for budget year 2017. Special Street Levy $44,000; Special pool levy $31,000; voted regular EMS levy $28,104; General Levy $174,243. Councilmember Hicks MOVED to adopt Ordinance NO. 949. Councilmember Langsett seconded. Motion carried unanimously.

Ordinance No. 950 authorizing the operation of off-road vehicles within the city: Councilmember Wekenman MOVED, seconded by Councilmember Estes, to suspend the rules for the reading of ordinance No. 950. Residents Chris Ricketts and Lynne Nelson were present to voice their opposition to the ordinance for a variety of reasons including having non-insured vehicles on the road, noise, etc. Much discussion ensued. Councilmember Wilcomb MOVED to table Ordinance No. 950 indefinitely. Councilmember Wekenman seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Slinkard – is going to schedule a meeting to discuss the need for a new water reservoir. The reservoir was taken off-line December 14th for repairs due to damage from severe wind storm. CT Dixon will notify Brian Sayers from the Department of Health of our intention to pursue state funding for further repair/upgrades.

Finance, Property & Equipment, Chair Langsett – Held a finance meeting November 7th.
For personal reasons, Councilmember Langsett submitted his resignation effective Dec. 31, 2016. He sincerely thanked fellow council, mayor, and city staff and has appreciated his three years on council.

MAYOR’S REPORT:
Councilmember Langsett MOVED to cancel the December 27 council meeting. Councilmember Hicks seconded. Motion carried unanimously.

MDA wants to go out to bid for West Whitman Street January 14th.
The city is no longer in need of the short-term line of credit from Banner Bank to assist in funding the West Whitman St project. This will save the city between $4,000 and $6,000 in loan origination fees and interest. It was originally needed as a buffer from the time the city would pay large invoices to the time we were to receive reimbursement back from WSDOT. CT Dixon scheduled a conference call with Gloria Bennett from TIB and Bob Westby from WSDOT, where verbiage in WSDOT’s contract was altered to allow the city to submit and receive reimbursement funds before invoices are paid.

ALLOW PAYMENT OF BILLS: Councilmember Hicks MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Claims Paid 11/22/16 Ck. #7914-7934 & EFT $99,671.09

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:20 PM.

APPROVED: ________________________________ ATTEST: ________________________________

November 8, 2016

Palouse City Council
PUBLIC HEARING: 2017 Preliminary Budget
Followed by Regular Council Meeting
November 8, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Wekenman MOVED to excuse Councilmember Hicks & Langsett’s absences. Councilmember Hanson seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING: 2017 Preliminary Budget: Mayor opened the hearing at 7:01. Council discussed the preliminary budget. Hearing closed at 7:24 pm.

APPROVAL OF MINUTES: Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of October 25, 2016. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:
Hired Woltering Concrete to repair a sidewalk at H & Main Streets.
Repaired a bad sewer plug because a residence flushed paper towels, hair, etc. Sewer plugs are often pinpointable, as was this one, to the specific house causing the plug. Supt. Griffin again stressed the severe adverse effects that flushing paper towels, hair, wipes and other non-degradable material has on our sewer system. If this continues, the city may have responsible parties clear the debris at their expense.

POLICE REPORT:
Had more incidents than usual at HP this year, mostly alcohol related. The PD brought in some hired help from Colfax and reserves to help this year. Chief Neumann is going to discuss with the Chamber of Commerce increasing pay for outside officers hired for HP next year.

There was a car accident coming into town from Pullman resulting in an arrest for DUI; the driver missed the corner and jumped the bank near the Lions Club Park. This wreck was caused by alcohol and speed. There have been five accidents at that location, including one fatality approximately 15 years ago. Officer Handley would like to see a guardrail there and is speaking with WSDOT about the possibility. It was suggested that a directional arrow notifying drivers of a curve ahead may be helpful as well.

CLERK-TREASURER REPORT:
Solar project is complete and they’re awaiting final inspection. Once that’s done the city will flip the switch.

Our audit begins November 22.

CT Dixon and Deputy Clerk Thompson are training Nov. 17th for our new process of accepting online debit/credit card payments. We’re hoping that will be up and running in December. Watch utility bills for more info.

OLD BUSINESS:
Update on speed reduction request at SR 27 & SE city limits: Mayor Echanove spoke with Jill Dvorkin, a legal consultant with MRSC, regarding whether the city has any authority to lower the speed limit on a state highway that runs through the city. Long story short, there is a multiple-step process for the city to change the speed limits. Once the steps are complete, the State Department of Transportation still has to approve. Ordinance 569 from 1983 set the speeds for our primary state highways Nos. 27 & 272. Council would like to see all five entrances into town be changed to 25 MPH for uniformity. City staff will send word to our attorney to begin the process of amending PMC 10.16.050, making all entrances into the city via state highways 25 MPH.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks-
12 of the 15 sidewalks to be repaired by homeowners have been completed. The city will be sending a letter to the remaining three outlining what happens next.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 10/28/16 Ck. #7798-7800 & 7868-7884 & EFT $45,411.58
Claims Paid 11/08/16 Ck. #7885-7913 & EFT $79,033.10
VOIDS Ck. #7867

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:56 PM.

APPROVED: ________________________________ ATTEST: ________________________________

October 11, 2016

 

Palouse City Council

Regular Council Meeting

October 11, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Rick Wekenman; Mark Wilcomb.  Councilmembers Estes, Langsett and Hanson were absent.  Councilmember Hicks MOVED to excuse all their absences.  Councilmember Wilcomb seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Slinkard wants the chemical name (imidacloprin) added in the pine beetle report under New Business.  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of September 27, 2016, as amended.  Councilmember Hicks seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Solar Panel project is going full-bore.

 

POLICE REPORT: 

Chief Neumann met with the Police, Fire, and Safety Committee to discuss his request for salary increases for his department.  He used Colfax PD salaries for his comparison wage study.

 

Officer Merry is retiring Dec. 31, 2017.  Chief would like to start a replacement search in August of 2017.

 

ATV ordinance is still with our attorneys for review.

 

CLERK-TREASURER REPORT:

3rd Q Treasurer’s Report:  No red flags.  CT Dixon gave a copy of the budget to each council member for review.

 

Credit/debit card utility payments:  Many utility users in Palouse have expressed a desire for an option to pay their w/s bill online using their credit or debit card.  CT Dixon has been researching this option in-depth with www.govpaynet.com.  There is $0 cost to the city for their services nor does the city make any money.  It’s just another option to pay w/s bills in addition to the normal way of paying with cash or check.  Only those people who choose to pay online will pay a service charge directly to the company for the convenience.  The average service charge for a $75 w/s bill is $1.75.  Councilmember Hicks MOVED to allow CT Dixon to move forward with getting this set up with www.govpaynet.com pending legal review of the contract.  Councilmember Wekenman seconded.  Motion carried unanimously.

 

OLD BUSINESS:

West Whitman Street project update:

PW Supt. Griffin and CT Dixon met today with railroad engineers, UTC, Munir Daud, WSDOT, etc., to review plans and discuss start dates, signage and construction timeline. UTC approved the plans and will file a petition to allow for Munir Daud to go out to bid in January.  Initial project completion date was set for 2016, but due to delays and weather this late in the year, the project is tabled until next year to begin as soon as weather and ground conditions will allow.

 

2017 Budget discussion:  Mayor, staff, and council reviewed line-by-line the current expense fund (001) using the 2016 budget position to aid in the 2017 budget projections.

 

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-  Avista is considering putting in two electric vehicle charging stations for free and may also give the city $2,000 incentive to do it.  The parking area to the west of Heritage Park would be an ideal, central location.  There are still a lot of unknowns so Councilmember Slinkard will continue researching with Avista.

 

Streets & Sidewalks, Chair Hicks-  The sidewalk repair project is ongoing.  Chair Hicks has been in contact with a few remaining properties to discuss plans.

 

Police, Fire, & Safety, Chair Wekenman-

Chair Wekenman would like council to consider a 7% wage increase for all city staff.  As part of long-term budget planning, he’d also like council to consider implementing annual staff wage increases (vs sporadic pay raises).  Next year the Garfield police contract is up for negotiations and the committee wants to ask Garfield to help cover more of the expenses so salaries are sustainable in the long-term.

 

Councilmember Wekenman would like $400 added to the PD training budget.

 

The city received from a Palouse resident a complaint of harassment against Chief Neumann.  Committee met to review the complaint and agreed the complaint was unfounded.  Mayor also reviewed the complaint and sent a letter to the complainant.

 

MAYOR’S REPORT:

CT Dixon and Mayor Echanove are going to an IACC conference in Wenatchee next week.

 

Mayor commended PW staff on their water use efficiency; last month the city accounted for 97% of all water used.  That’s astounding.  PW staff have worked hard over the years on infrastructure.

 

CT Dixon, Mayor, and Councilmember Wekenman are attending the Mayor’s Roundtable in Colfax later this month.

 

City received a liquor license renewal for the Bank Left Bistro.  No council objections.

 

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      9/30/16             Ck. #7779-7796, 7798-7800 & EFT          $45,664.40

Ck 7798 replaces lost payroll ck. #7700 from 8/31/16

 

Claims Paid      10/11/16            Ck. #7797, 7801-7832 & EFT                  $51,247,68

Ck 7797 replaces lost claim ck. #7651 from 8/9/16

 

ADJOURN:  Councilmember Wilcomb MOVED to adjourn.  Councilmember Wekenman seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:23 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

August 23, 2016

Palouse City Council

Regular Council Meeting

August 23, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Christopher Langsett.  Councilmember Estes MOVED, seconded by Councilmember Langsett, to excuse Councilmember Wekenman’s absence.  Staff present:  Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of August 9, 2016.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT:  First Step Internet is updating the contract with the city for the services they provide for free to the city in exchange for them placing their antennas, routers, and other equipment in Palouse and at City Hall.  The new contract will include the fire hall, sewer plant, and a few other newer installations, as well as a wireless router to help with our new camera system.  The one-time fee for equipment is $320 for equipment.  Council is authorizing Chief Neumann to move forward with First Step on that.

 

Each officer is required by the state to take some training classes every year.  There is an internet training that costs $435 a year for a 3-officer department.  Chief Neumann would like the training budget increased to accommodate the internet training.  Mayor wants the PD to absorb the cost within its existing budget without a budget amendment.  Chief agreed.

 

Palouse PD is now able to administer CPL’s again.  For about 6 or so months we didn’t have the technologic capabilities for background checks.  But we now have that capability using WhitCom services.  The officers went through the training.  A rep from Olympia was just on site to perform our audit on the system and we are good to go.

 

Chief is revisiting the ATV ordinance he initiated a few years ago.  It needs to be put into ordinance form still.  It will be for using ATV’s on roads designated as less than 35 mph.  There are specifications to the equipment and they have to be inspected, etc.

 

Chief reminds the public that school starts Monday.  With the exception of the highways, all the city streets are 20 MPH, except a 2-block radius around the school in which the speed limit is 15 MPH. 

 

JOINT FIRE BOARD REPORT: 

Mayor Echanove has appointed Councilmember Wilcomb as the council liason to the JFB.  Councilmember Estes MOVED to affirm the Mayor’s appointment of Councilmember Wilcomb to the JFB.  Councilmember Hanson seconded and the motion carried unanimously.

 

On the financial end things are on target.  There will be 2017 budget increases due to increased personnel, which therefore increase trainings, communications, utilities, maintenance and repair, insurance, and pensions.

 

Upcoming future purchases:  1) airpacks & bottles and new compressor for them.  The current bottles are nearing their 15-year lifespan.  The cost may be around $80,000-$100,000.  Chief Bagott and Annie Pillers are exploring funding options and grants.  2)  Our pumper truck turns 30 in 2017 and our tanker truck turns 30 in 2020.  We’re looking into options for our 30-year truck replacement schedule; there are ramifications of a 30-year replacement cycle:  software issues, availability of parts, advantages of buying 10 year old truck vs 20 year old truck, etc.

 

Moses Boone led a new driving course for both EMS and the fire department.

 

FD responded to the Wawawai canyon fire.  The fire truck ended up having to be towed to Jess Ford as the hydraulic line had a hole burned into it.  The repair cost $1,500 but Chief Bagott is looking at a state mobilization fund to pay for some or all of the repair.

 

1 fire call in July, 21 calls YTD.

13 EMS calls in July, 66 YTD.

 

Looking to put the EMS levy back on the ballot in 2017 for collection in 2018.  Last levy was in 2011.

 

 

CLERK-TREASURER REPORT:

We had the final submittal from Apollo for our solar panels.  It should take 2 or 3 weeks to be completed once work as begun barring any unforeseen problems.

 

The bond sale for our grant will be finalized Aug. 30th and will be used to pay upcoming invoices for the Solar Array project through the water fund.

 

A short-term revolving line of credit for the West Whitman Street project through Banner Bank will be finalized shortly.  It’s part of the whole project.  It’s only a one item line of credit from when the contractor submits a bill we can pay them until TIB and WSDOT reimburse the city.

 

OLD BUSINESS:

Speed reduction request on hwy 27 to Pullman:  Last year John and Chris Bofenkamp approached the city and WSDOT to have the 55 mph moved from in front of their house to past their house so people didn’t speed by their house until they got past their house.  In the process of the change, WSDOT also changed some other signs, which in the end made their situation worse than it was before.  Now the Bofenkamps say people are speeding more and the situation is dangerous into and out of their driveway.  They would like the city to see about changing the signage so that their situation is addressed better.  This is a gray area because yes they live in the city limits, but it’s a state highway which is controlled by WSDOT.  The city will look into adopting an ordinance with WSDOT to allow the city to be in charge of the speed determination and see about making this better.  Chief Neumann stated that WSDOT will most likely do some kind of study to determine the necessity and practicality of allowing a speed change.

 

Resolution No. 2016-04 – sidewalk repair lien:  Mayor read aloud the resolution by title only.  This resolution is the follow-up to the letter sent to some property owners Dec. 11, 2015.  This resolution is required by code to enforce PMC 12.04 which requires property owners to repair the sidewalk abutting their property.  By code, if the property owners don’t make the repairs by Oct. 31, 2016, Public Works will report to the council on Nov. 8, 2016, an assessment roll showing the lot or parcel of land directly abutting on that portion of the street so improved, the cost of the work, and the name of the owner.  The City Council will then assess the cost of such improvement against the property and fix the time and manner of payment thereof.  Such assessment will become a lien upon the property.  Councilmember Hanson MOVED, Councilmember Wilcomb seconded, and the motion carried unanimously.

 

Shoreline Master Plan update:  Dept. of Ecology just completed the public comment period June 8-July 16, 2016 for Palouse’s portion of the SMP.  They received from DAHP (Department of Archaeology and Historic Preservation) 8 minor change requests.  Our consultants determined that these changes were negligible and Kyle has forwarded updated SMP response to the Department of Ecology.

 

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-Spoke with Avista about the electric car program but hasn’t heard back.

 

Policy & Administration, Chair Wilcomb-  Asked about barking dogs and other loud noises.  Barking dogs fall under the city’s nuisance code.  But in regard to loud music and other noises for example coming from events at the Grange Hall, Palouse Days, Haunted Palouse, etc., much discussion ensued about the pros and cons of limiting noise for these occasional events.  This is not a black and white issue so there is much to be considered.  Councilmember Wilcomb will look into it further.

 

MAYOR’S REPORT:

West Whitman Street Project – waiting for okay back from TIB so we can go out to bid hopefully this week.

 

ALLOW PAYMENT OF BILLS:  Councilmember Langsett MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Claims Paid      8/23/16             Ck. #7664-7684 & EFT               $11,378.76

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:46 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 27, 2016

Palouse City Council

Regular Council Meeting

September 27, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Christopher Langsett.  Councilmember Wilcomb MOVED to excuse councilmembers Hanson and Wekenman’s absences.  Councilmember Hicks seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; City Attorney Eric Hanson; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Langsett MOVED to adopt the minutes of the Regular Council Meeting of September 13, 2016.  Councilmember Hicks seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

Palouse Days went off without any problems.

The PD is dealing with the usual ongoing complaints.

 

JFB REPORT

On finance end we’re under budget. FD had a planned structure fire training in Potlatch Sept. 24.

There were 7 fire calls in August, 29 YTD.  There were 8 EMS calls in August and 74 YTD.

 

CLERK-TREASURER REPORT:

CT Dixon is at a training workshop in Tenino, WA.

Our 2013, 2014, & 2015 audit is scheduled for Oct. 10-21.

 

NEW BUSINESS:

Fiber-optics in Palouse:  Jim Kusznir of NW Fiber is looking to bring fiber-optic internet, TV, & telephone to small communities in eastern Washington.  He envisions, as market demand increases, homes, businesses and schools having state of the art speeds up to 1Gbps.  He is licensed, bonded, and insured to install the fiber-optics.  100% underground network, no overhead lines.  It will connect into the Port of Whitman’s fiber feed.  Discussion ensued.  Jim said it is exempt from occupational taxes.  He believes Palouse having fiber-optics will lure more residents and businesses.  Mr. Kusznir still needs financial backing.  Councilmember Hicks MOVED to allow Mr. Kusznir/NW Fiber to proceed with and develop a deployment plan.  Councilmember Wilcomb seconded.  Motion carried unanimously.

 

Steve VanFleet of WSU Extension Office to discuss the pine beetle infestation in Whitman Co:  Temperature and climate haven’t been conducive to the health of the trees locally.  Pine beetles have done significant damage to the Ponderosa Pines and Douglas Firs in Klickitat Co.  These pine beetles are moving north.  They are borers.  If you see small holes in your tree with sap coming out, there’s a good chance your tree is infested.  The infested trees die from the top down.  Those are the trees you want removed and taken away and burnt.  There are different treatments/remedies to help eradicate the beetles.  There are systemic pesticides available that work.  Beetles attack weaker trees so healthy, well-watered trees stand a better chance of resisting attack.  Education is key.  Palouse Librarian Bev Pearce will aid Mr. VanFleet in arranging some community talks/trainings for homeowners/residents.

 

COMMITTEE REPORTS/REQUESTS: 

 

Streets & Sidewalks, Chair Hicks-  Councilmember Hicks is pleased to report that the majority of people who received the letter to repair their sidewalk have done so or are in the process.  The deadline is October 31.

 

Finance, Property, & Equipment, Chair Langsett-  Councilmember Langsett met with CT Dixon, Mayor, and former CT Bagott to go over the 2016 budget position and upcoming budget 2017.  Our 2016 revenues are up some.  Related, in the 80’s there was a federal program (CDBG Community Development Block Grant) that gave homeowners 0% loans to get home improvement work done.  Homeowners had/have to pay it back via house liens.  Fast forward 30+ years and one of those CDBG houses just sold and the city received $14,000 from that sale.  There are still four or five houses left in that program.

 

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Langsett seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Claims Paid      9/27/16             Ck. #7754-7764 & EFT               $3,600.01

Voided checks                          Ck. #7748-7753

 

ADJOURN:  Councilmember Langsett MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:17 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 13, 2016

Palouse City Council

Regular Council Meeting

September 13, 2016

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett.  Councilmember Hicks MOVED to excuse Councilmember Slinkard’s absence.  Councilmember Wekenman seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Langsett MOVED to adopt the minutes of the Regular Council Meeting of August 23, 2016.  Councilmember Wekenman seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

~The First Step Internet agreement which council authorized Chief Neumann to move forward on is ready for the mayor’s signature.  This is the agreement to install the camera equipment at the sewer plant.  They’re shooting for the week of Sept. 26th for installation.

~The invoice and agreement for the police department internet trainings has arrived.

~Resident Tony Wright is requesting a speed reduction on the highway coming into Palouse from Potlatch.  He would like the speed to be set at 25 MPH at every entrance into the city limits.  Mayor is going to contact WSDOT about trying to get the city the permission to set the speed limit.

 

CLERK-TREASURER REPORT:

~Budget season is upon us.  CT Dixon is meeting with Mayor Echanove, Councilmember Langsett, and former CT Bagott just to lay the groundwork on forecasting, etc.

~The groundbreaking for the solar project begins Monday, Sept. 19.

~We still have $20,500 remaining from a grant with Commerce for testing at the Brownfields site that is set to expire 12/31/16.  We are working with consultant from Maul Foster on a 12-18 month extension from ecology so we can test two more times using that money. Two more successful tests will greenlight that area for potential future public/commercial use from ecology.

 

MAYOR’S REPORT:

CT Dixon and Mayor are attending the IACC conference in October in Wenatchee.

 

Regarding the West Whitman Street projects, engineer MD&A wants a 90-day construction period and if weather turns bad there will be a grace period until a set date in June at the latest.  But the railroad has an approximate 8 day maximum window of closure.  The Utility and Transportation Commission is having a meeting with all parties on 10/11/16 in Palouse to work out/approve details.

 

ALLOW PAYMENT OF BILLS:  Councilmember Langsett MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      8/31/16                         Ck. 7686-7711 & EFT                             $46,867.28

Claims Paid      8/24/16 – 9/13/16            Ck. 7685 & 7712-7747 & EFT                  $49,036.13

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Wekenman seconded the motion and the motion carried unanimously.  The council meeting adjourned at 7:46 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

August 9, 2016

 

Palouse City Council

Regular Council Meeting

August 9, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:04 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Wilcomb MOVED to excuse councilmembers Langsett, Estes, & Wekenman’s absences.  Councilmember Hanson seconded and the motion carried unanimously.

 

APPROVAL OF MINUTES:  Councilmember Hanson MOVED to adopt the minutes of the Regular Council Meeting of July 26, 2016.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

PD is working on an abandoned motor home.  It’s more difficult than junk cars because junk yards won’t receive it.

Have had some ongoing issues: barking dogs, an assault, noise, theft, etc.  Chief asked council if they might want to adopt some kind of noise ordinance.

 

CLERK-TREASURER REPORT:

Kyle and Supt. Griffin will meet with Brad Davis, Joe Hojnacki (Apollo Solutions) and Kirsten Wilson (DES) regarding the final submittal for the solar project on Thursday at 11AM.

CT Dixon has been talking with Olympia about charging for scanning.  They told him the normal charge is $.20/page for up to 10 pages and $.10/page after, with a percentage paid up front.  City staff spends many hours scanning documents for PRR’s and need a way to recoup some of that time.  CT Dixon will continue researching and perhaps bring a resolution to the next meeting.

 

OLD BUSINESS:

West Whitman Street Update:  Had a meeting last week between Engineer Munir Daud, CT Dixon, Mayor Echanove, Bob Westby (WSDOT) and Paul Weber (Rail Project Manager).  They want to go out to bid with the project.  The state wants to proceed for the project to begin still this summer.  The TIB funding is in.  Project discussion ensued.  Councilmember Hicks MOVED to allow Munir Daud to go to bid on the West Whitman Street project.  Councilmember Hanson seconded.  Motion carried unanimously.

 

NEW BUSINESS:

Resolution No. 2016-05 – amending the 2016 salary schedule:  The only change is adding “consultant to clerk-treasurer” at $9.50/hour to pay former CT Bagott if/when he comes in to train new CT Dixon.  Councilmember Wilcomb MOVED, seconded by Councilmember Slinkard, to adopt Resolution No. 2016-05 as written.

 

Ordinance No. 945 – Budget Amendment:  Mayor read aloud the ordinance in its entirety.  The city is receiving a grant of $276,551 for the installation of Solar panels at well pump #3.  So this amendment increases the estimated revenues and appropriations by that dollar amount.  It’s grant money so it comes in and goes right back out.  Councilmember Hicks MOVED, seconded by Councilmember Hanson to adopt Ordinance No. 945 as written.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-  Chair Slinkard is still researching a grant through Avista for an electric vehicle charging station in Palouse.

 

Streets & Sidewalks, Chair Hicks-  Chair Hicks is going to review the sidewalk progress and those who haven’t yet begun the required repairs will receive another letter along with the required lien resolution.

 

ALLOW PAYMENT OF BILLS:  Councilmember Hanson MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      7/31/16             Ck. 7607-7635 & EFT                 $50,123.11

Claims Paid      8/9/16               Ck. 7636-7663 & EFT                 $18,052.23

 

ADJOURN:  Councilmember Hanson MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 7:53 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

July 26, 2016

Palouse City Council

Regular Council Meeting

July 26, 2016

 

CALL TO ORDER:  Mayor Pro-Tem Wekenman called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Christopher Langsett.  Councilmember Estes MOVED to excuse Councilmember Wilcomb’s absence.  Councilmember Langsett seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Building Inspector Dan Gladwill; Clerk-Treasurer Mike Bagott; Incoming Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Langsett MOVED to adopt the minutes of the Regular Council Meeting of July 12, 2016.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

The city received one bid for the surplus flatbed from Floyd Boller for $261.00 + tax. Councilmember Hanson MOVED to accept the bid of $261.00 + tax.  Councilmember Estes seconded.  Motion carried unanimously.

The pool boiler wasn’t working for a few days due to an overheating issue.  Riedinger Heating repaired it.

POLICE REPORT: 

The PD is still waiting on First Step to complete their plan on the camera at the sewer plant.  We need them to hook up the link to a data port.  The installed cameras came into use last week for an issue in front of the police department.

We’re working on a junk vehicle issue.

The repeat nuisance yard on the south hill is having issues again so the PD is working on that.

 

BUILDING INSPECTOR REPORT:

We had 10 permits this quarter, 5 were reroofs.

The mini-storage build has been signed off as final.  They’re still installing the curbs/driveway/sidewalk.

There are a couple ongoing compliance issues being addressed.

The Busch Gas Pump project has begun.

 

JFB REPORT:

Financially all is well.  EMS budget will be tight but should be fine.  There are multiple FD capital expenses coming within the next three years, specifically replacement of the current air packs and bottles and two of the fire trucks which will be reaching 30 years of age.

6 fire calls in June, 15 YTD.  Through June we thought maybe some fires were suspicious but fortunately those appear to have been just a coincidence.

Fire and EMS each used funds from their non-profit organization to purchase a cargo container to be placed at the station to use for additional storage of equipment and training props.  During the Kamiak fire last month we provided food and drink to approximately 70 people at a cost of about $400 so Darcie Bagott held a lemonade fundraiser to replenish the fund and it brought in approximately $1,600.  As is so often the case, the community really came through and their generosity is much appreciated.

EMS had 8 calls in June and is on pace to hit 108 calls for the year.  EMS has been seeing a trend toward increased call numbers for several years now.  EMS call numbers have been quite variable throughout history so it is hard to say if this is a long-term trend or a just a busy few years.

 

CLERK-TREASURER REPORT:

The new clerk-treasurer Kyle Dixon was introduced.  He starts full-time Monday.  CT Bagott’s last full day is Friday.  He will be consulting with CT Dixon going forward on an hourly basis as needed and as his work schedule will allow.  CT Bagott thanked council for the job and stressed that he will miss his co-workers.  He has taken a job with Palouse Grain Growers so he will still be in Palouse and able to stay on as Palouse Fire Chief.  He believes that Palouse has a very bright future and looks forward to being able to continue to live and work here.

 

OLD BUSINESS:

Councilmember Slinkard thinks an electric car charging station is worth looking into, perhaps through Avista.  Apparently Avista is going to install approximately 272 charging stations in their territory and there is an application form.  Much discussion ensued.  Councilmember Slinkard will research this further and will report back.

NEW BUSINESS:

Resolution No. 2016-02 setting the excess property tax street improvements and oiling levy proposition to be on the general election ballot:  Mayor Pro Tem Wekenman read aloud the resolution in its entirety.  This resolution is the wording for placing the Palouse Proposition No. 1 excess property tax levy on the general election ballot.  It funds street improvements and street oiling.  It is for an amount of $44,000, an estimated $0.805 per $1,000 of assessed value in the year 2016 for collection in 2017.  Palouse has good streets and Public Works take good care of them.  Next year we need to look at a 10% increase to the levy amount; $44,000 doesn’t go as far as it used to and Public Works always does a lot of the work themselves to save money.  Councilmember Hicks MOVED to adopt Resolution No. 2016-02 as written.  Councilmember Estes seconded and the motion carried unanimously.

Resolution No. 2016-03 setting the excess property tax pool operation and maintenance levy proposition to be on the general election ballot:  Mayor Pro Tem Wekenman read aloud the resolution in its entirety.  This resolution is the wording for placing the Palouse Proposition No. 2 excess property tax levy for the operation and maintenance of the swimming pool.  It is for $31,000, an estimated $0.567 per $1,000 of assessed value in the year 2016 for collection in 2017.  The pool levy has been at $28,000 since 2012.  The levy is being increased by $3,000 for one year to help cover the cost of painting the pool, which is very much needed.  It is estimated that the one-year increase will cost the owner of a $175,000 home approximately an additional $9.63 next year over this year’s levy. The pool is important to Palouse, just as our park is important.  It’s important to maintain it.  Discussion ensued.  To do nothing means it will cost that much more to repair because it will deteriorate even more.  Councilmember Hanson MOVED to adopt Resolution No. 2016-03 as written.  Councilmember Langsett seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-  Councilmember Slinkard toured the swimming pool, sewer plant, and wells with Supt. Griffin and Don Myott and was briefed on the facilities.

 

MAYOR’S REPORT:

The city received another complaint from Jim Farr yesterday.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Langsett seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      7/26/16             Ck. #7592-7606 & EFT               $19,850.44

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:40 PM.

APPROVED: ________________________________

ATTEST: ________________________________

July 12, 2016

Palouse City Council

Regular Council Meeting

July 12, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Councilmember Estes MOVED to excuse Councilmember Hanson’s absence. Councilmember Langsett seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Special Council Meeting of June 28, 2016. Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

Busch Distributors and Roach Construction need council permission to work in city right-of-way to work on the Busch Gas Station construction project. Councilmember Hicks MOVED to approve permission for Roach Construction and Busch Distributors to work in city right-of-way. Councilmember Wilcomb seconded. Motion carried unanimously.

Supt. Griffin would like council permission to surplus an old metal 8’x14’ 4” flatbed off the old water truck. Councilmember Hicks MOVED, seconded by Councilmember Slinkard, to surplus the old flatbed via sealed bid, with a minimum bid of $100, and a closing date of July 25, 2016, at 3:00 pm. Motion carried unanimously.

POLICE REPORT:

The camera installation at the PD is completed. We also did a site review with First Step Internet at the sewer plant for how we are going to mount the cameras and install the data terminal etc.

The application for database access has been completed. We have a site security review next week. Once that’s done and approved we’ll have a meeting with Whitcom to see about getting up and running.

CLERK-TREASURER REPORT:

CT Bagott’s last day is July 29th. The next council meeting is his last as an employee.

2nd Q Treasurer’s Report: Revenues throughout all funds are within expectations. The trend I’m seeing is rebound in some of those areas that have been fairly depressed for a while. Sales tax revenue is up 17.1% over this same period last year; Building Permits have already exceeded budget for the year; City Assistance (shared revenues from the state) up 24.9% which is $3,000 additional revenue. Liquor excise tax is already 113% of what we had budgeted; RV Park is $8 away from reaching the entire amount budgeted for revenue for whole year. On the expenditure side there are no red flags. Pool will be close to its budget this year. Cemetery is going to be tight budget this year, revenue isn’t really generated up there other than rare grave sales or open/close and there’s no way to predict those revenues.

Quarterly report on the police confidential fund. No expenditures to date. It continues to sit at $500 in cash.

A Tekoa councilperson called and spoke with CT Bagott about some crime concerns they’re having. They currently contract with the sheriff’s department and are considering switching to their own police department again. They’re seeking alternatives and perhaps a cost vs. benefit discussion. They’re just brainstorming. Chief Neumann has done some cost vs benefit reports and will call this councilperson.

Solar update: CT Bagott has gotten all the requested documentation to the Dept. of Commerce so our grant contract can be created. There will have to be one or two budget amendments to get all the revenue and expenditures into the budget. This should be tidy with the expectation that nearly all of the expenditures and revenues will be recorded this year. We will know in August what our final loan terms will be through the LOCAL program. LOCAL representatives have advised that we will receive a better rate (60 to 75 basis points) by dropping our funding term from 15 years to 13 years. CT Bagott conferred with Finance Chair Langsett and Mayor Echanove to confirm that this was acceptable and has advised LOCAL to make the change.

WWTP update: Have finally received formal notice of loan award from DOE to assist in funding the remaining portion of the Wastewater Treatment Plan. CT Bagott will be in contact with DOE to finalize the terms.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool Committee – interviewed seven people for the CT position and have narrowed it down to their final two candidates. City staff will meet with them this week.

Water & Sewer, Chair Slinkard- Has been gathering information and getting acquainted with the committee expectations. Plans to meet next week with Public Works to tour the sewer plant and the wells.

Streets & Sidewalks, Chair Hicks- Wrote a rough draft follow-up letter to send to the sidewalk repair recipients. It will accompany the mandatory resolution from the city attorney.

OPEN FORUM:

Charlotte Omoto – Charlotte is a “National Drive Electric Week” advocate. She wants the City of Palouse’s blessing to host an informative event Sept. 10 in the City Park. Additionally, she will rent two RV spaces in our park for those people needing to charge electric vehicles. Palouse supports renewable energy; between our LED lights and are soon to be completed solar project, council thinks this is a great idea.

MAYOR’S REPORT:

Jim Farr sent another complaint against the mayor, not liking his response regarding his water. The city is not going to build a water distribution to his property. The Dept. of Health has told Mr. Farr on how they need to do that and that’s the final answer.

A notice from the Wa. State Liquor Board for a beer garden on July 30 during the Palouse Music Festival. No council objections. The PD has had no problems with this in the past.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 6/30/16 Ck. #7538-7563 & EFT $44,876.99

Claims Paid 7/12/16 Ck. #7564-7591 & EFT $14,741.25

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:25 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 28, 2016

Palouse City Council

Public Hearing for 2017 Revenue Sources

Followed by

Regular Council Meeting

June 28, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Hicks MOVED to excuse councilmember Christopher Langsett’s absence. Councilmember Hanson seconded and the motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; City Attorney Eric Hanson; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

PUBLIC HEARING: 2017 Revenue Sources– Mayor opened the public hearing at 7:02 pm. Mayor read aloud, at Nicole Wood’s request, her written question for the public hearing regarding expenditures for the Taylor Engineering mapping project. Expenditures have not even been developed yet and are not reviewed during revenue source public hearing. There were no other comments. CT Bagott explained that in the aggregate our taxation across the board is an increase of only a few hundred dollars. There is hope with the new development going in that we will reclaim some of the valuation that has been lost in the last few years. On the general levy, the state law allows us to take a 1% increase every year without a vote by the citizens but the valuation has to rise enough to allow that to happen. Sales tax revenue, city assistance from the state, etc. have increased in 2016.

On the pool side of things, the pool levy doesn’t pay for the major pool repairs, such as sandblasting and repainting, which are long overdue. CT Bagott suggested that one option would be to increase the pool levy for one year to cover this expense. He estimated that a one year increase of $6,000 would cost the owner of $175,000 house about $20. There is value to our community in maintaining the pool. Mayor closed the public hearing at 7:24 pm.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Special Council Meeting of June 14, 2016, as written. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The city received two bids for road oiling: Lyman bid is $.05 cents per sq foot, $8,624.00 with tax; BST Surfacing bid $.049 cents per sq foot, $8,451.52 total. We’ve used BST in the past and have been happy with them. Road oiling takes 20% of our street levy right there. Councilmember Wekenman MOVED to accept the low bid from BST for street oiling. Councilmember Hanson seconded. This is standard maintenance that is done every year. The motion carried unanimously.

POLICE REPORT:

Officer Merry reported that Chief Neumann got some of the new cameras installed today near the PD. The rest will be installed soon.

JFB REPORT:

On the financial end, everything is normal.

3 fire calls for May, 12 fire calls YTD. They had a recent training with the 10 new wildland fire shelters.

9 EMS calls in May. EMS is on pace for 104 total calls this year if this rate continues. 5 of the 9 calls in May occurred within a 16 hour period. All 5 new EMS students passed training. There is a new storage container arriving soon on site to make more room within the station. The hole has been dug for a new emergency radio tower at the station. The Kamiak Butte fire on 6/26/16 was almost certainly caused by an illegal campfire on the butte. There were about 9 different fire agencies assisting on that call. No one was hurt.

CLERK-TREASURER REPORT:

Reps from Apollo and DES came today for a meeting for the solar project now that everything has been awarded. They’re in the design/engineering phase right now. The end of October is their estimated completion date for construction.

DOE notified us that we received the loan funding for the development of the Wastewater Treatment Plan. Funds currently being collected for wastewater reserve should be adequate to cover the loan payments.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson- Committee met to review the applications received thus far. Committee will be interviewing candidates for Clerk-Treasurer position next week. Upon completion of the interviews, the committee will submit their recommendations to the Mayor. The city will continue to accept applications until someone is hired.

Streets & Sidewalks, Chair Hicks- Councilmember Hicks wants to send out another letter to the people who got the sidewalk letter. It is councilmember Hicks’ hope that this letter will give people the opportunity to go over their questions and concerns with him, and to alleviate their frustrations and help them better understand the situation. Along with that letter will be included a mandatory resolution from our attorney outlining the specifics of the needed repairs and the deadline.

MAYOR’S REPORT:

Last Thursday (6/23), CT Bagott and DC Thompson spent 13 combined hours completing approximately 35 in-depth PRR’s with multiple attachments. More have been received since. Additionally, the city received another complaint from Jim Farr against CT Bagott and Mayor Echanove. He is being answered in public tonight at this meeting. Mayor read his complaint aloud regarding the city’s lack of giving him water service on his land with a 2” water meter. Mayor reviewed for council the history of this issue and some of our past responses. For further clarification, his opinion that he can proceed without engineered plans nor DOH approval was spelled out in a May 11, 2016, letter from the DOH to Nicole Wood in which DOH told them they were wrong. Our WSP states through ordinance passed by the city council that ¾” meter is our standard. Jim Farr and Nicole Wood have been told countless times that a ¾” meter is what is available and we will not be installing a 2” meter. In 2014 public works (Dwayne Griffin and Don Myott) began putting in service to his property and Jim Farr got into it with them and they left his property. WSP chapter 6.2 clearly states that PW Supt Griffin is licensed by the state to be the authority on the city’s water system. PMC 13.08.070 has nothing to do with a $250 hookup fee. Approximately five years ago the city paid $2,500 just to have plans engineered on how to get water to his property and Jim Farr still did nothing. He has wasted too much of the city’s time. He is not interested in a resolution to this; he told CT Bagott in February of last year that he was willing to drag this out five more years if he doesn’t get a 2” water meter.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 6/28/16 Ck. #7524-7537 & EFT $5,988.64

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 14, 2016

Palouse City Council

Public Hearing

Followed by

Regular Council Meeting

June 14, 2016

 

CALL TO ORDER:  Mayor Echanove called the meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard (7:41 pm); Mike Hicks; Senja Estes; Mark Wilcomb; Christopher Langsett.  Absent:  Rick Wekenman.  Councilmember Langsett MOVED to excuse Councilmember Wekenman’s absence.  Councilmember Wilcomb seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

 

PUBLIC HEARING:  Six Year Street Plan 2017-2022–  Mayor Echanove opened the public hearing at 7:02 pm.

No comments.  Mayor Echanove closed the public hearing at 7:04 pm and began the regular council meeting.

 

APPROVAL OF MINUTES:  Councilmember Hanson MOVED to adopt the minutes of the Regular Council Meeting of May 10, 2016.  Councilmember Langsett seconded the motion and the motion carried unanimously.  Councilmember Hicks MOVED, seconded by Councilmember Hanson, to adopt the minutes reflecting the cancellation of the May 24, 2016, council meeting.  Motion carried unanimously.

 

Interview candidates for City Council Position #2.  The city received two applicants for council:  Bill Slinkard and Mike Murphy.  Both candidates were interviewed separately and asked the same set of questions.  Councilmember Estes MOVED to go into executive session at 7:30 pm to discuss the two candidates.  Councilmember Langsett seconded and the motion carried unanimously.  Council returned from executive session at 7:41 pm.  Both candidates were excellent and this was a difficult decision.  Councilmember Hanson MOVED to appoint Bill Slinkard to council position #2.  Councilmember Wilcomb seconded.  Motion carried unanimously.   Mayor Echanove swore in new council member Bill Slinkard.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

Regarding the security cameras for the City.  Chief Neumann found one at Costco for $499 that’s expandable.  Chief would like to get the sewer plant/compost site set up right away.  The money has already been allocated; it will be split among all the various funds.  Council told Chief to order the cameras.

 

CLERK-TREASURER REPORT:

C-T Bagott received a call from State Rep. Nealey of Dayton regarding the City’s public records concerns.  Rep. Nealey has previously sponsored legislation intended to provide relief for local governments that are facing onerous records requests.  It is nice to know that he hasn’t given up on this issue.

 

OLD BUSINESS:

Solar Project Update:  Mike Fuentes from Apollo Solutions was present.  We have the amended Interagency Agreement from DES for signature tonight.  We’ve received formal notification from Dept. of Commerce for our $276,551 Solar Grant and what they need back from the City as far as documentation.  C-T Bagott has researched financing options for the City’s portion of the project and determined that the State Treasurer’s LOCAL (Local Option Capital Asset Lending) program provides the most advantageous terms.  The anticipated capital finance cost is $133,068.  Solar production will pay for all of Well #3’s power bill and any surplus will go toward well #1’s power bill.  We pay about $8,000 to power that well each year.

 

Interagency Agreement between DES and City of Palouse.  Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, authorizing the mayor to sign the interagency agreement.  Motion carried unanimously.

 

Ordinance No. 944 – authorization for the acquisition of personal property and execution of a financing contract and related documentation relating to the acquisition of said personal property.  Mayor read aloud the ordinance in its entirety.  The city should stand to realize a pretty substantial return after the 15-year loan period.  Councilmember Hanson MOVED to adopt Ordinance No. 944.  Councilmember Hicks seconded.  Motion carried unanimously.

 

West Whitman Street Update:  Project Engineer Daud gave an update on the project.  Discussion ensued regarding project timing going forward and the processing of payments to project contractors.  Councilmember Hanson MOVED, seconded by Councilmember Langsett, to authorize the Mayor to sign an agreement with WSDOT to transfer the funding dedicated for this project in their name to the City of Palouse, pending legal review.  Motion carried unanimously.

 

NEW BUSINESS:

Resolution No. 2016-01 adopting the Six-Year Street Plan for 2017-2022:  Councilmember Hicks reviewed the Six-Year Street Plan.  The list can change every year.  Next year the list can be totally different.  This is a wish-list, but in order to work on these, they have to be on the list.  1.  Spokane Avenue from West Main Street to SR 27; 2. West Whitman & Fir Street reconstruction; 3. Culton Street Reconstruction; 4. Park Street chip seal; 5. Cannon Street to Mary Street reconstruction; 6. Beach Street to Church Street reconstruction.  Mayor read aloud the resolution in its entirety.  Councilmember Hanson MOVED to adopt Resolution No. 2016-01.  Councilmember Estes seconded.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-  Had a personnel meeting to go over the applications received thus far for the CT position.  We are narrowing down our applicants and we continue to advertise.  The interview process has not yet begun.

 

Streets & Sidewalks, Chair Hicks-  Discussion ensued on the ongoing sidewalk issue with residents at 300 E. Mohr Street.  The council is staying the course and we will advise our attorney to follow-through with them.

 

MAYOR’S REPORT:

Steve Alred has resigned from the Palouse Planning Commission so now there are two vacancies.  An email went out yesterday looking for people to fill the vacancies.

 

Lions Club lease renewal.  No council objections so the lease automatically renews.

 

Regarding the ongoing building permit case at 520 N Bridge Street, our building inspector sent them another certified letter  today granting them a 180-day extension to secure engineering for their unauthorized project.  Also, the same party was advised that their greenhouse has to be removed no later than July 13, 2016, or a variance applied for by same date with no guarantee of a granted variance.

 

Wastewater facility committee met with Varela & Associates to narrow down the alternatives for screening of treatment and disposal.  Varela has to deliver the plan to DOE by December 2017.

 

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Claims Paid      5/24/16             Ck. #7468-7478 & EFT              $  1,493.64

Payroll Paid      5/31/16             Ck. #7479-7495 & EFT              $38,777.55

Claims Paid      6/14/16             Ck. #7496-7523 & EFT              $24,036.55

 

ADJOURN:  Councilmember Langsett MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:46 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

May 24, 2016

Palouse City Council

Regular Council Meeting

May 24, 2016

CALL TO ORDER: Mayor Echanove canceled the Council Meeting at 7:06 PM due to lack of quorum.

ROLL CALL: Councilmembers present: Mike Hicks; Rick Wekenman; Mark Wilcomb. Councilmembers absent: Doreen Hanson; Senja Estes; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Attorney Eric Hanson; Clerk-Treasurer Mike Bagott.

APPROVED: ________________________________ ATTEST: ________________________________

May 10, 2016

Palouse City Council

Regular Council Meeting

May 10, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present: Doreen Hanson; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Clerk-Treasurer Mike Bagott.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 24, 2016. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: None

CLERK-TREASURER REPORT: C-T Bagott reported:

The notice of the opening for the Clerk-Treasurer position has been posted at City Hall and the Post Office, sent via email on the City Listserv, and listed on the AWC Jobnet site. No cover letters/resumes have been received to date, but there have been several inquiries regarding the position.

The initial reimbursement requests have been submitted to TIB for W Whitman St engineering expenses and to CERB for work on the Wastewater Facility Plan.

Joe from Apollo called on Monday to advise that the City should be hearing from the Dept of Commerce regarding our solar grant application in the near future.

City Hall will be closed on Friday as C-T Bagott will be attending the Eastern Washington Finance Officers Association spring meeting in Spokane and Deputy Clerk Thompson is on vacation.

RV Park revenues are already approximately $400 ahead of revenues through the end of May in 2015. Positive comments continue to come in about the park and about the interactions that visitors have with local residents and businesses.

OLD BUSINESS: None

NEW BUSINESS:

Water Extension Application – Finch: Councilmember Langsett reviewed the application with Supt. Griffin and Councilmember Hicks. There were no concerns. Councilmember Langsett MOVED to approve the application as submitted. Councilmember Hicks seconded the motion and the motion carried unanimously.

Council permission needed for contractor to work in City right-of-way on Houghton Street for utilities for Finch’s home installation: Councilmember Wekenman MOVED to allow Mangum’s Concrete Forming to work in the City right-of-way. Councilmember Langsett seconded the motion and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson- A committee meeting will be held next week.

Water & Sewer, pro-tem Chair Langsett- No report

Streets & Sidewalks, Chair Hicks- The City attorney is preparing a resolution regarding the deficient sidewalks that were identified by the Streets & Sidewalks Committee. Councilmember Hicks will work with Deputy Clerk Thompson to develop another letter to affected property owners.

Parks, Cemetery, & Buildings, Chair Estes- No report

Police, Fire, & Safety, Chair Wekenman- No report

Policy & Administration, Chair Wilcomb- No report

Finance, Property, & Equipment, Chair Langsett- No report

OPEN FORUM: No public present

MAYOR’S REPORT:

A liquor license renewal has been received for McLeod’s Palouse Market. There were no Council objections to the renewal.

Jeff Baldwin has resigned from the Planning Commission.

The Mayor contacted our insurance carrier regarding the public records requests that continue to be received by the City. He received a call from the carrier this afternoon indicating that they are willing to spend some money on the City’s behalf to engage an attorney in Yakima that specializes in public records issues to review our situation. Much discussion ensued.

ALLOW PAYMENT OF BILLS: Councilmember Hicks MOVED that the bills against the city be allowed. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid: Ck. #7422-7438 & EFT $38,292.39

Claims Paid: Ck. #7439-7467 & EFT $25,217.79

ADJOURN: Councilmember Estes MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:26 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 26, 2016

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

April 26, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Wekenman MOVED to excuse Councilmember Langsett’s absence. Councilmember Hicks seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Handley; Building Inspector Dan Gladwill; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks asked to amend the minutes under his committee report to add “…that the damage was not likely caused by the negligence of ……..” Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 12, 2016 as amended. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

PW is sweeping streets on Thursday in anticipation of the bike race.

POLICE REPORT:

The PD is investigating the theft of a 4-wheeler and trailer. Trailer has been recovered but not the 4-wheeler.

BUILDING INSPECTOR REPORT:

Not a lot of permits in the first quarter. But BI remains busy following up on stuff begun last year. [Left meeting at 7:15].

OPEN FORUM:

Nicole Flansburg and Marie Dymkoski gave a skatepark update. They are applying for ADA access grants. They have 15 confirmed garden partners. They have a $12,000 funding gap they’re still trying to close. There are a lot of partners and a lot of great ideas and all kinds of work going on. [Left meeting at 7:25 pm].

JFB REPORT (2nd council meeting of month only):

On the financial end things are normal.

2 fire calls in March, 6 YTD. 2 meetings in April. The FD received a private party inquiry into purchasing the old 1970 Dodge fire truck which is currently in storage. The FD passed a motion to declare it surplus so they can move forward with that. Councilmember Wekenman MOVED, seconded by Councilmember Estes, to ratify the JFB’s surplus of the 1970 Dodge fire truck. Motion carried unanimously.

There have been intermittent issues with the Kamiak repeater lately. The County has made temporary repairs and is working on a permanent solution.

8 EMS calls in March, 29 YTD. On track for 120 calls this year if this pace continues.

TREASURER’S REPORT:

No news on the solar grant yet.

OLD BUSINESS:

A new set of plans arrived yesterday from MD&A for the West Whitman Street project.

Chief Neumann is going to round up new numbers for the purchase of security cameras for a few places around town: the sewer plant/compost site/RV Park/city park/PD/skatepark, etc. Technology and prices have improved.

NEW BUSINESS:

City Hall has received a couple inquiries lately about the allowance of radio towers on private property in Palouse. Our current code doesn’t specify radio/tv towers and they don’t fall under the current definition of “building” in our R1. Councilmember Hicks MOVED to request the Palouse Planning Commission look into the allowance and zoning guidelines for telecommunication towers within the city and give their recommendations to council. Councilmember Hanson seconded. Height, lot size, description, conditions, allowed outright or by conditional use, prohibited outright? Motion carried unanimously.

MAYOR’S REPORT:

Liquor license renewal request for the Palouse Lions private club beer and wine license. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 4/26/16 Ck. #7410-7421 $46,528.18

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:12 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 12, 2016

Palouse City Council

Regular Council Meeting

April 12, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Councilmember Langsett MOVED to excuse Councilmember Hanson’s absence. Councilmember Hicks seconded and the motion carried unanimously. Mayor Echanove called a moment of silence for Councilmember Ossinger who passed away last month. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 22, 2016. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

Councilmember Wekenman has some concerns about a citizen taking it upon himself, with good intentions, to mow the nature walk (by the car wash) without permission. He understands there are citizens who want it to be manicured but it’s not supposed to be; it’s meant to be a natural area with plants that are meant to go to seed and propagate like Kamiak Butte or Glacier. Also it’s City property and there are liability concerns. Much discussion ensued with pros and cons of both.

POLICE REPORT:

Officers Merry and Handley completed their access training. Officer Handley will continue more training to become TAC (terminal access coordinator) certified for the keeping of the records database. He is also going to attend range officer training to become certified.

PD is still dealing with a couple nuisance yards.

CLERK-TREASURER REPORT:

1st Q Treasurer’s Report: Nothing unusual about our finances at this point. By comparison to Q1 2015, sales and use tax are up 14.3%, City Assistance revenue from the State is up 34.6%, liquor excise tax revenue is up 113%, and RV Park revenue is up by 55.1%. Property tax payments are coming in a little later than normal from the county.

1st Q Police Confidential Fund: No activity so still $500 in that fund.

Munir Daud submitted a written project report on West Whitman Street project. CT Bagott attended a TIB funding training meeting in Oakesdale this afternoon.

CT Bagott advised the Mayor and Council that he is intending to resign within the next few months. He will meet with the Personnel Committee and the Mayor to set a formal resignation date and make plans for transitioning to a new CT.

NEW BUSINESS:

Street Opening request from Ben & Judy Finch: Mayor read aloud the Finch’s street opening request. The guidelines for street openings were followed. Supt. Griffin submitted a written report outlining the scope of the opening, etc. of which a copy was mailed to the requestors and abutting property owners. ALL costs incurred including the street work is the responsibility of the requestor. Requestors must follow all construction standards as per the Palouse Municipal Code. Any trees/plantings removed must be those owned by and on the requestor’s existing property only. Councilmember Hicks MOVED to grant the Finch’s street opening request of Houghton Street from Mary Street west, as per city’s specifications. Councilmember Wekenman seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Water & Sewer, pro-tem Chair Langsett– Committee members as well as Supt. Griffin and Mayor Echanove met last weekend to discuss another complaint received from Nicole Wood against city staff in regard to the city’s infrastructure maps. The committee determined that her complaint against city staff were unfounded and that city maps are informational only and not a blueprint and their corrections were duly noted. Maps are intended as a guide for the Public Works Dept. Ms. Wood has since sent an email to the individual Council members to complain about the handling of her complaint and to advise that she filed a complaint with DOH about the maps the City provided to Taylor Engineering for completion of the Water System Plan.

Streets & Sidewalks, Chair Hicks- Councilmember Hicks went up to review again the sidewalk of one of the properties sent a repair notice. After reviewing, he has determined that the damage was likely not a result of negligence caused by PW Supt. Neil Myott over 20 years ago nor PW Supt. Byron Hodges over 7 years ago, as the property owner alleges. We are in contact with our attorney awaiting his response letter.

Councilmember Hicks is going to look into putting in one or two shelters to protect kids from the elements while awaiting the school bus.

MAYOR’S REPORT:

The Palouse Community Center is requesting permission for a beer garden July 30th in the city park during the Palouse Music Festival. The Police Dept. has no concerns. Supt. Griffin has no concerns. Councilmember Langsett MOVED, seconded by Councilmember Hicks, authorizing the PCC to have a beer garden at the Palouse Music Festival.

April 30th is the collegiate bicycling race here in Palouse.

DOT will pay their own bills for their portion of West Whitman Street project vs. going through the city for reimbursement. TIB has given permission to proceed with the project in 2016 (vs. waiting to begin in 2017).

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 3/31/16 Ck. #7358-7376 & EFT’s $41,659.79

Claims Paid 4/12/16 Ck. #7377-7409 & EFT’s $24,299.17

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:20 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 22, 2016

Palouse City Council

Regular Council Meeting

March 22, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:03 PM.

ROLL CALL: Council members present: Mike Hicks; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Councilmember Wekenman MOVED to excuse Councilmember Estes’& Hanson’s absences. Councilmember Wilcomb seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of March 8, 2016. Councilmember Wekenman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The material used in repairing the parapet on the PD last year isn’t holding up; the company who made the repairs is going to re-do at no cost to the city.

JFB REPORT (2nd council meeting of month only):

Councilmembers Langsett and Wekenman attended the JFB meeting 3/21/16.

On the financial end, things are on target although it’s early in the year.

One fire call in February, 4 calls YTD. There were two meetings in March: both are in classroom driver training for Emergency Vehicle Incident Prevention. Physical driving portion of the training will be conducted later. Chief Bagott ordered some fire shelters at a discounted price through a DNR program. EMS will need to purchase four radios for new members and the FD/EMS will be purchasing a 10×20 storage container to put on the west side of the station.

12 EMS calls in February.

EMS is training five new recruits from Palouse.

CLERK-TREASURER REPORT:

The Cascade Bike Club is planning another stay in Palouse August 1-3 with over 200 cyclists + 25 support staff.

CT Bagott is researching funding options for the solar project.

First quarter 2016 sales tax revenue is up over 14% from first quarter 2015 so that’s positive.

OLD BUSINESS:

Wastewater Treatment Facility upgrade contract: Dana Cowger of Varela & Associates summarized the contract. Council approved the initial agreement in December 2014 which covered some preliminary work. This amendment is for the next phase of the process. Much discussion ensued. Councilmember Hicks MOVED to adopt Varela & Associate’s Agreement Amendment #1 for Palouse’s Wastewater Facility Planning in the amount of $87,405. Councilmember Wekenman seconded. Motion carried unanimously.

NEW BUSINESS:

Mayor Echanove reported on the funding arrangement with WSDOT for the railroad portion of the W Whitman St project. WSDOT has proposed assigning their portion of the funding to the City so that there will be a single source for payment to all project contractors. After attorney review of the proposed WSDOT contract, it does not appear that there is any benefit to the City in going this route.

MAYOR’S REPORT:

WSU-UI collegiate cycling race will be in Palouse again April 30th.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 3/22/16 Ck. #7343-7357 $14,117.14

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 8, 2016

Palouse City Council

Regular Council Meeting

March 8, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; & Mark Wilcomb. Councilmember Hanson MOVED to excuse Councilmember Wekenman and Langsett’s absences. Councilmember Estes seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of February 23, 2016. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The new Dodge pickup is having intermittent transmission shifting problems. It has been to Wysup twice for diagnosis, but they have been unable to determine the cause of the problem. It’s still under warranty.

POLICE REPORT:

Officer Handley made a couple big arrests in Palouse lately including one that turned into a bust for heroin possession, driving under the influence of drugs, and counterfeiting. The Secret Service has taken over the case. The other arrest was for a DUI and stolen vehicle.

New summer tires are being purchased for Officer Handley’s and Chief Neumann’s police vehicles.

Chief Neumann is still working on putting in security cameras at a few locations in Palouse: sewer plant, skatepark/PD, city park, etc.

CLERK-TREASURER REPORT:

Joe from Apollo came down last week to review the solar grant application. The application was submitted on February 29 and we should hear back in approximately 30 to 60 days. The grant application is for $276,551. The local contribution would be $133,068. CT Bagott is evaluating financing options for the local contribution including the State Treasurer’s LOCAL program. If the grant doesn’t come through, we’ll reapply for funding next year.

Mayor Echanove, Engineer Munir Daud, & CT Bagott had a conference call with Bob Westby from the DOT regarding the West Whitman Project. The City will act as the payment administrator for the whole project. This project will follow the same procedures as done with the East Whitman Street project.

MAYOR’S REPORT:

Mayor Echanove, CT Bagott, & project engineer Munir Daud met with the West Whitman Street residents and businesses for a preliminary meeting about the project. It was a positive meeting.

Varela & Associates will be at our next meeting to discuss the next phase for the new WWTP plan.

WSU Cycling Club would like to return to Palouse April 30th for their annual collegiate bike race.

The city received a special event liquor permit application for the Palouse Arts Council’s St. Patrick’s Day celebration March 17th. No council objections.

ALLOW PAYMENT OF BILLS: Councilmember Hanson MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 2/29/16 Ck #7297-7313 & EFT $38,537.24

Claims Paid 3/8/16 Ck. #7314-7342 & EFTs $11,728.45

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:37 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 23, 2016

Palouse City Council

Regular Council Meeting

February 23, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Police Officer Joe Merry; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of February 9, 2016. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

Officer Merry reported they have a couple active investigations in both Garfield and Palouse.

No problems with Palouse Brew Fest.

JFB REPORT (2nd council meeting of month only):

Rick Wekenman reported they met on Feb. 15th. All of the financials are in good shape. The county is trying to improve the communication situation for emergency responders and police agencies. The current set up is fragmented. The new system should be up and running before the wildfire season starts this summer.

There were 2 fire calls and 9 EMS calls in January. Palouse is hosting a six-week EMR (Emergency Medical Responder) class beginning May 4. The city is hoping to gain seven new Emergency Medical Responders as a result of this class.

CLERK-TREASURER REPORT:

Acceptance of high bid for surplus 1990 Dodge: Minimum bid was set at $1,000. Bids closed at 2:00 pm Feb. 23. The city received 5 bids. Mayor read aloud the bids which ranged from $1,520 to $2,550. Councilmember Wekenman MOVED to accept the high bid of $2,550 from Robert Koepl. Councilmember Hanson seconded the motion and the motion carried unanimously.

Apollo is still gathering information for the solar grant application which is due next week.

The Public Records Bill is not dead yet. State Rep. Joe Schmick said some version will probably come before the House this week. CT Bagott has received numerous PRRs already this year.

DC Thompson requested to use more than one week of vacation at a time this spring. CT Bagott has no objection. Councilmember Hicks MOVED, seconded by Councilmember Langsett, to authorize Ann to take more than one week at a time of vacation this spring. Motion carried unanimously.

OLD BUSINESS:

The city received an amended agreement from Department of Enterprise Services (DES). The only changes are the agreement numbers and the attachment numbers. There are no changes to the dollar amounts. Councilmember Wekenman MOVED to authorize the mayor to sign the amended agreement with DES. Councilmember Hicks seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson- First round of lifeguard interviews are scheduled for Thursday.

Water & Sewer, Chair Ossinger-

Councilmember Langsett reported that he, Councilmember Hicks, and Mayor Echanove had a committee meeting last week to discuss the old water reservoir on the north hill. This brick reservoir was built in 1910. Public Works took the reservoir off line and drained it because of some major needed repairs. In 1998 Kimball Engineering recommended building a new reservoir and putting it on the south hill to help with water pressure on that side of town. The reservoir has served the city well for over 110 years; no one could have anticipated it lasting that long.

At this meeting they reviewed over 20 SOQ’s and narrowed it down to four engineers: JUB, Century West, Taylor, & TD&H. These four firms have a lot of grant experience. Councilmembers Hicks, Langsett, Ossinger, Mayor Echanove, CT Bagott, and PW Supt. Griffin will interview all four engineering firms for the potential build of a new reservoir on the south hill as well as the replacement of West Church Street’s water main. There is money in place for preliminary work to get a plan from an engineer. Councilmember Wekenman MOVED to interview the four engineering firms to move forward with the planning for the potential new water reservoir and the West Church Street water line. Councilmember Langsett seconded. Motion carried unanimously. The city’s other reservoir is right next to this one on the north hill.

MAYOR’S REPORT:

Washington State Liquor & Cannabis Board has a renewal request from the Palouse Caboose to serve alcohol. No objections.

Varela & Associates met with the WWTP advisory committee on Feb. 16th. They’re coming up with many ideas. Ellie Key from DOE was present to give feedback on their ideas.

There is a stakeholders meeting next week to discuss the very preliminary West Whitman Street plans.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 2/23/16 Ck. 7274-7296 $37,965.45

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:11 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 9, 2016

Palouse City Council
Regular Council Meeting
February 9, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann (7:35), & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of January 26, 2016. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief’s vehicle just had repairs to the brakes and front-end steering issues. There is upcoming training for Officer Handley in May. Officer Handley is talking with Colfax PD for some cooperative training.

CLERK-TREASURER REPORT:
Atty. Bishop is working on updating our sewer facility reserve ordinance.
We’re waiting for information from Apollo so the solar grant application can be submitted.

OLD BUSINESS:
Regarding the West Whitman Street project, the property is subject to a mandatory archaeological survey. Plateau Archaeological Investigations, LLC, in Pullman, WA, submitted their price at $4,175 which is in the typical $4,000-$5,000 range for this area. This cost comes out of the design money for the project. TIB project engineer Gloria Bennett has granted approval to go ahead with Plateau for this service. Councilmember Hicks MOVED, seconded by Councilmember Langsett, to approve the Plateau Archaeological Investigations proposal for the archaeological survey for West Whitman Street project. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 943 – Budget amendment for Fund 311 (Police Car & Equipment): Mayor read aloud the ordinance in its entirety. This ordinance allows for the expenditure and reimbursement of funds from the WASPC grant for the purchase of two handheld radar units and two alcohol breath testers. This is a 100% funded grant and has a zero net effect, it just allows us to expend the bills first then get reimbursed from WASPC. Councilmember Hicks MOVED, seconded by councilmember Wilcomb to adopt Ordinance No. 943. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Police, Fire, & Safety, Chair Wekenman- The city received a complaint regarding a nuisance yard on the south hill. Police have made contact. A couple vehicles have since been moved. There’s still some work to do.

Streets & Sidewalks, Chair Hicks- Met with Supt. Griffin to have a 2015 year end equipment meeting. We need to replace our 30 year old locator. Money is in the budget for it so that will probably be the next purchase. The bids for the surplus Ford 1-ton are due Feb. 23. Small tools are fine. Backhoe is great. The next piece of equipment on the wish list for next year is a new zero-turn mower which should cost between $6,000-$7,000. Current one is about 8 years old and we can probably get some good money out of it on trade or resale. City needs to think about saving to replace our 43 year old dump truck; we’ll run it until it’s dead.

MAYOR’S REPORT:
The city received an outline from Varela & Associates for our contract for the design of the WWTP facility upgrade. CT Bagott and Mayor Echanove will review with Varela and report back to council at next meeting.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Void: Ck. #7224 & 7225
Payroll Paid Ck. #7223, & 7226-7241, & EFT $38,802.00
Claims Paid Ck. #7242-7273, & EFT $16,072.81

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:44 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 26, 2016

Palouse City Council
Regular Council Meeting
January 26, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Hicks MOVED to excuse Councilmember Langsett’s absence. Councilmember Hanson seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Building Inspector Dan Gladwill; City Attorney Eric Hanson; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hanson MOVED to adopt the minutes of the Regular Council Meeting of January 12, 2016. Councilmember Wekenman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Additionally, Well #3 pump and motor has been installed and is back online. The transmission went out on our 2004 Ford pick-up this week. It had been working fine plowing snow, etc. It’s about a $5,000 fix. New transmission should have a 5 year, 100,000 mile warranty.

POLICE REPORT:
Still looking into getting training and access for Whitcom services for background checks, CPL’s, and more. These trainings would eliminate the $180 monthly service access fee we’d have to otherwise pay to use the service. Chief Neumann will continue looking into.
Had one assault arrest and one drug arrest this weekend, one in Palouse, and one in Garfield.
Officer Handley will be attending a firearms range officer training to become state certified through the Criminal Justice Training Commission.
Vehicles are working well. Will probably need a couple sets of new summer tires later this spring.
The department has received a WASPC 100% funded grant for approximately $3,000 worth of equipment: portable breath testing machines and two hand-held radars. Officer Handley took the lead on this project.

BUILDING INSPECTOR REPORT: BI Gladwill reported Palouse had a better year in 2015 than in 2014: six new houses, two manufactured homes, and a mini-storage are all part of our 2015 permits.

JOINT FIRE BOARD REPORT:
Everything good financially both Fire and EMS.
1 fire call in December. 31 total calls in 2015: 10 city, 16 rural, 5 mutual aid. The balance swings year to year between city, rural, and mutual aid. 6 EMS calls in November, 7 in December, 76 total in 2015.
Palouse EMS will be putting on a training class for new Emergency Medical Responders (EMR) in May or June. This is a huge, commendable commitment.
The ambulance contract has been signed. It’s good for two years.

CLERK-TREASURER REPORT:
4th Quarter Treasurers Report: The 4th Quarter went generally as expected or better. General fund came in almost $9,000 better than CT Bagott forecast. No funds went over budget. Of importance note, at the last meeting CT Bagott reported the election expenses were less than anticipated, however another bill has since arrived: Because a third person ran for mayor, a primary election was required which cost the city an additional $1,400.

OLD BUSINESS:
Apollo Solutions presentation: Mike Fuentes from Apollo was present for Q & A. Supt. Griffin had some questions and concerns about Apollo’s numbers and specs. Mayor Echanove and CT Bagott are concerned about the timing. Councilmember Wekenman thinks this is a very pro-active move for energy and cost savings. Councilmember Wekenman MOVED that the City of Palouse contract with Apollo for the investment grade audit for the solar portion only. Councilmember Hanson seconded. Much discussion ensued. Motion carried unanimously.

Selection of engineer for West Whitman Street project: Supt. Griffin, CT Bagott, Mayor Echanove, and Councilmembers Wekenman, Estes, & Hicks all met on 1/14/16 for the interviews of the three previously selected engineering firms: JUB, TD&H, & MDA. They interviewed, reviewed, & discussed the engineering candidates, and then they voted. MD&A received the most votes. All of the firms were excellent. Councilmember Hicks MOVED to authorize the mayor to enter into a contract with MD&A for the construction of the West Whitman Street project. Councilmember Wilcomb seconded and the motion carried unanimously.

Water & Sewer Committee needs to begin looking at engineers for the reservoir on the north hill. Supt. Griffin reminded council that we need to piggyback the repair of our deficient water lines on West Church Street with the reservoir project. We need to find an engineer who has good qualifications for in-house grant writing and fundraising.

NEW BUSINESS:
Ordinance No. 942 – Budget amendment for Fund 411 (Pump Maintenance Reserve): In December 2015 we did a budget amendment in this same fund to be sure we had the funds to pay the bill for the Well #3 repairs, however repairs didn’t get completed until 2016 so we have to do the amendment for the 2016 budget. This amendment is strictly housekeeping. This is strictly money from Fund 411; it’s not coming from any other funds. Mayor read aloud the ordinance in its entirety. Councilmember Hicks MOVED to adopt Ordinance No. 942 as written. Councilmember Hanson seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Hanson- They had a committee meeting 1/20/16 with Councilmembers Hanson, Wekenman, Wilcomb, & DC Thompson to discuss the lifeguard turnover and the hiring of lifeguards and a pool manager for the 2016 pool season.

Finance, Property, & Equipment, Chair Langsett- They had a committee meeting 1/19/16 with Councilmembers Ossinger, Wekenman, & Langsett, CT Bagott, and Mike from Apollo Systems present.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Claims Paid 12/31/15, 13th month Ck. #7186-7204 & EFT $ 7,863.80
Claims Paid 1/26/16 Ck. #7205-7222 $14,272.47
Voided 1/12/16 Ck. #7177 & #7180 $ (260.00)

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 12, 2016

Palouse City Council
Regular Council Meeting
January 12, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Councilmember Estes MOVED to excuse Councilmember Hanson’s absence. Councilmember Wekenman seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of December 8, 2015. Councilmember Ossinger seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. He asked for permission to surplus the 1990 Dodge W350. It will be by sealed bid and have a minimum bid set of $1,000. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, to surplus the 1990 Dodge. Motion carried unanimously.

POLICE REPORT: Officer Merry reported:
Officer Handley is doing very well and is exceeding their expectations. He will be participating in additional training this spring and fall.
The state has changed some requirements on our ability to process CPL’s. We’re working with the State of Washington on how we can continue to provide this service so we’re looking at developing our own computer system that will allow us to perform the background checks ourselves. However it will cost about $180/month. There is also a required yearly training for all users which will cost money. We haven’t done a cost benefit analysis yet to determine the end cost to us. Chief Neumann will try and have some more specifics on costs at next meeting. In the mean time, CPL’s need to be obtained through the County Sheriff’s office.

CLERK-TREASURER REPORT:
4th Quarter PD investigation fund report: As of today the PD has not expended any money so the entire $500 is still there.

Release of Sand Road Bond: The as-built maps on the new subdivision have arrived. PW Supt. Griffin has reviewed them and is satisfied. Attorney Bishop, with city approval by motion (no ordinance or resolution required), can reconvey the deed of trust. There are still a couple fees we need to collect from Roy Druffel (approx. $480) that just came to our attention. Councilmember Wekenman MOVED to accept the as-builts and authorize the attorney to proceed with the reconveyance of the deed of trust pending payment of all applicable fees. Councilmember Ossinger seconded. Once signed, they become city property. Motion carried unanimously.

CT Bagott will have a 4th Quarter budget report after all of 2015 expenses come in. Things are ending better than anticipated.

OLD BUSINESS:
Report from Apollo Solutions: Staff from Apollo Solutions performed their energy review/audit last week and presented their findings. They discussed in-depth the three facility improvement measures and the anticipated energy and cost savings: Well Pump 1 upgrade; Well Pump 3 to solar; and exterior lighting upgrades at the sewer plant. Much discussion ensued.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks- In regard to the sidewalk letter that was mailed to approximately 18 property owners regarding their dangerous sidewalk(s), Councilmember Hicks wanted to ensure the public that due to conflict of interest, he cannot and will not be doing any work on any of the properties who received the letter. It was never his intention.

Police, Fire, & Safety, Chair Wekenman- Last fall there was a complaint against the PD and the Mayor. The complainants withdrew their complaint and the issue has been resolved.

MAYOR’S REPORT:
Special Condition liquor permit from the Liquor Control Board for the Palouse Brew Fest. No objections.

Sharon Tharp resigned last week from the Planning Commission bringing the total vacancies to three. Three community members have submitted letters of interest to be on the Planning Commission: Chris Cook, Jeff Snook, and Steve Alred. Mayor Echanove appointed all three. Councilmember Hicks MOVED to ratify Mayor Echanove’s appointments of all three to the Planning Commission. Councilmember Estes seconded. Motion carried unanimously.

Supt. Griffin, CT Bagott, Councilmember Hicks, and Mayor Echanove reviewed all the Statements of Qualifications and have chosen three to interview for the Whitman Street project: Munir Daud & Associates, J-U-B Engineers, & TD&H Engineering.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll paid 12/31/15 Ck. #7138-#1756 & EFT $42,813.00
Claims Paid 12/30/15 Ck. #7133-#7137 & #7157-#7173 $17,611.69
Claims Paid 1/12/16 Ck. #7174-#7185 $16,386.73

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:11 PM.

APPROVED: ________________________________ ATTEST: ________________________________

December 8, 2015

Palouse City Council
Regular Council Meeting
December 8, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Police Officer Joe Handley; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks added a slight clarification under his committee report regarding the description of sidewalks in disrepair. Councilmember Wekenman MOVED to adopt the minutes of the November 24, 2015, Public Hearing and Regular Council Meeting, as amended. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:
The PD has had a few calls over the holiday. Winter tires are now on all the patrol cars.

CLERK-TREASURER REPORT:
Cascade Bike Club will be coming through Palouse again this August.

Earlier this year we talked about having an energy audit done by Apollo Solutions to see about cost savings to the city. Apollo Solutions comes in and does an audit at no cost to the city. The city isn’t under contract to do anything. The State Dept. of Enterprise Services (DES) serves as the project manager and acts as a clearinghouse for contractors and consultants. Apollo is under contract with DES and DES meets all RCW’s for competitive bidding. Councilmember Hicks MOVED to authorize the mayor to sign a contract with DES for an energy audit. Councilmember Wekenman seconded. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 940 – adopting 2016 budget: Mayor read aloud the ordinance in its entirety. Councilmember Wekenman MOVED to adopt Ordinance No. 940 adopting the 2016 budget. Councilmember Langsett seconded. Motion carried unanimously.

Ordinance No. 941 – 2015 budget amendment: Well #3 is currently undergoing scheduled routine maintenance. The city has $20,000 budgeted for the Pump Maintenance Reserve Fund. This ordinance amends it to $25,000 just to give us a buffer in case the repairs come in a little higher than expected. This has a zero effect on the 2016 beginning budget, just gets us in the good graces of the auditor’s office by bumping the appropriation from $20,000 to $25,000 just in case. Councilmember Wekenman MOVED to adopt Ordinance No. 941. Councilmember Hicks seconded. Motion carried unanimously.

Resolution No. 2015-14 – 2016 salary schedule: Zero changes and zero raises to the 2016 salary schedule. As scheduled, Officer Handley’s salary increases in May 2016 on the one year anniversary of his hiring. Councilmember Langsett MOVED, seconded by Councilmember Hanson to adopt Resolution No. 2015-14.

Resolution No. 2015-15 – 2016 fee schedule: Changes to the cost for variance, conditional use, rezone, and street vacation applications, and to the mobile home install application permit. All other fees stayed the same. Councilmember Pearce MOVED to adopt Resolution No. 2015-15, seconded by Councilmember Hanson. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks- Council made a couple slight recommendations to the letter being sent to property owners with dangerous sidewalks. Councilmember Pearce MOVED to approve the letter, with amendments, to be sent out. Councilmember Wekenman seconded. Motion carried unanimously.

Personnel & Pool, Chair Pearce- Tonight is Councilmember Pearce’s last council meeting as her term is up. She thanked her fellow council members for their service and CT Bagott and Deputy Clerk Thompson for all their work.

MAYOR’S REPORT:
Citizen Advisory Group for the WWTP met last week. It was a very productive meeting.
Liquor license renewal request for beer and wine at the Green Frog. No objections.
Councilmember Estes MOVED, seconded by Councilmember Langsett to allow City Hall to be closed Dec. 24th. Motion carried unanimously.
Councilmember Estes MOVED, seconded by Councilmember Wekenman, to cancel the 2nd council meeting in December. Motion carried unanimously.
The Request for Qualifications for the city’s roster went to the paper. Closing date to submit SOQ’s is December 28, 2015.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 11/30/15 Ck. #7082-7103 & EFT $41,018.34
Claims Paid 12/08/15 Ck. #7104-7132 & EFT $ 6,379.28

SWEARING IN OF COUNCILMEMBERS: New councilmember Mark Wilcomb, incumbent council members Rick Wekenman and Bo Ossinger, and incumbent Mayor Echanove, each individually read aloud their oaths of office from the county auditor.

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:43 PM.

APPROVED: ________________________________ ATTEST: ________________________________

November 24, 2015

Palouse City Council
FINAL PUBLIC HEARING
Followed by
Regular Council Meeting
November 24, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Rick Wekenman; Bev Pearce; Christopher Langsett. Councilmember Senja Estes was absent. Councilmember Hicks MOVED to excuse her absence. Councilmember Pearce seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

FINAL PUBIC HEARING ON 2016 BUDGET: Mayor Echanove opened the public hearing at 7:01 pm. No public comments. Mayor closed the public hearing at 7:04 pm.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Public Hearing and Regular Council Meeting of November 10, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. The city’s new pick-up arrived yesterday.

POLICE REPORT:
Have had some concerns about the moose being sighted near the school. The PD and school are working together.
Officer Handley’s vehicle will be getting snow tires tomorrow.
Chief Neumann’s vehicle will be getting one new regular tire due to non-repairable sidewall damage.

JOINT FIRE BOARD REPORT:
Councilmembers Wekenman, Langsett, and Ossinger attended the JFB meeting 11/16/15.
Annie Pillers reported they’re under budget, even with the insurance renewal bill.
2 fire calls in October, 30 YTD. There might be a building on Frazen Road available for a possible structure fire training burn. Had to secure and barricade the old, vacant Palouse Arms building due to a collapsed external wall.
11 EMS calls in October. No injuries this year at any home GPHS football games.

Larry West and Annie Pillers negotiated with the City of Pullman on the ambulance contract. There hasn’t been a raise to the contract for two years. The JFB agreed to Pullman’s offer of a 4% increase for 2016 and a 2% increase for 2017. CT Bagott/Fire Chief Bagott and EMS First Responder Bev Pearce both vowed what a wonderful service this ambulance contract is for the people of Palouse. Their trainings and feedback to EMS are invaluable. Councilmember Pearce MOVED to authorize Mayor Echanove to sign the EMS contract with the City of Pullman. Councilmember Wekenman seconded. Motion carried unanimously.

OLD BUSINESS:
Ordinance No. 936 – Shoreline Management Master Plan Adoption: Mayor Echanove read aloud the ordinance in its entirety. Councilmember Wekenman MOVED to adopt Ordinance No. 936. Councilmember Langsett seconded. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 937 – Adopting property tax increase for Emergency Medical Services for collection in 2016:
Mayor Echanove read aloud the ordinance in its entirety. Councilmember Wekenman MOVED to adopt Ordinance No. 937. Councilmember Pearce seconded. Motion carried unanimously.

Ordinance No. 938 – Adopting the regular property tax increase for collection in 2016: Mayor Echanove read aloud the ordinance in its entirety. Councilmember Hicks MOVED to adopt Ordinance No. 938. Councilmember Langsett seconded. Motion carried unanimously.

Ordinance No. 939 – Setting the regular and special levy amounts for 2016 budget year: Mayor Echanove read aloud the ordinance in its entirety. Councilmember Pearce MOVED to adopt Ordinance No. 939. Councilmember Hanson seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks- The committee went through all the streets to evaluate and identify approximately 20 houses that will be receiving the sidewalk repair notice/letter. Identification will be ongoing. The identified properties have a common thread of either trip steps or other significant safety issues. Letters will be sent out within the few weeks.

Personnel & Pool, Chair Pearce-
Councilmember Pearce researched Nicole Wood’s 10/27/15 complaint against Mayor Echanove, Deputy Clerk Ann Thompson, & CT Mike Bagott for violating her due process at public hearings. Councilmember Pearce read aloud the complaint and her subsequent written response to Nicole Wood. In summary, the personnel committee cannot find where there is any violation by city staff or by the mayor.

OPEN FORUM:
Sharon Tharp, representing the Palouse Planning Commission. Wants to publicly thank and recognize the resigning planning commission members for all their knowledge, expertise, and work on the Palouse Comprehensive Plan and also on the rewrite of Title 17. Mayor Echanove read aloud a letter of interest received today from resident Liz Rousseau to be on the Planning Commission. Mayor Echanove appointed her to the Planning Commission. Councilmember Pearce MOVED to confirm Liz Rousseau’s appointment to the Planning Commission. Councilmember Langsett seconded. Motion carried unanimously. The Planning Commission still needs a couple more members.

Sharon Tharp, representing herself, spoke about her ongoing issues with her neighbor’s yard. Chief Neumann addressed Sharon’s concerns. Much discussion ensued.

MAYOR’S REPORT:
Mayor Echanove and CT Bagott made a presentation to CERB (Community Economic Revitalization Board) members in Olympia on November 19 in support of the City’s grant application for $48,113 in planning funding for the upcoming WWTP upgrade. Funding was approved by the Board. CERB members praised the City for looking for innovative solutions and engaging the community by forming a citizen advisory group. Total estimated planning costs are $180,000.

The Transportation Improvement Board (TIB) announced their 2016 project list on November 20. The City’s application for funding in the amount $370,500 for West Whitman Street was approved. The total estimated cost for this project is $700,000. The City’s contribution is estimated at $19,500. The project is scheduled to be completed in 2016.

The city received more communications today from Jim Farr and Nicole Wood. Councilmember Pearce spoke with our attorneys and shared with council what she learned and additional discussion ensued.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Hicks seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:20 PM.

The following checks are approved for payment:
Claims Paid 11/24/15 Ck. #7059-7081 $106,625.70

APPROVED: ________________________________ ATTEST: ________________________________

November 10, 2015

Palouse City Council
Public Hearing on 2016 Preliminary Budget
Followed by
Regular Council Meeting
November 10, 2015

CALL TO ORDER: Mayor Echanove called the Public Hearing to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce. Council members absent: Christopher Langsett. Staff present: Police Officer Joe Handley; Clerk-Treasurer Mike Bagott. Councilmember Hicks MOVED to excuse Councilmember Langsett’s absence. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC HEARING – 2016 Preliminary Budget: Mayor Echanove opened the public hearing at 7:01 PM. No members of the public were present. C-T Bagott reviewed the preliminary 2016 budget for each of the funds and discussion followed. Mayor Echanove closed the public hearing at 7:45 PM.

NEW BUSINESS:
Resolution No. 2015-13 in support of preservation of John Wayne Trail: Tekoa Councilmember Ted Blaszak joined the meeting by phone at 7:46 PM. Mayor Echanove read Resolution No. 2015-13 in its entirety. Mr. Blaszak gave a presentation about the efforts that are underway to prevent the closure of a portion of John Wayne Trail and discussion followed. Councilmember Wekenman MOVED to adopt Resolution 2015-13. Councilmember Pearce seconded the motion and the motion carried unanimously.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of October 27, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Officer Handley reported: No major Haunted Palouse incidents. He attended 40-hours of Field Training Officer Academy training in Spokane last week. The PD made a drug related arrest in Palouse today.

CLERK-TREASURER REPORT: C-T Bagott reported that he will have property tax and Shoreline Master Plan ordinances and fee and salary schedule resolutions for consideration at the next council meeting.

COMMITTEE REPORTS/REQUESTS:
Policy & Administration, Chair Hanson- Doreen is looking into the possibility of increasing the City’s manufactured home installation permit fee. She will contact Dan Gladwill and survey different towns to determine what is typical.

Water & Sewer, Chair Ossinger- No report

Streets & Sidewalks, Chair Hicks- Mike is working on a rough draft of a letter that will go out to property owners with dangerous sidewalks . He will have committee meeting in next few weeks to discuss.

Parks, Cemetery, & Buildings, Chair Estes- No report. Senja is planning to have a committee meeting soon.

Police, Fire, & Safety, Chair Wekenman- No report

Personnel & Pool, Chair Pearce- Bev reported that the personnel committee will be meeting tomorrow to discuss personnel issues. She is looking into grant funding for items such as the slide that need to be replaced at the swimming pool.

Finance, Property, & Equipment, Chair Langsett- No report

OPEN FORUM:

Mayor Echanove acknowledged the receipt of letters from Nicole Wood, Steve McGehee, and Jim Farr. Councilmembers received copies of each letter. Mayor Echanove stated that the letters would not be read at the meeting and directed C-T Bagott to review them and respond as is necessary and appropriate.

MAYOR’S REPORT: The Mayor and C-T Bagott will be traveling to Olympia next week to make their funding grant application presentation to the CERB board.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:45 PM.

The following checks are approved for payment:
Payroll Paid 10/30/15 Ck. #7011-7028 & EFT $38,046.12
Claims Paid 11/10/15 Ck. #7029-7057 & EFT $35,495.50
VOID Ck. #7056

APPROVED: ________________________________ ATTEST: ________________________________

October 27, 2015

Palouse City Council
Regular Council Meeting
October 27, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Building Inspector Dan Gladwill; City Attorney Eric Hanson; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Under Clerk-Treasurer report, there was a typo: the total amount remaining due on the backhoe is $7,647.75, not $71,647.75. Councilmember Wekenman MOVED to adopt the minutes of the Public Hearing on the Shoreline Management Plan and the amended minutes of the Regular Council Meeting of October 13, 2015. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Well #3 pump was pulled for annual preventative maintenance. Some bearings and other minor things are needed.

Councilmember Wekenman inquired about the care of the Nature Walk; do we or do we not want the public to maintain the landscaping there? The Parks Committee will meet to discuss the future care of the Nature Walk.

POLICE REPORT: Officer Handley will be attending a field-training in Spokane next week.
The PD is continuing to investigate a resident verbally accosting people around Palouse.
The battery on Chief Neumann’s police vehicle went bad but replaced for free because it was still under warranty.

The city received a complaint letter today from a north hill resident regarding their neighbors. The complainant is concerned with accumulating garbage and junk in the yard as well as a persistently barking dog, all of which may be violations of Palouse’s nuisance ordinance. Councilmember Wekenman observed the property today from the vantage point of the complainant and it’s very obvious what’s going on. Councilmember Wekenman encouraged the police to treat it as any other complaint/issue. Police will proceed accordingly. Councilmember Wekenman will follow-up with complainant.

BUILDING INSPECTOR REPORT:
End of third quarter. Palouse has done pretty well this year. 4/6 new houses in the new development have had their final inspection and been signed off. The other two are mid-stage.
Regarding the safety concerns of the vacant Palouse Arms Apartment Building, BI Dan Gladwill inspected it from the outside and it doesn’t look safe. Dan has written a letter to the property owner which will be mailed tomorrow via certified mail.

JOINT FIRE BOARD REPORT:
The meeting was 10/19/15. Councilmembers Wekenman, Langsett, and Ossinger were in attendance.
On the finance side, Annie Pillers reported that everything is still way under budget even though they dispensed firefighter reimbursement checks early and the EMS spent $3,800 on training and supplies.
There were 8 EMS calls in September. There were 3 fire calls in September, 26 YTD.
The FD had a self-contained breathing apparatus (SCBA) training. Firefighters Marv Pillers and Moses Boone attended the Emergency Vehicle Incident Program. EMS is sending two individuals to EMT training.

OLD BUSINESS:
Nicole Wood’s ongoing issues with her property and city maps:
The SMP consultants responded in detail 10/21/15 to Ms. Wood regarding the shoreline management plan issues she submitted in writing 10/13/15.
Nicole Wood’s ongoing issues with her property and the city were discussed and no further action was taken.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks-
Follow-up on the dangerous sidewalks, Councilmember Hicks has begun identifying properties in town. He is drafting a letter to go to those specific property owners whose sidewalks are in definite violation of code. He will also have rest of the committee review properties.

Parks, Cemetery, & Buildings, Chair Estes-
Councilmember Estes will follow up on the Palouse Arms Bldg.
Additionally, she will meet with committee in regards to the care of the Nature Walk.

Personnel & Pool, Chair Pearce-
Received a formal complaint today from Nicole Wood against city staff. Councilmember Pearce has already started her research. She will take to committee and follow-up with Ms. Wood.

Finance, Property, & Equipment, Chair Langsett-
Finance Committee members Wekenman and Langsett met with CT Bagott and Mayor Echanove on 10/22/15 to review the 2016 budget. They examined the budget for nearly two hours going line-item by line-item. Overall the budget is extremely conservative. CT Bagott reduced the expenditures and lowered estimated revenues for a “worst case” scenario outlook. With telephone land-line revenue dropping and unknown factors such as sales tax revenue, it’s best to be cautious and factor revenues in lower than they currently are. Overall our finances look sound and attainable.

The legal announcements for both the preliminary budget public hearing and the final budget public hearing have been sent to the paper for publication.

OPEN FORUM:
Hua Ming Newman was in attendance to observe the meeting in order earn a Boy Scout badge.

MAYOR’S REPORT:
CT Bagott and Mayor attended the IACC conference last week in Wenatchee. Heard from multiple funding partners in attendance and what they see in store for 2016 and 2017.

In November, CT Bagott and Mayor Echanove will be attending the CERB meeting in Olympia in regards to the $50,000 applied for grant for the WWTP facility plan. The Palouse WWTP citizen advisory board will be meeting November 3 with the city’s consultants Varela & Associates.

The city received a liquor license renewal for the Bank Left Gallery & Bistro for beer, wine & restaurant privileges. There were no council concerns.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:48 PM.

After adjournment, PW Supt. Griffin remembered Roto-Rooter needs council permission to work in the city right-of-way on I Street to replace a sewer line for a resident. All council was still present and there were no council objections.

The following checks are approved for payment:
Void: Ck. #6979 $ (3.74)
Claims Paid Ck. #6997-7010 & EFT $1,918.98

APPROVED: ________________________________ ATTEST: ________________________________

October 13, 2015

Palouse City Council
Public Hearing – Shoreline Management Plan
Followed by
Regular Council Meeting
October 13, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson. Planning Commission members present: Nicole Flansburg; Jeff Baldwin; Jay Iverson; Sharon Tharp; Lynne Nelson.

PUBLIC HEARING: Nicole Wood dropped off comments for the Shoreline Management Plan public hearing just prior to tonight’s hearing. City staff will forward her comments to our SMP consultants. Nicole Flansburg of the Planning Commission thinks the SMP is a well-crafted document and most of the people’s concerns will probably be grandfathered in by DOE. Sharon Tharp thanked Councilmember Wekenman for his efforts on the SMP. Public Hearing closed at 7:04 pm.

APPROVAL OF MINUTES: Mayor had one correction under the Mayor’s Report: they toured the property adjacent to the new transit building in Moscow (not the actual building). Councilmember Wekenman MOVED to adopt the amended minutes of the Regular Council Meeting of September 22, 2015. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Had a property theft (chainsaw and gas can) in Palouse. The stolen items were found at a rental property in Palouse. The PD will be filing charges of possession of stolen property and trespassing.
All the PD equipment is operating well. Depending on weather, they may need snow tires this winter.
There have been a couple incidents lately of people trespassing on railroad property and train cars in Palouse. As a reminder, it’s a law that railroad tracks are considered private property and the railroad can prosecute you for trespassing. There are a lot of ways to get hurt on or near the tracks and equipment; please stay off of vacated train cars, etc.
Had six drug-related arrests in Garfield last two months.

OPEN FORUM:
Kent Nelson- Kent is doing his joint senior/Eagle Scout project here in Palouse. He will be painting 15 Palouse fire hydrants in the downtown corridor. He is estimating two hours for each hydrant when you consider all the prep work, etc. He will have a few other Scouts helping him. Due to that he will be sending information letters to neighbors of the fire hydrants so people don’t become concerned with kids messing around. Kent got approval of the color from Chief Bagott. He will be using green paint to go with the downtown city color scheme. He explained that there are three different colors for hydrants: green = best water pressure and flow, yellow = pipes are smaller with less flow, and red = even smaller. The total estimated cost is $100-$150. The city is paying for the paint however Kent’s church may go 50/50 with the city. Sherwin Williams paint experts told him to paint in above 50 degree Fahrenheit so he’s hoping to start this week or next. All of council supported his project. Clerk Treasurer Bagott praised Kent’s communication regarding the project.

CLERK-TREASURER REPORT:
3rd Quarter Treasurer’s Report/2016 preliminary budget report: CT Bagott is working on 2016 budget prep. It looks like we’re going to see ending balances that exceed what we were budgeting, some drastically, so we’re in a solid position financially. We’ve had a number of people come into the office expressing concerns over the city’s financial health. Debt: as of the payments we’ve made thus far we’re looking at a grand total debt of $52,221.42, $45,000 of that is the for the current sewer plant (only one payment remaining) and the well work done a number of years ago. Remaining debt is interfund debt. Street fund took a loan from the water fund for the backhoe last year. We only have two payments left totaling $7,647.75 with interest. Bottom line is we have less debt for the city as a whole than most citizens have. Cash & Investments had $278,000, LGIP had $660,000 for a total of just shy of $937,000. Of course not all of the money is available, but bottom line is the city is solid on the cash position and CT Bagott has no concerns. General Fund has been discussed recently as well. You see a lot of ebb and flow in the general fund. Since 2009 with a $133,784 high mark, and a low mark in 2013 of $55,590. His forecast for the 2015 general fund ending balance is $88,639.88, quite a bit higher than budgeted. Had to transfer $7,500 out of general fund this year to replace the second police vehicle, an unexpected expense due to a car accident, but just pulled it forward a few years from when it was scheduled to be replaced. The city also had a substantial loss of property tax value because of a decrease in RR property valuation. We started approximately $7,000 less than anticipated in the General Fund. Revenues are expected to be roughly the same next year. General fund is predominantly funded by property tax, sales tax, utility taxes, state shared funds. Assuming our businesses stay the same, our sales tax will be close to expectation, utility taxes are a mixed bag, and telephone revenue is down. State assistance will be up about $10,000 in revenue over what was projected. Building permit revenues are awesome. Mike will be conservative in his budgeting, but he has good reason to believe we’ll have good revenue for the next few years from building permits. When all 21 houses in the new development are built, Mike estimates we’ll have property values back in the vicinity they were in prior to the railroad revaluation. Most of the towns around don’t have that positive of an outlook. Palouse has potential for growth that many of the small towns don’t have. We will benefit where so many other towns will struggle. CT Bagott met separately with PW Supt. Griffin and Police Chief Neumann to discuss their 2016 budgets. PW is looking at replacing the zero-turn lawnmower next year and also purchasing a new locator from water/sewer funds. There will be 2016 budget hearings at both council meetings in November. Budget is usually adopted at first meeting in December.

CT Bagott and DC Thompson attended an AWC meeting in Pullman last week. Communities present were Palouse, Rosalia, Albion, Chewelah, Rockford, Pullman, and a couple others. A few common threads that all cities are facing: Fiscal sustainability because of a 1% property tax increase cap; paying prevailing wage; PRR’s; and loan funding. Trying to reenergize the infrastructure funding partnerships between the state and cities is an AWC priority. Overall we came away feeling pretty good about Palouse’s situation. The city is currently not receiving state distributions of marijuana taxes and will not in 2016.

CT Bagott submitted the grant letter to CERB for the WWTP on 9/28 and heard back on 10/1 that we passed first round. He and the Mayor have been invited to give their presentation to the board on November 19th. This is a great $50,000 grant opportunity.

CT Bagott will be attending the EWFOA meeting in Spokane this Friday.

CT Bagott and Mayor Echanove will be attending the IACC conference in Wenatchee next week on funding. They got scholarships to attend so just have to pay mileage and one night lodging.

No money has been expended through the 3rd Q from the police confidential informant fund.

OLD BUSINESS:
Authorization to sign DOE funding application for Wastewater Facility Plan: The total estimated project cost for the plan Varela has provided is $167,670. It is possible to come in under that but they budget high so not to have any surprises. Because the CERB situation is hopeful but unknown, we’d like to submit this funding request from DOE for the entire amount. If CERB funding comes in, it will reduce the amount needed from DOE. We will also continue to look for other funding opportunities. In the aggregate we shouldn’t see any burden to the citizens on the planning side. Construction side there will be. Rockford got their whole $3+ million sewer plant funded with grants. Varela has been invaluable; they’re the ones who put all this together and sent this to DOE for comment, etc. This application is due Friday. Our planning documents have to be submitted December 2017 so this gives our consultants plenty of lead time. DOE doesn’t award until next summer so we won’t know for a while. Councilmember Estes MOVED, seconded by Councilmember Hanson, to authorize Mayor Echanove to sign the DOE funding application for the WW Facility Plan. Motion carried unanimously. We want to get another 20 years out of the next plant. PW will have a lot of input.

COMMITTEE REPORTS/REQUESTS:
Policy & Administration, Chair Hanson- Councilmember Hanson expressed her views on her role as a councilmember. She will call a committee meeting when there’s a need but doesn’t feel the need to hold monthly meetings when there’s no cause. Nor does she feel it’s necessary to attend numerous trainings on the taxpayer’s dime and will attend trainings when she sees the need. Councilmembers Ossinger, Hicks, Estes, Pearce, and Langsett all concurred with Councilmember Hanson regarding themselves and their individual council roles as well.

Streets & Sidewalks, Chair Hicks- Councilmember Hicks nor city staff have received any feedback from anyone regarding his sidewalk letter that was emailed and posted September 10. Councilmember Wekenman pointed out that the gentle approach didn’t work so the next step will be to send letters directly to those households with obvious hazards. PW Supt. Griffin pointed out that our code is very specific on the requirements and also the penalties of non-compliance. Councilmember Hicks will begin drafting the letter and city staff will be taking notes and compiling a list of those homes to receive the letter. It will be ongoing. Councilmember Pearce recommended starting with the most-travelled sidewalks (Main Street), then the main arterials near the school and so on.

Parks, Cemetery, & Buildings, Chair Estes- Councilmember Estes tried without success to contact the owner of the Palouse Arms Apartments to follow-up on the stability concerns of the vacant building. She did speak with Building Inspector Gladwill. He is going to inspect it and will give an update at the next council meeting.

Since last council meeting 9/22/15 there have been $1,575 worth of RV reservations sold.

Police, Fire, & Safety, Chair Wekenman- Councilmember Wekenman just returned from vacation yesterday. There is a pending complaint from the Gaber’s against the PD and Mayor. Councilmember Wekenman had a cordial meeting with Jamie Gaber in person today. She said she has other documentation and has requested more time to provide it. Once she gathers her information, Rick will meet with the Gabers and the committee and follow up on the complaint. Just last week she sent an email stating she had a positive encounter with Officer Handley.

Personnel & Pool, Chair Pearce-
In anticipation of a lifeguard shortage next summer, Deputy Clerk Thompson has sent fliers and emails to the aquatic managers of the UI and the City of Pullman, the GP school counselor, and to the city list-serve. We’re trying to be proactive in finding enough staff. Applications will be accepted now until filled.

MAYOR’S REPORT:
Mayor Echanove praised CT Bagott and the council for all their efforts and hard work.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:25 PM.

The following checks are approved for payment:
Payroll Paid 9/30/15 Ck. Nos. 6922-6939, 6941, & EFT $43,036.93
Claims Paid Ck. Nos. 6921, 6940, 6942-6996, & EFT $27,362.12

APPROVED: ________________________________ ATTEST: ________________________________

September 22, 2015

Palouse City Council
Regular Council Meeting
September 22, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Councilmember Hicks was absent. Councilmember Estes MOVED to excuse his absence. Councilmember Langsett seconded the motion and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of September 8, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Bid results for new public works pick-up: CT Bagott sent out bid requests to 10 area Dodge dealers for a 2016 Dodge Ram 3500. In response, the city received three sealed bids: Wysup Dodge – $33,791.41; Dave Smith Dodge – $34,993.45; & Kendall Dodge – $39,333.21. CT Bagott had $36,000 budgeted for the pick-up, distributed between the general, water, sewer, & cemetery funds. We’re good budget-wise. Councilmember Pearce MOVED to accept the low bid of $33,791.41 from Wysup Dodge. Councilmember Wekenman seconded and the motion carried unanimously.

POLICE REPORT:
Palouse Day was great; had three alcohol-related incidents in the evening.
Chief Neumann requested permission to get rid of a bunch of old scanners, printers, etc. which are probably 20+ years old that have been sitting in the PD basement. Council advised him to look at recycling them prior to dumping them. There are also a bunch of old bicycles which Chief Neumann will try to donate.

JFB REPORT:
JFB meeting was 9/21/15. Councilmembers Wekenman, Langsett, & Ossinger were in attendance.
Annie Pillers reported that things are good financially. Maintenance and repair line item for the fire department is a bit over budget but overall the budget is coming in under estimate. There were 7 fire calls in August, 25 YTD. Due to much better conditions, the fire ban was lifted September 17th. There were 5 EMS calls in August. EMS is actively recruiting EMT candidates and has a number of people that are interested. Scheduling conflicts will prevent any of them from being able to attend an upcoming local course. They may try to get some of them certified as Emergency Medical Responders (EMR) instead. The requirements for EMR vs. EMT (emergency medical technician) are substantially different: 62 hours vs. 160 hours. Officer Handley is interested in becoming EMT certified if training funds can be allocated. He is interested in an online class, but it is much more expensive ($1200 vs $500-$700) than the classes that are held locally. They will continue looking into options.

CLERK-TREASURER REPORT:
CT Bagott will have a preliminary budget for review at the next meeting. He expects next year’s budget to be very similar to this year’s. Capital expenditures will be lower as PD vehicles and the Public Works pickup will be purchased this year. Public Works will be looking at the purchase of a new mower and a utility locator, but these are relatively minor expenditures compared to purchasing vehicles.

Deputy Clerk Thompson shared a comparative revenue report for months 1-9. Most revenue funds are status quo with the exception of pool donations which were up over $400, and building permits which are up over $7,000 from last year. 52% of our swim lesson revenue comes from non-residents. The telephone B&O tax revenue is down over $3,000 and will continue to decline due to loss of land-lines. There’s nothing we can do about that; it’s just a sign of the times.

OLD BUSINESS:
Shoreline Management Plan update: The city submitted on Aug. 18 the required SMP documentation to the state and other stakeholders. We sent out the 60 day Department of Commerce notice, the Determination of Non-Significance, the SEPA, etc. We can’t do anything until the 60 day review process passes. We will plan to hold a public hearing on this at the first meeting in October. Assuming there are no issues, we will most likely approve the final draft at the end of October. The Colville Tribe was the only stakeholder who has responded thus far and has some wording regarding artifacts, etc. The city received an inquiry from a resident asking if the city has to do this SMP. Yes, we have to. If we don’t opt in, the state will do it for us and then we have no say, no control. We’d be at risk for losing some of our setbacks, etc. The Planning Commission reviewed the SMP draft in August.

Wall Street paving project – revised pricing: To recap last meeting, we received only one bid for paving Wall Street. There was concern that the bid amount of $18,260 (880 sy at $20.75/sy) could put our arterial street fund over budget when combined with the other anticipated street projects we have going on. So Supt. Griffin asked Ken Ailor at Motley & Motley if they would consider 710 sy of paving instead of 880 at same sy price and they said no. Ken Ailor offered a few other options: 710 sy at $21.50/sy for $15,265; 710 sy @ $20.75/sy but use some of Palouse’s equipment and man hours for $14,732.50; or 800 sy at $20.75/sy for $16,600. Supt. Griffin and CT Bagott think it best financially to go with 710 sy at $21.50/sy. Councilmember Wekenman MOVED to go with 710 sy at $21.50/sy for $15,265. Councilmember Hanson seconded and the motion carried unanimously.

NEW BUSINESS:
Dept. of Ecology’s 2014 Performance Award presentation to Don Myott and the Palouse WWTP:
Ellie Key, Palouse’s permit manager and facility engineer from the Department of Ecology presented Don Myott and the City of Palouse with the award. The hard work and dedication it takes to achieve this award is huge. To achieve this recognition, a facility has to have perfect compliance for a year, no effluent violations, all reports provided on time, etc. She really wants to recognize Don and the dedicated city staff. This is the second time the city has received this award.

Resolution No. 2015-12 – Authorization for submittal of CERB planning grant application for WW Facility Plan:
Ecology is requiring us to submit to them by Dec. 2017, the plan on how we’re going to meet their new permit requirements. There are different funding mechanisms: USDA RD, CDBG, DOE & CERB. CT Bagott has been working to complete the CERB grant application which is due Monday. He has consulted with Dana from Varela and has developed a subset of plan that CERB grant funding will apply to if received. CDBG isn’t even an option because of the City’s median income level. We’ll qualify for loan funding from DOE but because Palouse’s median household income is slightly over their threshold we are most likely locked out of all DOE grant funding. Rural Development will be a more applicable partner in the design phase of the project. Their grant funding is normally tied in with a loan. Former CT Beeson always tried to avoid USDA funding because the applications and reporting are very difficult. We know we’re going to end up with debt on the sewer plant; there’s just no way around it. The rough estimate is a $3-$4 million project. Our hope is to get through this initial phase without taking on much debt. CERB awards in November so the immediacy is awesome; we can start at the beginning of the year if we receive the grant. We won’t know about DOE funding until mid year 2016. This funding opportunity will allow Varela and us to spend some time on the economic impact on the plant and remedies that provide an economic good to the city.

The Community Advisory Group (CAG) met last week. Bruce Baldwin is the chair of the CAG. All six CAG members, Dana from Varela, Mayor Echanove, Don Myott, Councilmember Ossinger and CT Bagott were in attendance. The meeting began with Don giving a tour of the WWTP. The committee was very impressed with both the WWTP and with Don. All six CAG members are passionate about this project and represent a great cross-section of our community and all offer good input. There is potential to partner with other jurisdictions in our efforts.

Mayor read aloud the resolution in its entirety. The DOE is requiring the City to submit a WW Facility Plan by December 1, 2017, and Varela and Associates has estimated the cost to complete this plan to be $167,670, and the city isn’t able to fund this planning project from reserve funds and will need to seek loan and grant funding. This resolution authorizes CT Bagott to submit a planning grant application to CERB to assist in funding a WW Facility Plan. Phase 1 of the project will be $64,150 so the grant request amount will be $48,113 and will require a $16,037 match from the city. Bottom line is we HAVE to have a plan and we need money to get it going. Councilmember Wekenman MOVED to adopt Resolution No. 2015-12. Councilmember Hanson seconded. Motion carried unanimously. If the city gets this grant we won’t be incurring any kind of debt which is great news.

Since the deadline is Monday, Councilmember Estes MOVED, seconded by Councilmember Langsett, to authorize the Mayor to sign the planning grant application to CERB. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Police, Fire, & Safety, Chair Wekenman- Had a committee meeting last week to discuss Phil and Jamie Gaber’s official complaint against the PD and the Mayor for his lack of response. The earliest complaint to the Mayor was received July 7, two months ago not four as indicated in the Gaber’s complaint. The time frame doesn’t seem valid. Rick has since received a letter from one of the Gaber’s neighbors explaining their side. Rick appreciates the Gaber’s voicing their concerns but there are concerns from a lot of people, not just from them. In order to make an informed decision on the Gaber’s complaint, the situation is ongoing until the committee can hopefully meet with Phil Gaber and also with the other parties involved.

Also discussed were budget requirements for the PD next year. There will be some training requirements in regards to preparing Officer Handley to be the OIC (officer in charge) upon the retirement of Joe Merry. That will require training dollars above what we normally budget for that line item. We will also need two sets of snow tires because the two newly acquired used vehicles obviously had used tires. We would also like to make sure the fund for undercover work is maintained. Officer Handley’s one year probation will be up May 1 and committee would like to get him a pay raise at that time. If there is any kind of salary increase for any city staff, the PD would like to be included.

Personnel & Pool, Chair Pearce-
Bev reviewed the pool wish list from pool manager.

Finance, Property, & Equipment, Chair Langsett-
A citizen inquired about the safety of the vacant Palouse Arms Building. Buildings committee chair Senja Estes will look into that.

MAYOR’S REPORT:
Mayor Echanove attended an excellent brownfield seminar last week hosted by SEWEDA. Also in attendance were the Dept. of Ecology, Dept. of Commerce, investors, and more. The group took tours of brownfields in Pullman and Palouse, and also toured a formerly nasty brownfield property next to the new transit building in Moscow.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:25 PM.

The following checks are approved for payment:
Claims Paid 9/22/15 Ck. #6902-#6920 $15,941.99

APPROVED: ________________________________ ATTEST: ________________________________

September 8, 2015

Palouse City Council
Regular Council Meeting
September 8, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce. Christopher Langsett is absent. Councilmember Wekenman MOVED to excuse his absence. Councilmember Hicks seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry (until 7:15); Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of August 25, 2015. Councilmember Wekenman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Getting ready for Wall Street paving project. The city sent out bid requests August 21 for 880 sy of paving and we only received one bid. Motley & Motley bid $20.75/sy for a total of $18,260 (includes tax). Supt. Griffin is going to re-measure and downsize the length from 880 sy to approximately 710 sy. That will ensure that we stay within our budget. If Motley is agreeable, this would take price from $18,260 to $14,732.50. Councilmember Wekenman MOVED to accept the square yard price of $20.75 from Motley & Motley as long as they’re willing to allow the city to reduce the size of the total project. Councilmember Pearce seconded. If Motley isn’t agreeable to this, the city may have to go out for bid again or just gravel Wall Street and pave next year. Motion carried unanimously.

POLICE REPORT:
Officer Handley’s training is going well; we’re continuing to introduce him around both towns. He has exceeded Officer Merry’s expectations.

CLERK-TREASURER REPORT:
CT Bagott is still working on a grant application with CERB for WWTP project planning. He will have the application completed and a resolution authorizing that by next meeting. We’re looking at $50,000 in grant funding with a $16,667 local match.
RV Park revenues have come back down to earth and we’re right at where we were last year. Of course we’re still above budgeted revenues so that’s good. The smoke caused a few RV Park cancellations but we can’t forecast those types of things.

OPEN FORUM:
Jamie Gaber: Jamie and her husband and kids have been Palouse residents for about three years. The Palouse PD has made numerous contacts with them over the years and the Gaber’s feel like they’re being harassed. They feel as if the contacts are unwarranted and they think the officers’ demeanors are unprofessional. As a result, they are submitting a formal complaint against the PD for harassment and also against Mayor Echanove for not addressing their concerns. Mayor Echanove thanked her and explained that filling out the formal complaint form is the correct first step. Councilmember Wekenman, as the chair of the Police, Fire, & Safety Committee will have a meeting to discuss it. He will get all sides of the story.

Connie Newman – skatepark update. The skatepark committee has hired a private contractor skatepark designer. The skatepark is under construction and should be skateable by next spring. Many generous donations have come in including a $3,000 donation from Idaho Beverage and Pepsi Cola. The edible forest surrounding it will begin next spring.

MAYOR’S REPORT:
Ratify appointments to Citizen Advisory Group for WWTP project: Received three more letters of interest for the CAG. They will be joining Bruce Baldwin, Carie Saunders, and Tony Wright. Councilmember Hicks MOVED to allow the mayor to ratify the appointment of Dennis Griner, Bob Barry, and Dave Tharp to the Citizen Advisory Group. Six is plenty so this will be our group. Councilmember Pearce seconded and the motion carried unanimously. September 15 Don Myott is going to give them a tour of our plant followed by a meeting. This group is advisory to the council and mayor.

Mayor and Councilmember Hicks attended the mayor’s roundtable last week in Tekoa. Marijuana was the main topic. The tax rate on retail sales of marijuana is 37% and this money isn’t making its way back into the communities. The state is producing about $1 million a day in revenue sales. Marijuana is the second highest cash crop in the state behind apples. The whole issue of legalizing it was to lessen the black market demand but it’s having the reverse effect because retail is so high. It’s a cash cow for the state legislature to balance their budget rather than going back into the communities. Sheriff Brett Myers reported there’s also a larger amount of impaired drivers now.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Ossinger MOVED to adjourn. Councilmember Hicks seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:05 PM.

The following checks are approved for payment:
Payroll Paid 8/31/15 – 23 employees Ck. #6848-6874 & EFT $45,258.87
Claims Paid Ck. #6875-6901 & EFT $27,097.30

APPROVED: ________________________________ ATTEST: ________________________________

August 25, 2015

Palouse City Council
Regular Council Meeting
August 25, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of August 11, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:
Regarding the clean-up at the house on Alder Street: The owner came to town and has made noticeable improvement. A lot of the junk was hauled off, vehicles moved, etc. Chief and Officer Merry viewed the progress and will follow-up in a couple weeks.
There have been three arrests in last couple weeks: an assault; an attempting to allude; and one false impersonation.
The bike rodeo is this Thursday on Whitman Street near the PD.

JFB REPORT:
This report covers June & July as there was no meeting in July due to lack of quorum.
Things are on target financially. The 2016 budget was reviewed, voted on and approved.
There were 6 fire calls in July, 21 YTD. 2 EMS calls in June, 9 calls in July.
Using donated funds, wireless headsets & intercom units were purchased for the brush trucks.
Nine Palouse firefighters spent a total of 28 hours at the Potlatch fire station on August 14 and 15 while Potlatch personnel were fighting the Big Lost fire near Harvard. They took the pumper tanker and a brush truck so they could respond to structure or wildland fire calls if necessary. Fortunately, no additional calls were received during their time at the station.
The burn ban is still in effect.
Palouse had a couple of small fires during harvest but considering the conditions we’ve been lucky. Fires were contained quickly with help from farmers using tractors to plow fire breaks.

CLERK-TREASURER REPORT:
CT Bagott got the TIB application submitted last week for west Whitman Street project. The total for the entire project is $700,000: $30,000 from DOT for railroad portion, $19,500 from city, $280,000 from the legislature and the rest is what we requested from TIB. We’ll find out in November if it is awarded. CT Bagott and Mayor met with Gloria Bennett from TIB and Bob Westby from WSDOT. WSDOT may be putting in additional money to replace/repair the entire line from Mill Street all the way to the grain growers.

NEW BUSINESS:
Resolution No. 2015-11 – Authorization to go out to bid for 1-Ton for Public Works: Mayor Echanove read aloud the resolution in its entirety. Resolution authorizes the solicitation of bids for the purchase of a 2016 Dodge Ram 3500 4WD Cab & Chassis for the Public Works Department. Finding something used has been fruitless. Supt. Griffin is looking for a regular cab, gas not diesel, non-luxury features, low miles, etc. The current 1990 1-ton has been on its last leg for a long time and we need to act before we’re desperate. The old service box will go on the new vehicle. This will be a secondary plow truck; we’ll still use the Ford to plow. Anticipated total cost is under $36,000 and funding is available in the 2015 budget. The truck, as specified, will most likely have to be ordered from the manufacturer as opposed to being purchased from dealer stock; anticipated turnaround time is two to three months. Supt. Griffin’s five-year payroll history was used to determine the % split amongst budget funds for this purchase: 22% streets; 43% water; 18% sewer; 16% current expense; .68% cemetery. Councilmember Hicks MOVED to adopt Resolution No. 2015-11. Councilmember Wekenman seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Ossinger- committee met 8/24 to discuss the rates to hook water and sewer into the city’s system. The city is grossly undercharging and losing money at the current rate. Committee will gather more information and continue to look into this.

OPEN FORUM:
Will Hume, on behalf of the Viola Community Center and operating under the Palouse Caboose’s liquor license, is seeking council permission to set up a beer garden during Palouse Day (Sept. 19) on south Beach Street for the music venue. Same set up as last year. The only egress and ingress is a 10’ area in the front and the rest is completely fenced. There will be I.D. checkers on Main Street going into the venue. Beginning at approximately 4 pm and ending at 10 pm. There are no police concerns from Chief Neumann. Councilmember Hicks MOVED to allow permission for Will Hume/Viola Community Center/Palouse Caboose to use south Beach Street for Palouse Days beer garden. Councilmember Langsett seconded. Motion carried unanimously.

MAYOR’S REPORT:
The city needs to start looking at funding opportunities for Varela & Associates for 2016 because we are required to deliver a plan to DOE by end of 2017. USDA Rural Development and CERB both have grants opportunities that CT Bagott will be researching. The CERB grant is due at the end of September.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Ossinger MOVED to adjourn. Councilmember Pearce seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:13 PM.

The following checks are approved for payment:
Claims Paid 8/25/15 Ck. #6826-6847 $6,193.15

APPROVED: ________________________________
ATTEST: ________________________________

August 11, 2015

Palouse City Council
Regular Council Meeting
August 11, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Bev Pearce; Christopher Langsett. Council members absent: Doreen Hanson and Rick Wekenman. Councilmember Langsett MOVED to excuse their absences. Councilmember Pearce seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of July 28, 2015. Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
To follow up on the drinking fountains and slide issues from last council meeting: The fountain by the library is working fine. Supt. Griffin ordered parts for the fountain at the park. The bottom of the slide portion of the toddler slide wiggles because it isn’t secured to the ground. Supt. Griffin said perhaps a weight limit is in order because it’s meant for small children.
Public Works finished metering the cemetery. That leaves only the Lions Club park left to meter. The whole city is required to be metered by 2017. This will be awesome for our water use efficiency report.
PW has about one more week on the Wall Street water line then they’ll move to working on the actual street.

POLICE REPORT:
The city received a few inquiries/complaints about a suspicious bad odor in a neighborhood on the north hill. Upon investigation, a residence was discovered with four pigs, roosters, and a lot of chicken waste. Pigs were removed immediately and roosters were removed within 48 hours. The smell has subsided.
Equipment is working fine.
The air conditioning in the PD went out last week. It was repaired by Redinger.
Kids’ Bike Rodeo is coming up August 27. New helmets will be distributed. The hope is if the helmets look cool, the kids will want to wear them.

CLERK-TREASURER REPORT:
CT Bagott received the May sales tax revenue report from Dept. of Revenue. He was very encouraged by what he saw for the one day in May the Palouse Caboose was open; it should be a sizable impact on sales tax revenue.
Representatives from Berk Consulting and the Watershed Company are coming for a meeting next week with CT Bagott and Deputy Clerk Thompson to discuss the Shoreline Management Plan procedures.
CT Bagott attended a Palouse RTPO meeting in Colfax on 7/31. Mike will look into how the RTPO interfaces with Palouse and how the City can benefit.

NEW BUSINESS:
Authorization for Mayor to sign the TIB application for West Whitman Street: The application for the West Whitman Street Project is due next Friday. Mayor Echanove requested engineers MD&A freshen up the numbers from last year’s estimate. Last year MD&A estimated $360,000 for the TIB portion: road bed, sidewalk, curb, gutter, and lighting. It will probably be a little higher this year due to inflation and the economy overall. Numbers aren’t firm, just ballpark. The legislature pledged a firm $280,000 for the project. DOT pledged $30,000. The city will be requesting approximately $375,000 from TIB to reconstruct and improve West Whitman Street, including railroad, sidewalk on one side, remove both existing street sections and RR tracks that bisect the street. There will be drainage pipe collection system and possibly two LED standard street lights, and ADA ramps. The City contribution to the project is estimated to be $21,000 for a $700,000+ project. If everything comes together, this project will begin next summer 2016. DOT wants to hire their own engineers and contractors for the railroad part. DOT is ready to begin engineering right now. They’re also doing some work by the Palouse Grain Grower elevators so DOT is proposing fixing the railroad all the way from the funeral home to the grain elevator. So the city stands to gain a whole bunch of new rail line with this project. TIB awards in November. There are approximately five property owners who will be directly affected so once the city knows if we get this award, a letter will go out to them. Councilmember Hicks MOVED to authorize the mayor to sign the TIB application for West Whitman Street. Councilmember Langsett seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Ossinger-
The city received three letters of interest for the Citizen Advisory Group for the wastewater discharge process and WWTP upgrade: Bruce Baldwin, Tony Wright, and Carie Saunders. Mayor hereby appointed all three to the Citizen Advisory Group. Councilmember Ossinger MOVED to ratify the Mayor’s appointment to the Citizen Advisory Group. Councilmember Pearce seconded. Motion carried unanimously.

Streets & Sidewalks, Chair Hicks-
We’re considering putting a bid out for a new one ton. CT Bagott thinks the money can be there for the purchase if the price comes in where he suspects. DG forewent extra summer help so he has extra funds for this purchase. CT Bagott is trying to get fairly solid numbers and specs.
DG still wants to look into a new locator too.
Councilmember Hicks is still working on drafting the sidewalk letter.

Personnel & Pool, Chair Pearce- Pool is closing August 20th.

Finance, Property, & Equipment, Chair Langsett-
Councilmember Langsett attended the DOE meeting regarding the river and the dissolved oxygen levels, etc. He was very disappointed in DOE’s attitude regarding the financial end for the City of Palouse. The DOE rep’s attitude was basically “just get a loan” for $5 million every twenty years for a new sewer plant. Is today’s 20 year plant going to only be good for 10 years tomorrow? Councilmember Langsett did some research; this is a global issue all because of global warming. Increased temperatures and lower dissolved oxygen content is affecting ALL bodies of water. Mayor Echanove, Waste Water Treatment Plant Operator Myott, Clerk-Treasurer Bagott, and Dana Cowger from Varela spoke about the City’s concerns. The City just received another award for having one of the top performing plants in the state; we aren’t changing what we’re doing; they keep changing the rules. Our plant is only 20 years old. The city is proud of the fact that we have very little debt; but that may be a negative when looking for grant funds. Local cattle producers are also dealing with DOE water quality mandates. Debbie Snyder, representing local cattle producers, contacted City Hall to advise that they are collecting river data and will be happy to share their data with ours to see how it compares to DOE’s. The City has roughly two and a half years to deliver to DOE our plan. Last year, Palouse’s median income was too high and the sewer rate was too low to qualify for grant funding. Dana Cowger is going to go to the DOE funding meeting next week to see if funding thresholds have changed or there are any new funding opportunities. We will also be looking into planning funding from the Community Economic Revitalization Board (CERB).

OPEN FORUM:
Phyllis Montgomery. Can anything be done about her neighbor’s nuisance weed and trash infested yard. Mayor asked Chief Neumann to follow-up on that. Perhaps the city can send a letter to ask him to address these concerns.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:20 PM.

The following checks are approved for payment:
Payroll Paid 7/31/15, 24 employees Ck. #6767 – #6794 & EFT $49,638.59
Withdrawal 7/29/15 Ck. #6766 $ 500.00
Claims Paid 8/12/15 Ck. #6795 – #6825 & EFT $21,205.50

APPROVED: ________________________________ ATTEST: ________________________________

July 28, 2015

Palouse City Council
Regular Council Meeting
July 28, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Bev Pearce. Absent: Councilmembers Wekenman, Langsett, & Estes. All had notified staff of their pending absences. Councilmember Hicks MOVED, seconded by Councilmember Hanson, to excuse their absences. Motion carried unanimously. Staff present: Police Officer Joe Handley; Building Inspector Dan Gladwill; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Public Hearing and Regular Council Meeting of July 14, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Councilmember Pearce reported the drinking fountain is broken at the park and the one near the library isn’t working well. She’d like them fixed. A citizen reported one of the slides at the park is very wobbly. All three items will be reported to Public Works.

POLICE REPORT:
Music Festival was this weekend. There were no problems.
The PD has 75 helmets ordered for the bike rodeo August 27 @ 10 am by the Police Department. There will be a raffle for a bike.

BUILDING INSPECTOR REPORT:
There are four houses being built currently. There is a manufactured home going in on South River Road. There are a few re-roofs and a few mechanicals.
The deadline for Scott Storch to unhook his mobile home from city sewer is July 31st. Dan Gladwill gave him a temporary certificate of occupancy on the new build, meaning it’s safe for occupancy but not complete.

JFB REPORT (2nd council meeting of month only):
No meeting last week due to early harvest. Chief Bagott and Annie Pillers are working on the Fire and EMS budgets.
There have been a few spooky fires due to dry weather and wind. Equipment and people are performing well. Burn ban is still in effect for the City and Fire District 4 and likely will be into September unless there is a dramatic change in the weather.

CLERK-TREASURER REPORT:
We’ve already exceeded our budgeted revenue of $9,000 for 2015 at the RV Park. It still remains very popular and people are very happy with it.
We budgeted $2,500 revenue for building permits and we’re at $7,000+ already thanks to the four new homes. And there are a few more new homes coming so that figure will still go up. The building permit money helps bridge that gap between now and when those properties are added to the property tax roll.
Pool donations were budgeted for $500 and we’re at $1,100.
City Assistance revenue from the State was budgeted at $19,000 in 2015. After reviewing budget preparation guidance from MRSC and City Assistance forecasts from DOR, CT Bagott thinks it’s conceivable that City Assistance could hit $26,000+. Again, there’s a nice cushion for when property and sales tax are low. CT Bagott feels very good about the revenue side of things. No causes for concern on expense side yet.

Regarding the energy program we’ve been working on with Apollo and the Department of Enterprise Services. We ran the contract with DES through our city attorney’s office and our attorneys don’t like the contract. Attorney Hansen spoke with the DES representative and still has concerns with the contract. Due diligence dictates we pay the attorney for a reason and we need to heed their advice. CT Bagott will keep working on this.

NEW BUSINESS:
State Representative May Dye – council visit: Representative Dye said Palouse is a very bright spot amongst all the smaller communities in the state. When she sees the pictures of where we came from, we offer hope to other small towns. Representative Dye said that, until she took office, she didn’t truly appreciate the impact that the 2008 economic downturn had on the State at its cities and towns. She was impressed that Palouse had been able to continue to move forward through this downturn and the one in 2001. She said Palouse is deserving of a great deal of praise. She is looking forward to working with the City and pledged to fight to ensure funding that is allocated for projects in eastern Washington stays in eastern Washington.

Ordinance No. 935 – amending 13.20.080 wording regarding late fees:
Mayor read aloud the ordinance in its entirety. This ordinance codifies the policy of adding late fees only on delinquent bills with a balance in excess of $10.00. Councilmember Hicks MOVED to adopt Ordinance No. 935 as written. Councilmember Pearce seconded. Motion carried unanimously.

Resolution No. 2015-08 – street improvements and road oiling levy:
Mayor read aloud the resolution in its entirety. This resolution places Proposition No. 1 on the November 3, 2015, General Election Ballot, to be voted upon by the voters of the City of Palouse. Proposition No. 1 funds street improvements and street oiling in the levy amount of $44,000. It is an estimated $0.820 per $1,000.00 of assessed value in the year 2015 for collection in 2016. Council had decided to leave the dollar amount the same as last year even though the need is higher. Councilmember Pearce MOVED to pass Resolution No. 2015 -08. Councilmember Ossinger seconded. Motion carried unanimously.

Resolution No. 2015-09 – swimming pool levy:
Mayor read aloud the resolution in its entirety. This resolution places Proposition No. 2 on the November 3, 2015, General Election Ballot, to be voted upon by the voters of the City of Palouse. Proposition No. 2 is for the purpose of funding the operation and maintenance of the swimming pool in the levy amount of $28,000. It is an estimated $0.522 per $1,000 of assessed value in the year 2015 for collection in 2016. Councilmember Pearce MOVED to adopt Resolution No. 2015-09. Councilmember Ossinger seconded. This is the same amount as last year. Motion carried unanimously.

Resolution No. 2015-10 – creating a Police Department confidential informant fund:
For the payment to informants to purchase narcotics for the purpose of drug interdiction. Drug issues have arisen and they need this resolution to pass in order to address this. CT Bagott worked with City Attorney Bishop and a representative from the State Auditor’s Office with regards to the language of the resolution. As ominous as it sounds, we’re developing a strictly monitored and regulated petty cash fund for their use for this purpose. This doesn’t increase the dollar amount in the Police Budget. It doesn’t authorize any extra expenditures, Chief still has to stay in the confines of his budget. The auditor was thrilled the City called in advance. The biggest thing is the city has to monitor the funds and this resolution dictates how that’s done. CT Bagott said frankly we’re talking about a fund of $500, not thousands. The money isn’t recoverable; it’s just the cost of doing business. The money comes out of the PD budget as it’s expended.

Mayor read aloud the resolution in its entirety. The resolution outlines in specific detail exactly the procedures for dispensing funds for confidential investigative expenses and the reconciliation, etc. Councilmember Pearce MOVED to adopt Resolution No. 2015-10. Councilmember Ossinger seconded. Councilmember Hanson would like to see Garfield contribute ½ ($250) toward this fund. CT Bagott explained Garfield’s portion is covered with their contract. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks- Still working on the sidewalk repair letter to residents.

Personnel & Pool, Chair Pearce- Had a meeting last week to discuss pool operations. It was a good meeting.

MAYOR’S REPORT:
Sewer Plant upgrade planning. DOE is requiring us to have a plan by 2017 to lower our effluent temperatures and our inorganic nitrate levels. Effluent is an asset. We need technology. Representative Dye commented about an algae based system that is being used at Inland Empire Paper Company in Millwood to remove inorganic nitrates. We will look into this. The Palouse sewer plant didn’t change from 10 years ago when DOE gave us an award for our sewer plant operations; DOE just changed the rules on us. Mayor Echanove would like to put together a blue-ribbon committee made up of citizens for input and information dissemination. It would be an advisory committee only. We did this with our Brownfield site and it worked great.

ALLOW PAYMENT OF BILLS: Councilmember Ossinger MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:29 PM.

The following checks are approved for payment:
Claims Paid Ck. #6753-6765 $2,614.40

APPROVED: ________________________________ ATTEST: ________________________________

July 14, 2015

Palouse City Council
Public Hearing followed by
Regular Council Meeting
July 14, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Absent: Christopher Langsett. Councilmember Estes MOVED to excuse Christopher’s absence. Councilmember Hicks seconded. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

PUBLIC HEARING to discuss 2016 Revenue Sources: Mayor Echanove opened the public hearing at 7:02 pm. Clerk-Treasurer Bagott is expecting very little change for 2016 for our local levy and our EMS levy. State law only allows us a maximum 1% increase annually on our general and EMS levies. Palouse’s valuation took a sizable hit from last year (dropped about 7%). County Assessor Joe Reynolds said it was from the railroad: he clarified it isn’t land but it’s the railroad’s rolling stock that is taxed as a business. We shouldn’t expect a change in valuation for next year. Whitman County’s tax on a millage basis is the second highest in the state at $14.21 per $1,000 valuation; Palouse’s is $4.94 per $1,000. The Sand Road development will have an impact over time but minimal in 2016.
Mayor closed the public hearing at 7:14 pm.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 23, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Backhoe is working great.
Road oiling went well.
North River road chip sealing went great.
The water main at Sand Road development is in but no hook-ups yet to the houses in the new development.

POLICE REPORT:
Officer Handley has been on force for two months now. He’s exceeding all of Chief Neumann’s expectation in work ethic and eagerness
The kids’ bike rodeo put on by the PD is coming up in August. AWB, Palouse Library, the coffee club, and a few individuals are sponsoring financially. The money buys new bike helmets for kids.
There have been five arrests in last few weeks; one in Palouse, four in Garfield. Mostly drug-related.
PD received an inquiry from the Viola Community Club about having a beer garden during Palouse Days on south Beach Street. They will go through the liquor control board etc. Their representative will come to a council meeting to ask for council permission. PD doesn’t have a problem with it.
Updating the camera system is still being discussed by committee. The cameras would be motion-activated and would be used in places such as compost site, restrooms at the park, skate park, at the PD, etc. It’s a safety thing; last year, in Sprague, WA, security cameras helped catch a kidnapper. Costco sells them for approximately $800 with 4 cameras. They’re expandable and have a good warranty. Council liked the idea but discussed concerns regarding public perception, necessary signage, and having to maintain them for PRR’s. CT Bagott and Mayor Echanove want a total dollar proposal with installation and also want more investigation by committee on how these videos have to be maintained etc. for PRR’s. Councilmember Wekenman will get some solid numbers and definitive answers on PRR’s and bring back to a future council meeting.

Whitman County Humane Society contract renewal: This is our annual contract with the humane society for the care and sheltering of animals picked up in Palouse. The only changes to the contract are in the cost which is $1,100 (up from $1,000) for 2015-2016; $1,125 for 2016-2017; and $1,150 2017-2018. This contract has been a real asset to the city. The city isn’t a kennel and has no place to keep lost and found dogs. Councilmember Pearce MOVED to accept the contract as written. Councilmember Hanson seconded. Motion carried unanimously.

CLERK-TREASURER REPORT:
2nd Quarter Treasurer’s Report: Sales tax revenue is down and CT Bagott isn’t sure why. He’s anticipating we’ll be down in the aggregate this year. Telephone revenue continues to decline substantially because of the loss of so many land-line services. Three positives on the revenue side: 1) the Sand Road Development has greatly boosted our building permit revenue this year. We haven’t seen the property tax income from that yet. The developer anticipates three more homes in the near future. That would be 7 of the 21 lots which is very unusual for a development that isn’t even finished yet. 2) City Assistance from the state is a pleasant surprise; up 45% from this time last year. 3) The RV Park is up 16% from this time last year. These things help balance the things like the loss of the phone revenue.

NEW BUSINESS: Last Friday, the Washington state legislature approved a transportation package. Included in it was a line item for $280,000 for the replacement of the west Whitman Street railroad tracks from Bridge Street to Mill Street. It is hoped this project will begin in 2016. The total reconstruction costs of the project are estimated to be about $680,000. The city will be working with TIB and WSDOT for additional funding to complete the project. The city’s estimated contribution is $20,000. West Whitman Street will be designed to look just like east Whitman Street (sidewalks, new railroad, new surface work, etc.). Representative Schmick and Senator Schoesler joined the meeting via speaker phone for the announcement. Mayor Echanove and council thanked them for being integral in getting Palouse this award.

Resolution No. 2015-07 fee schedule: Mayor read aloud the resolution by title only. The resolution adds the inadvertently omitted street vacation fee of $100 to the fee schedule. Councilmember Hanson noticed the dog tag fee wasn’t on the list either. Deputy Clerk Thompson will add that too. Councilmember Hanson MOVED to adopt Resolution No. 2015-07 as amended. Councilmember Wekenman seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks- The city has received concerns about some sidewalks throughout town in various states of decay, trip hazards, etc. They are a danger. Palouse code makes clear that sidewalk care and repair is the responsibility of abutting property owners. Councilmember Hicks will be drafting an email to citizens of Palouse as a reminder. We will also be contacting the city’s insurance carrier and have them do an evaluation of sidewalks. Letters will follow to those specific property owners whose sidewalks are out of compliance.

Police, Fire, & Safety, Chair Wekenman- Had a committee meeting. Everyone is pleased with how new Officer Handley is doing. Discussion also included the possible purchase of security cameras, how the new vehicles are working, and trying to implement a 3% COLA raise for staff this fall.

OPEN FORUM:
Tony Burt addressed the council to ask that a waiver be granted for a late fee on his water/sewer bill. He expressed his reasons for requesting the waiver. Of primary concern was the period of time from when bills are received until payment is due, especially as it relates to those who use online bill-pay. Additionally, he feels that the bills should contain more detailed information regarding usage and billing terms. Finally, he asked about the City’s policy to not charge a late fee on balance of $10.00 or less and why it isn’t reflected in the PMC. Council discussion followed and it was agreed that it is ultimately the responsibility of the consumer to make sure that water/sewer bills are paid on the due date and in the correct amount. The City has no control over bills that are lost in the mail, bill-pay checks that don’t arrive on time, automatic payments that are not in the correct amount, etc. Consumers are encouraged to contact City Hall if they have any questions regarding their bills. As stated on the water/sewer bills, payments are always due on the 15th of the month and late fees added on the 16th. Mr. Burt’s request for a waiver of the late fee was denied. Mike and Ann will develop a letter to email to consumers to provide detailed information regarding their water/sewer bills and where detailed information can be found online. They will also research the policy basis for the late fee waiver for bills $10.00 or less; Ann stated that is how she was trained to do it when she started 9 years ago and Councilmember Pearce did it during her time at City Hall. Deputy Clerk Thompson will research the policy to see if she can find any history on it. Councilmember Pearce MOVED to codify the long-standing policy of only charging a late fee on balances of $10.01 or more. Councilmember Hanson seconded. Councilmember Wekenman voted nay. Motion carried.

MAYOR’S REPORT:
The city received a letter from WSDOT regarding the speed signage on the south side of town heading to and from Pullman. WSDOT will install new signs at their own cost. The PD will put the radar trailer there for a while to make people aware.

Chief Bagott doesn’t foresee the burn ban coming off until September. Conditions are still extremely, dangerously dry.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:13 PM.

The following checks are approved for payment:
Voided misprinted checks Ck. #6658-6684
Payroll Paid 6/30/15 Ck. #6685-6711 & EFT $44,652.79
Claims Paid 7/14/15 Ck. #6712-6752 & EFT $47,521.42

APPROVED: ________________________________ ATTEST: ________________________________

June 23, 2015

Palouse City Council
Regular Council Meeting
Special Location at Palouse Community Center, 220 E. Main Street
June 23, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson. Planning Commission members present: Jeff Baldwin; Jay Iverson; Nicole Flansburg; Lynne Nelson; & Judy Finch.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Special Council Meeting of June 9, 2015. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
The city’s new backhoe just isn’t working out for the city’s needs. It doesn’t have enough finesse for the trench applications and other things we do. The Rowand service reps and even a rep from John Deere have been to Palouse looking at the backhoe a number of times and have confirmed that the backhoe is behaving as it’s designed. Rowand Machinery has offered a proposal for trading up to a 2012 410K backhoe that is bigger, has more horsepower, and features a completely different hydraulic system than the current machine. We can trade our backhoe in for this unit for a total cost, with tax, of $5,390. It’s out of factory warranty but Rowand is offering a 90 day warranty. Supt. Griffin and CT Bagott went to Rowand’s facility in Spokane to inspect and operate it. Supt. Griffin was satisfied that it would be substantial improvement over the current unit and will fulfill the City’s needs. This is a critical piece of equipment; it gets used continuously. CT Bagott explained that Rowand has been great to deal with and that there is no fault in the original purchase. The distribution of funds for this purchase will be 10% from general, 30% from street, water, and sewer each. Councilmember Wekenman MOVED to accept Rowand Machinery’s offer of trading in our 2014 310 SK backhoe for their 2012 410K backhoe plus $5,390. Councilmember Hanson seconded. Motion carried unanimously.

POLICE REPORT:
Officer Handley reported the radar trailer has been moved to west Main Street near the pool. Hopefully it will remind drivers to watch for kids.
The PD acquired two pedal bicycles for use by the PD.
The PD is working on fliers to distribute to seniors explaining the fraud scams out there, particularly ones targeting senior citizens.

JFB REPORT (2nd council meeting of month only):
Councilmember Langsett reported that he and Councilmember Ossinger attended the JFB meeting June 15.
Financially, the JFB is way under budget.
0 fire calls in May, 11 YTD. 6 EMS calls in May, 28 YTD.
FD and EMS had an extrication training with a donated car. This was the first opportunity the group had to use the hydraulic cutter/spreader that was donated by Fire District 12. The spreader worked great but the cutter needs work. The department has sawzalls to use if needed. They will look into repairing the cutter portion.
Water tender truck is back in service; it has new plumbing and valves.
Parking barrier blocks for the parking lot at the Public Safety Building will be purchased through Atlas because Premix can’t work within the time frame. It may be slightly more expensive. Marty from Palouse Welding will help move the blocks with their forklift if needed.
Frontier is in the process of moving the manual siren activation button from the old fire station to the Public Safety Building.

CLERK-TREASURER REPORT:
CT Bagott will have 2nd Q treasurer’s report at the next meeting.
We will have the public hearing for revenue sources at the first meeting in July.

OLD BUSINESS:
Shoreline Master Program update:
Amy Summe from The Watershed Company, and Izzy Cannell from Berk Consulting gave an update/presentation on the Shoreline Master Program (SMP). Whitman County developed the SMP in 1974. It was adopted by Palouse (and six other communities) in 1974. The Shoreline Management Act requires all local governments to update their SMP because it’s over 30 years old and ecology passed new rules in 2003. In a nutshell, the purpose of the Shoreline Management Act is to protect our river and prevent harm caused by uncoordinated and piecemeal development of the state’s major shorelines. The SMP carries out provisions of the SMA. There is no change to Palouse’s obligation, just updating. There are 117 acres in Palouse subject to SMP. The SMP addresses shoreline vegetation, setbacks, development, use, etc., along the Palouse River.

SMP regulations are not retroactive. SMP regulations apply to new development and activities, including proposals for expansion or alteration of existing uses. The SMA especially recognizes existing residences. Residential structures that were legally established and are used for a conforming use, but that do not meet SMP standards (height, buffers, setbacks, etc.), are considered a conforming structure. The SMP can allow redevelopment, expansion, or replacement of the residential structure if it is otherwise consistent with the SMP.

Once this draft is approved by Palouse City Council, it goes to Ecology for approval. The SMP will be adopted by ordinance and be a part of Palouse’s municipal code, just as the Critical Areas is. Just as it has always been, when someone wants to build/repair/alter their property, they first need to contact City Hall to determine the requirements, if any, of the SMP, Critical Areas, FEMA, SEPA, and Palouse building codes. Deputy Clerk Thompson expressed her concerns with having to enforce all this.

It’s important to note that critical areas within the jurisdiction of the SMP shall be governed only by the SMP as of the time DOE approves our SMP update.

MAYOR’S REPORT:
The City received from the WA State Liquor Control Board a special liquor license approval for the beer garden at the Palouse Music Festival. There were no objections.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:55 PM.

The following checks are approved for payment:
Payroll Paid 5/31/15 Ck. #6600-6620 & EFT $40,719.31
Claims Paid 6/24/15 Ck. #6640-6657 $ 7,331.11

APPROVED: ________________________________ ATTEST: ________________________________

June 9, 2015

Palouse City Council
Public Hearing to discuss 2016-2021 Six Year Street Plan
Followed by Regular Council Meeting
June 9, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Bev Pearce; Christopher Langsett. Councilmember Hicks MOVED to excuse Councilmember Wekenman’s absence. Councilmember Estes seconded. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

PUBLIC HEARING 2016-2021 Six Year Street Plan: Mayor Echanove opened the public hearing at 7:02.
Supt. Griffin reviewed aloud the plan: 1. West Whitman Reconstruction from Bridge Street to Mill Street; 2. Spokane Avenue from West Main Street to Almota Rd (SR 27) drainage issues and chip seal; 3. West Whitman & Fir St. Reconstruction from Mill St. to Illinois St.; 4. Culton St. Reconstruction from Park St. then 150’ south to county line; 5. Park Street chip Seal from Culton St. to Wall St.; Cannon St. Reconstruction from Division St. to Mary St.

Supt. Griffin might add Ellis Street to the six year street plan next year. It’s getting in bad shape, particularly now that the care center has moved there and traffic has increased. It’s a narrow road and needs some ditching so the phone line would have to first be moved. We’d have to use all of the city’s right of way which would probably narrow people’s yards. Chip sealing it may be the best way to go.

No public comment. Mayor closed the public hearing at 7:18 pm.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of May 26, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
The new development off Cove Road will probably be ready to chlorinate and pressure test the water line this week. If the water samples pass they’ll be ready to hook up to the water main. The developers should be ready to start putting in roads in a week or so. Supt. Griffin said they’ve been great to work with.

POLICE REPORT:
No problems with the car show.
Had a 9-1-1 call last week in Palouse for an assault by a juvenile on an elderly relative. The juvenile was arrested and will probably be gone from Palouse for over a year.
Chief is gathering information about the purchase of a surveillance system for various locations throughout town. The pros and cons need to be weighed.
The Palouse Duathlon is this Saturday.

CLERK-TREASURER/DEPUTY CLERK REPORT:
Our first half property taxes came in and our revenues are tracking where CT Bagott expected. Building permit revenues are up as are RV Park revenues. The only loss in revenues is telephone B&O due to the loss of land lines. CT Bagott feels good about the budget at this point.

CT Bagott continues to work with Apollo Systems on evaluating the City’s energy use efficiency.

The Lions Club lease agreement automatically renews every July 1 unless council wants to terminate. Councilmember Pearce MOVED to extend the agreement. Councilmember Estes seconded. Motion carried unanimously.

Supt. Griffin and CT Bagott attended a TIB workshop June 3 in Oakesdale. The City currently has a grant from TIB that is paying for chip sealing Fairview from the state highway to the city limit. Dwayne Spoke to Gloria Bennett from TIB to see if it would be possible to use funds from the grant to chip seal the City-owned portion of Fairview that is outside of the City limits as well. Dwayne and Mike will work with Gloria on this.

OLD BUSINESS:
Ordinance No. 934 – amending omission in 6.12.020 (B): Mayor read aloud the ordinance in its entirety. This amends PMC 6.12.020 (B) to include goats being allowed in the school pasture. Councilmember Pearce MOVED, and Councilmember Langsett seconded, to adopt Ordinance No. 934 as written. Motion carried unanimously.

NEW BUSINESS:
Resolution No. 2015-06 – adopting 2015 six year street plan: Councilmember Hicks MOVED, seconded by Councilmember Pearce to adopt Resolution No. 2015-06. Motion carried unanimously.

OPEN FORUM:
Aaron Flansburg representing the Palouse Skate Park: there are five miniature plum trees located in the right of way that will need to be removed prior to construction. They came in on the Whitman Street Project. What would the city like done with them? He would like to find a way to save those trees. Supt. Griffin will check with Marc Arrasmith to see if he can use any elsewhere in town. City staff will double-check with our attorney to see if it’s okay to have Aaron move them to another site for replanting. If Atty. Bishop approves, everyone on council agreed of Aaron finding a home for them either elsewhere on site or somewhere else all together.

MAYOR’S REPORT:
Received from the WA St. Liquor Control Board a liquor license renewal for beer and wine sales at McLeod’s Market. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Pearce seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:58 PM.

The following checks are approved for payment:
Claims Paid 6/10/15 Ck. #6598, 6599, 6621-6639 & EFT $11,142.42

APPROVED: ________________________________ ATTEST: ________________________________

May 26, 2015

Palouse City Council
Regular Council Meeting
May 26, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:03 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce. Councilmember Hicks MOVED to excuse Councilmember Hanson’s and Langsett’s absences. Councilmember Pearce seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 12, 2015. Councilmember Pearce seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

Motley & Motley Construction needs council permission to work in right-of-way for sewer line install at 220 South River Road. Councilmember Wekenman MOVED, seconded by Councilmember Hicks, to grant Motley & Motley permission to work in city right-of-way for sewer line installation. City staff will make the connection to the city main. Motley & Motley will provide traffic control, etc. Motion carried unanimously.

Road Oiling Bids: The city put out a call for bids for approximately 160,000 square feet of road oiling using an emulsified asphalt. The city received three bids: 1. BST Surfacing $8,451.52; 2. Mort’s Dust Control $10,240.00; 3. Lyman Dust Control $13,798.40. Low bidder is BST/Tak Petroleum. They’re who has done the oiling in the past. The duration of the product depends on the traffic and the weather. CT Bagott said the low bid is within what we budgeted for street oiling. Councilmember Hicks MOVED to accept the bid from BST for $8,451.52. Price includes tax. Councilmember Estes seconded. Motion carried unanimously.

POLICE REPORT:
Officer Handley has completed his first phase of training. Chief Neumann is very pleased with Officer Handley.

There’s a phone scam going around again targeting the elderly. Officer Handley stopped in to the senior meal at the Palouse Community Center and spoke with them about protecting themselves against phone scams.

All three officers are working Friday and Saturday for the Rat Rod show.

Chief would like to update the security camera system at the compost site and expand to Heritage Park, the RV Park, the sewer plant, the PD, etc. The technology has really improved. Chief will look at pricing different systems.

JFB REPORT (2nd council meeting of month only):
Chief Bagott reported that the water tender truck has a plumbing leak and the rough estimate to repair it is $3,500. There is money in the current budget. We do have a pumper/tender truck as back up until the tender truck is repaired.

4 fire calls in April, 10 YTD. They had a retirement party for Marty Lentz. Marty was with Palouse FD/EMS for 21 years.

Marc Arrasmith is moving forward with parking block project. The city’s backhoe may not be able to move them because of the faulty hydraulics so we will need to find an alternative.

6 EMS calls in April, 22 YTD. There is an upcoming EMS/Fire joint training on using the Jaws of Life.

CLERK-TREASURER REPORT:
Mike met with representatives from Apollo Solutions. These guys are a contractor and consultant all wrapped up in one. They work on energy projects in conjunction with the Washington State Department of Enterprise Services’ Energy Savings Performance Contracting (ESPC) program. Their main focus is finding potential projects from an energy savings perspective: street lights, pumps, HVAC, well pumps, lift stations, etc. Their initial consultation and system-wide review is done at no cost. They’ll do an evaluation and put together a potential project list and quantify costs, anticipated savings, etc. At that time the city can decide whether or not to move forward with them or with someone else, or don’t move at all. They showed some work they did for the City of Prosser: by upgrading one well pump they saved 251,035 KWH annually. Mike thinks this is very worth looking into because the City’s revenues are not likely to increase substantially going forward so controlling costs is very important. Councilmember Pearce MOVED to authorize Apollo Solutions to come in and do an assessment on Palouse’s energy resources, at no cost to the city. Councilmember Estes seconded. Motion carried unanimously.

The City of Palouse operates under the Washington State Building Code (WSBC) for building permits. As a result, fences less than 7’ tall don’t need a building permit (changed from 6’). There are exceptions however so it’s imperative to check with City Hall prior to construction. There is still a 3’ height maximum on corner lots.

NEW BUSINESS:
Ordinance No. 932 amending PMC 13.16.050:
Mayor read aloud the ordinance in its entirety. This ordinance puts into Palouse Municipal Code the water meter size standards which were adopted by resolution in March 2015. All newly installed water meters connected to the city’s water system shall be 5/8” x 3/4”. For good cause shown, the public works supervisor may authorize the installation of a larger water meter for particular water service connection depending on the needs of the water customer. Any additional cost for a water meter shall be paid by the water service customer to the city before the meter is installed. Councilmember Pearce MOVED, seconded by Councilmember Hicks, to adopt Ordinance No. 932 as written. Motion carried unanimously.

Ordinance No. 933 amending PMC 15.34.010:
Mayor read aloud the ordinance in its entirety. This code is correcting a typo in our codebook. The code said PMC 17.64 and should have said 17.16. Councilmember Hicks MOVED, seconded by Councilmember Ossinger, to adopt Ordinance No. 933 as written. Motion carried unanimously.

School pasture agreement:
Mayor read aloud the agreement in its entirety. The agreement permits the school to maintain sheep and/or goats on the school property in conjunction with school sanctioned activities such as FFA. In keeping sheep and/or goats on school property, the district agrees to comply with all local laws, ordinances, rules, and regulations to include all applicable nuisance, health, odor, public safety, and animal welfare provisions of the Palouse Municipal Code. Councilmember Pearce MOVED to allow the mayor to sign the agreement as written. Councilmember Estes seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks- Public Works equipment needs are replacing the 1-ton and replacing the locator. The cost for a locator ranges from $1,200-$5,000, depending on what they can do.

Councilmember Hicks will begin working on the Six year street plan.

Personnel & Pool, Chair Pearce-
We have hired three new lifeguards, in addition to the four returning guards. We’re very pleased so far with our pool manager Annie Leendertsen. Budget-wise we are in line with payroll expenses.

OPEN FORUM:
Judy Stone: She is concerned about the bridge corner by the car wash. It’s so narrow and tight. Cars are always crossing over the center line. Council agreed with Judy. This has been an ongoing problem over the years. Judy wondered if adding pop-up orange stickers or a rumble strip on the center line would help or be worth trying. Unfortunately it is a state highway and bridge, not a city street so the city has no jurisdiction or ability to alter it. Chief Neumann explained that there’s no city data of accidents at that site to take to the state to earmark it as a dangerous road/bridge. The bridge is outdated in its design, construction, and the approach. It’s one of those traffic problems in a small town that we have to live with until the state replaces the bridge. Council recommended to Judy to contact the DOT in Colfax about the problem; the more people who contact the DOT about the problem the better.

MAYOR’S REPORT:
Appointment to Planning Commission: Nicole Flansburg – Nicole Flansburg submitted a letter of interest to be on the Palouse Planning Commission. Mayor appointed her. Council voted unanimously to ratify Nicole Flansburg’s appointment to the Planning Commission.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Hicks seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:42 PM.

The following checks are approved for payment:
Claims Paid Ck. #6584-6597 $3,326.69

APPROVED: ________________________________ ATTEST: ________________________________

May 12, 2015

Palouse City Council
Regular Council Meeting
May 12, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Under old business, add “… representatives from Berk Consulting and the Watershed Company”. Councilmember Wekenman MOVED to adopt the amended minutes of the Regular Council Meeting of April 28, 2015. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
WSDOT accidentally drilled a hole through the city’s water line today near Tidwell Road. Public Works spent the day repairing it.
WSDOT approved S & M Mini Storage plans but they can’t touch/alter the handicap ramp.

POLICE REPORT:
Officer Joe Handley was present to meet council. Chief Neumann has been taking him to morning coffee, senior meal, etc., to meet some locals. They also toured Whit-com and will go through booking procedures at the jail later this week. Officer Handley has completed duty weapon qualification.
Chief would like to periodically go to senior meal and educate seniors on protecting them from phony scams, etc.
Chief put the radar trailer on 272 coming into town from Potlatch.
The Whitman Co. Humane Society interlocal agreement is up for renewal at the end of this month.
Officer Handley was sworn in by Mayor Echanove.

CLERK-TREASURER REPORT:
First half property tax payments will be coming soon from the county so we’ll have a good idea of where we’re at revenue-wise.

CT Bagott presented the Council with a letter that was received from Nicole Wood and Jim Farr’s attorney, Howard Neill, containing four questions regarding development issues on their properties. Each of the questions was discussed with CT Bagott and Superintendent Griffin providing input. CT Bagott asked if Council would entertain a motion to allow their contractor to work in the public right-of-way. No motion was put forth as Council feels that clarification of their plans is needed before providing such authorization. CT Bagott will draft a response to their attorney with answers to each of their questions and seeking clarification of construction plans.

Over the years the city has been the recipient of many memorial benches which can be seen throughout town and we’re very appreciative. However, the city doesn’t need any more. Deputy Clerk Thompson encouraged council to brainstorm new items or needs that could be suggested for memorials. Some ideas tossed out were: new tree plantings, or perhaps having the PCC, the museum, the skate park, etc., come up with memorial ideas.

OLD BUSINESS:
Skate Park agreement: Mayor read aloud the agreement in its entirety. Attorney Bishop wrote the agreement. Councilmember Pearce MOVED to authorize the Mayor to sign the agreement as written. Councilmember Hicks seconded. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 931 – PMC 13.20.110 lien for delinquent accounts: Mayor read aloud the ordinance in its entirety. Councilmember Hicks MOVED to adopt Ordinance No. 931 as written. Councilmember Pearce seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Pearce – City hired Annie Leendertsen as manager and Erin Witthuhn as asst. manager. We still need two full-time lifeguards which city staff is working on. There is a cost of $250 for kids to get certified and take these classes so Councilmember Pearce wants to discuss with her committee different options to help kids afford it.

MAYOR’S REPORT:
The last date to file for elected offices in Whitman County is May 15th.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:39 PM.

The following checks are approved for payment:
Payroll Paid 4/30/15, 14 employees Ck. #6532-6549 & EFT $37,892.69
Void Ck. #6550
Claims Paid 5/13/15 Ck. #6551-6583 & EFT $25,825.60

APPROVED: ________________________________ ATTEST: ________________________________

April 28, 2015

Palouse City Council
Regular Council Meeting
April 28, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Councilmember Pearce MOVED to excuse Councilmember Hanson’s absence. Councilmember Wekenman seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Building Inspector Dan Gladwill; City Attorney Stephen Bishop; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 14, 2015. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Regarding fixing the telemetry at the wells, it’s still a work in progress. Sometimes it works, sometimes it doesn’t. The telemetry is radios between the well and the reservoir and they “talk” to each other and tell each other when to turn off and on.

POLICE REPORT:
Newly hired police officer Joe Handley’s first day on the job is May 4, 2015, with on-the-job training. Officer Snead’s last working day is April 29, 2015.
All the cars and equipment are working great.
The collegiate bike race went smoothly with no major incidents; approximately 140 participants.

BUILDING INSPECTOR 1st QUARTER REPORT:
Quiet first couple months but just got four new house building permits in the new subdivision.
The bar just has finishing touches left. Mechanical has passed inspection. BI Gladwill will do final inspection as soon as he gets the call.
Regarding the straw house; the owner has an August 1 deadline to be off city water and sewer to his temp house. BI Gladwill will continue to monitor.
BI Gladwill inquired about possibly changing the BI contract from quarterly BI reports to as-needed or as-requested. Council prefers sticking with the current contract of scheduled appearances.

JFB REPORT (2nd council meeting of month only):
Councilmember Langsett reported that the JFB is on target financially. The FD had four fire calls for March; 8 calls YTD. They had two meetings in April. At the meeting, a motion was approved to obtain parking lot barriers to place at steep bank edge at the Public Safety Building; project should be able to be completed well under $1,000.
There were 8 EMS calls for March; 16 YTD. EMS may have an extraction training with Potlatch.

CLERK-TREASURER REPORT:
Conference in Chelan was time well spent.
The new houses have already paid big dividends; the four new house building permits brought in over $5,300 and we had budgeted only $2,500 for building permit revenue. All of that revenue goes into our current expense fund.

OLD BUSINESS:
Shoreline Management Plan update by Councilmember Wekenman: Met last week with Mayor Echanove, four members of the planning commission, and representatives from Berk Consulting and the Watershed Company. It was an introductory meeting for two new PC members. We discussed where we are going forward on this from here on out. The reps from Berk would like a meeting with the PC to review plan. If the plan is satisfactory, then the PC will recommend to council to approve. Mayor would like Atty. Bishop’s input on the plan as well. The map determines use areas and buffer zones along our shoreline. The buffer setback for downtown is 20’ for existing structures from the back of the buildings to the high water mark. The buffer zone in the residential area is currently set at 80’. We have a substantial residential district impacted by this plan/map. Public input, in particular from those mostly affected (businesses and residences along Main Street), will also be sought, to be determined when and where, but prior to any final decisions. All kinds of state and federal agencies are involved in this. The deadline is a year from now but Councilmember Wekenman would like to see it done before harvest.

NEW BUSINESS:
Resolution No. 2015-05 – vendor & small works roster update:
Councilmember Pearce MOVED to suspend the reading of the resolution in its entirety, and just read the two paragraphs that have been changed. Councilmember Estes seconded. Motion carried unanimously. Mayor read aloud parts of the resolution. This resolution is just housekeeping to update our small works and vendor roster procedures from Resolution 2000-18 to reflect new RCW dollar amount thresholds. Attorney Bishop wrote the resolution and helped explain the two changes. Councilmember Wekenman MOVED to adopt Resolution No. 2015-05, with the addition of the three inadvertently omitted words on page 5, section F (“shall be considered”). Councilmember Hicks seconded the motion and it carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Police, Fire, & Safety, Chair Wekenman-
The committee interviewed the second candidate for the police officer job. It was a tough decision. The minimum qualifications were not quite met by the second candidate. In keeping with the rules of selection and fairness, we had to eliminate him on the basis that he was one month short on experience. Councilmember Wekenman has since met the new officer, Joe Handley, and was impressed.

Personnel & Pool, Chair Pearce-
Interviewing two applicants for pool manager tomorrow.

OPEN FORUM:
Palouse Librarian Bev Pearce thanked Mayor Echanove and Chief Neumann for being guest readers at the Palouse Library for Turkey Leg Story Time. The Turkey Leg is a fundraiser walk-a-thon begun by Tiana Gregg ten years ago as a way to raise money for children’s books for our library. Thousands of dollars have been raised.

MAYOR’S REPORT:
The city received from the WA State Liquor Control Board a liquor license application approval for spirits, wine, and beer at the Palouse Caboose. No objections.

Regarding the pea hammering dust emissions from Palouse Trading processing plant that have been clouding the air, Supt. Griffin spoke with the managers about it. The managers were on-site immediately and have taken steps to alleviate the problem. The emissions have been dramatically reduced, but will never be totally gone. It will be an ongoing maintenance issue for them to prevent that from happening again.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Langsett seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:27 PM.

The following checks are approved for payment:
Claims Paid Ck. #6513-6531 $3,059.22

APPROVED: ________________________________ ATTEST: ________________________________

April 14, 2015

Palouse City Council
Regular Council Meeting
April 14, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 24, 2015. Councilmember Pearce seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

S&M Mini-Storage asked for permission to take out part of sidewalk to build ramp up to site, very similar to the Post Office’s mail carrier access. No objections from council. Mayor Echanove asked if S&M would have to abide by WSDOT standards for crosswalk access. Supt. Griffin will contact WSDOT to find out.

POLICE REPORT:
The city received two applications for the lateral police officer position. Chief Neumann, Officer Merry, C-T Bagott, Councilmember Langsett, and 2/3 of the civil service members interviewed one so far and are interviewing the other one April 16. Both applicants are Washington State Academy certified and both are willing to relocate. Chief Neumann would like to get a commitment on a candidate by next week because there are state-mandated requirements that take time: background checks, physical, etc. Hopefully someone will be hired by May 1.

PD issued a citation in Palouse for a nuisance garbage violation on Friday and it was cleaned up by Sunday.

Junk vehicle cleanup going on in Garfield right now and will soon be in Palouse.

CLERK-TREASURER REPORT:
1st Q Treasurer’s report – No tax collections in yet so there’s not a lot of information to be gleaned from the 1st Q treasurer’s report. No revenue or expenditure concerns yet. The next quarter will have more valuable information because we’ll have received our first half property taxes and 2nd Q state assistance. Sales tax for the 1st Q is a couple hundred over last year. The City Assistance money that we received from the state was $4,000 last year and just shy of $6,000 this year but that trend might not continue.

C-T Bagott leaves tomorrow for a WA Public Treasurers Assn conference in Chelan. The conference should cover more in-depth things like investments, cost allocations, etc.

Our lease is up on our current copier. We’ve been in discussion about replacing it with a very similar unit except the new one will be able to scan in color (not print). The current copier whose lease is up is going to the Fire Department for no charge.

Councilmember Wekenman MOVED to accept the Clerk-Treasurer’s report as presented. Councilmember Langsett seconded and the motion carried unanimously.

NEW BUSINESS:
Resolution No. 2015-04 pool key agreement: Mayor read aloud the resolution in its entirety. Due to the serious potential risk of death, drowning, injury, or damage if unauthorized persons have access to the city pool and pool areas, and in order to ensure the ongoing safety of the public, all pool employees, upon hiring, will be required to sign out a numbered key and prior to receiving final paycheck, will sign the same key back in. Lost, stolen, or otherwise unreturned keys shall be subject to a $250 fee to replace all keys and locks. Safety is of upmost concern and the city needs to start tracking keys. Councilmember Pearce pointed out that pool employees are responsible for the lives of patrons so should have no problem being responsible for a key. Councilmember Pearce MOVED, seconded by Councilmember Estes to adopt Resolution no. 2015-04 as written. Motion carried unanimously. Supt. Griffin said this might be a step towards a policy for all city buildings and keys. Chief Neumann suggested perhaps electronic keypads may be a good idea; no keys required and the code can be changed at any time. Chief’s idea would work for some city buildings but not for the pool house which consists of two padlocked gates to the pool, locked filter room, locked chlorine room, front door, etc.

COMMITTEE REPORTS/REQUESTS:
Policy & Administration, Chair Hanson – Doreen would like to consider Supt. Griffin’s idea of having a key policy for all the city buildings. She will have a meeting.

Streets & Sidewalks, Chair Hicks- Mike is in the process of buying the car wash. There is an agreement between the city and the current owners about the city cleaning out the car wash pit and in return the city is provided with car wash tokens to wash service vehicles. But Mike is going to draft a new agreement in which he will instead pay for the city to clean the pit.

Finance, Property, & Equipment, Chair Langsett- Met with C-T Bagott to go over the basic budget.

OPEN FORUM:
Alternatives to Violence of the Palouse presentation: Jennifer Murray coordinator at ATVP spoke about what services they offer. They provide free, confidential, 24 hour service to victims of domestic violence, stalking, sexual assault, and child abuse, etc. They are a non-profit, local provider and have been around since 1980. April is sexual assault awareness month. They also do educational presentations. Their 24 hour phone number is 1-877-334-2887.

Aaron Flansburg regarding the skate park location. A portion of their design plan falls within city right-of-way. He would like the city to have Attorney Bishop write up a license agreement for Palouse Skate Park, Inc. to utilize city right of way in the vacant areas adjacent to the north side of Whitman Street between Beach Street and J Street, including the 30’ K Street right of way for skate park and garden development. The agreement would require that Palouse Skate Park, Inc. maintain insurance coverage on these right-of-ways and hold the City of Palouse harmless in the event of injury. City would retain rights for all easements; no permanent structure can be built on city right-of-ways (minus flat work), etc. Public Works has to be on board as well. Nuisance laws must be strictly followed for them to keep this license. Discussion ensued. There is water and sewer on the west end of the property; if Aaron wants that moved, the cost all falls on Palouse Skate Park, Inc. Councilmember Pearce MOVED to authorize Atty. Bishop to draft a license agreement for Palouse Skate Park, Inc.’s use of city right-of-ways. Councilmember Hicks seconded. Supt. Griffin doesn’t want to vacate K Street; we keep control but let them use it as part of this agreement. Motion carried unanimously.

MAYOR’S REPORT: WSU/UI collegiate bike race is April 25th. They’re looking for volunteers. Chief Neumann and Mayor will meet with them to ensure safety and that all traffic laws are upheld.

WA State Liquor Control Board submitted a beer/wine license renewal for the Palouse Lions private club license. No objections.

The testing at the Brownfield site is 100% paid for by an EPA grant. MFA is planning on one more test in 2015.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Langsett seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:42 PM.

The following checks are approved for payment:
Payroll Paid 3/31/15, 15 employees Ck. #6447-6474 & EFT $42,975.98
Claims Paid 4/15/15 Ck. #6475-6512 & EFT $22,492.46

APPROVED: ________________________________ ATTEST: ________________________________

March 24, 2015

Palouse City Council
Regular Council Meeting
March 24, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; & Rick Wekenman. Councilmembers Bev Pearce and Christopher Langsett are absent. Councilmember Estes MOVED, seconded by Councilmember Hanson, to excuse their absences. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Merry; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 10, 2015. Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Public Works will begin repairing the water line to the pool as soon as the parts arrive.

Public works supt. Dwayne Griffin went out on Sunday to repair a sewer line plug.

PW is gathering numbers to measure the influent for the new DOE testing requirements. It is hoped that the information gathered from this testing will satisfy DOE and allow us to avoid the installation of costly inflow meters.

POLICE REPORT:
Officer Snead has resigned his ¾ time paid officer position effective April 30, 2015. Chief Neumann would like council approval to open that position and make it full-time. Chief Neumann thinks we could hire an officer from Idaho because Idaho officers are frequently looking for employment in Washington due to better wages than Idaho. He would like to advertise the position as opening at $3,000/month plus benefits for a total of $49,023/year. Then raise the pay in January 2016. Chief would like to hire a lateral officer, someone who has already gone through academy. The policing contract with Garfield is what pays for this third officer. Officer Merry is looking at retiring within the next few years too so we need to act on this. Current contract with Garfield is through Dec. 2017. Chief Neumann and Officer Merry both believe Garfield council is positive about continuing the police contract, however, if down the road Garfield doesn’t want the contract anymore, Palouse would have to lay off the third officer and go back to two officers for just Palouse. Councilmember Hicks is concerned with allotting an additional minimum of $6,200+ out of the general fund to go from a ¾ time officer to full time; he’d like to see it remain a ¾ position. What if public works needs something? They’re working with outdated equipment. CT Bagott explained that while there is a surplus this year in the general fund, the overall long-term health of the general fund is more concerning than the immediate future. Revenues are going to be flat. The housing situation could be a sizable net in a few years. Mayor said the surplus in current expense is due to the fact that we guard it. CT Bagott said it’s very unlikely we’ll get someone for the amount currently budgeted for Officer Snead and we will most likely exceed the amount currently budgeted for law enforcement in the general fund. Keeping an officer at ¾ will stay in budget. Plus we’d purchase new officer’s uniforms, supplies, etc. Councilmember Wekenman MOVED to allow Chief Neumann to advertise this 1.0 FTE position beginning at $3,000/month + benefits. Councilmember Hanson seconded. Motion carried unanimously.

CLERK-TREASURER REPORT:
While preparing payroll in February, CT Bagott noticed an error in the L & I rates for employees in the administrative category. L & I was actually paid the proper amounts, but they were paid by the administrative employees whose rates were input wrong in our software. For all of 2014, administrative employees were overpaying their L&I by a factor of 10. CT Bagott did a very detailed analysis. The total overpayment for all employees in the administrative category was $2,355.66. BIAS recommended correcting it out of this year’s budget so we don’t have to go back into the now closed and balanced 2014 budget. Those employees who overpaid will be getting reimbursed. Councilmember Wekenman MOVED that CT Bagott make the appropriate corrections to the L&I contribution discrepancy for 2014. Councilmember Hanson seconded. Motion carried unanimously.

JFB REPORT: Financial end we’re on target thus far. 0 fire calls in February, 4 YTD. 2 fire meetings held in March. They interviewed four candidates for FD and all four were hired. Brush truck 413 had some electrical problems; Bagott Motors is looking into it. They signed the retainer agreement with Atty. Bishop; costs are the same but court representation fees went up. They’re looking into parking barriers for the parking lot at the PSB. A motion-activated light for the parking area has been installed. 8 EMS calls Jan./Feb.

NEW BUSINESS:
Jeff Guyett, Executive Director of Community Action Center to discuss community needs assessment: Mission is working with low- and moderate-income families throughout Whitman County. Every three years they’re required to do a community needs assessment survey. In order to get a clear picture, all income levels are encouraged to take the survey. The CAC provides numerous programs to help local residents. CAC’s perception of Palouse is a “community that cares”. The CAC will be working with City Hall soon to get the word out about the survey.

RV Park credit card processing: Deputy Clerk Thompson has researched fees being charged by the credit card company for every RV Park transaction. First Data’s rates are better than what we currently pay through Merchant Services. For example, on a $50 transaction, our fee would drop from $1.83 to $1.29. There is no charge to switch and there is no contract. DC Thompson thinks it’s a simple way to save a little money. Councilmember Hanson MOVED to authorize the city to switch from Merchant Services to First Data. Councilmember Estes seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Police, Fire, & Safety, Chair Wekenman- The committee is considering getting new and updated cameras for certain areas of town. One of the things that brought it to light was last month’s attempted child abduction in Sprague, WA. Surveillance cameras helped bring that to a rapid close. Chief Neumann would like cameras on the PD, park, sewer plant, and a few places on Main Street. Councilmember Wekenman thinks it’s time for a little extra security around town; we’ve had consistent problems over the years with vandalism at the bathrooms and at the bridge at the park. Chief Neumann will research the cameras and pricing and he’ll also look at grant opportunities for purchasing the cameras.

Personnel & Pool, Chair Pearce- Committee met. School gets out June 15 and pool will open June 20. City will be advertising soon for hiring of new pool manager and lifeguards; anyone interested, including returning lifeguards, will need to apply. All returning lifeguards will be given a $.40 increase in pay ($.15 minimum wage increase + $.25 raise). New lifeguards will receive $9.50/hr. and the new pool manager will receive $11.50/hr. For safety reasons, the pool and all access areas to it will be getting new locks. Do-not-duplicate keys will be checked out to pool staff every summer and must be checked back in with city prior to receiving final paycheck.

OPEN FORUM:
Nancy Whitesell, in regard to the skatepark committee’s plans for an amphitheater, stated her case about noise violations. By the skatepark’s own flier they intend on having powered, amplified music in a residential zone. She also presented statistics regarding the potential for devaluation of properties within close proximity of the park.

Ed McLachlan, asked why they need to have music at the skatepark; there can be music at the park.

Aaron Flansburg reported their fundraising event was very successful. They made over $10,000 in gross receipts. Aaron showed council their proposed skatepark plans. A large part of the proposed skatepark is actually in city right-of-ways on the east end. Aaron said he just learned last week that the property wasn’t entirely theirs. Mayor backed Aaron stating he believes this was an innocent oversight on the skatepark committee’s end. The easements all have to be explored. A survey and/or pins will be required. If the city decides to let them use city right-of-ways, there will have to be many legal things written up, i.e., hold harmless clause; etc. And the moving of an Avista power pole will be between the skatepark committee and Avista; the city will have no responsibility/liability/costs for that. Aaron said the amphitheater would only be used during daylight hours. Aaron countered Nancy Whitesell’s claims with various statistics, comparing noise levels with lawnmowers, grain trucks, etc.

Connie Newman. We are an incorporated, non-profit. We have a board. We should’ve picked a different word than amphitheater; there’s no shell behind it; we’re not amplifying it. We are trying to honor what this community has shown us they stand for: art, music, beautification, etc. We foresee library events there, Boy Scout events, drama programs. Loud concerts weren’t on the list of what we envisioned. Nancy Whitesell has been invited to attend the meetings. Connie Newman is eager to follow all the steps to get the property lines figured out and taken care of in the right way.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:08 PM.

The following checks are approved for payment:
Claims Paid 3/24/15 Ck. #6426-#6446 $12,944.09

APPROVED: ________________________________ ATTEST: ________________________________

March 10, 2015

Palouse City Council
Regular Council Meeting
March 10, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:04 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann (7:45 pm), Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Correct the attendance from last meeting and under mayor’s report change “…any estimates” to “…anymore estimates”. Councilmember Wekenman MOVED to adopt the amended minutes of the Regular Council Meeting of February 24, 2015. Councilmember Estes seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Public Works is going to replace the broken water line at the pool instead of repair it. They’re going to move it out about 10’ and go around. They’ll also raise it to the normal depth of pipes because they’re currently at about 7’ deep.

Public works and city staff met with a sales rep from Ferguson to discuss the benefits and costs of switching to electronic meter reading. Some benefits include: would allow public works to get meter reads every month which allows staff, public works, and residents to stay on top of any leaks or other problems; would allow for the reading of all of the city’s meters in 30 minutes vs. the current 2.5 to 3 days; would prevent injuries (dog bites, and knee/back problems etc.). Supt. Griffin said it’s getting more and more cumbersome to manually read meters; there’s always one more fence, one more dog, etc. 250 times a day (x2) adds up. Additionally, the electronic meters would allow for Jan. – Dec. numbers for the Water Use Efficiency report that the state requires yearly. Also, in 10 years we’ll be required to have a public works employee at the sewer plant all day, every day, which these electronic meters would hopefully allow for without hiring another employee. The electronic meters are costly and there will be a lot of labor for public works to install the meters. The city can install in small stages if so desired or as budget allows.

POLICE REPORT:
Bid for surplussed 2007 Dodge charger: The city received only one qualifying bid (one bid did not meet the minimum bid requirement). The bid was for $2,127.50 from a man in Princeton, Idaho. Councilmember Wekenman MOVED to accept the only qualifying bid on the vehicle. Councilmember Estes seconded and the motion carried unanimously. CT Bagott will notify bidder.

NEW BUSINESS:
Resolution No. 2015-03 establishing a standard size for water meters: Mayor read aloud the resolution in its entirety. This resolution sets the standard size for newly installed water meters connected to the municipal water supply system at ¾”. For good cause shown the public works superintendent may authorize the installation of a larger water meter for a particular water service connection. Examples of situations calling for bigger meters include things like the RV Park and swimming pool. If public works supt. deems a larger meter necessary, any additional costs for a larger water meter shall be paid by the water service customer to the city before the meter is installed. In summary, ¾” is the standard unless otherwise determined as necessary by the Public Works Supt. Councilmember Wekenman MOVED to adopt Resolution No. 2015-03. Councilmember Pearce seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Pearce- Pool committee is meeting March 12 to discuss pending season.

Diane Cooper requested that one of the Palouse planters be moved back to the corner of Main and Beach. Supt. Griffin will place one there.

Councilmember Pearce would like to see all email communication (from staff and council) have a disclaimer footer stating something like “….all emails to and or from the city are subject to public disclosure..”. Deputy Clerk Thompson will get the exact language from attorney Bishop and inform council and staff of it so that there’s uniformity.

OPEN FORUM:
Nick and Nancy Whitesell. Nancy read aloud a statement (attached) she wrote regarding her displeasure of the skatepark committee’s plans to install an amphitheater. Nancy has spoken with the EPA about her concerns who advised her to speak to city council. Among her concerns are: a decrease in property values, noise pollution, permanent hearing damage, harm to the environment, and a lesser quality of life for area residents. Councilmember Hanson MOVED, seconded by Councilmember Langsett, to continue discussion beyond the three minutes. Motion carried unanimously. Discussion ensued. Nancy has reached out to skatepark committee members and has yet to receive a response. Council suggested Nancy go talk to Aaron Flansburg about her concerns. The location for the skatepark is zoned R2. Zoning and allowable uses were determined by the Palouse Planning Commission and any changes would first have to go through them.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:06 PM.

The following checks are approved for payment:
Payroll Paid 2/27/15 Ck. #6384-6401 & EFT $37,728.24
Claims Paid 3/10/15 Ck. #6382-6383, 6402-6425 & EFT $ 7,494.55

APPROVED: ________________________________ ATTEST: ________________________________

February 24, 2015

Palouse City Council
Regular Council Meeting
February 24, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Councilmember Wekenman MOVED to excuse Councilmember Hanson’s absence. Councilmember Pearce seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of February 10, 2015. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. A rep from Rowand Machinery came and checked out our backhoe’s hydraulic pump on the arm which isn’t acting right unless the engine is revved up. The rep is going to see if there’s anything they can do about it. John Deere knows it’s an issue.

Public Works ground off some welded guard rails on the West Main bridge as required per inspection and then Palouse Welding repaired the welds.

POLICE REPORT:
The 2nd new police vehicle was purchased Thursday. It is a 2013 Dodge Journey with 34,900 miles. Most of the equipment off the old Dodge Charger is being switched over. The call for sealed bids on the Dodge Charger closes this Friday.

Regarding the PD’s computer crash, VGH removed the virus and the threat from the computer and recovered the files, but Xpediter isn’t recognizing them anymore. Xpediter is the PD report writing software company the PD has a working contract with. Xpediter will continue to work on it. Anyone can contact the PD and try and rebuild a case if needed around those two or three months of missing database.

The nuisance yard is making progress. Mayor Echanove read aloud two received letters, one from Teresa Baker and one from Sharon Tharp, thanking the city council and police for working to take care of the situation to the best of their ability.

OLD BUSINESS:
Sand Road Land development: plans, promissory note, and deed:
At the Jan. 13, 2015, council meeting, council approved the plans pending review from city attorney. They added the necessary wording regarding lift station review after 50% of the lots have been sold and built on. At which point the city will review the adequacy of the existing sewer station capacity to accept more houses to be connected to it. Any needed measures and/or improvements to the lift station will be paid for by the developers/owners of any additional lots from this subdivision, to be connected to this lift station.

There is some question over who is to enforce the development’s covenants. (At 7:30 pm Stephen Bishop joined by speaker phone). Mayor read aloud the “enforcement” section of the covenants section. The covenants are discretionary. The covenants are between the lot owners only not between the lot owners and the city; the city has no property interest in the covenants. Atty. Bishop will review and rewrite the enforcement section. Councilmember Pearce MOVED, pending Attorney Bishop’s amended enforcement section, to adopt the plans and authorize the appropriate parties to sign the mylar copy of the plans. Councilmember Wekenman seconded and the motion carried unanimously.

MAYOR’S REPORT:
Vintage Velocity Rods requested to use the grassy area next to City Hall during the hot rod show for a vendor. As long as the sidewalk access is kept clear from front to back and in front.

The city has received more building permit applications on the Jim Farr/Nicole Wood property. Atty. Bishop has those for review. Much discussion ensued on how to the city should proceed. In speaking with city staff and our attorney and based on the history with these property owners, the mayor is directing Public Works to not provide anymore estimates for water/sewer installation nor are they to install infrastructure on their property from this point forward. The property owners can select any bonded and licensed Washington contractor and their contractor must contact Supt. Griffin for required specs. A private contractor is fully capable of taking care of their needs. The mayor hopes for good progress up there. Even though they hire a contractor, they still have to follow city policy, water system plan, specs (meter size, pipe size, etc), council approval, staff review, building inspector approval, etc. And final inspections must be done by Palouse Public Works. Public Works over the years has provided numerous estimates; that will no longer be an issue. Clerk-Treasurer Bagott spoke with city building inspector and attorney, and he has the information now to respond to Jim Farr soon. CT Bagott informed Jim today that from here on out, all his questions regarding their property issues will go through our attorney prior to our response. The city is working hard to provide them with an opportunity to move forward.

Mayor attended the AWC conference last week in Olympia. There was a lot of discussion on liquor revenue and marijuana proceeds.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Wekenman seconded and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:16 PM.

The following checks are approved for payment:
Void: Ck. #6358 $ (33.00)
Claims Paid Ck. #6364-#6381 $36,450.53

APPROVED: ________________________________ ATTEST: ________________________________

February 10, 2015

Palouse City Council
Regular Council Meeting
February 10, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Councilmember Hanson is absent. Councilmember Hicks MOVED to excuse Councilmember Hanson’s absence. Councilmember Wekenman seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Attorney Bishop; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of January 27, 2015. Councilmember Estes seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
PW located the school’s water leak for them so their plumbers could make the repair. The school complimented our public works for going above and beyond for their assistance.

POLICE REPORT:
Nuisance yard update: PD will continue to monitor their home and progress.

Chief is almost done dismantling the Dodge Charger (radar, emblems, light bar, etc.). It has to be ready for surplus by Feb. 28. Sealed bids are due by Feb. 27. The 2013 Dodge Journey is in service as Officer Merry’s police vehicle. Special thanks to Chuck Goetz for donating his services and tools for helping with installation of after-market parts which was probably a $700+ savings.

No issues with the Brew Fest.

OLD BUSINESS:
Sand Road Land Company update – Last time this was on the agenda it was approved pending legal review, corrections, and approval. Atty. Bishop prepared, at Sand Road’s expense, a promissory note and deed of trust. The promissory note protects the city from being stuck with an incomplete development (infrastructure wise: street lights, sidewalks, fire hydrants, paved streets, etc). Sand Road is expecting to be done with infrastructure for lots 1-12 by June of this year, and street paving of lots 1-12 by August. But this promissory note allows Sand Road up to Sept. 30, 2017 to complete. The note provides if the improvements aren’t done by that date, the city can request payment at a minimum amount of $20,000, up to $755,000. Sand Road is going to be investing that much money into the project. Atty. Bishop spoke with Kevin Gardis at Pullman Public Works for advice on the terms of the note and the deed. The city needs to have the ability and resources to complete the job should Sand Road Development not. Council will review both documents and make a decision at next council meeting. The Mylar will be at next meeting and will include the lift station review after the 11th house is constructed.

NEW BUSINESS:
4th Quarter Treasurer’s Report:
Fund 122 JFB ended 2014 with negative $-359 which isn’t much but it raises red flags. C-T Bagott spoke with the auditor. It’s not over budget, it’s just a cash flow issue; we didn’t receive the county’s cash payment until January. The audit manager is aware of it and is fine with it. Cash basis governmental accounting is very different than private accounting. Everything is very well accounted for which is to retired C-T Beeson’s credit.

We’ll want to keep an eye on sales tax revenue which was down 21% last year from 2013. $61,954 in 2013, and $48,965 last year. But sales tax revenue fluctuates from year to year and 2013 was a high water mark. The RV Park had a real growth last year: the overall revenue is up 90% from 2013 and the net revenue was up 1000%. The RV Park went from having a net revenue of $530 in 2013 to $5,300 in 2014. Councilmember Langsett MOVED, to accept the 2014 4th Q Treasurer’s report. Councilmember Wekenman seconded and the motion carried unanimously.

Ordinance No. 930 amending certain funds in the 2015 annual budget: Mayor read aloud the ordinance in its entirety. This ordinance increases Police Car & Equipment fund from $2,000 to $9,500; this is so we could add that $7,500 to the police car reserve fund. This allows the funding in place to make the purchase of the second new police vehicle. Councilmember Langsett MOVED to adopt Ordinance No. 930. Councilmember Pearce seconded and the motion carried unanimously.

Resolution No. 2015-02 – authorizing purchase of police vehicle under special market conditions: Mayor read aloud the resolution in its entirety. It authorizes Chief Neumann to negotiate and purchase a used vehicle according to these specs: a maximum of $21,000 and no more than 35,000 miles. Councilmember Wekenman inquired about Garfield’s attitude is with continuing the Garfield contract. Chief Neumann thinks Garfield is on board. The current contract is good through 2017. Councilmember Wekenman expressed his hope that this purchase of a second new police vehicle takes care of the department’s vehicle needs for five more years. Councilmember Wekenman MOVED to adopt Resolution No. 2015-02. Councilmember Ossinger seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Ossinger- Mayor Echanove reported that he, Bo Ossinger, Dwayne Griffin, Don Myott, and Mike Bagott met today with Les McDonald the PW Supt. for the City of Moscow to discuss ways the City of Moscow is going to lower the effluent temperatures and reduce phosphates (Palouse has nitrates). Moscow is experimenting with different process to drop the temperature of the effluent that goes into Paradise Creek. They’ve examined 17 different processes thus far including: bringing in a cooling tower; monitoring wetlands where they pulled water from Paradise Creek and re-grow some vegetation; buying chillers for their facility, etc. They’re going to send us the results of their work. Moscow has spent about $6 million on this thus far. Some of their ideas might work but the nitrates issue is going to be tough and we’re not allowed any discharge. Tarping and shading of our cell might work for the temperature but in Don Myott’s eyes, it’s the nitrates that are the issue, not the cooling. If we can’t discharge into the river because of the nitrates, cooling doesn’t matter, because we’re not putting the effluent there in the summer when the river temperature needs cooling.

Streets & Sidewalks, Chair Hicks- Met with Dwayne to see about Public Works’ purchasing needs in 2015. One item that will be needed in the next year or two is a new locator. The one we have now is 25 to 30 years old. A brand new one is close to $7,000. Maybe we can get a used one.

Bud Bagott is still looking for a one-ton for the city; we have $25,000 set aside for that. Specs need to include a gas engine and under 75,000 miles.

Personnel & Pool, Chair Pearce- City received a letter of interest for the pool manager position. Committee will start looking into that and the hiring of 2015 lifeguards.

OPEN FORUM:
Aaron Flansburg gave an update on the skatepark committee’s plans/progress. They’re having a fundraising event Wed. March 11, from 6:30 – 8:30 pm, at the community center. There will be a silent auction and an unveiling of the skatepark plans. Construction may get going next month. The site is not in the 100-year flood plain, nor is it in Palouse’s critical areas. Mayor recommended for the long term, Aaron submit the plans to insurance carrier.

Palouse resident Teresa Baker, referring to a letter sent by the PD to the nuisance yard house, asked about the status of the $100 fine they were supposed to be issued if they were not in compliance by Jan 25, 2015. The gate is not contiguous and it’s not closed. The final issued deadline of Feb. 15 is only five days away and the letter clearly says if the pond isn’t emptied, the garage siding or plywood replaced to hide debris, and the rusted snow blower removed, they will be issued a citation. According to Teresa Baker, none of the things in the PD letter have been done. What’s the point of sending a letter if no follow-up by the PD is done? Are they going to be fined? Chief Neumann said no, that in his opinion they’re making progress. Sharon Tharp read aloud PMC 8.12.020 (B)4 which specifies the nuisance which they’re violating.

Sharon Tharp brought in a variety of pictures of junk along the river and in various yards. She was a code enforcer for the City of Pullman for seven years and she wrote tickets for ordinance violations for garbage, junk vehicles, etc. She said Palouse has same kind of junk and garbage around town and in our river. She stressed the need and importance of enforcing the city’s nuisance ordinance. Councilmember Pearce wants to work with residents about how to deal with the nuisance yard issues. We need to do something about it and work with citizens on it.

MAYOR’S REPORT:
Liquor Control Board event license for the Palouse Arts Council St. Paddy’s day event. No objections.

The city has received three letters of interest for the Planning Commission: Judy Finch, Jeff Baldwin, and Bo Ossinger (currently a city councilmember). In order to keep a separation between the city council and the planning commission we aren’t proceeding with Councilmember Ossinger’s. Our insurance carrier questioned having the Mayor or any councilmembers being at the PC meetings and influencing the Planning Commission’s discussions or decisions. Mayor proposed to accept Judy Finch and Jeff Baldwin as members of the Planning Commission. Councilmember Wekenman MOVED, seconded by Councilmember Langsett, affirming the Mayor’s appointment of Judy Finch and Jeff Baldwin. Motion carried unanimously.

Mayor read aloud Mary Estes’ letter of resignation from the Palouse Planning Commission. This now makes the Planning Commission down two positions.

In a phone call to City Hall, Palouse resident Jerry Moss commended the city on its hiring of Dwayne Griffin and said “he (Dwayne) was the very best person you could have hired for this town. I so appreciate him.”

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Wekenman seconded and the motion carried unanimously. The council meeting adjourned at 9:23 PM.

The following checks are approved for payment:
Payroll Paid: Jan. 30, 2015 Ck. #6316-6333 & EFT $46,947.36
Claims Paid: Feb. 11, 2015 Ck. #6334-6363 & EFT $12,541.82

APPROVED: ________________________________ ATTEST: ________________________________

January 27, 2015

Palouse City Council
Regular Council Meeting
January 27, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Bev Pearce; Christopher Langsett. Councilmember Langsett MOVED to excuse Councilmember Wekenman’s absence. Councilmember Estes seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; Deputy Clerk Ann Thompson. Public present: Donna Langsett; Teresa Baker; Chris Ricketts; Dick Styer.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of January 13, 2015. Councilmember Hanson seconded and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
The last few days Public Works has been working on re-roofing the second picnic shelter at the park.
In regards to the issue with the new backhoe, the company said it’s how the new pumps and emissions run and we have to live with it; we’re not the only ones who have complained. It has a one year full warranty. We got it in March of 2014. A representative is supposed to stop by and look at it.
The front of the library needs to have the siding replaced or painted. The Xenodicans have offered to contribute funds towards the project. The existing siding was put up in the mid 90’s. Re-siding is more costly and labor-intensive so Supt. Griffin spoke with Moscow Bldg Supply and they carry a special primer and paint for siding. Public Works is going to move forward on that. Painting it is a low-cost solution to the problem and if it doesn’t last or work, something else could be done in the future.

POLICE REPORT:
Nuisance yard update: The tenants were sent letters in January and have made progress in cleaning up the yard. There is still a lot of work to do. They have until February 15th to complete a few more things. The property owners will be sent a letter on January 30th. It is ongoing.

The new police vehicle has been in service for a few days. We purchased a 2013 Dodge Journey with 28,000 miles on it. Chief is working on bracketing the sirens/light bar/& security screen. Awaiting the city decals on outside. This vehicle replaced the totaled ’04 Durango. Purchase cost of this vehicle was $20,400. Plus money for after-market add-ons including decal package, cargo box, brush bar, etc. is $2,000. So total we’re in about $22,500.

Regarding the ongoing issue with the ’07 Charger police vehicle. It’s unreliable. PD has roughly $18,000 left in vehicle reserve fund. That includes the $8,500 payout from the insurance for totaled ’04 Durango. Chief would like an additional $9,000 from the general fund for purchasing a new vehicle to replace the ’07 Charger. That should leave him, after vehicle purchase of approx. $24,500 with a reserve cushion of about $2,500. If that’s approved, he’d like to surplus the totaled ’07 Charger with a minimum bid of $1,500. If no bid received, then we’ll use that as a speed deterrent vehicle. And we’ll have to move forward with another special market condition vehicle purchase. The fund should re-charge by next year. The Chief’s 2007 Durango is still in good condition and he realistically expects it to run another 4 years. It’s only at about 65,000 miles. C-T Bagott said he doesn’t believe this will put the city in any kind of jeopardy or cash flow problems. This may however require a budget amendment later in the year. Mayor would like to hold off on the $9,000. Councilmember Pearce thinks it’s important to have dependable emergency service vehicles. Councilmember Pearce MOVED to accept Chief Neumann’s recommendations for purchasing a replacement vehicle for the ’07 Charger under special market conditions and allocating another $9,000 from the general fund. Councilmember Langsett. Councilmember Hicks would like to table it to see if it’s going to affect anything else. C-T Bagott said this is not an expense out of nowhere; if it’s not done today it will be done a year or two from now. Discussion ensued. Councilmember Pearce amended her motion to allocating $7,500 from the general fund to the police equipment reserve fund. Councilmember Langsett seconded the amended motion. Motion carried unanimously. Councilmember Pearce MOVED to surplus the ’07 Charger with a minimum bid of $1,500 and a closing date of Feb. 27. Deputy Clerk Thompson will get that moving forward. This will be sealed bid process. Councilmember Estes seconded. Motion carried unanimously. Councilmember Estes MOVED, seconded by Councilmember Pearce, authorizing C-T Bagott to put together a resolution to purchase another vehicle under special market conditions. Motion carried unanimously.

JFB REPORT:
38 fire calls ytd. Rural calls to city calls were 3 to 1. But the one tavern fire was as costly as the rural calls combined. We need a parking upgrade at the Public Safety Building. They would like to place parking barriers between the parking lot and the embankment. They will research options and costs for parking barriers and also some better illumination. The expense should be minimal and fall within the current emergency services budget.

EMS had 83 calls YTD. The trend is higher call volume over the past few years but subject to fluctuation year after year. EMS is interviewing prospective EMT’s. But trainings aren’t available until this summer.

Our relationship with Pullman needs to remain strong. They don’t just transport; they help train us; they review our procedures, etc.

NEW BUSINESS:
Updated attorney agreement: The prior contract is from 2002. The monthly contract is still for $500 a month: $400 from city and $100 from JFB. There is an hourly rate increase for services rendered outside the scope of normal work such as court services. The rate increase is just a reflection of modern economics. Councilmember Pearce MOVED to authorize the Mayor to sign the updated retainer agreement with Atty. Stephen Bishop and to send it to JFB for their adoption. Councilmember Hicks seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Policy & Administration, Chair Hanson- Doreen might compare our junk car ordinance with Garfield’s and perhaps make them more similar.

OPEN FORUM:
Teresa Baker thanked the council and Chief Neumann for their efforts in getting that property more in line. She has noticed a big change. She really appreciates it.

Dick Styer would like council approval to keep 60 chickens which he has had for about 50 years. Mayor read aloud PMC 6.16.020 in its entirety. As per PMC 6.16.020, council may grant him permission. Chief Neumann has never smelled, heard, or received any complaints about Mr. Styer’s chickens. Mr. Styer has acreage and no abutting neighbors. Councilmember Estes MOVED to grant Mr. Styer permission to keep his 60 chickens. Councilmember Ossinger seconded. Motion carried unanimously.

MAYOR’S REPORT:
Rick, Bev, Mayor Echanove, and Attorney Bishop met with the shoreline management consulting firm. Whitman County was mandated at the state level to do this. This firm represents 6 or 7 communities in Whitman County; Atty. Bishop represents half of them. He was a good voice at the meeting. He asked very good questions of the consultants. Mayor Echanove and Rick are going to take some measurements to compare to the map calculated measurements in the draft report presented at the meeting. The consulting firm will come back with another draft.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Estes MOVED to adjourn. Councilmember Pearce seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:30 PM.

The following checks are approved for payment:
Claims Paid 12/31/2014 13th Month Ck. #6298 $915.37
Claims Paid 1/27/2015 Ck. #6299-#6315 $25,074.78

APPROVED: ________________________________ ATTEST: ________________________________

January 13, 2015

Palouse City Council
Regular Council Meeting
January 13, 2015

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson. Public present: Jerry Moss; Teresa Baker; Roy & Debbie Druffel; Donna Langsett; Munir Daud.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of December 9, 2014. Councilmember Pearce seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Councilmember Wekenman thinks the street lights on Main Street stay on too long in the morning but apparently that’s how the light detecting mechanism in the new system works. They’re not adjustable.

POLICE REPORT:
Between Garfield and Palouse, we’ve had some domestic issues, suicide concerns, two burglaries in Garfield (one individual placed in custody).
Chief Neumann has been working diligently on the animal complaint PRR; it will be completed this week.
The PD had a computer crash due to a virus; VGH was able to repair and recover the police database.
Regarding the junk yard complaint received in December; the residents did remove the mattress. The PD has tagged one junk vehicle. Jerry Moss and Teresa Baker live nearby and want something done; they are very concerned about their abutting property values. Code says their debris needs to be screened from the road. The PD is going to work on getting the residents of said property into compliance, including fixing fence in the back, removing junk vehicles, etc. Officer Merry said that this Friday (1/15/15) will be the deadline for the tent trailer to be moved off the right-of-way. The junk vehicles in the back are being identified. Officer Merry will send the residents a certified letter in which they’ll have 10 days to respond. The PD just initiated this process this week. The owner knows the tent trailer has to be resolved. The nuisance violation has been ongoing for 10 or so years. Teresa Baker also thinks the garage/carport looks unfinished and unstable. She is going to call the Building Inspector. Teresa Baker wants a deadline put in play by the PD. Officer Merry wants 60 days; and “we’ll have that thing cleaned up and/or tickets issued”. By February 1 we should see a visible change. When the certified letters go out, the clock starts. Officer Merry will be doing some enforcement up there this weekend (separate from the junk vehicles). Councilmember Wekenman wants this issue on the police report agenda for the next few months.

As a result of the accident, the PD is down a patrol car. They’re using the old Garfield dummy car. Additionally, the 2007 Charger has developed an engine noise. Bagott Motors has examined the car and believes that the noise may be indicative of a major engine problem. The car is now at Wysup Dodge for a second opinion. It could be a $6,000 fix on a vehicle worth $5,000. So the Durango is totaled and the Charger may need extensive repairs. Chief Neumann doesn’t want to spend money on repairs that may or may not work or could exceed the value of the car. With insurance money and budgeting, if Chief was to deplete his funds, he’d have $40,400 to buy two police vehicles. He’d like perhaps to do an interfund loan to make sure his budget doesn’t go over. We’ll need about $5,000 or $6,000 cushion to have the ability to keep the vehicles running. We’re downsizing from a Dodge Durango to perhaps a Dodge Journey which is a midsize SUV. Whatever vehicle we get, there will be an extra $2,000 in extras needed (shields, light bars, etc). A budget amendment is one option over an interfund loan.

OLD BUSINESS:
Ordinance No. 929 amending PMC 6.20 regarding pigs: Mayor read aloud the ordinance in its entirety. This ordinance repeals the allowance and licensing of commercial pig sties within the city limits. It also amends the code to specify that no one in the city limits can keep for any purpose, swine kept for marketing, private consumption, FFA, 4H, breeding, or propagation of litters. Each household may keep as a pet one miniature pig weighing not more than 125 pounds and continuously registered with a nationally recognized miniature pig association. Councilmember Hanson MOVED to adopt Ordinance No. 929. Councilmember Pearce seconded. Motion carried unanimously.

Brantner easement: Craig and Kelly Brantner have an ownership interest in property that is adjacent to the road going to the old city dump. It’s in the county but the city has property down there. It’s not maintained. The Brantners want to have an easement from the city to use that road; they will take all the responsibility for it and to maintain it. They asked permission from council in 2014 for access to use the road. Council saw no objection at that time. We’ve received the legal easement from Attorney Bishop. The easement frees the city of any and all obligations, held-harmless for perpetuity, and the city has perpetual use of that road to get to the city property. Councilmember Hicks MOVED, seconded by Councilmember Langsett, to adopt the easement as presented. PW Supt. Griffin is fine with it. Motion carried unanimously.

Sand Road Development project – final subdivision plat: Whitcom finalized the addressing. Community Action Center has already requested the first four lots. The plans are awaiting Avista and Frontier construction plans. The sewer and water plans were already approved and look good. The water usage was sent to Taylor Engineering and they approved the water plan and we have that in writing. Ellie Key from DOE has stated that the sewer system has capacity for the 21 additional connections. Streets will be paved with rolled curbs and sidewalks on one side using WSDOT specs, as soon as the weather permits. Councilmember Hanson MOVED, seconded by Councilmember Wekenman, to approve the final plat for Sand Road Development project pending review, approval, and any corrections by the city attorney. After 10 homes are built, there will be a review of the lift station as outlined by engineer Munir Daud. The wording will be in the dedication on the plans. Motion carried unanimously.

NEW BUSINESS:
Resolution No. 2015-01 purchase police vehicle under special market conditions: Mayor read aloud the ordinance in its entirety. When a used piece of equipment is available which meets specifications and is at a favorable price it would likely be sold before the usual bidding process could be completed. The City has appropriated a maximum of $21,000 to cover the purchase price for this vehicle. It shall have no more than 35,000 miles. This resolution authorizes Chief Neumann to negotiate and purchase a used police vehicle according to these specs. The 35,000 mile thing is important here to remember. We’ve had pretty good luck with these types of purchases in the past using these methods. The Police Fire and Safety committee is behind this resolution. Councilmember Wekenman MOVED to adopt Resolution 2015-01 allowing Chief Neumann to enter into the purchase of a vehicle under these conditions. Councilmember Hicks seconded. Motion carried unanimously.

JFB MEETING: Insurance last year was 25% higher than anticipated. 5 fire calls in December, 35 YTD. EMS had 83 calls YTD. They need to develop a recruitment strategy because their personnel are aging and they don’t have enough for daytime coverage. It’s difficult finding available people during the day because jobs take them outside of Palouse.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Bo Ossinger- A letter was sent to Palouse residents informing them of the $1 sewer increase.

Police, Fire, & Safety, Chair Rick Wekenman- Committee met last night to discuss the police car concerns and Resolution No. 2015-01.

Personnel & Pool, Chair Bev Pearce- Bev wants council to consider a mass mailing to the residents notifying them of the new Title 6 code (animals). She will draft something for council approval or not. There was discussion on whether the expense of mass mailings outweighs the effectiveness.

MAYOR’S REPORT:
Liquor event license for the Palouse Community Center’s third annual Brew Fest Feb. 7, 2015. No objections.
Liquor event license for the Viola Community Center fundraiser at the Palouse Grange Jan. 24, 2015. No objections.
Liquor license renewal for the Green Frog Café was read by Mayor Pro Tem Wekenman. No objections.

RTPO Regional Transportation Planning Organization. Council passed Res. 2014-03 authorizing our membership therein. City signed the interlocal agreement in October 2014. On January 5, 2015 (last week) the city received a letter from RTPO regarding a revision to the agreement which has a hard deadline of January 29, 2015. Councilmember Hicks MOVED authorizing the mayor to sign the interlocal agreement. Councilmember Hanson seconded. Motion carried unanimously.

AWC meeting Feb. 18 & 19, 2015.

In first 10 days of 2015, the RV Park has already sold 27 nights for $675.00.

Planning Commission Chair Corey Laughary submitted his resignation. Councilmember Hanson MOVED, seconded by Councilmember Wekenman, to accept his resignation. Motion carried unanimously. Three members now need to be replaced on the Planning Commission. Interested parties should submit a letter of interest to City Hall. It is a three-year term.

In a follow-up to the Aug. 12, 2014 council meeting in which Scott Storch was granted temporary permission to hook his motor home up to city services on-site during construction of his home, he has submitted his application for a conditional use permit to continue doing so as his house isn’t complete yet. This will be handled by the Board of Adjustment.

Varela submitted their comments on the WWTP permit review. DOE submitted their responses and findings of fact. They backed off the screws on some of their requirements for nitrates but they didn’t on the temperature. Public Works staff were very disappointed in DOE’s responses. 10 years ago DOE awarded the city with a plaque for our award winning sewer plant. The sewer plant hasn’t changed; DOE has. Every time we hit the bar, DOE raises the bar. It’s back up for public review again because they changed it. Thus far we’ve spent about $11,500 with Varela. Initially council authorized up to $13,000 for them to work on the permit and get our applications ready to go for funding in 2015.

The city needs to decide if they want the staff to surplus the most of the replaced street lights. Public Works Supt. Griffin and Deputy Clerk Thompson will research.

ALLOW PAYMENT OF BILLS: Councilmember Pearce MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:40 PM.

The following checks are approved for payment:
Payroll Paid – 12/31/14 Ck. #6241 – 6260 & EFT $41,995.02
Claims Paid – 12/31/14 13th Month Ck. #6262 – 6282 & EFT $15,033.24
Claims Paid – 1/13/15 Ck. #6261, & 6283 – 6297 $21,687.91

APPROVED: ________________________________ ATTEST: ________________________________