Author: Mark Wilcomb

July 10, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council – July 10, 2018

PUBLIC HEARING #1 – 2019 Revenue Sources

PUBLIC HEARING #2 – Six-Year Street Plan

Followed by

Regular Council Meeting

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb. Councilmember Wilcomb MOVED to excuse Councilmember Sievers’ absence. Councilmember Cook seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING #1: 2019 Revenue Sources – Opened public hearing at 7:02. No comments. Closed at 7:03

PUBLIC HEARING #2: Six-Year Street Plan – Opened public hearing at 7:03. No comments. Closed at 7:04.

INTERVIEWS FOR COUNCIL POSITION #7 – Two applicants applied for vacant council position #7: Palouse residents Katie Cooper & Jim Fielder. Both candidates were asked the same set of questions by council. At 7:43 pm Councilmember Wekenman MOVED to go into executive session to discuss candidates. Councilmember Slinkard seconded. Motion carried unanimously. Mayor Echanove called meeting back to order at 7:57 pm. Councilmember Cook MOVED to appoint Katie Cooper to council position #7. Councilmember Slinkard seconded. Motion carried unanimously. Mayor Echanove swore in Katie Cooper.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 26, 2018. Councilmember Slinkard seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief Neumann reported on their daily patrols and ongoing issues.

Vehicles are running fine but getting tired.

CITY ADMINISTRATOR REPORT:

CA Dixon discussed the 2019 revenue sources. The city has a lawful allowance of 1% increase on levy every year. 2019 proposed general Levy is $181,157, exclusive of banked capacity and new construction credit. EMS levy proposed is $30,273. Voter-approved special levy information will be presented at the next council meeting. 2018 special levy for streets is $44,000; pool is $34,000. Pool levy has been increased in past two years to help cover the cost of increased maintenance, such as stripping and re-painting the pool, as well as the rising cost of operations due to minimum wage increases. Pool levy only covers a portion of maintenance and operation, with the City’s general fund covering the rest. Pool committee will meet to discuss finances and levy prior to next council meeting.

CA Dixon discussed the 6-year street plan. Supt. Griffin drives the roads every day and no one knows the comprehensive outlay of the streets better than him. The following streets are identified for the plan: 1) West Whitman & Fir Street reconstruction; 2) Culton Street reconstruction; 3) Park Street chip seal; 4) Cannon Street reconstruction from Division Street to Mary Street; 5) Beach Street reconstruction to Church Street; 6) South River Road from Wall Street to county line;

The Request for Proposals for Brownfields site has been finalized and published. We are accepting proposals until September 5. We’ve advertised regionally through a database of contractors and city will try and get word out locally as well.

TD&H, engineers for the water tower project, will be at July 24 council meeting to review with council work that has been completed to date and reasons for selection of the current site. They may have a funding update from USDA as well.

2nd Qtr Treasurer’s Report will be discussed at next meeting.

Landowner for the proposed site of upgraded wastewater treatment facility followed up with the city. We are hopeful that discussions to acquire needed land will continue.

CA Dixon attended annual AWC conference in Yakima. This conference is a great way to connect with other cities, both big and small, on how to solve similar problems and share ideas about how to improve local government. This conference, along with IACC (infrastructure funding conference) are especially important for smaller cities to continue to improve services and infrastructure.

NEW BUSINESS:

Resolution No. 2018-05 – adopting Six-Year Street Plan: Mayor read aloud the resolution. Councilmember Wilcomb MOVED to adopt the resolution as presented. Councilmember Wekenman seconded. Motion carried unanimously.

Ordinance No. 972 – Budget amendment for Fire Equipment Reserve Fund: Mayor read aloud the ordinance in its entirety. Fire Department’s current airpacks have reached their mandated expiration dates. Chief Bagott found a suitable supplier for the airpacks. City’s share for 6 airpacks is approximately $32,000 (the county pays the other half). It’s a lot of money but a necessity. Councilmember Wekenman MOVED to adopt Ordinance No. 972 as written. Councilmember Snyder seconded and the motion carried unanimously.

OPEN FORUM:

Teresa Myott complimented the pool staff.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 6/30/2018 Ck. #9288-9315 & EFT $52,945.90

Claims Paid 7/10/2018 Ck. #9316-9346 & EFT $17,728.11

ADJOURN: Councilmember Slinkard MOVED to adjourn. Councilmember Cook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:38 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 26, 2018

Palouse City Council

Regular Council Meeting

June 26, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb. Councilmembers Cook & Sievers were absent. Councilmember Wilcomb MOVED to excuse their absence. Councilmember Snyder seconded. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 12, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

City received two bids for annual road oiling: TAK Petroleum for $8,575 + tax and RPI Road Products for $26,250 + tax. Councilmember Wilcomb MOVED to accept TAK Petroleum’s bid as presented. Councilmember Snyder seconded. Motion carried unanimously.

POLICE REPORT:

Radar trailer is located at City Park. Reminder to public to slow down and watch for children.

One of our police vehicles has developed a tic but otherwise running fine. We’ll keep an eye on it.

JOINT FIRE BOARD REPORT: Mark Wilcomb reported. There were two meetings in June. Everything fine on the financial side. Zero fire calls in May and only 5 calls YTD. SCBA evaluation is ongoing: packs from three manufacturers are currently under consideration (Scott, MSA, and Avon). Chief Bagott announced that he will be stepping down as chief in the near future. If approved by the firefighters, Scott Beeson will become the chief and Mike will become the assistant chief. One of Scott’s priorities is to identify and start developing future leaders for the department. Mike is confident in Scott’s ability to lead the department. EMS team recently held a swimming pool training as well as a LifeFlight training.

CITY ADMINISTRATOR REPORT:

Had another quick follow up meeting last week for Brownfields transfer process. We hope to publish the Request for Proposals later this week or next. At time of publication there will be a 60-day period to submit proposals.

Attending AWC conference in Yakima this week.

Two public hearings next meeting: Six-year street plan and 2019 revenue sources.

CA Dixon read aloud an update from TD&H Engineering outlining what has been done up to this point with the water tower project. Additionally, the Water System Plan (WSP) adopted in 2013 is set to expire in June 2019. DOH requires periodic updates to the plan as it is a working document intended to represent the current state of the water system. Proposed projects must be identified in the WSP. The intent is to incorporate the WSP update into the water tower project design if the city decides to move forward. If the city chooses not to proceed with the project, the WSP update still needs to occur with approval prior to expiration. In the next month or so the city plans on having a public meeting with our engineers present to address concerns and questions.

OLD BUSINESS:

Resolution No. 2018-04 – allowing for surplus of Brownfields property: Mayor read aloud the resolution in its entirety. This resolution declares city-owned Lots 3 & 4 and a portion of Lot 2, Block 1, Wiley’s Addition in Palouse as surplus. This property will be offered for sale by the city in the near future via the publishing of a request for proposals. Councilmember Wekenman MOVED to adopt the resolution. Councilmember Slinkard seconded. This is the empty lot across from the P.O. Motion carried unanimously.

OPEN FORUM:

Delores & Wayne Moore, Gary & Joanne Wilson, and Marge Brink voiced their concerns about having water tower by the cemetery. The Wilsons moved here and built a house across from the cemetery about 18 months ago and don’t want their view of cemetery changed with the installation of a water tower at cemetery. Wayne Moore brought a list of people who have concerns.

Mayor Echanove reexplained where city is currently with the project. The process began a year and a half ago. Engineers tested 8 alternative plans for the placement. TDH engineering and water/sewer committee recommended the current site (NE corner of cemetery) to council. Council went with the most cost-effective plan that addressed all project priorities: providing redundant storage to get water to residents in case current reservoir ever has to be shut off; improving pressure on south side of town; increased fire hydrant flow (fire hydrant pressure was a big deal; a majority of hydrants on south hill don’t currently have the necessary pressure). If ever there’s another big fire we will need a second reservoir. Booster pumps don’t offer redundancy and have a lifetime of expenses. The city does not have any redundancy. When reservoir went down we lost our back up water storage. If ever there’s a problem with our one current tank, we’re in a world of hurt. If we get two reservoirs on opposite hills, if something goes bad we can build in a valve system so we can have two independent systems. If you want good pressure you need good elevation. The other plans require way more money in acquiring land and way more piping. Long story short, council came down to this site from all the options. Because this project isn’t mandatory, the project can be on the city’s terms. That’s a refreshing way to build public infrastructure. We want to be good stewards of our water and our infrastructure and our money. If this isn’t a project we can get off the ground in an affordable manner, then we won’t proceed past this point. If we’re able to put together a funding package we can live with, THEN we bring in the engineers, and THEN we start penciling out all the details. DOH wants a bigger water line on W. Church street from the bridge to grain growers. Part of this funding project is the engineering and construction of that line.

In the next month or so the city plans on having a public meeting with our engineers present to address concerns and questions.

Sandy Jamison, running for WC Auditor. Sandy introduced herself and gave a little background on her experience and education. She would like the public’s vote.

John Hart, running for WC District Court Judge. Introduced himself and gave a little background on his experience and education. He would like the public’s vote.

Dan LeBeau, running for WC District Court Judge. Introduced himself and gave a little background on his experience and education. He would like the public’s vote.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Snyder seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 6/26/18 Ck. #9274-9287 & EFT $9,182.40

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:02 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 12, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

June 12, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb. Absent: Bill Slinkard. Staff present: Police Chief Jerry Neumann; Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

Mayor Echanove read aloud Councilmember Stout’s letter of resignation. He and his family are moving.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 22, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

Chief completed installation of the security cameras at the well-house/solar array. Cameras are linked to City Hall computers. Chief is pleased with their quality and would like city to consider upgrading cameras at the RV Park in the next few years. He may re-angle the cameras at the PD so as to also be able to see the skatepark.

As a service to the community, there is now a secure drug/medication disposal drop box in front of the PD.

Officer Handley’s vehicle just had its 90,000 mile tune-up. Officer Anderson’s vehicle is at 70,000 miles.

We’ve had a few felony drug arrests of people passing through town.

JOINT FIRE BOARD REPORT: May 2018 report. There was a brief meeting in May. Finances are on point. They had a successful training drill at Palouse Grain Growers where they practiced rescuing someone from one of the underground tunnels.

CITY ADMINISTRATOR REPORT:

Brownfields Committee met last week to discuss the process of transferring the property to a new owner. Project engineer Maul Foster Alongi was present. They put together a rough draft for Request for Proposals (RFP). They will meet again later this month to finalize RFP. City Atty. Hanson is working on the surplus property resolution which will be on June 26th agenda. There will be a 45-60 day timeframe to accept proposals. Brownfields committee will then evaluate those proposals and make an official recommendation to council. Council will then make an offer to the proposal that they feel is best. That will be followed by a purchase and sale agreement. Hoping to have this completed by fall of this year.

Atty. Hanson is going to be at the hearing to de-obligate a portion of the NE corner of the cemetery for the potential construction of a water tower. It will be held at superior court in Colfax at 8:30 AM on Friday, June 15th. If that goes through then Plateau Archeological Investigations will complete a cultural report on the site. That final report will be delivered to USDA by the 22nd of June to finalize the city’s application for funding. TD&H, engineers for the water tower project, will be at next meeting to provide further updates.

CA Dixon attended a Transportation Improvement Board (TIB) meeting last Thursday. They have a lot of money for small communities to improve streets. They have a new grant program that focuses on multi modal transportation that the city is eligible for from an ordinance passed last year. If successful in receiving grant, one option the city is considering is a foot bridge from the south side of the town by the Lions Club to Hayton Greene Park. Gloria Bennett of TIB doted on Palouse’s past successes through TIB funding.

CA Dixon is attending a CERB broadband funding workshop tomorrow in Pomeroy. Interested to see if city is eligible to get some funding to expand in Palouse. Attending AWC annual conference in Yakima June 27th.

There will be two public hearings at first council meeting in July: six-year street plan and 2018 revenue sources.

Will meet with engineer Munir Daud to discuss the budget the city has for a riverwalk trail between Shady Lane and the Palouse River. The city received a $26,530 grant last month from the Whitman County Commissioners .09 funds for construction of this trail.

Mark Wilcomb MOVED, Councilmember Snyder seconded, to go into executive session for 10 minutes to discuss a real estate transaction. 7:21-7:31 pm. Councilmember Snyder MOVED to authorize Mayor to submit an offer for purchase of property needed for upgrades to city’s wastewater facilities. Councilmember Cook seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Pool opens Saturday. Pool has been painted. All 7 lifeguards have officially certified with Red Cross. City will offer water aerobics if they can secure staff to teach it; three guards have expressed possible interest. If/when it is offered the city will post.

OPEN FORUM:

Colleen Boone is opposed to having the new water tower at its current proposed site. Mayor Echanove explained where city is currently with the project. The process began a year and a half ago. Engineers tested 8 alternative plans for the placement. TDH engineering and water/sewer committee recommended the current site (NE corner of cemetery) to council. They went with the most cost-effective plan that addressed all project priorities including redundant storage to get water to residents in case current reservoir had to be shut off; improving pressure on south side of town; increased fire flow. And fire hydrant pressure was a big deal; a majority of hydrants on south hill don’t currently have the necessary pressure. Booster pumps don’t offer redundancy and have a lifetime of expenses. Pressure issues will determine the height of the tower. Exact engineering specs have not been completed.

We haven’t gone overboard on the engineering until we get the financing figured out. If the financing doesn’t come through then all of this is a moot point, the opportunity isn’t present to even move forward. The city has been going down the deobligation process so we can show USDA that our preferred site is available, required for completing the application for funding. Our atty has been handling everything to do with the deobligation process including a 60-day comment period which began in February. That process just gives the city the option to put the tower there. Nothing is a done deal. City council can revisit the reasons this site was chosen and other alternatives with TD&H.

MAYOR’S REPORT:

Mayor Echanove appointed Ann Warrington to the Palouse Planning Commission on May 23rd. Requesting council ratification of her appointment. Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, confirming Ann Warrington to the PC.

Mayor Echanove read aloud two requests from Janet Barstow:

1. The Palouse Community Center seeks permission for a beer garden at the Palouse Music Festival July 28 at the city park. The beer garden will be in the same location as recent years and will follow all the rules required by the state Liquor Control Board. No police issues. Councilmember Sievers MOVED to approve the beer garden. Councilmember Snyder seconded. Motion carried unanimously.

2. The Palouse Chamber of Commerce is planning to resurrect National Night Out on August 7. They are seeking permission to use the park and parking lots for the event from 5 pm until 9 pm. The main purpose is to acquaint newcomers with various aspects of Palouse and provide a fun family event for the public, which will include kids’ activities, food, information about various events and organizations in Palouse, as well as an introduction to our emergency services, etc. Councilmember Sievers MOVED to allow the use of park and parking lots for NNO Aug. 7th. Councilmember Wilcomb seconded. Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 5/31/18 Ck. #9215-9234 & EFT $43,849.65

Claims Paid 6/12/18 Ck. #9235-9273 & EFT $41,258.79

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

May 22, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

May 22, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman. Staff present: Police Chief Jerry Neumann & Deputy Clerk Ann Thompson. Councilmembers Sievers, Stout, & Wilcomb were absent. Rick MOVED to excuse councilmember Stout’s & Sievers absences. Bill Slinkard seconded and the motion carried.

APPROVAL OF MINUTES: Councilmember Cook MOVED to adopt the minutes of the Regular Council Meeting of May 8, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The quality of Woltering Construction’s work on the new sidewalk by park was noted.

POLICE REPORT:

A lot of calls for dog issues, domestic violence calls, DUI’s, etc. between both cities.

Had to purchase a keyboard holder and wireless keyboard for Officer Anderson’s car.

Chief is hoping to begin install this week of the cameras at the solar plant.

CITY ADMINISTRATOR REPORT:

Dixon and Atty Hanson had a conference call with Mike Stringer and Bill Hager from Maul Foster & Alongi to discuss how the city will proceed with a request for proposals for the Brownfields site. Atty. Hanson will draft a resolution officially declaring the site for surplus but will be subject to conditions which council and the Brownfields Committee can grade to determine the proposal that is most beneficial to the downtown area. Atty. Hanson stressed the need to have the site appraised and the winning proposal have at least that amount. This is to avoid anything that can be deemed a gift of public funds. The Brownfields Committee is meeting again during the first week of June to further discuss the criteria to be included in the request for proposals.

The City of Palouse was awarded a $26,530 grant from the Whitman County Commissioners .09 funds to develop a walking trail/park area on the south bank of the Palouse River across from downtown. They are a 75% funding partner, so if the entire grant amount is expended, the city will need to provide as much as $6,633 to complete the project. However, since this project involves land donated to the city and subsequently donated to the project, this number may be greatly reduced. Official plans and cost will be presented to council once completed.

Update from Michelle Bly of TD&H: We have now passed the comment period for the deobligation of the cemetery property. Michelle visited with City Atty. Hanson today and he stated the judgment hearing to deobligate the cemetery property is set for June 15th. Michelle spoke with David Harder at Plateau Archeological Investigations and he said that presuming everything is approved as anticipated on the 15th, Plateau will be on site June 18th and 19th to complete the reservoir site field work. Plateau will have the Cultural Report, with the reservoir site addendum information, completed by the end of the week. Michelle has passed the above schedule to Rural Development because they indicated to me last week at a meeting in Walla Walla that they talk about this project every week and are anxious to obligate funding.

Executive Session: Councilmember Wekenman MOVED to go into a 5-minute executive session to discuss real estate matters for the Wastewater Facility Plan. Councilmember Slinkard seconded and the motion carried unanimously.

BUILDING INSPECTOR REPORT:

1st Q 2018 BI report: 1st Q 2018 valuations are $350,512 vs. last year at $82,000 valuation. Very strong first quarter.

Discussion ensued about the work done on the Palouse Arms Apt building. The owner complied with the city’s request however Councilmember Wekenman thinks it is still an eyesore and thus a deterrent to future development in the area. Dan will write another letter thanking him for work done and also inquiring to his future plans and anticipated timeframe.

BI contract amendment: Currently there is a 60% of bp fee charged for plan reviews on commercial builds over $100,000. This amendment will add the plan review fee to include multi-unit projects over $100,000, not just commercial buildings. The review for multi-unit housing projects is way more involved than single-family houses. Councilmember Wekenman MOVED to amend the contract to include the 60% plan review fee for multi-unit housing projects. Councilmember Slinkard seconded. Motion carried unanimously. Plan review fees are charged at time of bp purchase. The fee goes to BI upon completion of review.

Resolution 2018-03: Amends the fee schedule to include the above plan review fee to include multi-unit structures. Councilmember Slinkard MOVED to adopt the resolution as written. Councilmember Snyder seconded. Motion carried unanimously.

NEW BUSINESS:

Ordinance No. 971 budget amendment: Mayor read aloud the ordinance in its entirety. This budget amendment allocates funds for the contract that was signed with Maul Foster Alongi to provide consulting services as we transfer the Brownfields property to a new owner. Additional funding to cover ongoing groundwater sampling at the site has also been included as our grant funding for this project will run out during the next test to be conducted in August. Councilmember Wekenman MOVED to adopt Ordinance No. 971. Councilmember Cook seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- We’ve interviewed and offered jobs to seven, pending certification. All 7 have accepted positions. 3/7 have already certified and four are still taking course. Pool is set to open June 16th. Swim lesson dates have been set. DC Thompson is working with Annie Pillers to schedule a pool emergency training with our staff.

Councilmember Cook would like the city to purchase survey software to gather data from residents on various topics. It can be used for a multitude of surveys and can also be used by the PC, the BOA, etc. Chris is most impressed with Survey Monkey which costs $360 annually. Councilmember Wekenman MOVED to subscribe to Survey Monkey for a trial period of one year. Councilmember Slinkard seconded. Councilmember Snyder MOVED to table for a couple weeks until he can investigate the applicability and effectiveness of survey work for a city the size of Palouse. Discussion ensued. Motion to table failed. Motion to purchase Survey Monkey carried.

OPEN FORUM:

Sandee Powell with Crime Victim Services Center explained the services they offer. They provide confidential advocacy for victims of crimes: child and elderly abuse, assault victims, neighborly harassment disputes, etc. They help empower victims and secondary victims. The 24-Hour crisis hotline is 1-888-288-9221.

Connie Newman with the Palouse Skate Park. The official grand opening for the Skate Park is June 2. 9 am ribbon cutting, 9-12 learn to skate lessons, then at noon it officially opens to the public. Over $121,000 has been raised for this project. Usage signs, Rules of Conduct sign, and garbage cans will all be in place. Skate park volunteers will be responsible for the ongoing collection and disposal of garbage. Palouse EMS & FD did a formal training at the skate park and put official plans in place in case of an emergency. The gardens at the skate park are coming along nicely.

MAYOR’S REPORT:

McLeod’s Palouse Market beer & wine license renewal. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Slinkard MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 5/22/18 Ck. #9197-9214 & EFT $14,434.65

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:01 PM.

APPROVED: ________________________________ ATTEST: ________________________________

May 8, 2018

Palouse City Council

Regular Council Meeting

May 8, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout. Councilmembers Absent: Bill Slinkard and Rick Wekenman. Councilmember Sievers MOVED to excuse absences, Councilmember Wilcomb seconded and motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of April 24, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. PW is working on replacing the roof on the shop on Whitman St. Also replacing a stretch of sidewalk on W Main St near the park. Once the sidewalk project is complete they will install concrete pads at the RV park.

POLICE REPORT: Fairly quiet lately. Access and Sector (report and ticket writing with updated mapping technology) training completed up in Spokane. Officer Handley is in advanced firearms training up in Spokane. Garfield May Days is coming up.

CITY ADMINISTRATOR REPORT: Awards for Whitman County Commissioner’s .09 Grants should be available any day now. City applied for funding for a riverwalk trail and green space between the Palouse river and Shady Lane. Dixon met with a land appraiser from Colfax to determine an offer to acquire land near well pump 3 that will eventually accommodate storage lagoons for the City’s updated wastewater facility plan. City will follow up with the land owner after the appraiser has completed his research. The City is encouraged by the effort shown to rehab and secure the old Palouse Arms building with the expectation that current efforts continue. Curbs on W Whitman St will be finished shortly. Subcontractor for the project shaved the curbs last fall to meet ADA standards and was not able to complete them before the weather turned. Lawn in front of Kramer Funeral Home was also impacted by the W Whitman St construction and will be rehabbed as well. City’s annual report for 2017, due May 31st, will be submitted to State Auditor’s Office next week.

OLD BUSINESS:

MFA contract for facilitation of transfer process for Brownfields site: Maul Foster Alongi are the environmental engineers the City used to decontaminate the old Palouse Producers site on Main St. They have substantial experience navigating the tedious and sometimes difficult process of transferring ownership of a Brownfields site. This will be the final step for this multi-year project to integrate the site back into the community. The fee for their services is $7,500. Councilmember Wilcomb MOVED to authorize the Mayor to sign the contract for MFA’s services to facilitate the transfer of the Brownfields site. Councilmember Stout seconded and the motion carried.

NEW BUSINESS:

Ordinance No. 970 – Budget amendment for construction of new roof of PW shop on Whitman St.: Funding for new roof provided by real estate excise tax fund (also known as Special Capital Projects Fund). Budget amendment allocates up to $30,000 for completion of this project. Councilmember Snyder MOVED to approve Ordinance 970 as presented. Councilmember Cook seconded and the motion carried.

Resolution No. 2018-02 – additional retirement funding option for PD through Dept. of Retirement Systems: Washington State Department of Retirement Systems administers the PD’s LEOFF (Law Enforcement Officers and Fire Fighters) 2 retirement program, which is a fixed contribution program. DRS also has a different Deferred Compensation Program available to eligible members, and contributions to this program are more flexible. Enrollment in this program will have no financial impact on the city. Public Works and Administrative staff are enrolled in a 457 account through Symetra that allows for contribution flexibility. Councilmember Stout MOVED to approve enrollment in program. Councilmember Sievers seconded and the motion carried.

Whitman Co. Humane Society contract renewal for years 2018-2021: Similar agreement that the City has had for several years with the Whitman County Humane Society for animal control and shelter services. Yearly dues will increase $25 per year beginning in 2019 through the end of the contract. Councilmember Sievers MOVED to authorize the Mayor to sign contract. Councilmember Snyder seconded and the motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Still working to find lifeguards. We have 4 as of now. Still looking for lifeguard manager. If the city is not able to fully staff the pool, hours and possibly days will need to be reduced.

Streets & Sidewalks, Chair Sievers- The City was approached by the Palouse Chamber of Commerce earlier this year regarding placement of the planters along Main St. Chamber will fund planting and maintenance of planters. An arrangement has been made to move the planters closer to road and in unified fashion. Councilmember Sievers will work with PW Supt Griffin to relocate planters soon.

OPEN FORUM: Councilmember Sievers inquired about the possibility of having Cascades Computing (installing broadband fiber internet in Palouse and connecting to Port of Whitman fiber network) provide similar technology to the ambulance as has been provided to the police cars. City will discuss with Cascades Computing.

MAYOR’S REPORT: Mayor read a note thanking the city for providing draft minutes to residents of Palouse. Mayor reminded council and staff of the upcoming AWC small city connector in Palouse on May 29. Mayor attended Officer Reed’s (served with PPD from 1995-1997) funeral in Lewiston on Saturday.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 4/30/18 Ck. #9150-9168 & EFT $44,660.92

Claims Paid 5/08/18 Ck. #9169-9196 & EFT $38,294.65

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:58 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 24, 2018

Palouse City Council

Regular Council Meeting

April 24, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Absent: Councilmember Slinkard. Councilmember Sievers MOVED to excuse his absence, Councilmember Wilcomb seconded and motion carried. Staff present: Police Chief Jerry Neumann; Police Officer Joe Handley; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 10, 2018. Councilmember Cook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. New roof is looking good on Whitman St shop.

POLICE REPORT: UI/WSU bicycle race had 80+ riders. A few minor concerns with motorists but all ended up ok. Volunteers for the race were up from previous years.

First aid training for officers has been completed.

Officer Anderson and Reserve Officer Snead completed impaired driving/DUI training course.

AED’s (automated external defibrillators) have arrived for police vehicles. Special thanks to McGregor’s, Palouse Grain Growers and Palouse Chamber for donated funds to make this possible.

Sgt. Lee Reed of Mabton Police Dept passed away this morning. He served with the Palouse Police Dept from 1995-1997. Chief Neumann was grateful for his service to our community.

JOINT FIRE BOARD REPORT: 1 fire, 8 EMS calls in March. Joe Handley has completed his national EMT certification. EMS unit will be participating in crop duster training in June, river rescue in July and will train at the grain growers site in May.

CITY ADMINISTRATOR REPORT:

1ST Q Treasurer’s Report – No concerns. PD incurred some extra expense with new officer hire but nothing that should require a budget amendment.

CA Dixon, Councilmembers Slinkard and Wekenman, wastewater engineers Varela & Associates met with land owner at city hall to discuss a site the city is looking into for potential development for wastewater treatment. Dixon submitted a grant application to Whitman County Commissioners to develop walking trail/green space on recently donated land between shady lane and Palouse River. BRATC (Blue Ribbon Advisory Task Committee), committee charged with providing recommendations to Commissioners regarding available funds, have recommended an award of roughly $32,000 for this project. Commissioners will announce final awards on May 7th. Dixon will organize a follow-up Brownfields committee meeting in May once contract with Maul Foster (environmental engineers) is finalized to provide ongoing consulting services through the completion of property transfer. Dixon will be at State Auditor workshop on Wednesday to finalize city’s 2017 annual report. Dixon and City Attorney Hanson discussed next steps the city will take if owner of Palouse Arms building does not comply with order to address concerns previously indicated by council.

OLD BUSINESS:

TD&H water-tower update: Final cultural report was completed by Plateau and submitted to DAHP. Remainder of process to finalize application to USDA will be completed upon finalization of de-obligation of area of cemetery. If city proceeds with project, water system update will be included.

NEW BUSINESS:

Proposal from Parametrix for annexation into Fisher’s Addition: Mayor Echanove outlined the annexation policies and procedures. Angela Taylor from Parametrix, representing the owner of the property, outlined their plan to annex and develop ten platted lots into Fisher’s Addition. Development outlined construction of 9 triplexes, or 27 units, to be zoned into R1 low density residential with a conditional use permit through the Board of Adjustment to allow for said triplexes. Angela took questions from council and the audience. Arguments in favor included increased tax base, boost for local business, affordable housing, among others. Arguments against included concern about population density given the surrounding neighborhood, increased traffic, city services, among others. Extended discussion ensued. Councilmember Stout MOVED to reject the preliminary proposal for annexation. Councilmember Cook seconded. Motion carried. Councilmember Wekenman voted against.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Working on different strategies to hire lifeguards. Councilmember Cook is looking at avenues to incentivize applicants. Discussed bumping wages and reimbursements for lifeguard certifications. Councilmember Stout MOVED, seconded by Councilmember Wilcomb to increase entry level lifeguard wage to $12.00/hr and provide $100 lifeguard certification reimbursement upon successful completion of summer lifeguarding season.

Finance, Property, & Equipment, Chair Stout- Councilmember Stout sits on Palouse Community Action Center board. He is impressed by how they operate and Palouse could benefit from some ideas they have about how we can provide smart growth to our city.

MAYOR’S REPORT: Mayor and CA Dixon attended a conference in Cle Elum to present success of Solar Farm.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Sievers seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 4/24/18 Ck. # 9133-9149 & EFT $13,573.64

ADJOURN: Councilmember Wilcomb MOVED to adjourn. Councilmember Stout seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 10, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

April 10, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook, Bill Slinkard; Tim Sievers; Rick Wekenman. Councilmembers Snyder, Wilcomb and Stout absent. Councilmember Wekenman MOVED to excuse the absences of Councilmember Snyder, Wilcomb and Stout. Councilmember Slinkard seconded. Motion carries. Staff present: Police Chief Jerry Neumann & City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 27, 2018. Councilmember Sievers seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. Preparing for work to replace cracked/crumbled sidewalk on west main street near the city park.

POLICE REPORT: All 3 internet signals in Garfield are up and running. Signals in Garfield are actually boosting signals in Palouse.

Had several reports of a vicious dog on 8th street. Dog was ordered removed from the city.

Recent hire Officer Anderson is doing great. Reserve Officer Snead’s last day will be Saturday, April 21 which is the weekend of the WSU/UI bicycle race in town.

CITY ADMINISTRATOR REPORT: CA Dixon and Councilmember Slinkard, along with our Wastewater engineers Varela & Associates, are meeting with a property owner tomorrow to discuss a potential land transaction that would allow the city to proceed with our preferred alternative for wastewater disposal.

Our recent interest in expanding our current solar array up at Well Pump 3 is on hold for now. Last week, Avista’s billing department handed down a ruling regarding how excess kWh production can be used by account holders with more than one meter. New rules state that excess kWh must be spread evenly over all meters on one account, which triggers a monthly minimum charge for each meter of $19.08. The city has 20 meters on its account. This equates to an extra $350 per month in minimum charges that Avista would charge the city. We are currently grandfathered in to their old system of billing and we don’t want to do anything to jeopardize our current agreement with Avista. If they ever reconsider their billing model, the city will look into expansion at that time. The solar farm provided the city a net savings of $3,120 in 2017 and is projected to save the city in excess of $150,000 over its lifespan as currently constructed.

Dixon is working with BI Gladwill and Atty Hanson on next steps regarding the Palouse Arms building. BI Gladwill gave the owner a deadline of April 4th to install fencing around the building and May 31st to show significant progress on rehabbing building. Follow up letter will be sent once drafted and update will be provided at next meeting.

The library and city are looking into replacing carpet and painting (library only) this summer and we will have quotes for council to review if we receive satisfactory numbers.

Dixon submitted a grant to construct a walking path off Shady Lane toward the river. This land was recently donated to the city. We will have an update on grant status at the next meeting.

The city received an annexation proposal last week. Owners of land to be annexed and their engineer will be invited to the next council meeting to discuss their plans.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Met last week to address issues of recruiting and retaining lifeguards. Discussed several different approaches to resolve this growing staffing problem.

MAYOR’S REPORT:

Palouse Community Center is requesting permission from the city to install a handicap space and ramp in the parking lot of the community center, which is city-owned property. Councilmember Wekenman MOVED to allow, Councilmember Slinkard seconded and the motion carried.

Mayor and Chief had meeting with Clear Risk (city’s insurance company) to discuss how to streamline operations between Mayor’s office and the Police Department.

Small city connector in Palouse is May 29. City council and staff are encouraged to register and attend.

WSU/Idaho bicycle race is April 21st in Palouse.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 3/31/18 Ck. #9079-9098 & EFT $46,931.02

Claims Paid 4/10/18 Ck. #9100-9132 & EFT $16,057.19

VOID: Ck. #9099

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Cook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:15 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 27, 2018

Palouse City Council

Regular Council Meeting

March 27, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Tim Sievers; Rick Wekenman; Mark Wilcomb; Bob Stout (7:10); Chris Cook (sworn in). Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Slinkard MOVED to excuse Councilmember Snyder’s absence. Councilmember Wilcomb seconded. Motion carried unanimously.

Chief Neumann swore in new Officer Joel M. Anderson to the Palouse Police Department.

Councilmember Sievers MOVED to appoint Chris Cook to city council. Councilmember Wilcomb seconded. Motion carried unanimously. Mayor Echanove swore in Chris Cook to Palouse City Council position #1.

APPROVAL OF MINUTES: Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of March 13, 2018. Councilmember Sievers seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

New officer Anderson has begun training and Chief Neumann is very pleased so far.

Cascade Computing is going to get all three police vehicles set up for wi-fi, at no cost to city in exchange for setting up their equipment at City Hall.

PD personnel have been attending a number of trainings with more to come.

Chief Neumann wants to look into new hand-held radios for police dept.

JOINT FIRE BOARD REPORT:

Mark Wilcomb reported JFB finances look good.

CLERK-TREASURER REPORT:

Leonard Koepke, owner of the former Palouse Arms building was sent a certified letter last week informing him of what has to be done on the dilapidated portion of building, by when, and consequences if not.

Tracts of land just south of Palouse River and north of Shady Lane are being deeded to the city with the hope that a riverside trail can be developed to enhance the city’s parks and trail system. Whitman County Commissioners are taking applications for grants and CT Dixon will submit a proposal to them by the end of the week.

CT Dixon met with Apollo about phase 2 of solar project, adding 25 kW to existing solar site. They’re preparing their grant applications and we should have more information sometime later this summer.

City sold the dump truck for $1,500.00

The possible second site for WWTP is no longer an option as the property sold. CT Dixon has set up a meeting with Varela and the owner of the land by Well Pump #3.

OLD BUSINESS:

Michelle Bly and Gwen Ellis of TD&H gave update on water tower: The cultural report from Plateau should be done any time and will then go to Rural Development to complete their environmental process so they can officially present a funding package to the city. Gwen explained the scientific reasons why a water tower is necessary over a concrete tower. Any storage area which is under existing water level is dead space and as a result won’t be contributing to the pressure in the system. If city decides to move forward with project they will do a more in-depth water evaluation. Discussion ensued.

Council decision on Palouse Builders preliminary proposal:

Palouse Planning Commission voted on March 7, 2018, to approve the preliminary proposal for the planned development. Neil O’Keefe, of Palouse Builders, LLC, and his realtor Connie Newman, answered questions for council. Lift station was evaluated by TD&H at Roy Druffel’s expense last fall. Results were 1) lift station was adequate as constructed and there are two pumps in it but no redundant pump; 2) TD&H recommends the purchase of a backup pump and retrofitting hour counters within the existing pump control panel. Can the current system handle all the existing development plus the 12 new lots being proposed? Answer was yes, and then some. Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, to approve preliminary proposal. Motion carried unanimously.

Ordinance No. 969 changing Clerk-Treasurer job title & description:

Councilmember Wilcomb explained that current RCW definition of clerk-treasurer doesn’t outline what Kyle does. His role is more complex and more in line with the description of city administrator. Mayor read aloud the ordinance in its entirety. Councilmember Wekenman MOVED to adopt Ordinance No. 969 as written. Councilmember Stout seconded. Motion carried unanimously.

OPEN FORUM:

Tyson & Elisha Palmer. Inquiring about solar panels being put up next to their property by Gary and Angie Cochrane. The Palmers plan on eventually developing their property and have an issue with those panels being put within the alley. Mayor explained that the city doesn’t own alleys; city just has right-of way. Alleys where city doesn’t exercise their right of way can be used by the property owner with the knowledge that if the city ever does need to use the alley, the property owner must remove any obstructions at their own expense. Three separate attorneys have verified this. Mr. Cochrane wants to put those solar panels behind his home on corner of alley, all in his half of the alley. Short of the city opening it, it’s a civil matter between Palmers and Cochranes. The Palmers are free to improve their half of the alley as they see fit.

Doug Wilcox spoke about Brownfields meeting. He suggested to council to remind ourselves of what Brownfields is about. Concept is a process that EPA and DOE have established for the cleanup of these environmentally-blighted sights and their eventual return to economic vitality in the community. There’s still one test well site that hasn’t cleared but Michael Stringer of MFA said its location will still allow for construction. MFA is currently researching whether or not the consent decree drawn up for the city can be transferrable to any potential developers for the site. This would be a big plus, as it would mitigate almost all liability for any future owners of the site.

MAYOR’S REPORT:

AWC Conference is June 27-29 in Yakima. Mayor encourages any councilmembers to attend.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 3/27/18 Ck. #9065-9078 & EFT $5,681.05

ADJOURN: Councilmember Wilcomb MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:00 PM.

APPROVED: ________________________________ ATTEST: ________________________________

March 13, 2018

Palouse City Council

Regular Council Meeting

March 13, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout. Staff present: Police Chief Jerry Neumann; Officer Joe Handley; Clerk-Treasurer Kyle Dixon.

Councilmember Wilcomb MOVED, seconded by Councilmember Slinkard to excuse Councilmember Wekenman’s absence. Motion carries.

APPROVAL OF MINUTES: Councilmember Sievers MOVED to adopt the minutes of the Regular Council Meeting of February 27, 2018. Councilmember Slinkard seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT: Chief Neumann made a conditional offer to officer candidate. Chief thinks he will be a great fit in Palouse. Official start day will be March 27th.

Busy day yesterday with several arrests in Garfield for warrants and license suspensions.

Cascades Computing has ordered equipment for wi-fi access in police vehicles.

CLERK-TREASURER REPORT: BI Gladwill has drafted a letter, reviewed by Atty Hanson, to the owner of the old Palouse Arms building on Main Street addressing the city’s concern regarding its condition. To proceed with an abatement of dangerous buildings, Atty Hanson is requesting council approve funding for a litigation guarantee, which is roughly $500. A litigation guarantee protects the city against any lien holders of the property should the city order the building be demolished. Chief Neumann discussed an alternative of issuing citations for public nuisance in an attempt to rectify the situation. Councilmember Stout MOVED to allow Atty Hanson to proceed with a litigation guarantee for the Palouse Arms property, Councilmember Stout seconded the motion and it carried unanimously.

NEW BUSINESS:

Ord. 968 – Budget Amendment: This budget amendment accounts for revenues and expenditures for the West Whitman Street project, in the Arterial Streets fund, that were receipted in 2018 for work performed in 2017. Mayor Echanove read the Ordinance in full. Councilmember Stout MOVED, seconded by Councilmember Wilcomb, to approve Ordinance 968 as presented. Motion carried.

Review Planning Commission’s recommendation to approve preliminary proposal: The Planning Commission held a public hearing on Wednesday, March 7th, at City Hall to obtain comments from the public on a proposed 12-lot subdivision on the south end of town off Palouse Cove Rd. After the hearing and subsequent review, the Planning Commission voted unanimously to recommend approval by city council of the preliminary proposal brought by Palouse Builders LLC. Their recommendation of approval is subject to staff report conditions. The city has sent the environmental checklist to the Dept of Ecology. After a 14-day comment period, the city will then vote on whether to approve, approve subject to conditions, or deny the proposal. This vote will take place at the next council meeting on March 27th. The Board of Adjustment also held a public hearing on March 7th to hear comments about a conditional use permit submitted by Palouse Builders LLC to allow duplexes and/or adult family homes on 4 lots in the proposed subdivision. The conditional use permit was approved.

COMMITTEE REPORTS/REQUESTS:

No reports

OPEN FORUM:

Caleb San Miguel read a report about an issue he had with Jerry Neumann regarding removal of a dangerous tree and street closure. He presented paperwork to council regarding the tree removal service used by Neumann. Neumann offered rebuttal. San Miguel would like the city to adopt an ordinance to address safe tree removal and he would also like to contract with the city for all tree/limb removal on city-owned property. This issue will be forwarded to the policy and administration committee for further review.

Doug Willcox submitted a written report to council indicating his concerns with the TDH water tower agreement. Mayor Echanove discussed the various reasons why the city is proceeding with this project. Council discussed. Topic will be further discussed at the next council meeting.

MAYOR’S REPORT:

Councilmember Hanson submitted her resignation February 27, 2018. Mayor Echanove accepted her resignation and publicly thanked her for her service. A call for submittals of interest for the vacated position was emailed to list serve and is posted at Post Office and City Hall. Position is open until filled.

Mayor Echanove and CT Dixon will be attending a conference in April to speak to other local governments about our solar project.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 3/13/18 Ck. #9037-9064 $13,552.65

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Snyder seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:15 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 27, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

February 27, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Staff present: City Attorney Eric Hanson; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of February 13, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Officer Snead has been working on evidence, clearing out Garfield evidence and housing it in one spot in Palouse. Nothing profound in Garfield evidence; 90% have been adjudicated and very old.

Part-time Officer Snead will be leaving end of April for a prior job commitment. We have a potential pt hire from Colfax to replace him until a third ft officer can be found. We have a ride-along this week with another potential hire for the third officer position. He’s a 17-year police veteran.

Garfield transition with new mayor has been good.

JOINT FIRE BOARD REPORT:

Mark Wilcomb reported. There were 22 total fire calls in 2017. 1 fire call in January 2018.

Fire Chief Bagott and Asst. Fire Chief Beeson attended the County Fire Chiefs meeting. There was discussion about having a mutual aid agreement between the appropriate county agencies and the Spokane fire agencies which would ensure something was in place in the event of a catastrophic event. Palouse FD will discuss among themselves.

7 EMS calls in January. EMS unit is working on more combined training this year.

CLERK-TREASURER REPORT:

We had a preliminary proposal submitted to City Hall for a planned development/major subdivision just south of the Palouse Cove Development. The proposal is in the hands of city building inspector and Palouse Planning Commission right now. The Planning Commission will hold a public hearing and then make their recommendation to council. Council then has 60 days to give applicants a response. Applicants then bring back a final proposal and council will then either approve, approve subject to conditions, or deny.

Time to surplus the old dump truck. Supt. Griffin can’t find any comp prices on a 1973 dump truck however he thinks the tires are worth a couple thousand. It requires a CDL to drive so there’s a limited buyer’s market. Councilmember Wekenman MOVED to surplus the 1973 dump truck with a minimum bid of $1,500. Councilmember Snyder seconded. Motion carried unanimously.

There are five confirmed Brownfields committee members. First meeting will be mid-March and we’ll get some direction on proceeding. A call for RFP’s (request for proposals) will be next move. Discussion ensued on the process and setting parameters for how to choose.

Pearson Fence from Colfax will be returning to Palouse to give bid for fence repair along Whitman Street.

Site locations have been discussed for the new WWTF. One is perhaps purchasing land by city’s well pump. That site requires pumping uphill and crossing a river. The other site is perhaps purchasing land on the west side of town. That site is much better logistically but it’s in a floodplain. Cost will be a big factor as well.

CT Dixon spoke with WSDOT regarding the speed concerns at the entrances into and out of Palouse. WSDOT hasn’t forgotten about us. They did a speed survey on south entrance in 2016 and didn’t agree with city’s speed concerns but they are going to re-test this spring as well as a speed study at the east entrance. They’ll update us later.

Maul Foster & Alongi is coming this week to do another test at the Brownfields site.

We had talked about Palouse Arms Building and what course of action city can take to assure the owner makes that site less dangerous etc. Atty. Hanson said there is an “abatement of dangerous buildings” procedure to be followed. That will be sent out end of March by the building inspector. It gives notice and states why and reasons it’s dangerous and what improvements must be made by what date. There are a lot of things involved. City must get a litigation guarantee from title company. There are costs and it’s a process; it’s not an easy fix. City BI is the first step in the process. Owner can appeal. CT Dixon will work with BI to take care of this.

OLD BUSINESS:

Decision on Apollo solar/energy proposal: solar addition to existing solar array and LED improvements to public buildings. Supt. Griffin is confident in doing the LED upgrades himself at a fraction of the cost. But we need to let Apollo know our decision on the solar portion. The initial solar project (w/ Apollo) has exceeded expectations and this is a great opportunity to take advantage of additional grant funding (which would cover ~75% of total project cost) while it is still available. Councilmember Wekenman MOVED to proceed with the solar portion of Apollo’s proposal. Councilmember Snyder seconded. Motion carried unanimously.

Cascades Computing license agreement: They will house a rack of equipment inside city hall’s storage room, alongside First Step Internet’s. In turn, Cascades will make high speed internet service available to any other city location(s) as agreed upon by both parties. Specifically, the city would like to see the police department outfitted with mobile radio receivers to be able to access Wi-Fi in their patrol cars in Garfield and Palouse. Councilmember Wilcomb MOVED, seconded by Councilmember Sievers, to adopt the agreement as written. Motion carried unanimously.

Continued alley discussion. At question is appropriate or allowable use for improved/unimproved alleys and temporary vs permanent structure. The code doesn’t distinguish between the two but there are definitely distinctions. Some alleys have been forested land for 100 years and impossible to use for driving purposes. Adjacent property owners own the ground to the middle of the alley but city has legal right of way. City attorney stated that an unimproved or unused alley allows for adjacent property owners to use their half of the alley as long as it’s not permanent, with the knowledge that if the city needs to exercise their right of way, anything obstructing the alley must be removed at owner’s expense. But then defining “permanent” becomes muddied. Some argue that an alley is an alley. Much discussion ensued about code and defining code. If it’s a “thoroughfare,” or improved alley, owners cannot construct in the alley. Councilmember Stout MOVED, seconded by Councilmember Hanson, that we don’t allow structure in alley based upon the confusion over whether it’s portable or permanent. Motion failed.

NEW BUSINESS:

Colfax policing agreement for outside employment agreement with Palouse: Chief Neumann has been working with Colfax Police Chief Rick McNannay on an employment agreement which would allow Colfax officers to work part time in Palouse if needed. Mayor Vanek from Colfax contacted Mayor Echanove and would like to see it perhaps be written as an interlocal agreement. Councilmember Wekenman tabled the discussion until next council meeting. Councilmember Stout seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson– Councilmember Hanson MOVED to go into executive session regarding personnel issues (9:45 pm-9:50 pm). Councilmember Stout seconded. Councilmembers Wekenman and Wilcomb voted no. Motion carried.

Personnel committee met to discuss various issues including pool staffing and police department pay and benefits. Councilmember Hanson submitted a written report.

Parks, Cemetery, & Buildings, Chair Snyder- Committee briefly discussed the land donation along the south side of the river and north side of Shady Lane. Land is currently being surveyed and CT Dixon will pass along any updates as he receives them.

At 10 pm Councilmember Wekenman MOVED to extend meeting until 10:10 pm. Councilmember Wilcomb seconded. Motion carried unanimously.

Police, Fire, & Safety, Chair Wekenman– Chief Neumann covered under his report what the committee met about. Committee will know more about potential hire after Friday’s meeting with potential hire and re-discuss at that time.

Councilmember Wekenman is concerned about supplying officers for the annual collegiate bike race that ends and begins in Palouse. If we don’t have our standard police force it could require overtime for our temporary 2-man department. Additionally, the city doesn’t have money to pay outside officer(s) to stand at the intersection to flag for a bike race. Councilmember Snyder has connections with WSU’s cadet program and will see if he can get some of them to work the race as volunteer hours.

MAYOR’S REPORT:

Mayor appointed Chuck Stemke to the Palouse Board of Adjustment. Councilmember Wekenman MOVED, seconded by Councilmember Snyder, to affirm the mayor’s appointment. Motion carried unanimously.

Mayor appointed Renee San Miguel to the Palouse Planning Commission. Councilmember Stout MOVED to affirm the mayor’s appointment. Councilmember Wilcomb seconded. Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid Ck. #8985-9002 $12,099.00

Stop Pymt Adj. for Lost Check #8618, replaced by Ck. #8987 $ -7,500.00

Net claims paid $ 4,599.00

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 10:11 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 13, 2018

Palouse City Council

Regular Council Meeting

February 13, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson. Councilmember Wilcomb MOVED, seconded by Councilmember Hanson, to excuse Councilmember Slinkard’s absence. Motion carried unanimously.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of January 23, 2018. Councilmember Sievers seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: PW Supt. Griffin submitted a written report.

We are going to surplus our old dump-truck soon.

Bid opening for snowplow closes tomorrow. We will relist this fall when there’s snow if no qualifying bids are received.

POLICE REPORT:

PD addressed some nuisance yards on the north hill last week: they issued three notices for yard clean-up and all three took care of it over weekend. The PD will be working on the south side of city this week. It is forbidden by code to stockpile/accumulate garbage, appliances, furniture, etc. in yards.

We got new brakes on Journey #2. Summer tires are going on Journey #1 and brakes will be assessed at that time. Durango will need brakes and shocks as well.

City fence on Whitman & Beach Street was damaged from a single car DUI accident this weekend. City is getting an estimate to repair and will pass that on to the PD and prosecutor’s office.

Our last potential hire declined the open officer position. We are sustaining that position through reserve officer Snead, and soon reserve officer Merry, and reserve officer Corey out of Colfax. The personnel committee will be meeting to discuss options to attract an officer.

CLERK-TREASURER REPORT:

CT Dixon reported if we could comfortably have reserve officers Merry and Corey on board, while still pursuing and eventually hiring a third full time officer, it would be financially beneficial to the city.

Apollo who was here last meeting wants an answer by end of February on the LED lighting and solar project proposals discussed at the last council meeting. CT Dixon supports expanding our solar generating capacity another 25 kW, to the maximum allowable 100kW. On the LED end, Supt. Griffin is looking into performing the upgrades himself and potentially saving the city significant costs vs partnering with outside contractor to perform work.

Atty. Hanson is doing some background on what the next steps will be if we don’t see significant improvement on the Palouse Arms Building. He is writing a supplemental letter for owner kind of restating the city’s demands to repair/demolish and the potential recourse if he doesn’t comply by May 31st deadline. He will be at next meeting to answer any questions.

CT Dixon will form the committee for Brownsfield site which will consist of a few members of original committee, a member from Planning Commission, council, etc. This Brownsfield development process has many steps; of course we want it developed, but there is still ongoing groundwater site testing required by DOE. Once the city is ready to surplus the site, we will advertise for a request for proposals.

No word from Ecology on official approval of wastewater permit extension, but should be any day now. If zero river discharge is necessary, we have to go somewhere with it which will most likely require significant property acquisition. Next step will be to start a discussion with the landowner adjacent to the proposed site. If he’s not interested in selling to city, we’ll have to go shopping elsewhere. Upon approval of our permit extension, we will have until April 2019 to deliver completed wastewater facility plan to DOE and until 2024 to have construction completed.

OLD BUSINESS:

Michelle Bly of TD&H gave an update on the water reservoir project. Plateau Archaeological Investigations did their cultural report as required by Rural Development thereby completing the application package. Atty. Hanson has started the 60-day clock on the de-obligation formality process on the land by cemetery. Discussed reservoir types and options. Reservoir will have a 300,000 gallon capacity. Dimensions were discussed but nothing has been finalized.

NEW BUSINESS:

Owner of Cascade Computing, Marcus Munn, was present to discuss their proposal of expanding fiber optic broadband internet to Palouse. They already have agreements with Rosalia, Oakesdale, and Garfield. Looking to put some equipment at City Hall so they can be another service provider of internet like First step. They’ve looked things over at City Hall and had an electrician come look at power service and they can make it happen. They use Port of Whitman County’s fiber optic line. First Step has equipment at City Hall as well. The trade-off for letting them put their equipment at high points in city (well site, fire station, etc.) and at City Hall is free internet to city hall, fire, police, school, & library. Discussion ensued as to what other services/arrangements Cascade can offer. Agreement is at attorney for review and should be ready at next meeting for review/approval.

COMMITTEE REPORTS/REQUESTS:

Parks, Cemetery, & Buildings, Chair Snyder- City needs a new roof on public works shop on Whitman St (old fire station). It’s leaking very bad and has soft spots. Supt. Griffin is pricing work. Repair would come out of special capital projects fund.

The city has been offered a strip of land along the south side of the Palouse River from F Street bridge to 90 feet from foot bridge, from river’s edge south to Shady Lane. In return, the owner asks that the city put in a kind of riverside trail allowing access to the river for relaxing, fishing, whatever. It is his belief that access to the river will enhance the community and the river. CT Dixon is preparing for grant opportunity with Whitman County in conjunction with the donation of this land.

Policy & Administration, Chair Wilcomb- Committee is working on creating a process to reward and advance our city staff. Councilmember Wilcomb presented a staff organizational chart.

MAYOR’S REPORT:

Palouse Caboose liquor license renewal. No objections.

There was a lengthy discussion on setbacks, in particular on alleys that aren’t used. Code has specific language on it but there seems to be some gray area. We will get clarification from our attorney before addressing this issue.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

January Payroll Paid: Ck. #8862, 8930-8946 & EFT $ 53,003.02

Claims Paid 2/13/18: Ck. #8929, 8947-8984 & EFT $141,369.45

VOID Ck. # 8948

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:18 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 23, 2018

Palouse City Council

Regular Council Meeting

January 23, 2018

CALL TO ORDER:  Mayor Pro-Tem Wekenman called the Council Meeting to order at 7:03 PM.

ROLL CALL:  Council members present:  Doreen Hanson (until 8 pm); Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Wilcomb MOVED, seconded by Councilmember Stout, to excuse Councilmember Slinkard.  Motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Sievers MOVED to adopt the minutes of the Regular Council Meeting of January 9, 2018.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

POLICE REPORT:  Chief Neumann reported that our last potential hire (Flowers) didn’t work out.  The city expended $950 on his background check & testing, etc.  Each potential hire has to have these tests done so those subsequent fees put the policing services budget upside down.  We interviewed another potential hire (Kreig) yesterday (1/22/18).  He is state academy trained and a 7-year veteran but he’ll need some additional training.  His training is not reimbursable because it’s not CJTC criminal justice training commission sponsored.  If we hire him, it will be imperative to keep Officer Snead on while he was being trained.  This too will require additional funding so we need to determine where that will come from.  Chief will do as much as possible prior to expending any money on testing for new applicants.

The camera system for surveillance at the well-head/solar plant has been purchased.  Chief Neumann will install once the weather is a little warmer.

BUILDING INSPECTOR REPORT:  4th Q 2017 year-end report.  3 new homes in 4th Q, 8 YTD.  It has been an excellent year.

Regarding the Palouse Arms apartment.  BI Gladwill gave the owner a verbal deadline of May 31, 2018, to have the site cleaned up and made safe.  City council has asked CT Dixon to have our city attorney follow-up with a letter so we have something in writing that will outline what happens if he doesn’t comply by deadline.

JOINT FIRE BOARD REPORT:  Budget finished strong.  For 2017 there were 22 total fire calls.  EMS had 79 calls in 2017, down from 110 in 2016.  The current ambulance contract is split so that the city pays 70% and rural pays 30%, however Annie Pillers will watch the call data to determine if this cost split remains fairly distributed.  EMS & FD continue their trainings.

CLERK-TREASURER REPORT:  TD&H, Plateau, & Bishop are still working with us on decertifying the cemetery plot to proceed with our water system improvement project.

The public comment period for the Dept of Ecology’s new permit for Palouse River/WWTP ended on January 20th. We anticipate they will grant an extension to Palouse to submit a final facility plan by 4/1/19.

Closeout paperwork for the West Whitman project is almost complete.  All change orders and overages were approved.  The city has a new regional engineer at TIB who cautioned city council on approving change orders as they are not guaranteed to be reimbursable.

OLD BUSINESS:

Apollo Solutions presented council with their findings from their lighting audit and possible project proposals:  1) One project proposal is adding an additional 25kW to our existing 75kW solar farm.  Just like the first phase, this phase would have guaranteed minimum energy production; 2) Second project proposal is upgrading lighting at various city buildings to LED.  Benefits, costs, funding, available grants, etc. were outlined.

NEW BUSINESS:

Ratification of Whitman County Mutual Aid Agreement:  This document outlines the relationship between Palouse FD with other regional fire departments:  Albion, Colfax, Farmington, Garfield, LaCrosse, Malden, Oakesdale, Pullman, St. John, Tekoa, Pullman-Moscow Regional Airport, Tekoa Community Ambulance Assn., Volunteer Firemen Incorporated (Colfax), and Whitman County Hospital District No. 2.  The agreement is pretty straight forward; in an emergency, nearby departments can and will respond to give mutual aid at no cost.  The JFB has already approved this agreement.  County already ratified their end of it and now the city needs to ratify their side.  Councilmember Wilcomb MOVED to ratify the Whitman County Mutual Aid Agreement.  Councilmember Sievers seconded the motion and it carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Police, Fire, & Safety, Chair Wekenman–  This committee and the Civil Service Commission interviewed the potential new officer 1/22/18.

Policy & Administration, Chair Wilcomb-  CT Dixon and DC Thompson will work with committee on staff organizational flow chart, job descriptions, etc.

MAYOR’S REPORT:

There were no objections to the Brewfest special liquor license.

Councilmembers Hanson, Sievers, Snyder, Wekenman, Wilcomb, and Stout attended a training from Clear Risk Solutions on their roles, procedures, minimizing liability, etc.  DC Thompson and CT Dixon were in attendance as well.

ALLOW PAYMENT OF BILLS:  Councilmember Wilcomb MOVED that the bills against the city be allowed.  Councilmember Snyder seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      12/31/17            Ck. #8905-8908                        $  5,823.29

Claims Paid      01/23/18            Ck. #8904, & 8909-8928             $19,432.81

ADJOURN:  Councilmember Sievers MOVED to adjourn.  Councilmember Snyder seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________   ATTEST: ________________________________

December 12, 2017

Palouse City Council

Regular Council Meeting

December 12, 2017 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Public Hearing and Regular Council Meeting of November 28, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

Supt. Griffin submitted a written report.  The city was the high bidder on a dump truck in Grangeville for $10,500.  It’s a 1990 GMC with a snow blade and about 30,000 miles.

POLICE REPORT: 

Chief Neumann updated council on a few ongoing issues in Garfield and Palouse.

Regarding Glen Smith’s complaint about the North Bridget Street house blocking traffic and creating driving hazards, the PD made contact and as of now they’re in compliance.

Officer Snead has started filling-in for Officer Merry until his replacement is hired.  So far, no one has applied for the police officer opening.  We re-ran the ad in two papers last week and the job is also posted online, etc.  The city will keep trying.

CLERK-TREASURER REPORT:

The city is working with Munir Daud, ML Albright, WSDOT and TIB on the final invoice for the West Whitman project and will be finalized by the first council meeting in January.  Due to change orders, our final budgeted amount has increased, but we anticipate TIB honoring those so not expecting any increases to city.  CT Dixon hasn’t heard back from Todd Neu at Avista as to when the street lights will be installed on West Whitman.  Avista keeps pushing the date back due to natural disasters in Texas, Florida and California, which take precedence regarding available resources.

Wastewater Treatment Facility ecology extension.  No updates from our permit manager Diana Washington as to the new timeline.  We proposed an extension to April 1, 2019.  From all indications they’re going to grant us that.

CT Dixon had a meeting with some developers who are interested in the Brownfields site.  Also in attendance were Councilmember Bob Stout and via conference call were our environmental engineer Mike Stringer of MFA and Mayor Echanove.  CT Dixon has arranged another meeting next week with same parties as well as Sandy Treccani of Ecology.  The city is anticipating in early 2018 to put out a call for proposals for that site.  Final approval will be through council.  There are many procedures to follow and steps to take to make this happen and our attorney will outline those.  Council needs to establish goals for that site.  Value isn’t just the sale price; how does it integrate back into the community?  Does it meet the goals of everyone who has given us money for this Brownfields site?

Ethernet for the solar panels at Well Pump 3 mysteriously went off-line at 3 am on Thanksgiving.  PCI Renewables investigated the problem and someone(s) has cut the line.  We still have money left over and perhaps we should put in a camera, conduit, and/or fencing.  In the meantime, CT Dixon bought a new cable and it’s back on-line.  It’s imperative that our well-head is protected.

Cascade Computing is interested in installing fiber optic to the city.  They will be submitting a proposal to the city soon.

Cemetery fund is pretty tight right now.  CT Dixon is in the process of figuring out how to access the interest from the cemetery endowment fund.

Owner of the Palouse Arms Apartment building has been given a deadline of May 31, 2018, to have the site cleaned up.  He is to show serious progress by then.

OLD BUSINESS:

TD&H update on water reservoir and Rural Development grant:  Michelle Bly of TD&H updated council.  The application has been deemed complete.  It’s at the state office.  The environmental document has been reviewed and tentatively approved however it can’t be fully approved which hinders the complete presentation of the funding package to the city.  RD is saying they now need an archaeological/cultural report completed.  The city has done one on previous projects; the most recent being done by Plateau. Michelle is waiting to hear back to see what Plateau would charge to update their prior report.  Once that’s done, she’s anticipating $1.5 million in loan; $1.1 million in grant; and $31,733 in applicant contribution.  The increase to pay for the loan is estimated in the $5/month rate increase to water but this is just a guesstimate.  Councilmember Stout MOVED to approve up to $5,000 for Plateau to update city’s existing cultural study to get this grant.  Councilmember Slinkard seconded.  Motion carried unanimously.  Rural Development does 40-year loans but they allow early payoff of loans without penalty.

Renewal of interlocal agreement with Garfield for police services from Jan. 1, 2018 until Dec. 31, 2021:  Contract remains the same other than the compensation.  Councilmember Hicks MOVED to approve the interlocal agreement with Garfield for police services as written.  Councilmember Wilcomb seconded.  Motion carried unanimously.

NEW BUSINESS:

Ordinance No. 964 adopting 2018 budget:

Councilmember Hanson MOVED to suspend the reading of the ordinance.  Councilmember Estes seconded and the motion carried unanimously.  Councilmember Hanson MOVED to adopt Ordinance No. 964 as written.  Councilmember Stout seconded and the motion carried unanimously.

Ordinance No. 965 redefining CT Dixon’s title and duties:  Mayor read aloud the ordinance in its entirety.  Ordinance outlines the duties of making CT Dixon the City Administrator in addition to Clerk-Treasurer.  CT Dixon does much more than the RCW and PMC definition of Clerk and Treasurer.  This ordinance gives CT Dixon a very distinctive job development track for the future.  Mayor Echanove outlined some of the many specific increased duties Kyle has taken on.  Much discussion ensued.  Some councilmembers questioned the necessity for redefining some of the roles, in particular supervisory.  No action taken.  It will be discussed by policy and admin committee in January 2018.

Ordinance No. 966 Kessler’s street vacation:  Mayor read aloud the ordinance in its entirety.  This ordinance is the last step in the process.  Kessler has paid all the fees.  Councilmember Hicks MOVED, and Councilmember Slinkard seconded, to adopt Ordinance No. 966.  Motion carried unanimously.

Ordinance No. 967 amending funds in the Water System Reserve Fund:  This is to accommodate the second payment to AES for the telemetry of our city wells (total project cost $14,600).  This appropriates another $5,000 to Water System Reserve to cover the overage.  Councilmember Wilcomb MOVED to approve Ordinance No. 967 as presented. Councilmember Hanson seconded.  Telemetry is the communication between the reservoir and the two wells:  it measures levels and tells pumps when to turn on and off.  And there are alarms if there is a failure, etc.  The city’s previous telemetry equipment was obsolete. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Police, Fire, & Safety, Chair Wekenman–  met briefly to discuss ongoing stuff including a complaint received against Officer Handley in October concerning alleged harassment.  After speaking with the officers and learning of the complainant, the complaint was deemed to be unfounded by the committee.

MAYOR’S REPORT:

Swearing in of new council members for service beginning Jan. 1, 2018:  Mayor Echanove swore in Tim Sievers to Council Position #3; John Snyder to Council Position #4; Bob Stout to Council Position #7.  All are 4-year terms.  Mayor Echanove also reappointed Bill Slinkard into Council Position #2 which is a 2-year term.  Councilmember Hicks MOVED to affirm the Mayor’s reappointment of Bill Slinkard.  Councilmember Wilcomb seconded.  Motion carried unanimously.  Mayor reappointed Councilmember Hanson into Council Position #1.  Councilmember Wilcomb MOVED, Councilmember Estes seconded, to ratify the reappointment of Doreen Hanson to council.  Motion carried unanimously.

Brownfield Redevelopment will be on the 2018 agenda.  We will request attorney’s presence.

Debbie Mitzimberg resigned from the Board of Adjustment.  There is now one vacancy to fill.

Mayor appointed Jim Fielder to Planning Commission to replace outgoing Tim Sievers:  Councilmember Wekenman MOVED, seconded by Councilmember Wilcomb, to ratify the mayor’s appointment of Jim Fielder to the Planning Commission.

Councilmember Wekenman MOVED, seconded by Councilmember Hicks, to cancel the December 26th council meeting.  Motion carried unanimously.  The next council meeting will be January 9th, 2018.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      11/30/17            Ck. #8732, 8769-8795 & EFT     $  52,766.81

Claims Paid      11/29/17            Ck. #8796-8806                        $    1,622.15

Claims Paid      12/12/17            Ck. 8807-8840 & EFT                $179,157.49

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:15 PM.

APPROVED: ________________________________   ATTEST: ________________________________

November 14, 2017

Palouse City Council

PUBLIC HEARING:  Petition for street vacation

PUBLIC HEARING:  2018 Preliminary Budget

Followed by Regular Council Meeting

November 14, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Councilmember Slinkard MOVED to excuse Councilmember Hanson’s absence.  Councilmember Estes seconded and the motion carried unanimously.  Staff present:  Police Chief Jerry Neumann; Police Officer Joe Merry; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING:  Petition by Greg and Marcia Kessler to vacate portions of B and 7th Street in Breeding’s Addition–  Public present for the Public Hearing:  Petitioners Greg & Marcia Kessler, Dennis Griner.  Mayor opened the hearing at 7:02 pm.  All the Street Vacation Procedures and Policy have been followed, proper paperwork filed, and application fee paid.  Q&A.  The city will maintain an easement for the property.  Councilmember Hicks MOVED to approve the Kessler’s petition to vacate a portion of 7th & B Street in Breeding’s Addition as in application packet.  Councilmember Wilcomb seconded.  Motion carried unanimously.  Mayor closed the public hearing at 7:20 pm.

PUBLIC HEARING:  2018 Preliminary Budget–  Mayor opened the public hearing at 7:21 pm.  No public comments.  Mayor closed the public hearing at 7:22 pm.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of October 10, 2017.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.  Councilmember Hicks had an end-of-year meeting with Supt. Griffin. Our dump truck is in dire need of replacement and Supt. Griffin is looking for a used one.  The city has money set aside for purchase in 2018.

POLICE REPORT: 

Haunted Palouse went well, no real problems.  We had three extra officers helping both weekends.

Snow tires we had had in storage were remounted and put on two patrol cars.

Officer Merry’s last day is November 30th.

There will be a new Garfield mayor beginning January so many current issues are kind of on hold including the police contract with Garfield.  Chief Neumann will keep Palouse informed.

CLERK-TREASURER REPORT:

CT Dixon met with Apollo today who did a lighting audit on all city buildings.  They will come back with recommendations for reducing energy thus our costs later on this year or early next year.

West Whitman Street update:  CT Dixon spoke with contractor M.L. Albright and their sub Curtis Concrete said curbs will be done by end of this week.  Avista says lights needed are backordered for months due to both Hurricane Harvey and Hurricane Irma, as replacing infrastructure in those areas takes precedence.  Avista is hoping to have lights installed in December.

2018 wage/budget discussion:  The finance committee (Stout, Wekenman, Slinkard) met a few times to discuss 2018 budget and wages.  As per Councilmember Stout, their stance is that it’s important to take care of city employees to help ensure retention and long-term service.  Police work isn’t glamorous and because of the low starting pay, no one is applying for our open police officer position.  We need a solid three-man force to keep up with our two cities.  Committee advocates for the employee-proposed wages.  Councilmember Wekenman MOVED to adopt the employee raises as such: 2018:  Griffin 8%; Myott 10%; Dixon 15%; Thompson 8%; Neumann 12%; Handley 15%; New officer 6%.  2019 & 2020:  2.5% COLA (Cost of Living Allowance) for all, with the understanding that 2018 is the only year locked in; COLA for 2019, 2020 may be more or less.  Councilmember Stout seconded the motion.  Budget projections look good.  Budget is healthy, new houses going in, higher tax base, etc. and committee thinks we can maintain this rate of pay.  Mayor Echanove is completely against this proposal and doesn’t think it’s sustainable budget-wise nor prudent.  Mayor wants a 5%, 3%, 3% across the board.  Councilmember Stout said those numbers don’t really apply because 3,3 is just COLA, just keeping up, it’s not a merit raise.  Much discussion ensued.  Councilmember Wilcomb thinks we should pay our people well and tighten our belts elsewhere.  Councilmembers Wekenman, Stout, and Slinkard voted yes.  Councilmembers Wilcomb, Estes, and Hicks voted no.  Tie vote so Mayor breaks tie and voted no.   Discussion continued in depth.  Councilmember Wilcomb MOVED to propose for 2018:  8% across the board, with the following exceptions:  new police officer hire 6% to $44,000, CT Dixon 11% to $46,000, Officer Handley 8% plus an additional 5% upon promotion to Officer-in-charge (replacing Officer Merry upon his retirement).  2019:  subject to available funding, 5% for all.  2020:  subject to funding, 3% to all.  Councilmember Hicks seconded.  Councilmembers Slinkard, Hicks, Estes, and Wilcomb voted yes.  Councilmembers Stout and Wekenman voted nay.  Motion carried.

At 10 pm Councilmember Hicks MOVED to extend council for 30 minutes.  Councilmember Slinkard seconded.  Motion carried.

OLD BUSINESS:

Update from Varela & Associates and Dept. of Ecology regarding facility plan for WWTP:  Dana Cowger from Varela & Associates gave a very detailed update on the DOE’s information regarding the WWTP.  DOE has significantly tempered their position on discharging into the river from their August 2017 stance.  DOE is wrestling with their own internal questions on water quality standards.  Now DOE is leaving the decision in the city’s hands.  They suggested city complete facility plan with inclusion of toxics discussion.  City needs to now decide how to proceed with the Wastewater Facility Plan. DOE received the city’s 16-month extension request but has not replied yet given DOE’s change in their standards and stance:  does the city wish to instead proceed with our original plan submittal, change plan or still want the extension?  When DOE policy is so vague it’s difficult for city to know how to proceed; we don’t want to waste time and money when DOE doesn’t know exactly what it is they want and their standards can’t be met.  Treatment options were discussed.  Much discussion and Q & A ensued.  City will resubmit an extension request with modifications to our original letter, specifically that we aren’t going whole-hog on no discharge into the river.  City wants to stay the course, get our extension, and refine where we want to go, how we will pay for it, etc.  Councilmember Hicks MOVED to allow Mayor Echanove to sign new letter of extension to the DOE for our WWTP.  Councilmember Stout seconded and the motion carried unanimously.

Update on funding applications for water tower and water system improvements–  CT Dixon spoke with Michelle Bly of TD&H.  Rural Development isn’t going to have an answer on our funding package on our water reservoir for another month.  DOH application is due at the end of November and we won’t know Rural Development’s answer by then.  DOH app can be submitted at no additional cost.  With council approval we’d like to start working on the DOH application independent of the Rural Development application.  Councilmember Wekenman MOVED, seconded by Councilmember Wilcomb, authorizing TD&H to proceed with DOH funding application and for the mayor to sign any required documents relating to its submittal.  Motion carried unanimously.

NEW BUSINESS:

Resolution 2017-12: Updating city fee schedule:  There are two changes to the fee schedule to take effect January 1, 2018:  The RV Park rate will increase to $30/night from $25.  Potlatch & Moscow RV Parks charge $30/night, Boyer charges $45/night, and Pullman charges $25/night.  The second change is a fee increase to building permits.  The city is still using 2002 valuations and fees so the city is long overdue for increasing fees.  We will still be under Whitman County’s 2014 rates and the International Building Code’s 2017 rates.  Councilmember Hicks MOVED to adopt Resolution 2017-12 as written.  Councilmember Estes seconded.  Motion carried unanimously.

MAYOR’S REPORT:

Mayor read aloud a thank you note from Marc Arrasmith thanking all of us for the retirement gifts and party.

Mayor read aloud a thank you note from Janet Barstow thanking city staff for all their work during Haunted Palouse.

Mayor received two letters of interest for the vacancy on the Palouse Planning Commission:  Tim Doebler and Jim Fielder.  Both men are excellent candidates.  Mayor has selected Tim Doebler to fill the current vacancy.  Councilmember Hicks MOVED, seconded by Councilmember Slinkard, to ratify the mayor’s appointment of Tim Doebler to the Planning Commission.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      10/24/17            Ck. #8675-8711 & EFT                          $ 19,566.35

Payroll Paid      10/31/17            Ck. #8643, & 8712-8728 & EFT              $ 44,358.50

Claims Paid      11/14/17            Ck. #8730-8768 & EFT                          $129,698.30

VOID:                                       Ck. 8729

ADJOURN:  Councilmember Estes MOVED to adjourn.  Councilmember Hicks seconded the motion and the motion carried unanimously.  The council meeting adjourned at 10:18 PM.

APPROVED: ________________________________   ATTEST: ________________________________

October 10, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

October 10, 2017

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of September 26, 2017.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

 

POLICE REPORT: 

Chief Neumann got commitments from three reserve officers to work Haunted Palouse in addition to the 3-man Palouse PD.

Garfield approved the 3% increase to PD contract for 2019-2021. It is a 4-year contract with no increase for 2018.

 

BUILDING INSPECTOR REPORT:

BI Gladwill is anticipating a couple more houses to be constructed in Palouse still this year.

Regarding the dilapidated portion of the Palouse Arms building, Dan will ask him to barricade it for Haunted Palouse.  Councilmember Wekenman wants a deadline given to the owner to complete the project. Council sentiment is they want to see noticeable clean-up/progress by the end of May. Dan will discuss with owner. Owner does have a permit; he’s just making slow progress.

 

CLERK-TREASURER REPORT:

Tax revenues look good, 85-90% of budgeted revenue to date for most. Property taxes collected are a little behind but the city always gets two big payments prior to the end of the year. Things are financially sound, no red flags.

Munir Daud is still working to get ML Albright (and subs) to complete the last 5% of West Whitman Street:  a concrete curb cutout, ADA-conforming curbs, and traffic signs.  And Avista still needs to install the street lights which they are projecting to be done by end of October.

 

CT Dixon is still working on Rural Development app with TD&H for water tower on south hill in Palouse. No update yet.

 

CT Dixon reached out to two other companies in an attempt to get additional bids for the well telemetry.  One was out of Boise and that’s not viable to work remotely.  The other was Inland NW ATS out of Spokane, and they partner with AES (who we received the first quote from). Most companies that perform this service have staff who provide telemetry in conjunction with much larger projects and are not necessarily interested in taking on a project of our size.  So the city is going to go with AES’s bid for $14,200 + tax.

 

Varela & DOE update:  Spokane’s Mayor David Condon flew to DC to meet with the EPA to discuss the same problem facing Palouse right now with wastewater effluent regulations.  EPA ignored Washington State Dept of Ecology’s recommendation of allowing 170 pcb’s and instead lowered it to 7 parts per quadrillion.  Mayor Condon wanted to discuss the merits of EPA’s decision given that they are forcing a regulation that is not measurable with current technology. This decision will have a big effect on large and small cities alike, driving up sewer rates substantially to upgrade and reconstruct wastewater treatment facilities to meet these unattainable regulations, or explore other, very costly alternatives.

 

Michael and Kyle will be at IACC infrastructure funding conference in Wenatchee October 24-26.

 

Annie Pillers would like council thoughts and approval regarding an informational mailer for the upcoming EMS levy. No objections. City will distribute a mailer to the voters to inform them of the upcoming levy.

 

CT Dixon met with Apollo today about other possible projects for the city that could potentially save money like the solar project is doing for the well pump.

 

City received our first marijuana excise tax revenue of approximately $125.

 

Ongoing wage discussion.  Council was presented with a variety of spreadsheets outlining various wage increases and the effects on budget including Mayor’s proposal and various employee proposals.  Also included was a 10-year employee wage history.  Council is to study and bring their recommendations to CT Dixon.


 

NEW BUSINESS:

Kevin Gardes (and others) of Palouse Basin Aquifer Committee (PBAC) to discuss water supply alternative study:  Palouse’s water system is part of the basin.  We pump less water now than in 1992 even though population has increased by 25%.  But aquifer is still declining at about .6 feet a year.  Much discussion ensued.  PBAC looks at solutions to the water situation and through years of research they have whittled it down to four promising options all of which can be found and studied on their website.  They encourage public participation and welcome them to their meetings.

 

Resolution No. 2017-10 adding Mike Wolf to salary schedule:  This just adds new employee Mike Wolf to the salary schedule.  Councilmember Slinkard MOVED, seconded by Councilmember Wekenman to adopt Resolution No. 2017-10.  Motion carried unanimously.

 

Resolution No. 2017-11 setting the date for street vacation public hearing:  Mayor read aloud the resolution in its entirety.  Councilmember Wilcomb MOVED, seconded by Councilmember Hanson to approve Resolution No. 2017-11 setting a date for a street vacation public hearing.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

No reports.

 

OPEN FORUM:

Palouse residents Nancy & Nick Whitesell are very concerned with the property condition of two of their abutting property owners.  They submitted numerous photos of the two properties showing various issues such as overgrown weeds, disrepair, concerning electric pole, property encroachment, etc.  They haven’t been able to sell their house and believe it is because of these properties.  They offered to clean up one of the properties at their own expense and labor to no avail.  BI Gladwill suggested contacting L&I regarding the electrical pole issue because if it’s a safety hazard L&I will intervene.  Some of the other issues are enforceable by code and council instructed Chief Neumann to  contact both owners.

 

MAYOR’S REPORT:

We have not yet received the deadline extension from DOE to submit our wastewater discharge plan.  If they don’t answer us and our deadline passes, what happens?  Mayor will ask Diana Washington, our North Fork Palouse River NPDES permit manager at DOE.  The city is holding off paying the latest Varela bill pending their response to that big EPA oversight. Council wants Varela present at council to answer questions and make this right.

 

Nicole Flansburg has resigned her seat on the Palouse Planning Commission.  We are sorry to see her go.  We now have two vacancies on the PC to fill.

 

Mayor and CT Dixon are attending the IACC conference Oct. 24-26.

 

Liquor license renewal for Bank Left Bistro.  No objections.

 

ALLOW PAYMENT OF BILLS:  Councilmember Wilcomb MOVED that the bills against the city be allowed.  Councilmember Stout seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      9/30/17             Ck. #8624-8641, 8643 & EFT                 $48,450.48

Claims Paid      10/10/17            Ck. #8642, 8644-8674 & EFT                 $30,154.18

VOID:               Ck. Nos. 8619-8623

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:20 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 12, 2017

Palouse City Council
Regular Council Meeting
September 12, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman.  Councilmember Hicks MOVED to excuse councilmembers Wilcomb & Stout.  Councilmember Estes seconded and the motion passed unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of August 22, 2017.  Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Pool is being prepped for new paint.

POLICE REPORT: 

We’re actively seeking Officer Merry’s replacement for when he retires later this year.  With advertising, we received only one candidate who ended up not being qualified.  Chief Neumann thinks the lack of applicants is directly related to pay.  Chief used the AWC wage study to make his point that Palouse pays less than comparable-sized cities.  Chief Neumann has requested wage increases as follows:  Chief: $60k, Officer in charge: $55k, and 3rd officer: $50k.

CLERK-TREASURER REPORT:

The city’s current health insurance policy expires end of this year so we’re looking at the different policies AWC is offering.  Currently, employee’s medical and dental is $654/month for each employee.  The closest policy we’re being offered is $581/month with less coverage.  The good part is we have flexibility; not every employee has to choose the same plan.  The new premiums run from $446-$762 depending on plan.  To have no effect on the city budget for insurance premiums, CT Dixon is suggesting that the city still pay the $654/month and if an employee chooses the $446 plan, the difference gets put into the employee’s VEBA account.  If an employee chooses a higher than $654 plan, the employee pays the difference.  To be discussed further at a later council meeting.

West Whitman is wrapping up.  They were painting crosswalks today.  Street lights and signs will be installed very soon.

CT Dixon completed a renewable energy cost recovery certification form with Avista that will reimburse the city up to $5,000 every year as an incentive for installing solar panels.  The city received a $5,000 check just today.  In addition to electric savings for well pump #3, the city will cash out banked kwh hours later this year that will further reduce the city’s energy costs.

The city received another inquiry over the safety of the old Palouse Arms building.  CT Dixon will contact our building inspector tomorrow to discuss a strict plan with a hard date for the owner.

OLD BUSINESS:

Update on Wastewater Treatment Facility upgrade:  Mayor Echanove, CT Dixon, and our engineers took the following two ideas to a meeting with the Department of Ecology (DOE) and our DOE manager Diana Washington:  1, Build enough lagoons to store it and land discharge or, 2, store it then seasonal discharge when flow rates are higher.  Our discharge permit, issued by DOE, is a National Pollutant Discharge Elimination System (NPDES) that allows the city access to the Palouse River given that we follow regulations implemented by DOE.  Diana Washington stated that the EPA (federal agency that oversees state DOE) has changed the rules with regards to certain pollutants and that in two years they will change our discharge permit so we cannot discharge into river under any circumstances.  Any plans for river discharge are no longer viable, which has negated most of the last year of facilities planning with our engineers.  If the city sends a letter explaining why we cannot now meet the December 2017 deadline, Diana Washington will extend the deadline.  We can continue to look into city land near the solar project or downriver which will require land acquisition.  Next step is to meet with Varela to salvage what we can from the planning that has been completed and to attempt to move forward with other alternatives for proper disposal.  If we play by the rules and do what we’re supposed to do we could potentially extend the back end up to 5 years if we need to.  EPA made this change in Nov. 2016 and Varela admitted they should have been aware.  We will continue to work with Varela and the city’s wastewater advisory committee toward a viable solution.

 

NEW BUSINESS:

Potential installation of Inland Cellular new cell tower:  Brian Woods of Inland Cellular (IC) was present.   IC would like to install a radio tower in Palouse on city property behind the old brick water reservoir on the north hill.  They would pay between $200-$400/month for that right.  Because it’s city property, he would need the council’s permission to use that ground.  Even if council lets him use that ground, IC would still have to apply for a conditional use permit through the Palouse Board of Adjustment.  They are the ones who give or deny permission for a permanent tower.  Palouse has a cell tower policy in our zoning code.  A temporary tower would be approximately  60’, the permanent tower would be approximately 200’.

DOH has regulations about the footprint of building around a water reservoir that will have to be investigated prior to allowing IC to apply to BOA.  Councilmember Hicks MOVED to allow IC to apply to the BOA for a conditional use for a tower on the city-owned property at I Street Reservoir pending DOH approval.  Councilmember Hanson seconded.  Councilmember Wekenman asked if IC has approached any nearby landowners in the county, just outside the city limits.  IC already has a tower on Kamiak Butte.  Needs to be close to town to improve IC’s network.  Motion carried with one nay vote from Councilmember Wekenman.

OPEN FORUM:

Bruce Beeson wants the city to ensure the approach to his shed (boat storage) on west Whitman Street has a larger cutout put in.  During the Whitman Street project, a 6” curb was installed so he couldn’t access it.  He and CT Dixon then staked out where the cutout should go.  Engineer then went out and rectified it as he felt proper, stopping it at Bruce’s property line.  Bruce is unsatisfied with the cutout as it’s not wide enough.  Engineer stopped curb cut at Bruce’s property line because he doesn’t own it west of that.  Marty Anderson owns property to west and he stores stuff in a nearby shed as well.  Councilmember Hanson MOVED to address the curb issue and make it right by the property owners’ standards.  Councilmember Estes seconded.  CT Dixon thinks there’s money left in project budget to fix it.  If approved it’s mandatory that both owners are present to discuss what is needed.  Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Police, Fire, & Safety, Chair Wekenman–  Will meet with PD shortly to discuss wage and salary requirements for next year.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      8/31/17 Ck. #8538-8563 & EFT              $46,700.26

Claims Paid      9/12/17 Ck. #8564-8600 & EFT              $37,280.92

 

 

ADJOURN:  Councilmember Slinkard MOVED to adjourn.  Councilmember Hanson seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:56 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 26, 2017

DRAFT ONLY.  Without council review or approval.
Palouse City Council
Regular Council Meeting
September 26, 2017 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Bob Stout.  Councilmembers absent:  Senja Estes, Rick Wekenman, & Mark Wilcomb.  Councilmember Hanson MOVED to excuse their absences.                 Councilmember Slinkard seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of September 12, 2017.  Councilmember Stout seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

We need to upgrade/update our well telemetry.  The well telemetry is the radio communications between the two wells and the reservoir and tells the pumps when to run and when to shut down.  It’s been having all kinds of issues for years.  Just last week water was running down the street because the telemetry isn’t working properly.  Just within the past couple weeks both wells have pumped over 30,000 of wasted gallons due to bad telemetry.  The system is so old it still runs on DOS.  Automatic Electrical Systems (AES) out of Rathdrum, ID submitted a bid of $14,200 to upgrade the system.  We will be able to monitor things via screen vs. having to climb up and in every time.  The money will come out of the water fund and/or water system reserve fund.  We’re open to more bids if someone can find a company willing to come to the east side of the state.  Besides saving water, it will save a ton of wear and tear on our pumps.  Councilmember Hicks MOVED to accept A.E.S. bid of $14,200.  Councilmember Slinkard seconded.  Councilmember Slinkard MOVED to table the motion for two weeks so staff can try and obtain more bids and have the bids itemized.  Councilmember Stout seconded and the motion carried unanimously.

Fixed a water leak by Grain Growers today.

The City received approximately 10 applications for Marc Arrasmith’s position. We interviewed four people and hired Palouse resident Mike Wolf.  He began full-time Sept. 25.

The pool will most likely be painted next spring. Public Works has too many other projects of higher priority right now.   Don has spent a lot of time pressure washing and prepping the pool to be painted.

POLICE REPORT: 

Began cleaning out the basement.  Donated to a non-profit approximately 30 bicycles collected over the last 8 or so years.

Met with Garfield council regarding the Garfield policing contract.  Garfield wants the next contract be a four-year commitment from Palouse.  Councilmember Hicks MOVED to allow Chief Neumann to present proposed interlocal police agreement to Garfield with no increase to Garfield in 2018, and 3% COLA increase for years 2019, 2020, and 2021.   Councilmember Hanson seconded.  There is a 6-month termination clause written in to the contract for either side.  Motion carried unanimously.

JOINT FIRE BOARD REPORT: 

JFB’s revenue from current expense has stayed flat over last five years.  They’re looking at about a $5,000 increase in their yearly operations budget for 2018.  CT Dixon has no objections.

New radio tower is working out great.

CLERK-TREASURER REPORT:

West Whitman project still needs street lights installed, curbs matching ADA standards, the Beeson/Anderson curb cut, painting for RR, and a few other things that subcontractors are dragging their feet on.  CT Dixon gets cc’d on all of the emails between MDA and subs and Munir Daud is doing his due diligence in getting the subs on this.

TD&H has completed the application to Rural Development for a funding package for water system updates and a new water tower on the south hill in Palouse.  The State Dept. of Healthy Drinking Water State Revolving Fund is a potential back-up funding plan should Rural Development’s funding package not meet the City’s expectations.  Michelle Bly of TD&H is working on that app as well.  She will follow up with us when she hears back from Rural Development.

We have an invoice from Apollo for $39,000 which is once again well below the remaining funds the City is required to spend to satisfy the loan terms set forth by the State Treasury for the City’s Solar Farm. CT Dixon will have an updated total after Kirsten Wilson of DES signs off on change order and possible next steps the City will take should further spend down be required.

2018 Budget Discussions –   

CT Dixon presented a 5-year cash flow spreadsheet.

RV Park has sat at $25/night since it opened.  RV Park has taken off.  CT Dixon proposes increasing it to $30/night.  That modest $5 increase won’t dissuade RV guests but will generate approximately $5,000 in unencumbered revenue directly to our general fund.

Chief discussed the replacement of the 2007 Durango police vehicle.  There should be about $24,000 in police car reserve fund next year.  The Durango has approximately 80,000 miles.  He thinks he can get between $2,000-$3,000 for it.  We’d look for another slightly used vehicle.  He has been looking at replacing it with a pick-up similar to the Spokane Tribe’s new fleet of F150’s.

Public Works needs a new dump truck.  The current dump truck is a 1973 bought used.  It has over 200,000 miles on it.  Supt. Griffin thinks $20,000 should cover it.  That purchase would be split among four funds: water, sewer, streets, cemetery. Supt Griffin would like to purchase a truck that would not require a CDL to operate.  The dump truck is used primarily for gravel, dirt, snow, and street projects.

City Hall services expenditures will be bumped approximately $2,500.  The library is getting new carpet and paint so the city will get quote for new carpet in here at same time.  This carpet was installed in 1997.

2018 wage discussions:  CT Dixon requested a salary increase to $48,000 from $42,000.  That pencils out to a 14% increase.  Mayor:  Sustainability is very important.  Mayor Echanove proposes a 5% increase to all employees with the exception of CT Dixon, Officer Handley, & new hire Mike Wolf. Officer Handley will assume Officer Merry’s salary upon his retirement, plus the 5% increase, which pencils out to $50,300; CT Dixon increase to $45,600, PWA Wolf increase to $40,320.  Much discussion ensued.  Councilmember Hanson MOVED, seconded by Councilmember Hicks, to put together a position description change to City Administrator for CT Dixon.  Motion carried unanimously.  CT Dixon will put together a salary spreadsheet outlining wage history of all staff.  He will also bring a preliminary budget to next meeting.

NEW BUSINESS:

Ordinance No. 959 – amending 13.20.090 & .095 regarding water delinquency notice –  Councilmember Hanson MOVED, seconded by Councilmember Hicks, to suspend the rules of reading of the ordinance in its entirety.  Motion carried unanimously.  This is just housekeeping which changes the wording from “On or about the tenth day following the date of delinquency…” to “On or about 15 days after the date of delinquency…”.  It also removes a portion requiring the city hang shut-off notices on doors.  Councilmember Hicks MOVED, seconded by Councilmember Stout, to adopt Ordinance No. 959 as written.

Ordinance No. 960 – Budget Amendment for 308 Fire Equipment Reserve and 311 Police Car and Equipment:

Housekeeping.  Sold old firetruck to Farmington for $15,000.  Half of that goes to Whitman County Rural FD #4.  As a result, we have to adjust the Fire Equipment Reserve Fund to reflect that.  And Police Car & Equipment housekeeping to account for the $1,400 grant received by Officer Handley for radar equipment purchased earlier this year.  Nothing being appropriated.  Councilmember Hanson MOVED to approve Ordinance No. 960 as written.  Councilmember Slinkard seconded.  Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-  DC Thompson has requested a meeting with the pool committee.  Doreen will schedule one.

MAYOR’S REPORT:

The Mayor is sending a letter to the DOE requesting an extension to the Wastewater Facility Plan deadline of 12/1/17 currently included in the city’s NPDES Permit, to a revised deadline of 4/1/19.  Mayor read aloud the letter in its entirety.  This request is resulting from the 8/23/17 meeting between DOE, city engineers Varela & Associates, and Mayor Echanove, CT Dixon, and Tony Wright.  In this meeting DOE provided new information to the city regarding polychlorinated biphenyls (PCBs).  New PCB requirements will impact the city’s future discharges requiring the city to eliminate its river discharge, year-round.  Since that meeting Palouse has been considering the impact of this news and trying to decide our new path.  After considerable deliberation, we have concluded we will change direction and pursue only alternatives that will eliminate discharge to the river year-round.  Therefore, we are requesting this deadline for submission of a Wastewater Facility Plan.  Councilmember Hicks MOVED to allow the Mayor to sign the letter to DOE.  Councilmember Slinkard seconded and the motion carried unanimously.

Council members strongly feel Varela & Associates dropped the ball on this; they should have been aware of this EPA change from 2016 because they are paid to know these things.  The city has spent two years and a lot of money on this project based on Varela’s guidance.  Councilmember Slinkard pointed out that Varela admitted this was their oversight and we fully expect they will come forward and make the proper financial adjustments.

Councilmember Hicks MOVED to allow Deputy Clerk Thompson to purchase ten picnic tables for the RV Park; one for each site.  Councilmember Stout seconded.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      9/26/17 Ck. #8601-8618 & EFT              $49,815.75

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:33 PM.

APPROVED: ________________________________   ATTEST: ________________________________

August 22, 2017

DRAFT ONLY.  Without council review or approval.
Palouse City Council
Regular Council Meeting
August 22, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; City Attorney Eric Hanson; Clerk-Treasurer Kyle Dixon.  Council members absent, Doreen Hanson, Rick Wekenman. Councilmember Hicks MOVED to excuse the absences of Councilmembers Hanson and Wekenman. Councilmember Estes seconded and the motion carried unanimously. Councilmember Stout arrived at 7:20.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of July 25, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously. No quorum at Aug. 8, 2017 council meeting.

PUBLIC WORKS REPORT:  Supt Griffin submitted a written report.

POLICE REPORT: Typical harvest traffic complaints. No major violations. Moving trailer caused minor damage to fresh work on West Whitman St.

JOINT FIRE BOARD REPORT: We have held a flat budget as long as possible, but critical items need attention.  On the First Aid side, beginning January 2019, additional training will increase costs. Biggest new expense for EMS is that Washington just recently authorized CPAP machine in for airflow emergencies.  Need to add that equipment.  Will get pricing soon.  They are fairly expensive. Another continuing expense will be training.  State-mandated training and procedures have changed and will be more expensive even with online courses.  Likely $3K to $4K more for EMT training, and $5K for additional fire crew training.

Fire Chief Report – 1 call July, 10 YTD vs. 22 this time last year.  City has 1 call, 6 rural  (all car wrecks) some mutual aid.  2 meetings so far this month. First was training on new truck.  Second was training at the park on loading and transporting water.  Bigger news is that Bruce Beeson and Mark Arrasmith both retiring in October.  This will impact our weekday daytime availability of personnel.  Chief will be working soon on a plan to address.

EMS Report – Far fewer calls than last year.  Most call recently were auto accidents. Will be needing new equipment to remain eligible to teach AED and CPR classes.  More specialized mannequins will be required. Radio tower construction behind the Public Safety Building will begin soon and be finished before winter.

New pumper tender arrived three weeks ago.  Solid vehicle overall, just need to resolve some electrical issues.  Farmington wants to buy the old truck ASAP.  We need to pay the tax and license for the truck ($7230.75) which is $3615.38 each for City and Rural.

CLERK-TREASURER REPORT: The West Whitman Street project is substantially completed. Project Engineer Munir Daud believes work will be completed by early next week. Marc Arrasmith’s final day with the City’s Public Works crew will be Wednesday, October 4th. Marc’s worth to the city cannot be measured and City staff and council will be sad to see him go, but wish him a very happy retirement. The search for his replacement will begin this week as the City will post a job announcement in local papers and online job sites. Anyone who is interested in this position is encouraged to contact CT Dixon at city hall and a job description and application packet will be provided upon request. Supt Griffin is pricing paint for the pool and will work this job into his schedule later this fall. CT Dixon has started preparation for the City’s 2018 annual budget process, which will be a regular topic at council meetings going forward.

OLD BUSINESS:

TD&H Engineering – final draft review of preliminary engineering report prior to application submission to Rural Development:

TD&H needs authorization from council to submit preliminary engineering report to Rural Development. Councilmember Hicks MOVED to authorize TD&H to proceed with submitting PER to Rural Development. Councilmember Slinkard seconded and the motion carried unanimously. Mayor seeks authorization from council to sign required environmental checklist relating to project. Councilmember Wilcomb MOVED to allow Mayor to sign. Councilmember Slinkard seconded and the motion carried unanimously. Rural Development’s website will have other forms for the City to sign to complete application process.

Varela & Associates – Wastewater treatment facility update:

Recapped Wastewater Advisory Committee meeting held at the community center on August 15th. Varela proposed 3 plans that will satisfy mandate by the Department of Ecology to find alternative for effluent disposal. Dana Cowger of Varela discussed all 3 in detail with council. Councilmember Hicks MOVED, Councilmember Slinkard seconded to authorize Varela to proceed with alternative #2 in planning phase of project. Motion carried unanimously.

Mayor Echanove, CT Dixon and Varela will meet with representatives from the Department of Ecology on Wednesday, August 23rd in Spokane to discuss progress made in planning phase and next steps to take to ensure compliance.

NEW BUSINESS:

Apollo solutions group – Discussing potential energy conservation projects

New biennium has been recently released that may help fund additional energy projects. Exact figures are not known yet but if grant dollars are available they would like to collect some further data at no cost to the city to find out what additional projects may be feasible. Councilmember Estes MOVED to allow Apollo to investigate cost savings opportunities. Councilmember Stout seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson- No Report.

Water & Sewer, Chair Slinkard- Discussed the tabling of McKinstry’s data and water collection proposal. To be discussed at a time that is better for the City.

Streets & Sidewalks, Chair Hicks- No Report.

Parks, Cemetery, & Buildings, Chair Estes- No Report.

Police, Fire, & Safety, Chair Wekenman- No Report.

Policy & Administration, Chair Wilcomb- No Report.

Finance, Property, & Equipment, Chair Stout- No Report.

OPEN FORUM:

MAYOR’S REPORT:  The Mayor brought up that contractor Ken Renstrom wanted to ask permission from council to work in the city right of way for utility upgrades at the last council meeting. Since council did not have quorum at the last meeting, the Mayor asked that council make a decision regarding his request. Councilmember Slinkard MOVED to allow Ken Renstrom to work in the city right of way to upgrade utilities, Councilmember Wilcomb seconded and the motion carried unanimously.

Lions Club liquor license is up for renewal. No objections.

RV Park continues to excel. YTD revenues have topped $20,000.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      7/31/17 Ck. #8467-8492 & EFT              $ 51,180.49

Claims Paid      8/08/17 Ck. #8493-8522 & EFT              $ 19,814.62

Claims Paid      8/22/17 Ck. #8523-8537 & EFT              $261,559.06

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:57 PM.

APPROVED: ________________________________   ATTEST: ________________________________

August 8, 2017

Palouse City Council
Regular Council Meeting
August 8, 2017 – NO QUORUM. 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Senja Estes; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Deputy Clerk Ann Thompson.  Councilmembers absent:  Doreen Hanson, Mike Hicks, Rick Wekenman, and Bob Stout.

NO QUORUM.

ALLOW PAYMENT OF BILLS:   

The following checks are approved for payment:

Payroll Paid      7/31/17 Ck. #8467-8492 & EFT              $51,180.49

Claims Paid      8/08/17 Ck. #8493-8522 & EFT              $19,814.62

ADJOURN:  Mayor Echanove cancelled the meeting at 7:10 pm due to no quorum.

July 25, 2017

Palouse City Council
Regular Council Meeting
July 25, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Hanson asked the minutes be amended to include that discussion was had on the property issue between Duran’s and Roger’s.  Councilmember Hanson MOVED to adopt the amended minutes of the Regular Council Meeting of July 11, 2017.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

BUILDING INSPECTOR REPORT:

There is a lot of new construction in Palouse right now.

BI Gladwill has spoken with owner of the old Palouse Arms apartments regarding their condition.  Owner said he’s looking towards the fall to get working on it.  His plans are to demolish a portion and remodel the rest into apartments.  The old dilapidated part in back will supposedly come down.

BI Gladwill will contact again the owner of the dilapidated mobile home on Mohr Street.  The owner assured Dan that she is awaiting finances but will have it out by end of year.  He will contact her to button up and secure the lower portion.  She has not been given a deadline yet.  BI Gladwill will give her a deadline to remove trailer upon council’s direction.  No council direction yet.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Had the generator serviced at the sewer plant today.

Will begin cleaning and repairs on the roof of City Hall this week.

Palouse pool passed the county’s annual inspection.

POLICE REPORT: 

Chief Neumann is looking into a camera system that will zoom in closer to park to help identify suspects for vandalism, etc.

Councilmember Stout would like to see some kind of educational thing implemented to educate residents on door-to-door solicitors.  Residents don’t have to answer the door and can ask to see their solicitation permit from the city.  Any solicitors in Palouse are required to first obtain a permit from City Hall which consists of a PD background check among other things.

JOINT FIRE BOARD REPORT:

The JFB voted to approve the surplus of the current pumper tanker as soon as the new one arrives and is in service.  They need council approval.  Councilmember Wilcomb MOVED to surplus the old pumper tanker once the new one is in service.  Councilmember Stout seconded and the motion carried unanimously.

The new radio tower was approved by the Board of Adjustment so construction will begin shortly.

CLERK-TREASURER REPORT:

PCI Renewables (subcontractor for Apollo) finished the additional row of solar panels needed to expend the remainder of our loan balance with the state treasury.  This added roughly 7Kw to our generating capacity and will help further offset the city’s electrical consumption and cost.

West Whitman Street is progressing as planned.  The first invoice from ML Albright is in tonight’s bills and the Arterial Street fund has been preemptively reimbursed by WSDOT and TIB to allow for this payment.  They’re installing the rubber interface on the tracks this week.  Water pipe is done.  Tire tracks from construction crew through lawn of Kramer’s Funeral home will be addressed upon completion of project and decorative blocks along the Mayhan property will be replaced.

Ken Harper, attorney contracted through CIAW (city’s insurance broker), sent a letter to the Duran’s in regard to the alley issue.  He has given them his opinion and they can proceed accordingly.

OLD BUSINESS:

TD&H Engineering update on water tower/reservoir on South Hill in Palouse-  Michelle Bly & Gwen Ellis of TD& H updated council.  They have completed their preliminary engineering report to submit to Rural Development for the siting of water reservoir, Culton Street improvements, and Church Street improvements.  They would like to upload their report as part of our application and they also need authorization for mayor to sign forms and approval to upload with report.  Council will review preliminary report and CT Dixon will submit any revisions prior to next council meeting.  TD&H will be at next council meeting.

Varela & Associates update:  Dana Cowger from Varela gave a progress report.  They’re still working on the feasibility of the lagoon site for the sewer plant discharge.  They’re seeing the need to get DOE back involved in the project because DOE has to approve anything we do.  The Palouse Wastewater Advisory Committee is planning to hold a meeting some time during the third week of August, date and time TBD.  Varela is on track to complete final wastewater facility plan for submittal to DOE by their December 1, 2017, deadline.  Improvements to our wastewater treatment infrastructure, mandated by DOE, will have an impact cost-wise and will require sewer rates to be raised.  Eligibility and availability of federal/state funding packages will determine rate increases.

McKinstry Engineering here to discuss possible water system and data collection upgrades:  Jack Knudsen and Dan Funk from Pullman office discussed the possibility of upgrading the city’s water meters and data collection system.  They’ve done a no-cost preliminary audit on city’s water meter system and will email it to CT Dixon for revisions/review.  Kirsten Wilson from DES was present.  DES is a state agency that works on behalf of government agencies in contract discussions and invoicing with Engineering firms relating to energy/water conservation projects. It’s in the RCW as an energy project for DES.  Council had many questions and much discussion ensued.  McKinstry will get some more information and numbers for council to review.  They would like to come to a council meeting next month.

NEW BUSINESS:

Resolution No. 2017-07: setting a one-year excess property tax levy of $44,000 for street improvements and street oiling to be on the November ballot:  Mayor read aloud the resolution in its entirety.  Finance committee met this week to discuss the levies.  Last year we discussed a possible 10% increase to our arterial streets levy to account for additional street improvement projects.  However, at this time, considering the estimated balance of the arterial streets fund at the end of the year, the committee decided not to increase the levy by 10%.  Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, to adopt Resolution No. 2017-07.  Motion carried unanimously.

Resolution No. 2017-08 setting a one-year excess property tax levy of $34,000 for maintenance and operation of the swimming pool to be on the November ballot:  Mayor read aloud the ordinance in its entirety.  With the passage of I-1433 last November, minimum wage in Washington rose from $9.47/hour to $11/hour and will rise to $13.50/hour by 2020.  As a result, this year’s pool salaries will be up almost $5,000 over last year and will continue to rise.  The city pool is mostly funded from levy dollars, but the cost of operating the pool each year exceeds this amount, which the general fund absorbs.  City council voted to increase the proposed levy last year to $31,000, an increase of $3,000 from the prior year to help offset the cost of painting the pool.  The pool is still scheduled to be painted after the season ends.  Potential levy increases in the years to come may be necessary if the residents of Palouse wish to keep the pool open, due wholly to minimum wage increases.  A proposed $3,000 increase from last year to $34,000 will still have the pool operating at a loss, but CT Dixon believes it is one of the many small steps needed to keep the pool from becoming too much of a burden on the general fund in the years to come.  When we tried charging for entry years ago, we made only $7,000.  It doesn’t work and it doesn’t pay the bills.  Councilmember Wekenman MOVED to adopt Resolution No. 2017-08.  Councilmember Hicks seconded.  Supt. Griffin reminded council the pool was built in 1965 and repairs may be needed in the years to come.  Motion carried unanimously.

Resolution No. 2017-09 setting the six-year Emergency Medical Services property tax levy to be on the November ballot:  Mayor read aloud the resolution in its entirety.  This levy comes once every six years.  It is $.50 per thousand dollars of assessed valuation for each of six consecutive years.  This levy helps keep our EMS running and ambulance  contract going.  Councilmember Wilcomb MOVED, seconded by Councilmember Hanson to adopt Resolution No. 2017-09 as presented.  Motion carried unanimously.

Ordinance No. 958 adopting a Complete Streets policy to be incorporated into the city’s Comprehensive Plan:  Mayor read aloud the ordinance in its entirety.  CT Dixon has been working on this ordinance for a while.  The passing of this ordinance makes Palouse immediately eligible for a TIB Complete Streets grant of up to $250,000.  The final draft sent to Complete Streets Director Chris Workman has been given his approval for content.  Once the ordinance has passed, 1 of 9 nominating agencies must select us to receive an award.  The next award cycle is slated for 2018.  Councilmember Hanson MOVED, seconded by Councilmember Stout, to adopt Ordinance No. 958.  Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Finance, Property, & Equipment, Chair Stout–  Committee met this week to discuss tonight’s resolution dollar amounts  and discuss 2018 budget adoption timeline.

MAYOR’S REPORT:

The city received one letter of interest for the vacated Board of Adjustment opening.  Mayor Echanove appointed Palouse resident Jim Fielder to the BOA.  Councilmember Slinkard MOVED to ratify the mayor’s appointment.  Councilmember Hicks seconded.  Motion carried unanimously.

RV Park is doing fantastic.  One of the most common suggestions from users is adding picnic tables at the RV Park.  Mayor has instructed DC Thompson to investigate costs for concrete pads and picnic tables.

ALLOW PAYMENT OF BILLS:  Councilmember Hanson MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      07/25/17            Ck. #8442-8466 & EFT              $170,580.75

STOP PAYMENT                      Ck. #8289                                 $       680.22

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:32 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

July 11, 2017

Palouse City Council
Regular Council Meeting

July 11, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present: Doreen Hanson; Mike Hicks; Mark Wilcomb; Bob Stout. Councilmember Hicks MOVED to excuse the absences of Councilmembers Slinkard, Estes and Wekenman. Councilmember Wilcomb seconded and the motion carried unanimously. Staff present:  Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Special Council Meeting of June 27, 2017.  Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

POLICE REPORT: 

The digital, citation-writing equipment has been installed in one of the vehicles and in the office.  It will be installed in another vehicle soon.  This will be huge when it comes to record keeping and report writing and gets the Palouse PD up to speed with most other PD’s.

The announcement for hiring of new officer is ready to go out.  We will post on state websites, city website, and various newspapers in Idaho and Washington.  The city is hiring one full-time lateral entry police officer to replace Officer Merry when he retires later this year.

CLERK-TREASURER REPORT:

2nd Q Treasurer’s Report –   No red flags.  Critical revenues are where they need to be year to date.

A couple highlights:  RV Park has already receipted over $14,000 and we budgeted to receipt $13,000 for whole year.  Building Permits have already receipted $11,000 and we budgeted to receipt $6,000 for whole year.

West Whitman Street update:  Overall progress is going well.  No major setbacks.  Should wrap up in the next month barring any setbacks.

PCI, a subcontractor for our solar project has begun some groundwork for the last row of solar panels going in at solar site.  This was necessary to expend the remaining funds from loan with State Treasurer’s Office, which is required, since initial project came in more than $40,000 under budget.  Should be done in three weeks.

CT Dixon has spoken in-depth with CIAW’s attorney (city’s insurance company) about the alley issue between two Palouse abutting property owners.  CIAW attorney is going to write a letter to both parties addressing this in further detail, which should be delivered within the next week.

John Patrouch and Jeff Moran of Varela & Associates were in town today.  They scouted a possible lagoon site for the sewer plant discharge as a possible solution to satisfy Dept of Ecology permit mandate.  They’re looking at city land near our existing biosolids site and solar farm.

TD&H will be here on July 25th to give us an update on the USDA Rural funding application for a water tower/reservoir on the south hill in Palouse.

McKinstry will be here on July 25th to discuss possible water system and data collection upgrades and costs involved.

The state passed the 2017-2019 operating budget.  Cities fared pretty well. No major cuts or unexpected outcomes to report.

NEW BUSINESS:

Ordinance No. 957, Budget Amendment to water fund for pipe replacement on West Whitman Street project-

Ordinance was read aloud by the Mayor.  West Whitman St. has some old transite water pipe that needs to be replaced for approximately $25,000.  Councilmember Wilcomb MOVED to adopt Ordinance 957 as presented. Councilmember Stout seconded and the motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTSNo committee reports.

MAYOR’S REPORT:

Varela and Associates met with Mayor to discuss their initial observations for the WWTP lagoon.  They’re going to evaluate the site and see if it’s feasible because there’s a river, railroad tracks, streets, infrastructure, and a hill to navigate under/through.

Mayor also speaks frequently with Munir Daud to discuss West Whitman Street and various topics that come up.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      6/30/17             Ck. #8395-8419 & EFT                          $49,664.66

Claims Paid      7/11/17             Ck. #8393-8394 & 8420-8441 & EFT      $14,653.11

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Stout seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:07 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

 

June 27, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

June 27, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; City Attorney Eric Hanson.

PUBLIC HEARING 1 OF 2 – 2018 Revenue Sources – Hearing opened at 7:02. CT Dixon discussed the standard 1% increase in the General and EMS levies for 2018. No public comment. Hearing closed at 7:08.

PUBLIC HEARING 2 OF 2 – Six Year Street Plan – Hearing opened at 7:08. Councilmember Hicks outlined work to be performed on Spokane St. later this year and into next year as well as other subsequent projects. No public comment. Hearing closed at 7:16.

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of June 13, 2017.  Councilmember Wilcomb seconded.  The motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report. The city received two bids for road oiling. Low bidder was BST Surfacing out of Spokane. Councilmember Hicks MOVED to accept BST Surfacing’s bid for road oiling. Councilmember Slinkard seconded and the motion carried unanimously. Water leak detected and fixed under West Main St. bridge. Construction on West Whitman is progressing without any major setbacks to date.

POLICE REPORT:  Cameras at RV, sewer, compost and park are linked to city hall and recording. New orange crossing flags were ordered for the bridge and main crosswalk. Meth lab discovered during routine traffic stop in Garfield. Open officer position will be advertised in July through August. Goal is to have interviews scheduled for September until filled. Councilmember Wekenman inquired about the handicap access at the skate park that was discussed at a previous council meeting. Council discussed the potential safety issues of having the skate park merge with the sidewalk, parking lot and street. Council tabled topic until further discussion with Aaron Flansburg, possibly at next council meeting.

CLERK-TREASURER REPORT:  CT Dixon has completed draft for a “Complete Streets” Ordinance. It has been forwarded to the Complete Streets program director at TIB for review and critique before we proceed with adoption. Once adopted, the city is immediately eligible for a grant of up to $250,000 for approved street/sidewalk/walking path projects in the city. CT Dixon and Supt Griffin have been working with McKinstry regarding an update of the city’s water data collection system. They will present upgrade options to the city at the next council meeting. The city is in the process of purchasing a fire truck currently located in Tennessee. Purchase should be finalized by the end of July. CT Dixon asked permission from council to close city hall on Monday, July 3rd in addition to the July 4th federal holiday on Tuesday. Councilmember Wilcomb MOVED to close city hall on Monday, July 3rd. Councilmember Hicks seconded and the motion carried unanimously.

JOINT FIRE BOARD REPORT: From the Fire Chief: 1 call in May, 6 YTD.  Two training meetings in June, including some wildlands training.  Agreement has been reached with the seller for a replacement pumper-tanker for the city.  Final cost will be $98,500 which is exactly on budget. Cost includes taxes and staff travel and fuel to bring the truck to Palouse.  Truck is low mileage and in excellent condition.  The JFB voted unanimously to authorize the Fire Chief to sign the reservation agreement for the new truck and begin the purchase process.  The City of Palouse has approved its share of the purchase cost, and funding approval from rural is expected shortly.  From the EMS Coordinator:  Number of calls is down this year.  30 YTD, down from 50 this time last year.  EMS personnel attended a training at Moses Boone’s farm on combine evacuation.

NEW BUSINESS:

Ordinance 956 – Budget Amendment 412 Water System Reserve for TD&H Preliminary Engineering Report-

Mayor read the ordinance aloud to council. CT Dixon discussed the need to increase the expenditure line item to allow for the $10,000 cost of the preliminary engineering report required to apply for a funding package to construct a water tower on the south hill in Palouse. Councilmember Wilcomb MOVED to adopt Ordinance 956 as presented. Councilmember Slinkard seconded and the motion carried unanimously.

Resolution 2017-06 Adopting Six Year Transportation Improvement Plan-

Discussed in Public Hearing #2 above. Hearing no further comment, Councilmember Hicks MOVED to accept Resolution 2017-06 adopting the Six-year Transportation Improvement Plan as presented. Councilmember Wilcomb seconded and the motion carried unanimously.

COMMITTEE REPORTS:

Streets and Sidewalks Chair, Councilmember Hicks – No update on alley issue between the Roger’s and Duran’s property. CT Dixon has a consultation with insurance provider Clear Risk Solutions tomorrow on how to proceed and will have an update at the next city council meeting.

MAYOR’S REPORT:

Whitman County Mayor’s Roundtable will be held on Wednesday, June 28 at 7:00PM in the Community Center.

Alcohol permit received by the city for a beer garden during the Palouse Music Festival in the park on Saturday, July 29th. Council has no objections.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      6/14/17-6/27/17    Ck. #8382-8392 & EFT           $50,977.49

ADJOURN:  Councilmember Wilcomb MOVED to adjourn.  Councilmember Hicks seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:32 PM.

APPROVED: ________________________________   ATTEST: ________________________________

June 13, 2017

Palouse City Council

Regular Council Meeting

June 13, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmembers absent:  Doreen Hanson & Bob Stout.  Councilmember Slinkard MOVED to excuse their absences.  Councilmember Wilcomb seconded and the motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of May 23, 2017.  Councilmember Wekenman seconded.  The motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Saturday, June 10, there was a plug at the Union Street lift station.  One handkerchief and one dishrag were flushed which stopped the pumps.  This lift station services the new development and the senior center.

The painting of the pool has to be postponed until after the season because there is/was too much groundwater with the potential for pool damage if pool was emptied too soon.

POLICE REPORT: 

Garfield has an ongoing drug-related, unattended death investigation.

Equipment is all working well.

The PD is actively contacting Palouse residents with vehicles with out-of-state plates.  As per Chief Neumann, “If you are driving an out of state plate and living in Palouse, you will be contacted and expected to comply.  The penalties are expensive.”

Officer Handley is now a certified range master for rifles and pistols.

On June 3, there was a minor crash of a smaller, home-built airplane on HWY 27 between Palouse and Garfield.  Pilot hit an overhead wire and lost a propeller.  No injuries.

CLERK-TREASURER REPORT:

There will be two public hearings at next council meeting:  one on 2018 revenue sources and one on the six-year street plan.

No start or completion date yet from Apollo for the expansion of our solar project.

Work on Whitman Street is progressing, with no issues yet.

The library is postponing their new carpet project until next year so the city’s financial portion can now be part of 2018 budget.

The city received no bids on the leftover sand pile located at 200 E. Whitman Street in front of the skate park.  The city took due diligence in trying to surplus it and now anyone can help themselves.

City staff met today with AWC regarding health insurance plan options for 2018.  CT Dixon will bring staff’s recommendation at a later council meeting.  Across the board the coverage won’t be as good but premiums will be down a little to reflect that lesser coverage.

OLD BUSINESS:

TD&H Engineering update on water tower/reservoir on South Hill in Palouse-

Michelle Bly and Gwen Ellis gave an update on the project.  They met at City Hall last week with Supt. Griffin and CT Dixon.  They’re working through the preliminary engineering report to determine different alternatives.  One option is using city-owned property at the cemetery and construct an elevated storage reservoir.  In order to get into the existing pressure zone, we need approximately 45’ height, possibly closer to 60’ depending on reservoir size.  The land is already city-owned.  Ballpark estimate is $2-$2.5 million depending on whether it’s a 300,000 gallon reservoir or a 500,000 gallon reservoir.  Second option would be to the SE of town, which would put us in the existing pressure zone.  Ballpark estimate is 1.8 million but does not include cost of acquiring some needed farm land and easements.  Based on discussion, TD&H will continue working on funding and grant applications with the first option as the priority.  All applications will include as a priority the Church Street improvements.

NEW BUSINESS:

Resolution No. 2017-05: authorizing Fire Chief to purchase fire truck under special market conditions–  A used 1995 fire truck that meets the fire department’s specs is available in Tennessee.  Fire captain Bruce Beeson went back and inspected and test drove the fire truck and gave his recommendation to purchase.  Recognizing that when a used piece of equipment is available which meets specs and is at a favorable price, it would likely be sold before the usual bidding process could be completed, this resolution authorizes Fire Chief Bagott to negotiate and purchase the fire truck outside normal bidding procedures.  The City of Palouse has appropriated a maximum of $52,000 to cover half of the purchase, with the other half provided by Whitman County Rural Fire District 4.  The truck, if purchased, should be in Palouse in six weeks, depending on when rural pays their portion.  Truck will be 3rd party certified to guarantee water pressure before we purchase.  This truck would replace the current 1985 which doesn’t have a lot of value in it but will be sold.  City of Farmington has expressed interest in purchasing the 1985.  Mayor read aloud the resolution in its entirety.  Councilmember Wilcomb MOVED to adopt Resolution No. 2017-05, seconded by Councilmember Wekenman.  Motion carried unanimously.

MAYOR’S REPORT:

City received the Office of Financial Management’s preliminary population estimate for Palouse.  The population in 2017 is 1,050.  In 2010 the population was 998.

Liquor license renewal for McLeod’s Palouse Market.  No objections.

CT Dixon is attending a TIB meeting in Davenport Thursday and he is attending the AWC workshop the 21-22 in Vancouver.

Mayor’s Roundtable is June 28 in Palouse.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      5/31/17 Ck. #8325-8340 & EFT              $40,285.11

Claims Paid      6/13/17 Ck. #8341-8381 & EFT              $47,264.95

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:10 PM.

APPROVED: ________________________________   ATTEST: ________________________________

May 23, 2017

Palouse City Council

Regular Council Meeting

May 23, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL:  Council members present:  Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Hicks MOVED to excuse Councilmembers Slinkard, Stout, and Hanson’s absences.  Councilmember Wilcomb seconded and the motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 9, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Had a water leak on South River Road, a galvanized piece of pipe that rotted out.  Public Works got it fixed in a couple hours.

West Whitman Street project has begun.

POLICE REPORT: 

Chief Neumann reports that the Diane Main’s garage burglary case from last month is closed.  Our report has been forwarded to Boundary County where the suspect is in custody.  We still have one, ongoing, unrelated burglary case in Palouse.

Six security cameras have been installed: two at compost/sewer plant, one by park bathrooms, one by swim pool, and two at RV Park.  The cameras record 24/7.  City staff will be able to monitor from City Hall.

Garfield May Day was quiet, uneventful.  No issues.

Officer Handley attended training last week on Sector ticketing program.  Officer Merry and Chief Neumann will attend same training in August in Lewiston.  The program is cloud-based and uses very minimal data.  Tech stuff is ongoing via Whitcom.

The plan is still to begin the search for Officer Merry’s replacement in August and interview in September.

The spring Hot Rod Gathering is June 3.  Main Street will be partially closed and re-routed.

CLERK-TREASURER REPORT:

West Whitman Street construction is underway with a scheduled completion date of August 19.  Barring any setbacks, contractors believe it will be completed well before that date. When WSDOT is done with the rail on the West Whitman Street project, depending on how much money they have left in their pool, they’re going to repair the rail bump on Bridge street in front of the bank.

TD&H is going to proceed with the Rural Development application for a funding package to construct a water tower/reservoir on the south hill in Palouse.

The Palouse Library is replacing carpet and painting this summer.  Librarian Bev Pearce said the total cost will be roughly $3,200 and is asking council if the city can donate half of budgeted total.  CT Dixon said the $1,600 would come from current expense 001 fund.  Mayor explained years ago we went from Palouse City Library to a branch of the Whitman Co. Library.  It’s run by the county, but the city is still responsible for providing the facility: building, utilities, safe environment, etc.  Councilmember Wekenman suggested we look at getting an estimate for City Hall at the same time.  The City Hall carpet was replaced in 1996 after the flood, making it 20 years old.  Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, to approve up to $1,600 for new carpet and paint for the library.  Motion carried unanimously.

The leftover sand pile has been surplussed.  The pile can be viewed at 200 E. Whitman (in front of the skatepark). Minimum bid of $25.  Sealed bids are due by 2 pm, May 31st.

JFB REPORT:  No JFB meeting because no quorum.

The pumper fire truck Chief Bagott has been searching for to replace the 1997 truck is available again at the same price as before.  Chief is taking measures to get Fire Lieutenant Bruce Beeson to Tennessee to look at it and perhaps purchase.  It will be right around $100,000, ½ coming from the city, the other ½ coming from rural.   A new one like this would cost between $300k-$350k.  The 1997 will be sold which Councilmember Wekenman thinks will get approximately $20,000.

OLD BUSINESS:

Building Inspector contract amendment:  Up until 2012 our BI was paid $500/month plus a $30 monthly phone stipend.  In 2012 he voluntarily took a 20% pay-cut to help the city with its tight budget.  He has requested to have his pay increased to $600/month with no cell phone stipend.  CT Dixon cautions council that the city would be hard-pressed to replace a BI for that price. Councilmember Hicks MOVED to approve the BI pay increase to $600 a month with $0 for cell phone reimbursement, effective June 1, 2017.  Councilmember Wekenman seconded.  Mayor Echanove gave a building department revenue and expenditure report for years 2010-2016, outlining how much the city makes more or less than the BI, depending on the year.  Motion carried unanimously.

NEW BUSINESS:

Apollo/PCI Renewables solar project extension:  The city came in under budget on our solar farm. Since part of our funding package included a loan that resulted from the sale of a bond, the IRS requires us to spend the entirety of the loan to avoid a penalty.  So that we don’t go down that road, we are going to expand our solar farm by adding one more row of solar panels to satisfy the requirements of the loan. Councilmember Wekenman MOVED to authorize the mayor to sign the agreement with Apollo/PCI Renewables to add another row of panels to our solar farm.  Councilmember Wilcomb seconded.  Motion carried unanimously.

The solar farm is already producing more than was guaranteed.  In May 2016, Avista’s bill for well pump #3 was $397; in May 2017, Avista’s bill for well pump #3 was $19.08.  We are also banking kWh each month that will be transferable to other city accounts to help further offset the city’s electricity costs.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-

Pool committee met last week along with pool manager Holly Leendertsen and Deputy Clerk Thompson.  Due to the shortage of staff this summer the pool will be closing at 7 pm instead of 8 pm.  If we get another lifeguard we may be able to revisit opening that last hour.

Streets & Sidewalks, Chair Hicks-  The city received a letter from Pamela and Nelson Duran regarding the alley issue.  They want the city to open the alley from street to street, east to west.  The Duran’s letter stated they will consider taking legal action against the city if not.  The City Attorney was given a copy of the letter   Atty. Hanson stressed that the city is under no obligation to open it and just because adjacent property owners are using it for their gain, it’s not “gifting”.  Public Works nor the Fire Chief want access to that alley, however it is city property and if the city ever decides they want access then they’ll take it and any obstructions or development in the alley will be removed.  Much discussion ensued.  The city attorney is drafting a response letter and CT Dixon is going to consult with city’s insurance carrier Clear Risk Solutions.

Regarding the sidewalk letter from 2016, only one property owner has not complied.  As was outlined in a letter to all parties, Supt. Griffin has contacted a concrete company and they are scheduling it for repair.  The property owners will be sent the bill.  If left unpaid a lien will be put on the property.

MAYOR’S REPORT:

Three of the five council positions that will be on November’s ballot have been filed for.

West Whitman Street Consultant Agreement from TIB for Munir Daud & Associates is ready for signature. This agreement approves Munir Daud to be project engineer for construction phase of project. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, authorizing the mayor to sign the agreement.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      5/23/17             Ck. #8307-8324 & EFT                          $27,302.67

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:48 PM.

APPROVED: ________________________________   ATTEST: ________________________________

May 9, 2017

Palouse City Council

Regular Council Meeting

May 9, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Bob Stout.  Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon.

Councilmember Wilcomb MOVED to excuse the absence of Councilmember Wekenman. Councilmember Hanson seconded and the motion carried unanimously.

 

APPROVAL OF MINUTES:  Councilmember Hicks requested a word change under the streets and sidewalks report from “dispute” to “issue”. Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of April 25, 2017 as amended.  Councilmember Estes seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report

 

POLICE REPORT: Search and arrest warrants issued in Garfield. Update on burglary in town; Officer Merry received full confession from suspect currently being held in Boundary County in Idaho. Another burglary east of town was reported last week. Investigation is ongoing.

New computers in police vehicles are connected. Currently working to install Spillman policing technology to computers.

Cameras on West Main overlooking park, RV park, sewer facility and compost site will be up and running shortly.

CLERK-TREASURER REPORT:

The 2016 annual report for the City was filed with the State Auditor’s Office on Monday, May 8th.

A pre-construction meeting for the West Whitman Street Reconstruction Project will be held in city hall at 1 PM on Wednesday, May 10th. Those in attendance will be: project engineer Munir Daud, contractor ML Albright and Sons, Bob Westby from WSDOT, Rail Engineer Paul Weber, CT Dixon, PW Supt Griffin and Mayor Echanove.

The Public Works Board, a state agency that oversees the funding of various infrastructure projects, is holding a funding conference in Reardan next week. CT Dixon will attend.

Frontier will be removing the payphone in front of McLeod’s Palouse Market sometime this summer due to declining revenue and rising maintenance and service costs.

A decision on Building Inspector Gladwill’s pay increase will be made at the next city council meeting. BI Gladwill took a voluntary 20% pay cut in 2012.

OLD BUSINESS:

Palouse Wastewater facility plan – engineering agreement amendment #2

Dana Cowger from Varela outlined the second amendment to our Wastewater Facilities Engineering and Planning agreement dated December 1, 2014. Excerpt outlining history of project and amendment is as follows:

 

Introduction – Palouse’s wastewater treatment facility currently discharges treated wastewater to the Palouse River. The City is under compliance requirements from the Department of Ecology and is required to prepare an engineering report/facility plan to address future compliance regulations. Amendment #2 continues the previous amendment’s scope of work, estimating costs for advancing the facility planning process and completion of the Ecology required engineering report/facility plan. Completion of engineering report is due to Ecology by 12/1/17.

 

Scope of Work – The work scope is based on completing the facility plan based and the selected alternative (chosen at advisory committee meeting on 3/7/17) of seasonal wastewater storage and winter discharge to Palouse River. Estimated cost of this option is $6.5 million. This will be the most cost effective option in the long term.

 

Compensation – New contract amount will be roughly $11,000 higher than preliminary estimates prepared back in 2015. Evaluations of additional alternatives and increased advisory committee meetings contributed to difference from original estimate.

 

Schedule – Work outlined in this amendment will result in completion of the engineering report/facility plan document. The schedule of completion of the work will be established as follows:

  • Conducting initial site development and evaluation work by 6/30/17
  • Conduct City/advisory committee review meeting in July
  • Assuming City concurrence with findings, and proceeding with facility plan preparation by August 1, complete draft facility plan report by 10/31/17

Councilmember Wilcomb MOVED to allow the mayor to sign the amendment with the correction of a date on the last sentence under “schedule” changed from “10/1/17” to “10/31/17”. Councilmember Hicks seconded and the motion carried unanimously

Continue discussion and possible decision on TD&H pursuing grants for water project

The City is looking into funding opportunities for a water tower/reservoir on the south hill in town and to update the Water System Plan. USDA Rural Development is accepting applications for funding packages and the deadline is fast approaching. To fulfill the application requirements, an abbreviated Preliminary Engineering Report (PER) is required. TD&H will prepare and complete this report for no more than $10,000. Council discussed pros and cons of submitting application.

Councilmember Hicks MOVED to allow TD&H Engineering proceed with Rural Development application and abbreviated PER on the condition that the abbreviated PER will be fully transferrable to the eventual full PER (ie not a ‘sunk cost’). Councilmember Stout seconded and the motion carried unanimously.

NEW BUSINESS:

Ordinance No. 955 Opening and Closing Graves – Responsibility

Ordinance outlines new policy requiring notice of two full business days from funeral home in advance of a grave opening and closing. Mayor read ordinance aloud in full

Councilmember Slinkard MOVED to adopt Ordinance 955 as written. Councilmember Wilcomb seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson- Pool committee will meet to discuss potential summer staffing shortage and where to cut pool hours if necessary.

Streets & Sidewalks, Chair Hicks- Discussed ongoing alley issue between Rogers and Duran properties. Palouse resident Doug Rogers was present. Fire Chief does not have concerns about accessing the alley at this time. Plan going forward will be to allow partial entrance to alley that is agreeable to both parties. Committee meeting will follow. The sidewalk adjacent to Tarola property that was marked for repair has since been torn out to repair a water leak.

OPEN FORUM:

Palouse resident Diane Main: Very concerned about the living situation at the Calvary Chapel men’s shelter near her house where confessed burglar was staying. She would like to see some solution to this problem because there is no supervision of these people. Council and Police Chief discussed, including alerting the public to the importance of properly securing personal property.

MAYOR’S REPORT:  BI Gladwill met with the owner of apartment building (formerly Palouse Arms) on main street next to post office and also to the owner of trailer on Mohr St. near Bridge Street regarding plans for their structures. Property owners need to perform significant improvements to structures or have them demolished/removed within 60 days. City staff will work with BI.

Friday at 9:30 AM, the Department of Ecology will be touring several sites in town.

Mr. Akin the advisor to GPHS National Honor Society has students that are interested in helping with a community project.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      4/30/17 Ck. #8267-8282 & EFT              $40,145.95

Claims Paid      5/09/17 Ck. #8283-8306 & EFT              $  7,318.52

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:10 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

May 23, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

May 23, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL:  Council members present:  Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Hicks MOVED to excuse Councilmembers Slinkard, Stout, and Hanson’s absences.  Councilmember Wilcomb seconded and the motion carried unanimously.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 9, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Had a water leak on South River Road, a galvanized piece of pipe that rotted out.  Public Works got it fixed in a couple hours.

West Whitman Street project has begun.

POLICE REPORT: 

Chief Neumann reports that the Diane Main’s garage burglary case from last month is closed.  Our report has been forwarded to Boundary County where the suspect is in custody.  We still have one, ongoing, unrelated burglary case in Palouse.

Six security cameras have been installed: two at compost/sewer plant, one by park bathrooms, one by swim pool, and two at RV Park.  The cameras record 24/7.  City staff will be able to monitor from City Hall.

Garfield May Day was quiet, uneventful.  No issues.

Officer Handley attended training last week on Sector ticketing program.  Officer Merry and Chief Neumann will attend same training in August in Lewiston.  The program is cloud-based and uses very minimal data.  Tech stuff is ongoing via Whitcom.

The plan is still to begin the search for Officer Merry’s replacement in August and interview in September.

The spring Hot Rod Gathering is June 3.  Main Street will be partially closed and re-routed.

CLERK-TREASURER REPORT:

West Whitman Street construction is underway with a scheduled completion date of August 19.  Barring any setbacks, contractors believe it will be completed well before that date. When WSDOT is done with the rail on the West Whitman Street project, depending on how much money they have left in their pool, they’re going to repair the rail bump on Bridge street in front of the bank.

TD&H is going to proceed with the Rural Development application for a funding package to construct a water tower/reservoir on the south hill in Palouse.

The Palouse Library is replacing carpet and painting this summer.  Librarian Bev Pearce said the total cost will be roughly $3,200 and is asking council if the city can donate half of budgeted total.  CT Dixon said the $1,600 would come from current expense 001 fund.  Mayor explained years ago we went from Palouse City Library to a branch of the Whitman Co. Library.  It’s run by the county, but the city is still responsible for providing the facility: building, utilities, safe environment, etc.  Councilmember Wekenman suggested we look at getting an estimate for City Hall at the same time.  The City Hall carpet was replaced in 1996 after the flood, making it 20 years old.  Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, to approve up to $1,600 for new carpet and paint for the library.  Motion carried unanimously.

The leftover sand pile has been surplussed.  The pile can be viewed at 200 E. Whitman (in front of the skatepark). Minimum bid of $25.  Sealed bids are due by 2 pm, May 31st.

JFB REPORT:  No JFB meeting because no quorum.

The pumper fire truck Chief Bagott has been searching for to replace the 1997 truck is available again at the same price as before.  Chief is taking measures to get Fire Lieutenant Bruce Beeson to Tennessee to look at it and perhaps purchase.  It will be right around $100,000, ½ coming from the city, the other ½ coming from rural.   A new one like this would cost between $300k-$350k.  The 1997 will be sold which Councilmember Wekenman thinks will get approximately $20,000.

OLD BUSINESS:

Building Inspector contract amendment:  Up until 2012 our BI was paid $500/month plus a $30 monthly phone stipend.  In 2012 he voluntarily took a 20% pay-cut to help the city with its tight budget.  He has requested to have his pay increased to $600/month with no cell phone stipend.  CT Dixon cautions council that the city would be hard-pressed to replace a BI for that price. Councilmember Hicks MOVED to approve the BI pay increase to $600 a month with $0 for cell phone reimbursement, effective June 1, 2017.  Councilmember Wekenman seconded.  Mayor Echanove gave a building department revenue and expenditure report for years 2010-2016, outlining how much the city makes more or less than the BI, depending on the year.  Motion carried unanimously.

NEW BUSINESS:

Apollo/PCI Renewables solar project extension:  The city came in under budget on our solar farm. Since part of our funding package included a loan that resulted from the sale of a bond, the IRS requires us to spend the entirety of the loan to avoid a penalty.  So that we don’t go down that road, we are going to expand our solar farm by adding one more row of solar panels to satisfy the requirements of the loan. Councilmember Wekenman MOVED to authorize the mayor to sign the agreement with Apollo/PCI Renewables to add another row of panels to our solar farm.  Councilmember Wilcomb seconded.  Motion carried unanimously.

The solar farm is already producing more than was guaranteed.  In May 2016, Avista’s bill for well pump #3 was $397; in May 2017, Avista’s bill for well pump #3 was $19.08.  We are also banking kWh each month that will be transferable to other city accounts to help further offset the city’s electricity costs.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-

Pool committee met last week along with pool manager Holly Leendertsen and Deputy Clerk Thompson.  Due to the shortage of staff this summer the pool will be closing at 7 pm instead of 8 pm.  If we get another lifeguard we may be able to revisit opening that last hour.

Streets & Sidewalks, Chair Hicks-  The city received a letter from Pamela and Nelson Duran regarding the alley issue.  They want the city to open the alley from street to street, east to west.  The Duran’s letter stated they will consider taking legal action against the city if not.  The City Attorney was given a copy of the letter   Atty. Hanson stressed that the city is under no obligation to open it and just because adjacent property owners are using it for their gain, it’s not “gifting”.  Public Works nor the Fire Chief want access to that alley, however it is city property and if the city ever decides they want access then they’ll take it and any obstructions or development in the alley will be removed.  Much discussion ensued.  The city attorney is drafting a response letter and CT Dixon is going to consult with city’s insurance carrier Clear Risk Solutions.

Regarding the sidewalk letter from 2016, only one property owner has not complied.  As was outlined in a letter to all parties, Supt. Griffin has contacted a concrete company and they are scheduling it for repair.  The property owners will be sent the bill.  If left unpaid a lien will be put on the property.

MAYOR’S REPORT:

Three of the five council positions that will be on November’s ballot have been filed for.

West Whitman Street Consultant Agreement from TIB for Munir Daud & Associates is ready for signature. This agreement approves Munir Daud to be project engineer for construction phase of project. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, authorizing the mayor to sign the agreement.  Motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      5/23/17             Ck. #8307-8324 & EFT                          $27,302.67

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:48 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

April 25, 2017

Palouse City Council

Regular Council Meeting

April 25, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Mike Hicks MOVED to excuse Bill Slinkard’s absence.  Mark Wilcomb seconded and the motion carried unanimously.  Staff present:  Police Chief Jerry Neumann; Police Officer Joe Handley; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 11, 2017.  Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

Supt. Griffin submitted a written report.

POLICE REPORT: 

Officer Handley and Chief Neumann had a high-speed pursuit with a stolen car that originated in Garfield.  The school went into lockdown just as a precaution.  Eventually the two perpetrators got stuck in a field and were apprehended.  They had several stolen items in their possession from Idaho Rigging.  They are now in jail awaiting trial.

Chief Neumann reports that about 90% of the state uses Spillman computer-based reporting and he would like to see Palouse use them.  WhitCom has proposed a package for $5,500 which they will let Palouse pay over four years.  Maintenance would be an additional $1,200 every year.  Councilmember Stout MOVED, seconded by Councilmember Wilcomb, to authorize this purchase.  Mayor Echanove believes this should be planned for and stay within the police budget.  Motion carried unanimously.

BUILDING INSPECTOR REPORT:  BI Gladwill reported on BP receipts:  in 2012, we receipted $2,750; 2013- $5,083; 2014- $3,684; 2015- $11,630; 2016- $11,473.  In the 1st Quarter alone in 2017 we’re already at $7,000.  The steady increase is partly due to the new housing development.  In the last month, Palouse has 5 new houses going in around town.

In 2012 Dan voluntarily took a 20% pay-cut to help the city out in tough budget times and his pay has never been reinstated.  He went from $500 a month + $30 monthly phone stipend to $400 + $30.  He is requesting his salary be increase to $600 a month with no phone stipend.  Council will discuss.

 

CLERK-TREASURER REPORT:

Our solar production output is now live.  So far we’ve generated 22,000 kw hrs.

Clerk Dixon attended a TIB workshop on Complete Streets.  Small cities get awarded on a yearly basis with either a 125k or 250k grant.  100% funded.  Complete Streets covers things like walking trails, crosswalks, bike lanes, updated sidewalks, etc.  Kyle will draft an ordinance which is the first step.  Application isn’t due until the fall.

Clerk Dixon attended a State Auditor’s Office workshop in Pullman today to review the Annual Report process.  Our Annual Report is due the end of May.

OLD BUSINESS:

Update on water tower from Michelle Bly of TD&H Engineering:  Michelle submitted a pre-construction grant application to update our water system plan (WSP) for a new reservoir.  She was not successful in getting the grant.  DOH received 35 apps and only funded 6.  Palouse ranked #17.  It wasn’t ranked high because the new water reservoir wasn’t treatment-related nor a violation order.  DOH said we would be able to work an update to WSP in the funding package for the fall application for design and construction but we’ll still have the same issues of applying for a new reservoir that isn’t a treatment issue, nor a violation order, etc.  And it’s going to be another lean year for funding.  Another option is Rural Development Washington and they’re extremely motivated to fund projects.  Their interest rate is 2.75% but expected to rise in July.  Discussion on the process, finances, and feasibility ensued.  Council will make a decision by May 9 meeting on whether or not to have TD&H try for that.

Notice of award for West Whitman Street project:  Got our notice of award back from ML Albright (the winning contractor).  Completion date is 90 days from the Notice to Proceed which is signed after a pre-construction conference between the city, MD&A, ML Albright, WSDOT.  Councilmember Hicks MOVED to authorize the mayor to sign the contract with ML Albright.  Councilmember Wilcomb seconded and the motion carried unanimously.

Ordinance No. 954 – amending PMC 17.04 to include wireless communications section:

Councilmember Estes MOVED, seconded by Councilmember Stout, to suspend the rules to read the ordinance in its entirety.  Motion carried unanimously.   Councilmember Wilcomb MOVED, seconded by Councilmember Hicks, to adopt Ordinance No. 954.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Finance, Property, & Equipment, Chair Stout-  Held a budget meeting with committee and Clerk Dixon to get caught up on protocol and budget.

Streets & Sidewalks, Chair Hicks–  Regarding the alley dispute between neighbors on Church St. and Alder St., Councilmember Hicks met separately with both parties.  Chief Neumann also met with both parties separately.  It is Councilmember Hicks belief that both parties will be able to come to a mutually-agreeable decision and he will continue to work with them.

MAYOR’S REPORT:

Cascade Computing would like to expand broadband services to Palouse. If council agrees, they would like an agreement put together by Bishop Law Office between City of Palouse and Cascade Computing authorizing them to expand here.  The city would receive services from Cascade much the same as and in addition to those First Step provides.

The Whitman County Historical Society donated a 7” graft of an apple tree from the “Lost Apple Tree” project, a centuries old apple trees thought to be extinct.  It is being cared for at City Hall until public works plants it when weather warms up.

Mayor Echanove appointed Tim Sievers to the vacated position on the Palouse Planning Commission.  Councilmember Hicks MOVED to affirm the appointment of Tim Sievers to the Palouse Planning Commission.  Councilmember Wilcomb seconded and the motion carried unanimously.

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      04/25/17            Ck. #8248-8266 & EFT                          $9,962.49

ADJOURN:  Councilmember Wekenman MOVED to adjourn.  Councilmember Hanson seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:29 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

April 11, 2017

Palouse City Council

Regular Council Meeting

April 11, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Officer Joe Handley.

APPROVAL OF MINUTES:  Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of March 28, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt Griffin submitted a written report.

Mayor Echanove informed council that the cycling club will be moving the event to Troy, ID due to impassable roads on the designated route.

The skate park is looking to alter part of curb nearest police station to allow access for bicycles and skateboards. Possibly put in handicap accessible space. Aaron Flansburg will inquire with Disability Access Center to determine exact needs if they choose this option.

POLICE REPORT: Police have person of interest in the burglary case. No further details available at this time. Received a grant from WASPC for technology upgrades to police vehicles. SECTOR technology will allow PD to issue tickets and generate reports electronically. City’s share will be roughly $1500. Police car damaged in DUI accident will be out of the shop by Friday. Cameras at sewer plant will be installed once proper wire comes in, most likely later this week.

CLERK-TREASURER REPORT:

1st Qtr. Treasurer’s Report

Current Expense and Streets funds are down from the beginning of the year but overall are healthier than at this point last year. The Streets fund was hit especially hard due to snow removal from the long winter. All funds as a whole are healthy and stable at this time. The City is anticipating a large tax payment this month from the County that should bolster these funds. We are also awaiting reimbursement from state agencies on payments made to Maul Foster & Alongi, Varela, and Apollo that will be reflected in Current Expense, Water and Sewer Facility Reserve funds. RV rentals are up roughly $1,000 from this point last year and building permit dollars are up over $3,000 from the end of March 2016 as well.

First Step Internet will be installing an antenna at the Solar Farm on Wednesday, April 19th. Once this is installed, PCI (subcontractor for project) will be able to set up real time reporting of solar production.

CT Dixon will be attending a workshop in Dayton to gather more information on adopting a multi-modal streets ordinance that will help the city receive grant funds from state agencies for area street/sidewalk/transportation projects.

CT Dixon will be attending an Annual Report workshop hosted by the State Auditor’s Office in Pullman on April 25th. Annual reports for cities are due on the last day of May for the previous fiscal year.

OLD BUSINESS:

West Whitman Street project – construction award: Mayor read aloud all 6 bids that were received for the West Whitman Street project. ML Albright and Sons were the apparent low bidder at $548,536.07. Project engineer Munir Daud verified the accuracy of the bid and a Notice of Award was prepared. Councilmember Hicks made a motion to allow the Mayor to sign the Notice of Award for ML Albright and Sons. Councilmember Slinkard seconded and the motion carried unanimously.

Review of Planning Commission’s wireless telecommunication policy: Mayor advised council to read through packet submitted by the Planning Commission and bring questions/concerns to next council meeting regarding changes to the PMC as it relates to zoning for a wireless telecommunications structure.

WWTP Facility update: An updated contract with Varela & Associates for their continued services on an updated Wastewater Facility Plan is under discussion. The plan is due to the Department of Ecology by the end of 2017.

NEW BUSINESS:

Resolution No. 2017-04 fee schedule: Proposing changes to the fee schedule, specifically charges relating to the city pool. Due to the statewide increase of minimum wage, increases to group and private swim lessons were necessary. Councilmember Hanson MOVED to approve Resolution No. 2017-04 as written. Councilmember Wilcomb seconded and the motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-  Held a committee meeting on April 5 to discuss the upcoming season.  We are still in need of lifeguards.  Holly Leendertsen is returning as pool manager and three lifeguards from last year are returning.    The pool open date is June 17th.  Due to the increase in minimum wage and our lifeguards’ salaries we have to raise the cost of swim lessons to $35 for residents, $45 for non-residents.  Private lessons will increase as well.  The cost for private pool parties will remain the same.

Water & Sewer, Chair Slinkard- All routes for delivering sewer flier addressing problematic items entering the sewer system have been assigned.

Streets & Sidewalks, Chair Hicks- Further discussed proposed storage shop for public works with Supt Griffin. Councilmember Hicks will bring estimates to council once three bids have been procured.

OPEN FORUM:

Nelson & Pamela Duran: Requesting alley that runs between Alder and Church street adjacent to their property be opened up and identified as city property. Other alleys in the area are opened. Looked into opening street back in 2004 but discussions with neighbors did not go well. They had area properly surveyed and access to road is allowed. May entertain option to just clearly delineate alley and property lines so all residents have fair access to alley. Streets and sidewalks committee will meet to discuss next course of action.

Aaron Flansburg: Update on Tony Kettel garden at the skate park. Benches have been ordered. Naming rights for benches are still available for purchase. $300 for partial, $800 for entire bench. Waiting for drier conditions to resume work. Seeking permission to paint some curbs around skate park for enhanced safety.

MAYOR’S REPORT: Liquor license for Palouse Lions Club is up for renewal. No objections from council.  The city received a card and cookies from Robin Woltering for Public Works commending them on their great work. Palouse Shoreline Master Plan Comprehensive update has been approved by the Department of Ecology.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously

The following checks are approved for payment:

Payroll Paid      3/31/17 Ck. #8205-8222 & EFT              $45,088.15

Claims Paid      4/11/17 Ck. #8223-8247 & EFT              $37,131.28

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Estes seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:43 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

March 28, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

March 28, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Rick Wekenman; Mark Wilcomb; Bob Stout.  Councilmember Hanson MOVED to excuse Mike Hicks and Senja Estes.  Councilmember Slinkard seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of March 14, 2017.  Councilmember Stout seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

We thankfully didn’t end up needing the sand brought in for the flood.  Public Works used some for some minor projects but we don’t need anymore and there’s no room to stockpile the remainder.  We will use some to replace our worn or displaced sandbags used for various city projects.  Councilmember Slinkard MOVED to declare the remaining sand pile (after restocking city’s sandbags) as surplus for sealed bid.  Councilmember Wilcomb seconded.  Motion carried unanimously.

POLICE REPORT: 

Palouse had a burglary of a detached garage on north hill.  PD is still working on the case, watching pawn shops, websites, etc. Public information went out but still no leads.

A drunk driver sideswiped Officer Handley in his police vehicle today around noon on Hwy 27 just outside city limits.  Officer Handley was not injured.  Extensive damage caused to the both the police vehicle and the other car.  Eric’s Body Shop from Colfax came and towed both vehicles.  Washington State Patrol took the intoxicated driver and is handling the case.

Chief plans on installing the security cameras at the sewer plant, RV Park, compost site, this month.=

JOINT FIRE BOARD REPORT:

It’s still early in the year but so far financials look good.

Fire Chief Bagott reported:  1 fire call in February, 3 YTD.

Every two years we have to recertify on CPR and First Aid.  EMS helped the fire team update on both.

Capital expenditures for a new fire truck were approved by Palouse City Council and Rural.  The truck we were interested in already sold but we will keep looking.

No news on the air pack replacements but we are researching.

At this point it looks like we have four new firefighters joining this year.  The new recruits will start as wildlands firefighters and work up to structural fires.  This is a more efficient way to train.  All the new recruits should have some daytime availability which will really help us out.

EMS Coordinator Pillers reported:  9 EMS calls in February, 14 YTD.  No rural calls, only city and non-resident.

We’re working on negotiations for a contract renewal with Pullman for ambulance services.

We’re looking at online training options for EMT’s, for greater efficiency and to control training costs.

No funds allocated for wildland fighting equipment so we may want to look at that as a planning issue.

We need to plan for repairs to the fire station.  Ceiling repairs are needed resulting from water damage this winter.  Carpeting is also worn out.  For sanitary reasons, we will look at different types of flooring other than carpet.  We also need to add some built-in cabinetry.  Some of the volunteers might build the cabinets for us as long as we provide the material.  Fire and EMS would split the cost.

Communications Tower update.  Some Fire Board members have expressed concerns about possibly losing out on an affordable opportunity to improve emergency infrastructure because the Planning Commission hasn’t yet finished the policy.

CLERK-TREASURER REPORT:

Got some numbers from PCI for antenna and equipment to measure solar farm production.  PCI cost would be $500 plus a monthly service fee.  First Step agreed to perform the install for $200 including labor and no monthly service fee.  We will still have to buy a router to secure the service at the site.  Total should be at or less than $300.  They plan to install around the week of April 10th or shortly after. PCI will then come set up the monitoring equipment and data reporting platform to have real time production numbers.

After discussing some final invoices with Apollo, it appears the Solar Project will come in roughly $60,000 under the budgeted total of $414,000. On the surface, this is great news. One caveat is that our State Treasury LOCAL Loan has IRS mandated spenddown requirements. If the State Treasury requires us to spend the remaining balance of the loan, we will look into possibly expanding the Solar Farm, as well as any other options that may present themselves. We will have until April 2018 to submit plans for expense of remaining funds should we need to. CT Dixon will follow up with the State Treasury later this year to determine final course of action.

Met with Avista’s Palouse rep Paul Kimmell to discuss Solar energy production reflected on our Avista bills and how to put a dollar figure on reported production to date. Also inquired with him about the City’s remaining LED streetlight credit. Follow up meeting with Paul and Avista billing specialist will be scheduled in the next couple of weeks. Avista is looking to partner with WSDOT to provide charging stations for cities in Whitman and Adams county to cover Highways 26, 27, 195 and 272. Currently there are two types of charging stations available to the area. A DC fast charger will charge an empty battery in 20-30 minutes and is more costly.  A Level 2 charger can take up to 3 hours to charge an empty battery, but costs much less to operate. We will continue this discussion with Paul and pass along any developments as we get them.

West Whitman Street bids close tomorrow, March 29th at 2:00.  Project engineer Munir Daud will be present for bid openings.

The replacement playground wood chips lost in the flood came in just under $1,900.00.  That unplanned cost is coming out of our park supplies budget.  The Palouse Chamber has received approximately $300 in donations to help offset this cost.  They are still accepting donations that can be mailed to the Palouse Chamber of Commerce, PO Box 174 Palouse WA  99161.  They can also be dropped off at City Hall.

The City is still searching for lifeguards for the pool this summer.  Anyone who is interested is encouraged to contact City Hall and they can walk you through the steps to get certified if necessary.

OLD BUSINESS:

Update from the Planning Commission on communication tower policy:  Chris Cook, chair of the Palouse Planning Commission.  The PC has been working tirelessly on the wireless communications tower policy.  There is a lot of literature out there so it has taken a considerable amount of time to go through it.  Their draft proposal should fill in nicely with the existing PMC.  There are three pieces to it: application, guiding principles, and work integrated into existing PMC structure.  Much discussion ensued.  Chris is hoping to have a draft ready by next council meeting.

NEW BUSINESS:

Resolution No. 2017-03 accepting a state revolving fund loan from DOE for DOE-required Wastewater Facility Plan:

Mayor read aloud the resolution in its entirety.  The DOE is requiring the city to submit a Wastewater Facility Plan by December 31, 2017.  The estimated cost to complete this project is $167,670 and the city can’t fund this project from reserve funds therefore a loan is needed.  The loan amount is $167,670 at a 1% interest rate for five years.  This resolution is required by DOE but is merely a formality as this loan was awarded to us over a year ago.  The resolution states that the City “accepts” the loan that was awarded.  Councilmember Wekenman MOVED to adopt Resolution No. 2017-03.  Councilmember Slinkard seconded and the motion carried unanimously.

Ordinance No. 953 – budget amendment to Water Fund 401 and Sewer Facility Reserve Fund 441:

Mayor read aloud the ordinance in its entirety.  Councilmember Hanson MOVED to adopt Ordinance No. 953.  Councilmember Wilcomb seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson–  Deputy Clerk Thompson requested the pool committee meet to discuss the need to raise the cost for private pool parties.  With the raise of minimum wage, the city’s break-even point to staff a 3-hour pool party is $126 so the new price needs to account for that.

Water & Sewer, Chair Slinkard-  The letter to be distributed to every household regarding the sewer system and what not to flush is ready to go.  Council and staff will distribute door-to-door as soon as the rain stops for a couple days.

ALLOW PAYMENT OF BILLS:  Councilmember Hanson MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      03/28/17            Ck. #8184-8204 & EFT                          $28,642.40

ADJOURN:  Councilmember Slinkard MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:34 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

March 14, 2017

Palouse City Council

Regular Council Meeting

March 14, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present: Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Bob Stout. Councilmember Estes MOVED to excuse Councilmember Hanson’s absence. Councilmember Slinkard seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Officer Joe Handley; Clerk-Treasurer Kyle Dixon.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of February 28, 2017. Councilmember Wilcomb seconded and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report. Supt. Griffin and Chief Neumann discussed the potential for the Palouse river to flood this week.

POLICE REPORT:  Possible flooding on Wednesday and Thursday was discussed along with some historic figures. Residents may see flooding in basements along Main St. The city has sand and sand bags ready. The city is also preparing a volunteer list. Projections of the water level reaching 19.3’ have dropped to 17.5’. If projections rise again to anything over 19’, we may see some water in businesses on Main St. If this occurs, the city may need to pass a resolution declaring a state of emergency that could help us get support from the county and possible reimbursement for dollars spent and damages. Councilmember Hicks MOVED to authorize the Mayor to sign an emergency declaration in the form of a resolution should it be needed. Councilmember Wekenman seconded and the motion carried unanimously.

CLERK-TREASURER REPORT: The Utilities and Transportation Commission (UTC) has approved both petitions made by the city for the railroad crossings at Mill and Mary Street for the West Whitman street project. Bids for construction of the West Whitman street project will be accepted until Wednesday, March 29th. The funding agreement with WSDOT has also been finalized for this project.

OLD BUSINESS:

PCI Solar Project update: CT Dixon has approval from council to authorize PCI to install a communication device that will monitor the solar farm’s energy production. We were informed on March 9th that our PCI rep Sean Nordhagen no longer works for the company and a new rep has yet to be assigned to our project. CT Dixon has calls to PCI and Contract head Apollo Solutions to get this device installed and monitoring ASAP.

Wastewater Treatment Facility Update: The Palouse Wastewater Advisory Committee met with Varela on March 7th to discuss plans to update/upgrade the sewer system and treatment plant. By December 31st, 2017 the city must present plans for upgrades that meet standards acceptable to the Department of Ecology. Varela presented the city with 3 options:

#1. Seasonal storage and land treatment for nonfood crop (irrigation) during summer months. Discharge to river in winter.

Capital Cost $5 million

#2. Summer storage in lagoon and seasonal discharge to river in winter.

Capital Cost $6.5 million

#3. AKART(all known, available and reasonable methods of prevention, control and treatment) – Reasonable alternative for upgrading existing treatment plant if other options are not feasible.

Capital Cost unknown

Council discussed pros and cons of each option.

 

NEW BUSINESS:

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson- No report.

Water & Sewer, Chair Slinkard- Discussed letter to be sent to all city residents on sewer system addressing what can and cannot be flushed or otherwise enter the sewer system. Among many other items, “flushable” wipes are causing very costly and time consuming problems with the sewer system as they do not break down like toilet paper does. If the city continues to incur costly repair bills and extra hours unclogging pipes as a result of these items, the financial burden will be passed on to the customers in the form of higher monthly sewer rates. By comparison, Palouse has very reasonable sewer rates and it is the City’s intention to keep it that way.

Streets & Sidewalks, Chair Hicks- Met with Supt. Griffin to discuss the construction of a new city shop up by well pump #3. Just looking to price out construction of a “shell” structure at this time. The Special Capital Projects Fund currently has $80,000 for the construction of a new city shop.

Parks, Cemetery, & Buildings, Chair Estes- No report.

Police, Fire, & Safety, Chair Wekenman- Had a meeting with Officer Handley to discuss the possibility of choosing a different health care option that may allow him to “opt out” if our current plan will not allow any other FTE’s to do so without penalty. CT Dixon is meeting with the City’s insurance broker in May to discuss different options and will encourage all FTE’s as well as councilmembers to attend. Discussed Officer Merry’s upcoming retirement, including a possible end date of November 30th. Committee and PD would like to have a new hire on board by October 1st to train with Officer Merry before his departure. Discussed different advertising options for position. The Garfield contract to provide LE services is coming up for renewal at the end of the year.

Policy & Administration, Chair Wilcomb- No report.

Finance, Property, & Equipment, Chair Stout- No report.

OPEN FORUM:

MAYOR’S REPORT:  Mayor is meeting with Cascade Services regarding fiber optic infrastructure for the city.

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid      3/14/17 Ck. #8163-8183 & EFT                          $9,963.73

ADJOURN:  Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded and the motion carried unanimously. The council meeting adjourned at 8:55 PM.

 

APPROVED: ________________________________   ATTEST: ________________________________

February 28, 2017

DRAFT ONLY.  Without council review or approval.

Palouse City Council

Regular Council Meeting

February 28, 2017

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Rick Wekenman; Mark Wilcomb; Bob Stout.  Councilmember Hicks MOVED to excuse Councilmember Estes’ absence.  Councilmember Hanson seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES:  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of February 14, 2017.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.  Dwayne, Don, and Marc had to clean out the sewer lift station at the sewer plant because it was clogged with things that should not be flushed.  We’re going to have a major catastrophe down there if people don’t stop flushing certain items.  Council discussed how we can make people understand the seriousness of this issue.  We’ve sent multiple notices on the list serve, put messages on the utility bills, and put signs about town.  Palouse has been very lucky so far that our sewer plant hasn’t had a major malfunction due to these things.  Last fall non-flushable items burnt up the motor at the lift station by the F Street bridge.  That was a $4,800 fix.  At that time public works put signs on the doors in that neighborhood. Council asked DC Thompson to draft a notice to be posted on every household on the sewer system about what not to flush and the problems being caused.  People CANNOT flush wipes of ANY kind (even if they say “flushable”), condoms, feminine hygiene products, diapers, hair, and more; please put those things in the trash not the toilet.

Marc Arrasmith is working on repairing the clock tower downtown.  It needs a special part.

Dwayne ordered a new blade for plowing snow.  This winter we’ve logged over 1600 miles plowing snow.  We may keep the old blade as a backup for the other pickup in a pinch.

City received a call Sunday about a smell of burning wires at Heritage Park.  Dwayne went down to check two times on his day off and couldn’t find anything.

There has been some misuse of the Heritage Park bathrooms.  Supt. Griffin will report to police every time so they can help.

 

POLICE REPORT: 

Officer Handley works in a few different jurisdictions and Palouse streets are great comparatively.  He attributes our lack of weather-related accidents to Supt. Griffin and public works for their great job keeping all our roads clear of snow and ice.

JOINT FIRE BOARD REPORT: 

There was one fire call in January, 1 YTD.  There were two crew meetings in February.

The radio simulcast that has been promised for years is up and running.  It works well and Whitcom is largely happy with it.  It will really help us in any large fire situations.

Air packs will need to be replaced over the next couple of years.  The tanks will be 15 years old mid-2018 and 15 years is the upper limit; after 15 years it’s pushing major liability and reliability issues.  They’re expensive, approximately $2500 each.

There were five EMS calls in January.

EMS has started using Washington state electronic reporting systems.  It’s mandatory state-wide and very time-consuming.  One option is to subscribe to additional software to report in the field and then upload but that will require a tablet.

EMS had an advanced airway class here recently to comply with the latest state standards.

We received approval for our $1,200 pre-hospital grant for cones, vests, etc.

The Palouse Planning Commission is still working on whether or not to allow First Step to put in a 40’ radio communications tower by the fire station.  There are many factors to consider and if allowed it will require changes to Palouse Municipal Code.  The Planning Commission will report back to the city what they want/decide.

CLERK-TREASURER REPORT:

Our snow removal salary budget has maxed out.

The advertising for a call for contractors for the West Whitman Street project opens March 1st.  Bids close on March 29th.

CT Dixon has been trying to gather additional information for our reserve fund balance ordinance that the auditors requested we implement.  He has spoken with other city clerks and they’re all in the same boat.

PCI was the subcontractor for our solar panels.  We can’t gauge the solar panels energy output until either a radio tower is installed, or PCI installs a separate device for roughly $500 if we don’t want to wait for a tower.  They have contracted with us to monitor the solar panels for five years; they offered to extend this service another 5 years for $300. CT Dixon will gather more information as to what exactly is being provided for this fee.  They guarantee a minimum energy output for 25 years.  If we don’t hit that mark they pay the difference.  Based on how long it may take to get a communications tower installed, if at all, Councilmember HICKS MOVED to authorize PCI to install their communication device, provided that a one-time fee of roughly $500 is all that is required.  Councilmember Slinkard seconded.  Motion carried unanimously.  CT Dixon will talk to PCI tomorrow.

CT Dixon attended a SEWEDA meeting last week.  Their Comprehensive Economic Development Strategy (CEDS) document is scheduled to be released at the end of March. When local cities/jurisdictions apply for grants and loans for various projects, state agencies review this document to verify the entity’s prior intent to update/improve said project. Our portion of this document was outdated so CT Dixon is updating it and will send it to SEWEDA once all suggestions have been brought to his attention. Examples include: The city’s intent to update our water system plan to include reservoir (5-year goal) as well as a new sports complex for football, baseball, softball, soccer (20-year goal).

CT Dixon will be attending a Complete Streets workshop put on by the Palouse Regional Transportation Planning Organization (PRTPO). TIB, who administers the Complete Streets grants, will be there along with WSDOT.  They give out grants to small cities who have a Complete Streets ordinance, which is a policy that states the city intends to integrate all modes of transportation and aesthetics into city streets.  He will attend the workshop to develop that ordinance to hopefully get more funding for our streets.

CT Dixon is also attending an annual report workshop in April. Annual reports are due to the auditor’s office May 31st.

 

NEW BUSINESS:

Ordinance No. 952 – Fire Equipment Reserve Fund budget amendment: 

Councilmember Wekenman reported.  Council established a reserve fund for fire equipment (10% of the property tax collected or just under about $20,000 a year).  There is $67,000 in that fund currently.  This is a potential year to upgrade the 1987 tanker which is the oldest vehicle in the fleet. The current 30-year mark is a good time to start looking at replacing vehicles so that we don’t fall behind as trucks age.  Chief Bagott is asking for an additional $50,000 from the reserve fund for a total of $52,000.  Rural will match that so we will have as much as $104,000 to purchase a new truck.  There will need to be in place a budget amendment to allow expenditures from the reserve fund so the money is available in case a truck becomes available.  The 1987 one will be sold once a replacement is purchased.  Mayor read aloud the ordinance in its entirety.  Councilmember Hicks MOVED to adopt Ordinance No. 952 as written.  Councilmember Wilcomb seconded.  Motion carried unanimously.

OPEN FORUM:

League of Women Voters (LWV) of Pullman reporting on their study of poverty in Whitman County.  Mary Collins from LWV reported on their findings.  Their study looked at 8 areas:  Food security, housing, healthcare, transportation, education, eldercare, legal services, & childcare.  Some of these issues are concerns in Palouse.  Mary Collins touched on some of the many great programs available to people.  Discussion ensued.  Please see the results of their survey and important information at www.LWVpullman.org.  There is also a copy available to read at City Hall.

Aaron Flansburg reporting on the skatepark.  In 2016 they saved and collected donations through fundraisers.  Since February 2016 we’ve spent about $4,400 and taken in about $51,000.  That includes a $15,000 grant from the Tony Hawk Foundation.  We’re trying to finish the skatepark portion by mid to late summer.  Last year we hired no labor, it was all done by volunteers: three from Palouse and the rest from surrounding areas.  We’ve partnered with the Palouse Arts Council to paint a mural at the skatepark.  The skatepark committee wants to establish handicap access on the lower level of the skatepark and the upper garden area to comply with ADA.  Once the skatepark is completed the next phase will be the 12’ x 80’ gardens overlooking the skatepark and Palouse.  There will be a 52” fence between the garden and the skatepark to keep people safe.  There will be six benches going in the gardens as well.  Aaron thanked the police for keeping an eye on things at the construction site.

MAYOR’S REPORT:

Mayor appointed Councilmember Stout to the Joint Fire Board along with Councilmembers Wekenman and Wilcomb.

Michelle Bly (TD&H Engineering) has applied for a pre-construction grant on the city’s behalf for a proposed water tank/reservoir on the city’s south hill.

MFA came last week to conduct their testing at the Brownfields site. If test comes back clean, only two more are required by the Dept of Ecology to greenlight area for future development.

ALLOW PAYMENT OF BILLS:  Councilmember Wekenman MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid      2/28/17 Ck. #8132-8147 & EFT              $41,083.67

Claims Paid      2/28/17 Ck. #8148-8162 & EFT              $  2,163.40

VOID lost check #8029.  Replaced with check # 8148

ADJOURN:  Councilmember Wekenman MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:51 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

February 14, 2017

Palouse City Council
Regular Council Meeting
February 14, 2017

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Hanson MOVED to excuse Councilmember Stout’s absence. Councilmember Hicks seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of January 24, 2017. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin provided a written report.

POLICE REPORT:
No issues with the Brew Fest. Happy with the participants who took advantage of the transportation to and from Moscow and Pullman.

The river got into the Lions Club Park but the level has dropped back down.

We need to start the process for the replacement search for when Officer Merry retires in December.

CLERK-TREASURER REPORT: Snow removal budget will be close to 100% of budgeted amount for year by the end of February. Supt. Griffin purchased a new snow blade for approximately $3,680.

OLD BUSINESS:
Update from Michelle Bly, our project manager from TD&H Engineering regarding city’s water system plan including a south hill water reservoir and Church Street water line upgrades: TD&H met with Dwayne Griffin and Don Myott to look at water infrastructure primarily on the south side of town and elevation of potential reservoir sites. DOH stated in writing that a water system plan amendment is required. There is currently a planning grant open which is due at the end of the month. The reservoir isn’t a water quality issue so it will be tougher to get the grant awarded to us. If the grant doesn’t come to fruition, the city will need to determine how to pay for the amendment. Councilmember Wilcomb MOVED, seconded by Councilmember Hicks, authorizing the mayor to sign a grant application for our water system plan update and other projects. Motion carried unanimously. In addition to the water reservoir and water system plan, there is 1500’ of water line on Church Street that needs replacement and engineering assistance. Grant opportunities were discussed.

NEW BUSINESS:
Resolution No. 2017-02, Policy defining Small & Attractive items and capital expense purchases for the city: Mayor read aloud the resolution in its entirety. This policy is something auditors want cities to have. The policy gives definitions and monetary thresholds for small & attractive items as well as capital expenses. Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, to adopt Resolution No. 2017-02 as written. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Hanson- Someone approached Doreen about possibly offering scuba lessons in the city’s pool this summer during non-open hours. City staff would need to see his credentials. The fee he charges his students would have to cover the city’s costs (lifeguards, insurance costs if any, etc).

Holly Leendertsen contacted Deputy Clerk Thompson and will be returning as pool manager this year.

Streets & Sidewalks, Chair Hicks-
Supt. Griffin would like a part-time, seasonal employee, approximately May-September, mostly in the parks and cemetery doing grounds work like mowing. CT Dixon ran the numbers and the city could afford it at $12/hour, 20 hours a week. The position will have to be closely monitored hours-wise so as to remain in budget. Our insurance requires the person be 18 or older. Councilmember Hicks MOVED to authorize public works to proceed with hiring a part-time, 20 hour a week, seasonal employee. No overtime, no benefits. Councilmember Hanson seconded. Supt. Griffin will oversee the hiring and, if necessary, the firing.
Police, Fire, & Safety, Chair Wekenman-
Councilmember Wekenman wants to meet with Chief Neumann and Officer Merry regarding Officer Merry’s retirement and the hiring of his replacement. Wants the hiring to take place prior to Officer Merry leaving so Officer Merry can help train his replacement.

MAYOR’S REPORT:
Liquor renewal for the Palouse Caboose. No objections.

West Whitman Street update from project engineer Munir Daud MD&A: There’s 415’ of old transite water line pipe under west Whitman Street. Transite pipe is super strong and safe until you cut it or smash it and it changes to powder. It does not rust like steel or other material. Transite pipe doesn’t break unless the backfill around it contains small sharp rocks that could puncture the pipe. It will cost an additional $20,000 to the project to replace the 415’ of water line. When we’re talking about an $800,000 project of which the city’s portion is only $20,000, another $20,000 to replace the old transite water line is worth it; the street will already be opened up so replacement will never be cheaper or easier. The benefits to doing it now are: no mobilization, insurance, sawing pavement, repaving, and clean-up, etc. We will instruct MD&A to replace 415’ of existing transite pipe as part of the Whtiman Street project.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 01/31/17 Ck. #8074-8090 & EFT $42,717.18
Claims Paid 02/14/17 Ck. #8092-8131 & EFT $25,666.13
VOIDS Ck. #8091, #8093, #8126, & #8127

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:29 PM.

APPROVED: ________________________________ ATTEST: ________________________________

January 24, 2017

Palouse City Council
Regular Council Meeting
January 24, 2017

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; Officer Joe Merry.

INTERVIEW COUNCIL APPLICANTS:
The city received 3 applicants for vacated council position No. 7: Tim Sievers, Bob Stout, & Greg Hooper. Council interviewed all three applicants separately with the same set of questions. After the interviews, council went into executive session at 7:38 pm. Council returned at 7:50. Councilmember Slinkard MOVED to appoint Bob Stout to council chair #7. Councilmember Estes seconded and the motion carried unanimously.

SWEARING IN OF NEW COUNCILMEMBER: Mayor Echanove swore in new councilmember Bob Stout.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of December 13, 2016. Councilmember Slinkard seconded the motion and the motion carried unanimously. January 10, 2017 council meeting cancelled due to no quorum.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Storm drains at corner of Main and Mary on north side of street are in bad condition regarding odor. Council has received several citizens’ complaints. Odor is caused by neighboring business pumping into storm drain.

POLICE REPORT: No Report. Left meeting to respond to a police call.

JOINT FIRE BOARD REPORT: 4 calls in December. 37 for year. Overall very busy year. EMS had 8 calls in December. 110 for year. Slight increase in nonresident calls but varied causes for calls. Expecting another busy year, but maintained budget for 2016.

CLERK-TREASURER REPORT:
4TH Quarter 2016 Treasurer’s Report:
All funds came in at or better than budgeted for the year with the exception of the Joint Fire Board fund. Balance at end of year was $-2,550. This was due to a timing issue with reimbursement checks from the county coming January 4th, 2017 in the amount of $7,900. The auditor’s office in Pullman was made aware and the proper notes will be made on the city’s annual report for 2016. Telephone revenue continues to decrease, while permits, RV reservations, city assistance and sales/use tax revenues all came in well above their budgeted amounts for 2016. Snow/Ice control salary came in just under budget, which was a nice surprise considering how much snow the city saw this year. The snow blade for Dwayne’s truck will need to be replaced at some point before next winter. Initial quote was roughly $3,700. This purchase will likely be made some time during the summer. The state auditors held their exit conference with the city on Wednesday, January 18th. They reported that the city is in great shape financially and that city staff was quick and helpful in providing documents/information. The auditors did point out exit items that the staff will need to correct, but they were not material and will not be included in the audit report, which is scheduled for release on Thursday, January 26th. CT Dixon researched mileage reimbursements from cities across the state and found that Palouse was near the bottom at .40 cents per mile. State average is .54. Council discussed. Councilmember Wekenman MOVED to raise the city’s mileage reimbursement rate from .40 to .54 cents per mile. Councilmember Hanson seconded and the motion carried unanimously. CT Dixon will finish filing tax reports to the IRS for 2016 by the end of the week.

OLD BUSINESS:
Approval of Water/Sewer Committee’s consultant recommendation: Councilmember Slinkard made a motion to accept the water/sewer committee’s recommendation to proceed with TD & H Engineering as the city’s consultant for our Water System Plan update. This includes Church street upgrades and reservoir/water tower by Greenwood cemetery. Seconded by councilmember Hanson and the motion carried unanimously.

NEW BUSINESS:
Resolution No. 2017-01 salary schedule: Mayor Echanove read the resolution which includes a 5% pay raise for city staff and accounts for the statewide minimum wage increase to $11/hour. Councilmember Wilcomb MOVED to adopt resolution 2017-01 with the updated mileage reimbursement rate. Councilmember Estes seconded and the motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Personnel & Pool, Chair Hanson- No report.

Water & Sewer, Chair Slinkard- See “Old Business”.

Streets & Sidewalks, Chair Hicks- Brought up public works’ need for new snow blade on truck. Council discussed the success of the sidewalks project and possible directions it will go.

Parks, Cemetery, & Buildings, Chair Estes- No report.

Police, Fire, & Safety, Chair Wekenman- No report.

Policy & Administration, Chair Wilcomb- No report.

Finance, Property, & Equipment, Chair- No report.

OPEN FORUM:

MAYOR’S REPORT:
WSU cycling club will be coming to town on April 15th. This will be the 14th year. Councilmember Estes MOVED to allow the WSU cycling club use of the park and public amenities. Councilmember Hicks seconded and the motion carried unanimously.
West Whitman street engineers and WSDOT met at city hall on Friday, January 20th to iron out minor details regarding supplies and funding. The city is waiting on TIB approval to go out to bid.
Brownsfield site contract has been extended and updated to allow for further required testing. 3 more ground tests are scheduled using the remaining $20,405 of grant funds to achieve desired results to deem site safe for future economic use/development. Councilmember Hicks MOVED to accept/sign contract extension. Councilmember Slinkard seconded the motion and it carried unanimously.
5th Annual Palouse Cabin Fever Brew Fest fundraiser for the Community Center will be Saturday, February 11th.
Appointments to Planning Commission: Mayor Echanove appointed Palouse residents Carly Schoepflin and Katie Cooper to fill the two vacated Planning Commission positions. Councilmember Hicks MOVED to ratify planning commission appointments. Councilmember Wekenman seconded and the motion carried unanimously.
Mayor Echanove read a letter from Palouse School District commending Public Works and notably Supt Griffin for his work this winter clearing city streets of snow and ice and helping with stuck buses.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Slinkard seconded and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 12/31/16 Ck. #7998-8016 & EFT $45,407.19
Claims Paid 12/30/16 Ck. #8017-8029 $24,272.69
Claims Paid 01/10/17 Ck. #8030-8040 $11,562.83
Claims Paid 12/31/16 Ck. #8041-8064 & EFT $17,787.95
Claims Paid 01/24/17 Ck. #8065-8073 $ 1,348.95

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded and the motion carried unanimously. The council meeting adjourned at 8:48 PM.

APPROVED: ________________________________ ATTEST: ________________________________

December 13, 2016

Palouse City Council
Regular Council Meeting
December 13, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Public Hearing & Regular Council Meeting of November 22, 2016. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:
Garfield is keeping them busy with some domestic violence calls.
Not too many snow-caused traffic issues yet.

JOINT FIRE BOARD REPORT:
2 fire calls in November, 35 YTD.
Had an excellent mass casualty drill/training.
11 EMS calls in November, 104 YTD.

CLERK-TREASURER REPORT:
Things are coming in right at or better fund-wise.
We’re wrapping up our 3-year financial and accountability audit with the state auditor’s office. No red flags, findings, etc. There will be an audit exit conference within a couple weeks.
Years ago when interest rates were close to 8% the city opened a sweep account with a monthly service charge. At the time it was well worth it. However with interest rates at .03%, it has been actually costing money in bank fees so we’ve closed the sweep account.

OLD BUSINESS:
Ordinance No. 950 – Authorizing the operation of off-road vehicles within the city
Councilmember Wekenman MOVED to take from the table Ordinance No. 950 discussion. Councilmember Hansen seconded. Motion carried unanimously. Chief Neumann thinks it would be a great opportunity for Palouse, not to mention provides actual black and white rules on their usage and allowance. The city needs to either allow them or not; we can’t have it both ways. Some concerns of opponents are that users aren’t required to carry insurance, noise, disturbances, and the volume of traffic if legalized. The state does not require insurance on ATV’s or motorcycles but it is the Chief’s belief that most owners of ATV’s insure them because of their value. Much discussion ensued. Councilmember Hansen MOVED to adopt Ordinance No. 950. Councilmember Wekenman seconded. Up to this point there have been no complaints regarding ATV’s so we have a baseline to reevaluate the success or failure of this ordinance. Councilmember Slinkard abstained. Motion carried.

Ordinance No. 951 – Adopting the 2017 budget:
Left to discuss before adopting the budget is Chief Neumann’s proposal for police officers to have the option to cash out their unused admin leave. If all three police officers choose to cash out their comp time it will be approximately $4,500 out of current expense. CT Dixon and Mayor Echanove cautioned that we need to be careful of sustainability. Councilmember Wekenman thinks it will be sustainable especially with the several new houses being built which will improve our tax rolls. He also believes the amount cashed out will be less than half of the projected $4,500. If the city is going to do this administrative policy, it has to apply to city staff too which would bring it to $6,900 if all so chose. Councilmember Hansen MOVED, seconded by Councilmember Wilcomb to allow an end of year cash out of administrative leave effective in 2017. Motion carried unanimously. Mayor Echanove read aloud Ordinance No. 951 in its entirety. Estimated resources for each separate fund and aggregate expenditures for all such funds were set forth in a summary and read aloud. Councilmember Hansen MOVED to adopt Ordinance No. 951. Councilmember Langsett seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Slinkard- Water & Sewer committee along with Mayor Echanove, CT Dixon and Supt Griffin will be holding interviews with 4 engineering firms to update our Water System Plan. This updated plan will greatly improve the city’s chances to be awarded grants to improve/upgrade our water infrastructure. Dec. 21 with JUB, TDH, & Dec. 22 with Century West & Parametrix.
MAYOR’S REPORT:
Mayor thanked city staff and council for their service in 2016. Likewise, council thanked Mayor.

Council authorized staff to close the office on Dec. 23rd.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 11/29/16 Ck. #7935-7946 & 7948-7958 & EFT $42,822.15
Claims Paid 12/13/16 Ck. #7959-7997 & EFT $18,231.75
Voided Check 11/29/16 Ck. # 7947 for $661.67. Councilmember Hanson donated back her yearly paycheck.
Stop Payment on lost claim Ck. #7921 replaced by Ck. #7959

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:08 PM.

APPROVED: ________________________________ ATTEST: ________________________________

November 22, 2016

Palouse City Council
FINAL PUBLIC HEARING: 2017 Preliminary Budget
Followed by Regular Council Meeting
November 22, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Building Inspector Dan Gladwill; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

FINAL PUBLIC HEARING: 2017 Preliminary Budget: Mayor opened the hearing at 7:01. Council discussed the preliminary budget. Minimum wage increase in 2017 is going to affect our pool salary expenditure. Councilmember Wekenman would like the city to consider giving the police the option of being paid for admin OT vs. time off. Much discussion ensued. Mayor reminded council it has to be financially sustainable. No action was taken at this time; it will be discussed prior to budget adoption. Hearing closed at 7:25 pm.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Public Hearing and Council Meeting of November 8, 2016. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:
Superintendent Griffin submitted a written report.

BUILDING INSPECTOR REPORT:
Palouse is having good development including a few new houses currently being built.

BI Gladwill recommends having the Planning Commission make their recommendations regarding the 40’ tower First Step Internet wants to construct near the public safety building.

JOINT FIRE BOARD REPORT:
Overall finances are looking good for the year. May need a budget amendment.
0 fire calls in October, 32 YTD.
Marv Pillers and Mike Bagott attended the recent County Fire Chief’s meeting. County-wide radio frequency coordination is in progress, may be completed by year’s end. A county-wide mutual aid agreement is in development; it creates a county-wide umbrella. With increasing numbers of full-county responses happening, it’s a very smart idea. It should be completed in 2017.
District 12 is hosting a large-scale training in December which Palouse is attending.

10 EMS calls in October, 99 YTD. New volunteers have been very responsive. Washington state is increasingly stringent on trainings so will be a significant increase in paperwork and audits.

JFB’s December meeting will be December 12, at 7:30 pm, at the PSB.

There was discussion on the various levies in the last election and the failure of the county levy. It was suggested that the JFB possibly coordinate with the city and run the rural and city levies together on the same ballot. It will be important to coordinate with one voice with EMS services for both the city and the county. Perhaps run on the August ballot so there is a second chance if needed on the November ballot.

CLERK-TREASURER REPORT:
Our 3-year financial and accountability audit started today. We’re having our entrance conference Wednesday.

The city is now up and running for accepting utility payments via debit/credit card. Can pay using debit/credit in person or online at www.GovPayNow.com.

Solar farm is up and running. Ribbon cutting tentatively December 2. More information to come.

The Department of Commerce is still holding $21,000 from the Brownsfield grant. Maul Foster wants Commerce to stretch that out for three more soil tests into 2018 and Commerce has agreed to hold that through 2018. This doesn’t prohibit private enterprise from being engaged.

OLD BUSINESS:
Ordinance No. 946 decreasing the speed limit into and out of south entrance of town at SR 27: Mayor read aloud the ordinance in its entirety. Decreases the speed from 45 to 25. This ordinance is the next step in a multiple-step process for the city to change the speed limits. The State Department of Transportation still has to approve. This entrance into and out of town is the only one that has had a speed study done by WSDOT thus it’s the only one on this ordinance. Councilmember Hicks MOVED to adopt Ordinance No. 946, with amendment to delete “Burlington Northern”. Councilmember Langsett seconded. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 947 adopting the property tax increase for Emergency Medical Services for collection in 2017
Mayor read aloud the ordinance in its entirety. This is a maximum allowable state increase of 1% totaling $273. It amounts to approximately .25 cents a person. Councilmember Langsett MOVED, seconded by Councilmember Slinkard, to adopt Ordinance No. 947. Motion carried unanimously.

Ordinance No. 948 adopting the property tax increase for collection in 2017. Mayor read aloud the ordinance in its entirety. The increase is the maximum allowable state increase of 1% totaling $1,688. This averages out to approximately $1.66 per person. Councilmember Wekenman MOVED to adopt Ordinance No. 948. Councilmember Wilcomb seconded. Motion carried unanimously.

Ordinance No. 949 setting the regular and special levy amounts for budget year 2017. Special Street Levy $44,000; Special pool levy $31,000; voted regular EMS levy $28,104; General Levy $174,243. Councilmember Hicks MOVED to adopt Ordinance NO. 949. Councilmember Langsett seconded. Motion carried unanimously.

Ordinance No. 950 authorizing the operation of off-road vehicles within the city: Councilmember Wekenman MOVED, seconded by Councilmember Estes, to suspend the rules for the reading of ordinance No. 950. Residents Chris Ricketts and Lynne Nelson were present to voice their opposition to the ordinance for a variety of reasons including having non-insured vehicles on the road, noise, etc. Much discussion ensued. Councilmember Wilcomb MOVED to table Ordinance No. 950 indefinitely. Councilmember Wekenman seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer, Chair Slinkard – is going to schedule a meeting to discuss the need for a new water reservoir. The reservoir was taken off-line December 14th for repairs due to damage from severe wind storm. CT Dixon will notify Brian Sayers from the Department of Health of our intention to pursue state funding for further repair/upgrades.

Finance, Property & Equipment, Chair Langsett – Held a finance meeting November 7th.
For personal reasons, Councilmember Langsett submitted his resignation effective Dec. 31, 2016. He sincerely thanked fellow council, mayor, and city staff and has appreciated his three years on council.

MAYOR’S REPORT:
Councilmember Langsett MOVED to cancel the December 27 council meeting. Councilmember Hicks seconded. Motion carried unanimously.

MDA wants to go out to bid for West Whitman Street January 14th.
The city is no longer in need of the short-term line of credit from Banner Bank to assist in funding the West Whitman St project. This will save the city between $4,000 and $6,000 in loan origination fees and interest. It was originally needed as a buffer from the time the city would pay large invoices to the time we were to receive reimbursement back from WSDOT. CT Dixon scheduled a conference call with Gloria Bennett from TIB and Bob Westby from WSDOT, where verbiage in WSDOT’s contract was altered to allow the city to submit and receive reimbursement funds before invoices are paid.

ALLOW PAYMENT OF BILLS: Councilmember Hicks MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Claims Paid 11/22/16 Ck. #7914-7934 & EFT $99,671.09

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:20 PM.

APPROVED: ________________________________ ATTEST: ________________________________

November 8, 2016

Palouse City Council
PUBLIC HEARING: 2017 Preliminary Budget
Followed by Regular Council Meeting
November 8, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Wekenman MOVED to excuse Councilmember Hicks & Langsett’s absences. Councilmember Hanson seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING: 2017 Preliminary Budget: Mayor opened the hearing at 7:01. Council discussed the preliminary budget. Hearing closed at 7:24 pm.

APPROVAL OF MINUTES: Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of October 25, 2016. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:
Hired Woltering Concrete to repair a sidewalk at H & Main Streets.
Repaired a bad sewer plug because a residence flushed paper towels, hair, etc. Sewer plugs are often pinpointable, as was this one, to the specific house causing the plug. Supt. Griffin again stressed the severe adverse effects that flushing paper towels, hair, wipes and other non-degradable material has on our sewer system. If this continues, the city may have responsible parties clear the debris at their expense.

POLICE REPORT:
Had more incidents than usual at HP this year, mostly alcohol related. The PD brought in some hired help from Colfax and reserves to help this year. Chief Neumann is going to discuss with the Chamber of Commerce increasing pay for outside officers hired for HP next year.

There was a car accident coming into town from Pullman resulting in an arrest for DUI; the driver missed the corner and jumped the bank near the Lions Club Park. This wreck was caused by alcohol and speed. There have been five accidents at that location, including one fatality approximately 15 years ago. Officer Handley would like to see a guardrail there and is speaking with WSDOT about the possibility. It was suggested that a directional arrow notifying drivers of a curve ahead may be helpful as well.

CLERK-TREASURER REPORT:
Solar project is complete and they’re awaiting final inspection. Once that’s done the city will flip the switch.

Our audit begins November 22.

CT Dixon and Deputy Clerk Thompson are training Nov. 17th for our new process of accepting online debit/credit card payments. We’re hoping that will be up and running in December. Watch utility bills for more info.

OLD BUSINESS:
Update on speed reduction request at SR 27 & SE city limits: Mayor Echanove spoke with Jill Dvorkin, a legal consultant with MRSC, regarding whether the city has any authority to lower the speed limit on a state highway that runs through the city. Long story short, there is a multiple-step process for the city to change the speed limits. Once the steps are complete, the State Department of Transportation still has to approve. Ordinance 569 from 1983 set the speeds for our primary state highways Nos. 27 & 272. Council would like to see all five entrances into town be changed to 25 MPH for uniformity. City staff will send word to our attorney to begin the process of amending PMC 10.16.050, making all entrances into the city via state highways 25 MPH.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks, Chair Hicks-
12 of the 15 sidewalks to be repaired by homeowners have been completed. The city will be sending a letter to the remaining three outlining what happens next.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hanson seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Payroll Paid 10/28/16 Ck. #7798-7800 & 7868-7884 & EFT $45,411.58
Claims Paid 11/08/16 Ck. #7885-7913 & EFT $79,033.10
VOIDS Ck. #7867

ADJOURN: Councilmember Hanson MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:56 PM.

APPROVED: ________________________________ ATTEST: ________________________________

October 11, 2016

 

Palouse City Council

Regular Council Meeting

October 11, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Rick Wekenman; Mark Wilcomb.  Councilmembers Estes, Langsett and Hanson were absent.  Councilmember Hicks MOVED to excuse all their absences.  Councilmember Wilcomb seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Slinkard wants the chemical name (imidacloprin) added in the pine beetle report under New Business.  Councilmember Slinkard MOVED to adopt the minutes of the Regular Council Meeting of September 27, 2016, as amended.  Councilmember Hicks seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

Solar Panel project is going full-bore.

 

POLICE REPORT: 

Chief Neumann met with the Police, Fire, and Safety Committee to discuss his request for salary increases for his department.  He used Colfax PD salaries for his comparison wage study.

 

Officer Merry is retiring Dec. 31, 2017.  Chief would like to start a replacement search in August of 2017.

 

ATV ordinance is still with our attorneys for review.

 

CLERK-TREASURER REPORT:

3rd Q Treasurer’s Report:  No red flags.  CT Dixon gave a copy of the budget to each council member for review.

 

Credit/debit card utility payments:  Many utility users in Palouse have expressed a desire for an option to pay their w/s bill online using their credit or debit card.  CT Dixon has been researching this option in-depth with www.govpaynet.com.  There is $0 cost to the city for their services nor does the city make any money.  It’s just another option to pay w/s bills in addition to the normal way of paying with cash or check.  Only those people who choose to pay online will pay a service charge directly to the company for the convenience.  The average service charge for a $75 w/s bill is $1.75.  Councilmember Hicks MOVED to allow CT Dixon to move forward with getting this set up with www.govpaynet.com pending legal review of the contract.  Councilmember Wekenman seconded.  Motion carried unanimously.

 

OLD BUSINESS:

West Whitman Street project update:

PW Supt. Griffin and CT Dixon met today with railroad engineers, UTC, Munir Daud, WSDOT, etc., to review plans and discuss start dates, signage and construction timeline. UTC approved the plans and will file a petition to allow for Munir Daud to go out to bid in January.  Initial project completion date was set for 2016, but due to delays and weather this late in the year, the project is tabled until next year to begin as soon as weather and ground conditions will allow.

 

2017 Budget discussion:  Mayor, staff, and council reviewed line-by-line the current expense fund (001) using the 2016 budget position to aid in the 2017 budget projections.

 

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-  Avista is considering putting in two electric vehicle charging stations for free and may also give the city $2,000 incentive to do it.  The parking area to the west of Heritage Park would be an ideal, central location.  There are still a lot of unknowns so Councilmember Slinkard will continue researching with Avista.

 

Streets & Sidewalks, Chair Hicks-  The sidewalk repair project is ongoing.  Chair Hicks has been in contact with a few remaining properties to discuss plans.

 

Police, Fire, & Safety, Chair Wekenman-

Chair Wekenman would like council to consider a 7% wage increase for all city staff.  As part of long-term budget planning, he’d also like council to consider implementing annual staff wage increases (vs sporadic pay raises).  Next year the Garfield police contract is up for negotiations and the committee wants to ask Garfield to help cover more of the expenses so salaries are sustainable in the long-term.

 

Councilmember Wekenman would like $400 added to the PD training budget.

 

The city received from a Palouse resident a complaint of harassment against Chief Neumann.  Committee met to review the complaint and agreed the complaint was unfounded.  Mayor also reviewed the complaint and sent a letter to the complainant.

 

MAYOR’S REPORT:

CT Dixon and Mayor Echanove are going to an IACC conference in Wenatchee next week.

 

Mayor commended PW staff on their water use efficiency; last month the city accounted for 97% of all water used.  That’s astounding.  PW staff have worked hard over the years on infrastructure.

 

CT Dixon, Mayor, and Councilmember Wekenman are attending the Mayor’s Roundtable in Colfax later this month.

 

City received a liquor license renewal for the Bank Left Bistro.  No council objections.

 

ALLOW PAYMENT OF BILLS:  Councilmember Hicks MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      9/30/16             Ck. #7779-7796, 7798-7800 & EFT          $45,664.40

Ck 7798 replaces lost payroll ck. #7700 from 8/31/16

 

Claims Paid      10/11/16            Ck. #7797, 7801-7832 & EFT                  $51,247,68

Ck 7797 replaces lost claim ck. #7651 from 8/9/16

 

ADJOURN:  Councilmember Wilcomb MOVED to adjourn.  Councilmember Wekenman seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:23 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

August 23, 2016

Palouse City Council

Regular Council Meeting

August 23, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Christopher Langsett.  Councilmember Estes MOVED, seconded by Councilmember Langsett, to excuse Councilmember Wekenman’s absence.  Staff present:  Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Hicks MOVED to adopt the minutes of the Regular Council Meeting of August 9, 2016.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT:  First Step Internet is updating the contract with the city for the services they provide for free to the city in exchange for them placing their antennas, routers, and other equipment in Palouse and at City Hall.  The new contract will include the fire hall, sewer plant, and a few other newer installations, as well as a wireless router to help with our new camera system.  The one-time fee for equipment is $320 for equipment.  Council is authorizing Chief Neumann to move forward with First Step on that.

 

Each officer is required by the state to take some training classes every year.  There is an internet training that costs $435 a year for a 3-officer department.  Chief Neumann would like the training budget increased to accommodate the internet training.  Mayor wants the PD to absorb the cost within its existing budget without a budget amendment.  Chief agreed.

 

Palouse PD is now able to administer CPL’s again.  For about 6 or so months we didn’t have the technologic capabilities for background checks.  But we now have that capability using WhitCom services.  The officers went through the training.  A rep from Olympia was just on site to perform our audit on the system and we are good to go.

 

Chief is revisiting the ATV ordinance he initiated a few years ago.  It needs to be put into ordinance form still.  It will be for using ATV’s on roads designated as less than 35 mph.  There are specifications to the equipment and they have to be inspected, etc.

 

Chief reminds the public that school starts Monday.  With the exception of the highways, all the city streets are 20 MPH, except a 2-block radius around the school in which the speed limit is 15 MPH. 

 

JOINT FIRE BOARD REPORT: 

Mayor Echanove has appointed Councilmember Wilcomb as the council liason to the JFB.  Councilmember Estes MOVED to affirm the Mayor’s appointment of Councilmember Wilcomb to the JFB.  Councilmember Hanson seconded and the motion carried unanimously.

 

On the financial end things are on target.  There will be 2017 budget increases due to increased personnel, which therefore increase trainings, communications, utilities, maintenance and repair, insurance, and pensions.

 

Upcoming future purchases:  1) airpacks & bottles and new compressor for them.  The current bottles are nearing their 15-year lifespan.  The cost may be around $80,000-$100,000.  Chief Bagott and Annie Pillers are exploring funding options and grants.  2)  Our pumper truck turns 30 in 2017 and our tanker truck turns 30 in 2020.  We’re looking into options for our 30-year truck replacement schedule; there are ramifications of a 30-year replacement cycle:  software issues, availability of parts, advantages of buying 10 year old truck vs 20 year old truck, etc.

 

Moses Boone led a new driving course for both EMS and the fire department.

 

FD responded to the Wawawai canyon fire.  The fire truck ended up having to be towed to Jess Ford as the hydraulic line had a hole burned into it.  The repair cost $1,500 but Chief Bagott is looking at a state mobilization fund to pay for some or all of the repair.

 

1 fire call in July, 21 calls YTD.

13 EMS calls in July, 66 YTD.

 

Looking to put the EMS levy back on the ballot in 2017 for collection in 2018.  Last levy was in 2011.

 

 

CLERK-TREASURER REPORT:

We had the final submittal from Apollo for our solar panels.  It should take 2 or 3 weeks to be completed once work as begun barring any unforeseen problems.

 

The bond sale for our grant will be finalized Aug. 30th and will be used to pay upcoming invoices for the Solar Array project through the water fund.

 

A short-term revolving line of credit for the West Whitman Street project through Banner Bank will be finalized shortly.  It’s part of the whole project.  It’s only a one item line of credit from when the contractor submits a bill we can pay them until TIB and WSDOT reimburse the city.

 

OLD BUSINESS:

Speed reduction request on hwy 27 to Pullman:  Last year John and Chris Bofenkamp approached the city and WSDOT to have the 55 mph moved from in front of their house to past their house so people didn’t speed by their house until they got past their house.  In the process of the change, WSDOT also changed some other signs, which in the end made their situation worse than it was before.  Now the Bofenkamps say people are speeding more and the situation is dangerous into and out of their driveway.  They would like the city to see about changing the signage so that their situation is addressed better.  This is a gray area because yes they live in the city limits, but it’s a state highway which is controlled by WSDOT.  The city will look into adopting an ordinance with WSDOT to allow the city to be in charge of the speed determination and see about making this better.  Chief Neumann stated that WSDOT will most likely do some kind of study to determine the necessity and practicality of allowing a speed change.

 

Resolution No. 2016-04 – sidewalk repair lien:  Mayor read aloud the resolution by title only.  This resolution is the follow-up to the letter sent to some property owners Dec. 11, 2015.  This resolution is required by code to enforce PMC 12.04 which requires property owners to repair the sidewalk abutting their property.  By code, if the property owners don’t make the repairs by Oct. 31, 2016, Public Works will report to the council on Nov. 8, 2016, an assessment roll showing the lot or parcel of land directly abutting on that portion of the street so improved, the cost of the work, and the name of the owner.  The City Council will then assess the cost of such improvement against the property and fix the time and manner of payment thereof.  Such assessment will become a lien upon the property.  Councilmember Hanson MOVED, Councilmember Wilcomb seconded, and the motion carried unanimously.

 

Shoreline Master Plan update:  Dept. of Ecology just completed the public comment period June 8-July 16, 2016 for Palouse’s portion of the SMP.  They received from DAHP (Department of Archaeology and Historic Preservation) 8 minor change requests.  Our consultants determined that these changes were negligible and Kyle has forwarded updated SMP response to the Department of Ecology.

 

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-Spoke with Avista about the electric car program but hasn’t heard back.

 

Policy & Administration, Chair Wilcomb-  Asked about barking dogs and other loud noises.  Barking dogs fall under the city’s nuisance code.  But in regard to loud music and other noises for example coming from events at the Grange Hall, Palouse Days, Haunted Palouse, etc., much discussion ensued about the pros and cons of limiting noise for these occasional events.  This is not a black and white issue so there is much to be considered.  Councilmember Wilcomb will look into it further.

 

MAYOR’S REPORT:

West Whitman Street Project – waiting for okay back from TIB so we can go out to bid hopefully this week.

 

ALLOW PAYMENT OF BILLS:  Councilmember Langsett MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Claims Paid      8/23/16             Ck. #7664-7684 & EFT               $11,378.76

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:46 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 27, 2016

Palouse City Council

Regular Council Meeting

September 27, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Bill Slinkard; Mike Hicks; Senja Estes; Mark Wilcomb; Christopher Langsett.  Councilmember Wilcomb MOVED to excuse councilmembers Hanson and Wekenman’s absences.  Councilmember Hicks seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; City Attorney Eric Hanson; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Langsett MOVED to adopt the minutes of the Regular Council Meeting of September 13, 2016.  Councilmember Hicks seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

Palouse Days went off without any problems.

The PD is dealing with the usual ongoing complaints.

 

JFB REPORT

On finance end we’re under budget. FD had a planned structure fire training in Potlatch Sept. 24.

There were 7 fire calls in August, 29 YTD.  There were 8 EMS calls in August and 74 YTD.

 

CLERK-TREASURER REPORT:

CT Dixon is at a training workshop in Tenino, WA.

Our 2013, 2014, & 2015 audit is scheduled for Oct. 10-21.

 

NEW BUSINESS:

Fiber-optics in Palouse:  Jim Kusznir of NW Fiber is looking to bring fiber-optic internet, TV, & telephone to small communities in eastern Washington.  He envisions, as market demand increases, homes, businesses and schools having state of the art speeds up to 1Gbps.  He is licensed, bonded, and insured to install the fiber-optics.  100% underground network, no overhead lines.  It will connect into the Port of Whitman’s fiber feed.  Discussion ensued.  Jim said it is exempt from occupational taxes.  He believes Palouse having fiber-optics will lure more residents and businesses.  Mr. Kusznir still needs financial backing.  Councilmember Hicks MOVED to allow Mr. Kusznir/NW Fiber to proceed with and develop a deployment plan.  Councilmember Wilcomb seconded.  Motion carried unanimously.

 

Steve VanFleet of WSU Extension Office to discuss the pine beetle infestation in Whitman Co:  Temperature and climate haven’t been conducive to the health of the trees locally.  Pine beetles have done significant damage to the Ponderosa Pines and Douglas Firs in Klickitat Co.  These pine beetles are moving north.  They are borers.  If you see small holes in your tree with sap coming out, there’s a good chance your tree is infested.  The infested trees die from the top down.  Those are the trees you want removed and taken away and burnt.  There are different treatments/remedies to help eradicate the beetles.  There are systemic pesticides available that work.  Beetles attack weaker trees so healthy, well-watered trees stand a better chance of resisting attack.  Education is key.  Palouse Librarian Bev Pearce will aid Mr. VanFleet in arranging some community talks/trainings for homeowners/residents.

 

COMMITTEE REPORTS/REQUESTS: 

 

Streets & Sidewalks, Chair Hicks-  Councilmember Hicks is pleased to report that the majority of people who received the letter to repair their sidewalk have done so or are in the process.  The deadline is October 31.

 

Finance, Property, & Equipment, Chair Langsett-  Councilmember Langsett met with CT Dixon, Mayor, and former CT Bagott to go over the 2016 budget position and upcoming budget 2017.  Our 2016 revenues are up some.  Related, in the 80’s there was a federal program (CDBG Community Development Block Grant) that gave homeowners 0% loans to get home improvement work done.  Homeowners had/have to pay it back via house liens.  Fast forward 30+ years and one of those CDBG houses just sold and the city received $14,000 from that sale.  There are still four or five houses left in that program.

 

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Langsett seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Claims Paid      9/27/16             Ck. #7754-7764 & EFT               $3,600.01

Voided checks                          Ck. #7748-7753

 

ADJOURN:  Councilmember Langsett MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:17 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

September 13, 2016

Palouse City Council

Regular Council Meeting

September 13, 2016

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Doreen Hanson; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett.  Councilmember Hicks MOVED to excuse Councilmember Slinkard’s absence.  Councilmember Wekenman seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Police Officer Joe Handley; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.

 

APPROVAL OF MINUTES:  Councilmember Langsett MOVED to adopt the minutes of the Regular Council Meeting of August 23, 2016.  Councilmember Wekenman seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

~The First Step Internet agreement which council authorized Chief Neumann to move forward on is ready for the mayor’s signature.  This is the agreement to install the camera equipment at the sewer plant.  They’re shooting for the week of Sept. 26th for installation.

~The invoice and agreement for the police department internet trainings has arrived.

~Resident Tony Wright is requesting a speed reduction on the highway coming into Palouse from Potlatch.  He would like the speed to be set at 25 MPH at every entrance into the city limits.  Mayor is going to contact WSDOT about trying to get the city the permission to set the speed limit.

 

CLERK-TREASURER REPORT:

~Budget season is upon us.  CT Dixon is meeting with Mayor Echanove, Councilmember Langsett, and former CT Bagott just to lay the groundwork on forecasting, etc.

~The groundbreaking for the solar project begins Monday, Sept. 19.

~We still have $20,500 remaining from a grant with Commerce for testing at the Brownfields site that is set to expire 12/31/16.  We are working with consultant from Maul Foster on a 12-18 month extension from ecology so we can test two more times using that money. Two more successful tests will greenlight that area for potential future public/commercial use from ecology.

 

MAYOR’S REPORT:

CT Dixon and Mayor are attending the IACC conference in October in Wenatchee.

 

Regarding the West Whitman Street projects, engineer MD&A wants a 90-day construction period and if weather turns bad there will be a grace period until a set date in June at the latest.  But the railroad has an approximate 8 day maximum window of closure.  The Utility and Transportation Commission is having a meeting with all parties on 10/11/16 in Palouse to work out/approve details.

 

ALLOW PAYMENT OF BILLS:  Councilmember Langsett MOVED that the bills against the city be allowed.  Councilmember Estes seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      8/31/16                         Ck. 7686-7711 & EFT                             $46,867.28

Claims Paid      8/24/16 – 9/13/16            Ck. 7685 & 7712-7747 & EFT                  $49,036.13

 

ADJOURN:  Councilmember Hicks MOVED to adjourn.  Councilmember Wekenman seconded the motion and the motion carried unanimously.  The council meeting adjourned at 7:46 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

August 9, 2016

 

Palouse City Council

Regular Council Meeting

August 9, 2016

 

CALL TO ORDER:  Mayor Echanove called the Council Meeting to order at 7:04 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard; Mike Hicks; Mark Wilcomb.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Kyle Dixon; & Deputy Clerk Ann Thompson.  Councilmember Wilcomb MOVED to excuse councilmembers Langsett, Estes, & Wekenman’s absences.  Councilmember Hanson seconded and the motion carried unanimously.

 

APPROVAL OF MINUTES:  Councilmember Hanson MOVED to adopt the minutes of the Regular Council Meeting of July 26, 2016.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

PD is working on an abandoned motor home.  It’s more difficult than junk cars because junk yards won’t receive it.

Have had some ongoing issues: barking dogs, an assault, noise, theft, etc.  Chief asked council if they might want to adopt some kind of noise ordinance.

 

CLERK-TREASURER REPORT:

Kyle and Supt. Griffin will meet with Brad Davis, Joe Hojnacki (Apollo Solutions) and Kirsten Wilson (DES) regarding the final submittal for the solar project on Thursday at 11AM.

CT Dixon has been talking with Olympia about charging for scanning.  They told him the normal charge is $.20/page for up to 10 pages and $.10/page after, with a percentage paid up front.  City staff spends many hours scanning documents for PRR’s and need a way to recoup some of that time.  CT Dixon will continue researching and perhaps bring a resolution to the next meeting.

 

OLD BUSINESS:

West Whitman Street Update:  Had a meeting last week between Engineer Munir Daud, CT Dixon, Mayor Echanove, Bob Westby (WSDOT) and Paul Weber (Rail Project Manager).  They want to go out to bid with the project.  The state wants to proceed for the project to begin still this summer.  The TIB funding is in.  Project discussion ensued.  Councilmember Hicks MOVED to allow Munir Daud to go to bid on the West Whitman Street project.  Councilmember Hanson seconded.  Motion carried unanimously.

 

NEW BUSINESS:

Resolution No. 2016-05 – amending the 2016 salary schedule:  The only change is adding “consultant to clerk-treasurer” at $9.50/hour to pay former CT Bagott if/when he comes in to train new CT Dixon.  Councilmember Wilcomb MOVED, seconded by Councilmember Slinkard, to adopt Resolution No. 2016-05 as written.

 

Ordinance No. 945 – Budget Amendment:  Mayor read aloud the ordinance in its entirety.  The city is receiving a grant of $276,551 for the installation of Solar panels at well pump #3.  So this amendment increases the estimated revenues and appropriations by that dollar amount.  It’s grant money so it comes in and goes right back out.  Councilmember Hicks MOVED, seconded by Councilmember Hanson to adopt Ordinance No. 945 as written.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Water & Sewer, Chair Slinkard-  Chair Slinkard is still researching a grant through Avista for an electric vehicle charging station in Palouse.

 

Streets & Sidewalks, Chair Hicks-  Chair Hicks is going to review the sidewalk progress and those who haven’t yet begun the required repairs will receive another letter along with the required lien resolution.

 

ALLOW PAYMENT OF BILLS:  Councilmember Hanson MOVED that the bills against the city be allowed.  Councilmember Slinkard seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Payroll Paid      7/31/16             Ck. 7607-7635 & EFT                 $50,123.11

Claims Paid      8/9/16               Ck. 7636-7663 & EFT                 $18,052.23

 

ADJOURN:  Councilmember Hanson MOVED to adjourn.  Councilmember Wilcomb seconded the motion and the motion carried unanimously.  The council meeting adjourned at 7:53 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________

July 12, 2016

Palouse City Council

Regular Council Meeting

July 12, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Councilmember Estes MOVED to excuse Councilmember Hanson’s absence. Councilmember Langsett seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Special Council Meeting of June 28, 2016. Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

Busch Distributors and Roach Construction need council permission to work in city right-of-way to work on the Busch Gas Station construction project. Councilmember Hicks MOVED to approve permission for Roach Construction and Busch Distributors to work in city right-of-way. Councilmember Wilcomb seconded. Motion carried unanimously.

Supt. Griffin would like council permission to surplus an old metal 8’x14’ 4” flatbed off the old water truck. Councilmember Hicks MOVED, seconded by Councilmember Slinkard, to surplus the old flatbed via sealed bid, with a minimum bid of $100, and a closing date of July 25, 2016, at 3:00 pm. Motion carried unanimously.

POLICE REPORT:

The camera installation at the PD is completed. We also did a site review with First Step Internet at the sewer plant for how we are going to mount the cameras and install the data terminal etc.

The application for database access has been completed. We have a site security review next week. Once that’s done and approved we’ll have a meeting with Whitcom to see about getting up and running.

CLERK-TREASURER REPORT:

CT Bagott’s last day is July 29th. The next council meeting is his last as an employee.

2nd Q Treasurer’s Report: Revenues throughout all funds are within expectations. The trend I’m seeing is rebound in some of those areas that have been fairly depressed for a while. Sales tax revenue is up 17.1% over this same period last year; Building Permits have already exceeded budget for the year; City Assistance (shared revenues from the state) up 24.9% which is $3,000 additional revenue. Liquor excise tax is already 113% of what we had budgeted; RV Park is $8 away from reaching the entire amount budgeted for revenue for whole year. On the expenditure side there are no red flags. Pool will be close to its budget this year. Cemetery is going to be tight budget this year, revenue isn’t really generated up there other than rare grave sales or open/close and there’s no way to predict those revenues.

Quarterly report on the police confidential fund. No expenditures to date. It continues to sit at $500 in cash.

A Tekoa councilperson called and spoke with CT Bagott about some crime concerns they’re having. They currently contract with the sheriff’s department and are considering switching to their own police department again. They’re seeking alternatives and perhaps a cost vs. benefit discussion. They’re just brainstorming. Chief Neumann has done some cost vs benefit reports and will call this councilperson.

Solar update: CT Bagott has gotten all the requested documentation to the Dept. of Commerce so our grant contract can be created. There will have to be one or two budget amendments to get all the revenue and expenditures into the budget. This should be tidy with the expectation that nearly all of the expenditures and revenues will be recorded this year. We will know in August what our final loan terms will be through the LOCAL program. LOCAL representatives have advised that we will receive a better rate (60 to 75 basis points) by dropping our funding term from 15 years to 13 years. CT Bagott conferred with Finance Chair Langsett and Mayor Echanove to confirm that this was acceptable and has advised LOCAL to make the change.

WWTP update: Have finally received formal notice of loan award from DOE to assist in funding the remaining portion of the Wastewater Treatment Plan. CT Bagott will be in contact with DOE to finalize the terms.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool Committee – interviewed seven people for the CT position and have narrowed it down to their final two candidates. City staff will meet with them this week.

Water & Sewer, Chair Slinkard- Has been gathering information and getting acquainted with the committee expectations. Plans to meet next week with Public Works to tour the sewer plant and the wells.

Streets & Sidewalks, Chair Hicks- Wrote a rough draft follow-up letter to send to the sidewalk repair recipients. It will accompany the mandatory resolution from the city attorney.

OPEN FORUM:

Charlotte Omoto – Charlotte is a “National Drive Electric Week” advocate. She wants the City of Palouse’s blessing to host an informative event Sept. 10 in the City Park. Additionally, she will rent two RV spaces in our park for those people needing to charge electric vehicles. Palouse supports renewable energy; between our LED lights and are soon to be completed solar project, council thinks this is a great idea.

MAYOR’S REPORT:

Jim Farr sent another complaint against the mayor, not liking his response regarding his water. The city is not going to build a water distribution to his property. The Dept. of Health has told Mr. Farr on how they need to do that and that’s the final answer.

A notice from the Wa. State Liquor Board for a beer garden on July 30 during the Palouse Music Festival. No council objections. The PD has had no problems with this in the past.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 6/30/16 Ck. #7538-7563 & EFT $44,876.99

Claims Paid 7/12/16 Ck. #7564-7591 & EFT $14,741.25

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:25 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 28, 2016

Palouse City Council

Public Hearing for 2017 Revenue Sources

Followed by

Regular Council Meeting

June 28, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Hicks MOVED to excuse councilmember Christopher Langsett’s absence. Councilmember Hanson seconded and the motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; City Attorney Eric Hanson; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

PUBLIC HEARING: 2017 Revenue Sources– Mayor opened the public hearing at 7:02 pm. Mayor read aloud, at Nicole Wood’s request, her written question for the public hearing regarding expenditures for the Taylor Engineering mapping project. Expenditures have not even been developed yet and are not reviewed during revenue source public hearing. There were no other comments. CT Bagott explained that in the aggregate our taxation across the board is an increase of only a few hundred dollars. There is hope with the new development going in that we will reclaim some of the valuation that has been lost in the last few years. On the general levy, the state law allows us to take a 1% increase every year without a vote by the citizens but the valuation has to rise enough to allow that to happen. Sales tax revenue, city assistance from the state, etc. have increased in 2016.

On the pool side of things, the pool levy doesn’t pay for the major pool repairs, such as sandblasting and repainting, which are long overdue. CT Bagott suggested that one option would be to increase the pool levy for one year to cover this expense. He estimated that a one year increase of $6,000 would cost the owner of $175,000 house about $20. There is value to our community in maintaining the pool. Mayor closed the public hearing at 7:24 pm.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Special Council Meeting of June 14, 2016, as written. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The city received two bids for road oiling: Lyman bid is $.05 cents per sq foot, $8,624.00 with tax; BST Surfacing bid $.049 cents per sq foot, $8,451.52 total. We’ve used BST in the past and have been happy with them. Road oiling takes 20% of our street levy right there. Councilmember Wekenman MOVED to accept the low bid from BST for street oiling. Councilmember Hanson seconded. This is standard maintenance that is done every year. The motion carried unanimously.

POLICE REPORT:

Officer Merry reported that Chief Neumann got some of the new cameras installed today near the PD. The rest will be installed soon.

JFB REPORT:

On the financial end, everything is normal.

3 fire calls for May, 12 fire calls YTD. They had a recent training with the 10 new wildland fire shelters.

9 EMS calls in May. EMS is on pace for 104 total calls this year if this rate continues. 5 of the 9 calls in May occurred within a 16 hour period. All 5 new EMS students passed training. There is a new storage container arriving soon on site to make more room within the station. The hole has been dug for a new emergency radio tower at the station. The Kamiak Butte fire on 6/26/16 was almost certainly caused by an illegal campfire on the butte. There were about 9 different fire agencies assisting on that call. No one was hurt.

CLERK-TREASURER REPORT:

Reps from Apollo and DES came today for a meeting for the solar project now that everything has been awarded. They’re in the design/engineering phase right now. The end of October is their estimated completion date for construction.

DOE notified us that we received the loan funding for the development of the Wastewater Treatment Plan. Funds currently being collected for wastewater reserve should be adequate to cover the loan payments.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson- Committee met to review the applications received thus far. Committee will be interviewing candidates for Clerk-Treasurer position next week. Upon completion of the interviews, the committee will submit their recommendations to the Mayor. The city will continue to accept applications until someone is hired.

Streets & Sidewalks, Chair Hicks- Councilmember Hicks wants to send out another letter to the people who got the sidewalk letter. It is councilmember Hicks’ hope that this letter will give people the opportunity to go over their questions and concerns with him, and to alleviate their frustrations and help them better understand the situation. Along with that letter will be included a mandatory resolution from our attorney outlining the specifics of the needed repairs and the deadline.

MAYOR’S REPORT:

Last Thursday (6/23), CT Bagott and DC Thompson spent 13 combined hours completing approximately 35 in-depth PRR’s with multiple attachments. More have been received since. Additionally, the city received another complaint from Jim Farr against CT Bagott and Mayor Echanove. He is being answered in public tonight at this meeting. Mayor read his complaint aloud regarding the city’s lack of giving him water service on his land with a 2” water meter. Mayor reviewed for council the history of this issue and some of our past responses. For further clarification, his opinion that he can proceed without engineered plans nor DOH approval was spelled out in a May 11, 2016, letter from the DOH to Nicole Wood in which DOH told them they were wrong. Our WSP states through ordinance passed by the city council that ¾” meter is our standard. Jim Farr and Nicole Wood have been told countless times that a ¾” meter is what is available and we will not be installing a 2” meter. In 2014 public works (Dwayne Griffin and Don Myott) began putting in service to his property and Jim Farr got into it with them and they left his property. WSP chapter 6.2 clearly states that PW Supt Griffin is licensed by the state to be the authority on the city’s water system. PMC 13.08.070 has nothing to do with a $250 hookup fee. Approximately five years ago the city paid $2,500 just to have plans engineered on how to get water to his property and Jim Farr still did nothing. He has wasted too much of the city’s time. He is not interested in a resolution to this; he told CT Bagott in February of last year that he was willing to drag this out five more years if he doesn’t get a 2” water meter.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 6/28/16 Ck. #7524-7537 & EFT $5,988.64

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________ ATTEST: ________________________________