Month: July 2019

July 23, 2019

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

July 23, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Police Chief Jerry Neumann; Officer Joel Anderson; Attorney Eric Hanson & City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to approve the minutes of the Regular Council Meeting of July 9, 2019 as written. Councilmember Slinkard seconded and the motion carried.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT: All is well. Chief Neumann and Officer Anderson continue to split shifts. Speed patrols continue on south entrance to Palouse. Working on removing a goat from south hill that is forbidden in R1 by code. Four call outs last week.

JOINT FIRE BOARD REPORT: Budget is where it should be this time of year. No concerns. National night out in Palouse is Tuesday, Aug 6th at the city park. Newly repaired pumper tanker is working well. Most July training time was spent on water drills and testing pumps.

CITY ADMINISTRATOR REPORT:

-CA Dixon and PW Supt Griffin are finalizing a minimum price bid for the spare fence and street light equipment in the flat house. CA Dixon would like council to surplus these items. Councilmember Slinkard MOVED to declare the fence and streetlight equipment in the flat house as a surplus to city needs. Councilmember Sievers seconded and the motion carried. CA Dixon will advertise as soon as details are finalized.

-On July 10th the Planning Commission approved a short plat (minor subdivision) application from Palouse Builders LLC in the Amber Ridge development. This short plat will provide more options for affordable housing in Palouse now that the owners will be able to pass title on each unit of the duplexes that were approved for construction last year.

-The Palouse Music Festival is this Saturday, July 27th from 11AM to 8PM at the city park.

-The last day of the season for the pool is Saturday, August 17th.

-On June 6th, 2019, CA Dixon sent a notice to Alex Anderson, the owner of Palouse Welding, informing him of some complaints that the city has received regarding their outdoor storage of equipment and related Palouse Municipal Code violations. CA Dixon is concerned with how the code is written and applicability, citing PMC 8.12.024. Alex and Marty Anderson explained their circumstances to council and how fencing around their property would result in a significant burden on their day-to-day operations. Mayor Echanove stated the benefits of having Palouse Welding as an anchor business that has been in town for more than fifty years. Mayor explained that he was on council when this ordinance was passed and he would like to go through his old minutes to provide more information about this matter at a subsequent council meeting. Council thanked Marty and Alex Anderson for their work done to date in cleaning up the site. Councilmember Wekenman suggests that the city push back the stated compliance date of August 7th 2019 until after the harvest season when business would be slower. Councilmember Sievers MOVED to postpone the compliance date from August 7th 2019 until October 9th 2019. Councilmember Wilcomb seconded and the motion carried unanimously. Councilmember Wekenman stressed that work to clean up the site needs to continue. Councilmember Snyder MOVED to have the Policy Committee take a further look at the ordinance for permitted outdoor storage and make a recommendation to council no later than October 8th to more clearly define items therein. Councilmember Cook seconded and the motion carried unanimously.

NEW BUSINESS:

Ordinance No. 982 “17.06 Nonconforming Uses and Buildings”: Mayor read aloud the ordinance in its entirety. This ordinance tightens up Chapter 17 zoning code to phase out nonconforming uses with respect to buildings and structures, both residential and otherwise, essentially preventing nonconforming uses from being replaced with other nonconforming uses. Discussion ensued about the clarity of the ordinance and definitions. Council would like to see Atty. Hanson simplify the ordinance. No action taken.

Resolution No. 2019-06: Mayor read aloud the resolution in its entirety. This resolution puts on the November ballot a proposition for a one-year excess property tax levy in the amount of $44,000 for street improvements and street oiling. No change from last year’s street levy. Councilmember Wekenman MOVED to adopt Resolution No. 2019-06 as presented. Councilmember Cooper seconded and the motion carried.

Resolution No. 2019-07: Mayor read aloud the resolution in its entirety. This resolution puts on the November ballot a proposition for a one-year excess property tax levy of $34,000 for operation and maintenance of the swimming pool. No change from last year’s pool levy. Councilmember Slinkard MOVED to adopt Resolution No. 2019-07. Councilmember Cook seconded. Councilmember Wekenman discussed the possibility of removing this levy at some point in the future if the city ever has the monetary capacity to cover these costs without a levy. Councilmember Cook reminded council that this levy does not cover all the pool expenses and all costs in excess of the levy come out of the city’s current expense budget. Motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Pool season is coming to an end. Had one minor accident and one report of a patron’s stolen phone in July. Pool Manager will provide an end of year report.

Policy & Administration, Chair Wilcomb-

-Policy Committee discussed adoption of city flag proposed by Moses Boone. Ordinance is being prepared. Committee would like to unveil the flag during Palouse Days.

-Councilmember Wilcomb read aloud the following statement pertaining to the ongoing compensation matter with the Palouse PD stemming from a staff shortage beginning in June.

The Policy and Administration Committee has spent the past two weeks researching the questions assigned to us at the last City Council meeting. We spoke with the City Attorney, City Administrator, Mayor, and City employees. We also researched the codes, policies and ordinances of comparable cities.

Our report tonight is not a comment on any person’s competence or job performance.

Most of the misunderstandings and disagreements we are facing result from a lack of clear, written policies duly adopted by the City Council and applied to all employees and residents.

All decisions we make regarding city policies must be handled in an informed, thoughtful and strategic manner. For the benefit of our employees and our city residents, we must not make emotion-based, short-term policy decisions that could result in long-term, unintended outcomes.

We recommend to the Council that all Committees of the City Council work together to create a modern, comprehensive policy and operations manual for the city. Each committee will handle their area of responsibility, under the general coordination of the Policy Committee. The manual should cover all departments and all services of the city.

There are many excellent resources already available that we can draw from to speed the creation of this manual. The process will give us an opportunity to fully address the issues discussed in previous meetings, and will help us anticipate and avoid future issues by looking at the best practices of other successful cities comparable to Palouse, and to consider the input of our citizens.

Our goal is to complete this process by the end of this calendar year. Until the city can implement a measured, strategic approach to clarifying and documenting its policies, we strongly recommend to the Council that all current city policies and employee compensation remain as-is.”

Council indicated that they need to make a final determination on which laws are applicable and adopt a city-wide policy accordingly. Policy Committee received input from attorney. Atty Hanson explained further which laws are applicable in various circumstances and case law that has driven these determinations. Discussion ensued on what constitutes compensable on-call time and the hardship that the recent, unexpected staffing shortage has had on the PD. Chief Neumann would like council to consider that any policy relating to compensation be retroactive to June 15, 2019. Councilmember Wekenman MOVED to approve a $5 on-call, per hour payment for officers retroactive to June 15th until a new on-call policy is formally adopted. CA Dixon indicated that in terms of our annual budget this arrangement is sustainable in the short term. Councilmember Wilcomb seconded and the motion carried.

OPEN FORUM:

-Cheryl Johnson is requesting a moratorium on new construction on the south side of Palouse until the water pressure problems have been addressed. Council informed her that the city currently has a contract with TDH engineering for water system improvements and that this is one of the main objectives of their work. Planning Commission will be notified of her request.

ALLOW PAYMENT OF BILLS: Councilmember Slinkard MOVED that the bills against the city be allowed. Councilmember Snyder seconded and the motion carried.

The following checks are approved for payment:

Claims Paid 7/23/19 Ck. #10193-10209 & EFT $28,221.99

ADJOURN: Councilmember Sievers MOVED to adjourn. Councilmember Cooper seconded the motion and the motion carried. The council meeting adjourned at 9:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

July 9, 2019

Palouse City Council

Regular Council Meeting

July 9, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Councilmember Cooper MOVED to excuse councilmember Cook’s absence. Councilmember Slinkard seconded. Motion carried. Councilmember Slinkard MOVED to excuse Councilmember Sievers absence. Councilmember Wilcomb seconded. Councilmember Wekenman voted nay. Motion carried. Staff present: Police Chief Jerry Neumann; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 25, 2019. Councilmember Wilcomb seconded. Motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

-Flat tire on Chief’s vehicle last week;

-Ongoing dog issues in both towns;

-PD has stepped up patrols on Hwy 27 south entrance into town;

-Ice Cream Social this weekend;

-Officer Anderson broke his right wrist while off-duty on Monday. He will have surgery and be off for next 10 days or so. That will result in an amended shift coverage for Chief Neumann until he returns.

-Chief received certificate of completion for the state-mandated technical security audit. It was an onsite audit where they look at things like background checks, record keeping, state reporting, how we’re accessing and storing sensitive information, how secure building and computers are, etc.

-Police, Fire, & Safety Committee met with Mayor Echanove and both officers on Monday night. Councilmember Wekenman (chair of Police, Fire, & Safety) explained that since Officer Cox’s termination, it is just two officers covering both towns (Chief Neumann and Officer Anderson). There are a lot of on-call hours being logged to provide 24/7 coverage. Chief Neumann wants he and Officer Anderson compensated hourly for the remaining 88 hours in a work week that they’re on call (168 hours in a week, minus 40 x 2 = 88 hours left). There are federal laws that cover fair compensation for these kinds of things. These are compensable hours and by law need to be compensated for. However, Mayor Echanove read aloud FLSA Section 213, and RCW 49.46.130, which exempt the city from that compensation due to our size. Much contentious debate ensued about what should be compensated and what the city actually needs. Chief Neumann has already spoken with FLSA and will proceed with a complaint if payment for overtime/on call hours is not addressed. Councilmember Wekenman wants to pay them and avoid litigation. Prior to making any decisions on this, Mayor wants this issue sent to Policy & Admin Committee and the city attorney. There are a number of stakeholders that need to have a voice in this: policy and admin committee, Chief Neumann, Officer Anderson, Mayor Echanove, and Mayor Pfaff. CA Dixon will contact a mediator and city attorney and get this meeting scheduled.

CITY ADMINISTRATOR REPORT:

2nd Qtr Treasurer’s Report: No red flags. All is well.

-CA Dixon and Councilmember Cook attended the AWC conference in Spokane last week. It was a productive conference.

-Next meeting there will be some street and pool levy information. CA Dixon will discuss the budgetary needs with PW Supt Griffin and bring back to committee.

-There is a Planning Commission meeting tomorrow to discuss a minor subdivision in the Amber Ridge development. Proposal states that footprint for duplexes remains the same but creating lot lines will allow them to pass title on each side of those duplexes.

-Shady Lane project is still proceeding. CA Dixon is consulting with engineer on final specs before bids will be assessed.

-Will invite Alex Anderson of Palouse Welding to attend next council meeting in regards to how he wishes to tackle some code violations on his property.

OLD BUSINESS:

Water system improvements update from TD&H Engineering: Luke Antonich was present to update council. After council’s direction at last meeting, they proceeded with Phase I (the design of main replacements under Culton and Church Streets and the investigation of options to increase the pressure in a specific area of the north hill bounded by Cannon and Mohr Streets on the north and south and J and H Streets on the west and east). Thus far they have completed the topographic survey for Church Street and Culton Street. A base map will be prepared and design for the replacement of those mains will begin. They investigated options for increasing the pressure for the North Hill low pressure pocket: a) tried adding a dedicated line from the tank to the booster pump. Pressures remained below the 30 PSI threshold; b) added a looping main that would connect the high-pressure zone from K Street to G Street which resulted in pressures raised above the 30 PSI threshold to approximately 50+ PSI. Luke thinks overall the water system in in great shape in large part to the care Public Works takes of it and the dollars provided to utility infrastructure. They continue to develop the SWSMP (Small Water System Management Program) for Palouse. Under the SWSMP the city’s Public Works Dept could continue maintaining and replacing existing infrastructure and upsizing mains by ONE pipe size without having to seek DOH approval.

Technical discussion ensued. Do the benefits outweigh the cost? Council wants TD&H to begin Phase II but keep the two phases separate enough to be delineated from each other. Continue investigations into options as to how to solve redundancy, fire flow, and pressure issues on south hill. Regarding funding, once we have a defined scope of work for the project, particularly regarding Phase II, we will bring funding opportunities back to council for direction on applying for funding.

NEW BUSINESS:

Resolution No. 2019-05 salary schedule: Mayor read aloud the resolution. This is just a housekeeping issue to remove retired Don Myott’s pay from schedule and add new WWTP Operator’s (Tyler Furchtenicht) pay. Councilmember Wilcomb MOVED to adopt Resolution as written. Councilmember Snyder seconded. Motion carried.

COMMITTEE REPORTS/REQUESTS:

Police, Fire, & Safety, Chair Wekenman- See under Police Report.

Policy & Administration, Chair Wilcomb- Committee hoping to meet this week with city attorney, both mayors, CA Dixon, both police officers, and a mediator to find a resolution to the police on-call pay, scheduling, etc.

Finance, Property, & Equipment, Chair Cooper- Met with Kyle earlier to go over budget.

ALLOW PAYMENT OF BILLS: Councilmember Snyder MOVED that the bills against the city be allowed. Councilmember Cooper seconded the motion and the motion carried.

The following checks are approved for payment:

Payroll Paid 6/30/19 Ck. #10094, 10018, 10133-10160, & EFT $51,951.80

Claims Paid 7/09/19 Ck. #10161-10191 & EFT $51,240.93

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Cooper seconded the motion and the motion carried. The council meeting adjourned at 8:36 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 25, 2019

Palouse City Council

Regular Council Meeting

June 25, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Councilmember Cooper MOVED to excuse Councilmember Sievers absence. Councilmember Slinkard seconded. Motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Cook MOVED to adopt the minutes of the Regular Council Meeting of June 11, 2019 as written. Councilmember Snyder seconded. Motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The city received two bids for the 2019 road oiling: BST Surfacing bid $9,243.85; Lyman Dust Control bid $16,978.50. BST has done the oiling the last few years. Supt. Griffin is satisfied with their work. Councilmember Wekenman MOVED to accept the BST Surfacing bid. Seconded by Councilmember Wilcomb. Motion carried.

POLICE REPORT:

-Chief Neumann reminds public about fireworks safety and using only legal fireworks. Pullman fireworks stands sell only legal fireworks, including aerials. Must be labeled “safe & sane”. As of right now, Whitman County and Palouse don’t have any other bans on fireworks. Signs will be posted around town.

-A garage prowler was discovered on the north hill by a homeowner but not caught. Due diligence is needed; lock up your homes and garages. PD will try and do more evening patrols.

-Officer Leighton Cox’s position with the Palouse PD has been terminated as of last week. The city went through the normal vetting process of polygraph and psychological background check. However, the city can only go with what information is/was provided to us. Some of the issues didn’t come to light until after we hired him. All of Cox’s equipment has been returned. In the short-term Chief is looking at he and Officer Anderson filling in 24/7 for both Palouse and Garfield until Reserve Officer Snead returns August 24th. The Police, Fire, & Safety Committee will meet to discuss how to move forward.

JOINT FIRE BOARD REPORT:

-Mark Wilcomb reported financials are where expected. No surprises.

-The FD wants to sell the old ambulance. Mark Wilcomb MOVED to surplus the 1987 ambulance. It will be towed away at buyer’s expense. Councilmember Wekenman seconded. Motion carried.

-Crews continue to train twice a month.

CITY ADMINISTRATOR REPORT:

-CA Dixon is at the AWC Annual Conference in Spokane through Thursday and will be joined by Councilmember Cook Wednesday.

-Avista has restructured our street light fee schedule. City can expect savings of roughly $2,500/year based on these changes. CA Dixon will continue to explore other possibilities that could further reduce this cost.

-The BOA will hear a variance request this Thursday relating to construction of duplexes on Harvest Loop.

-Installation of EV charging station at Heritage park began yesterday. Should be finished up by the end of next week.

-City is still on track to call for bids on Shady Lane project early next month. Preconstruction meeting will be held once contractor is selected.

-Palouse PD is down to Chief Neumann and Officer Anderson for now. Reserve Officer Snead is available toward the end of August. Chief Neumann has proposed a $200/week stipend for he and Officer Anderson to cover additional shifts and on-call time until Snead is available. CA Dixon believes that this temporary arrangement would be beneficial to the PD and the city financially and would terminate once we bring Snead back on.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook– Cliff Knauff has completed the pool-house painting project and it looks great. We requested $6,500 for the project and we spent $6,241. Supt. Griffin is going to install some vents and frame them in with donated, treated 2x6s.

MAYOR’S REPORT:

Mayor wants the council to consider for 2020 budget the purchase of some radar speed signs (permanent signs that flash when speeding and tell you to slow down) for the entries into town. They are statistically proven to work.

ALLOW PAYMENT OF BILLS: Councilmember Cook MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried.

The following checks are approved for payment:

Claims Paid 6/25/19 Ck. #10119-10132 & EFT $7,623.96

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Slinkard seconded. Motion carried. The council meeting adjourned at 7:50 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 11, 2019

Palouse City Council

Regular Council Meeting

June 11, 2019

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Mark Wilcomb; Katie Cooper. Councilmember Wilcomb MOVED to excuse the absence of Councilmember Wekenman. Councilmember Cooper seconded and the motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: The minutes of the Regular Council Meeting of May 28, 2019 were approved as written.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. He praised new employee Tyler Furchtenicht. Water quality Consumer Confidence Report is complete and has been submitted to DOH.

POLICE REPORT: The Hot Rod car show went well, only a couple noise complaints.

School is out, please watch for kids. Will be doing extra patrols around town and the park and will put the radar trailer up after it gets some needed repairs.

Durango has developed a small oil leak.

Palouse PD solved a stolen vehicle case which originated in Spokane. The vehicle was purchased with counterfeit bills so the Secret Service is involved and the Spokane PD is taking over the case. Through some investigation, the Palouse PD was able to track down the suspect through social media.

CITY ADMINISTRATOR REPORT:

Permits are being finalized for construction of pathways and concrete pads for benches and shelter off of Shady Lane toward the river. City will solicit bids later this month and look to begin construction by the end of July.

CA Dixon met with Port of Whitman last week to discuss fiber buildout in Palouse. There’s a good spot for their fiber infrastructure below the PD. In exchange for housing their equipment in the PD, they will provide fiber to the PD and city will look for other beneficial uses for this agreement. Current schedule is for the Port of Whitman to begin fiber buildout this fall and through 2020 bringing fiber to homes in Palouse.

City received an application for a variance for the four lots on end of Harvest Loop. The developer had gotten a variance last year to build duplexes, but they want to further subdivide those four lots with a zero setback. Footprint will be the same however. The BOA will handle the variance and the PC will handle the application for a minor subdivision.

CA Dixon applied for and received a waiver from Dept of Commerce to forego ongoing measurement and verification for the solar panels. Normally, Commerce requires at least three years of testing after project completion, which costs the city just under $2,000 each year for these reports. We had already prepaid for years 2&3 so the city will receive a refund for not performing those tests as a result.

Dept of L&I administers the paid family medical leave act. We began withholding those amounts in January, with first payment due to L&I in July. Employers with less than 50 employees are eligible to recoup those costs if they cover this expense on behalf of the employee. CA Dixon will provide further information to council and bring a resolution to the next meeting that proposes the city cover this expense on behalf of employees with the understanding that these costs are eligible to be recovered.

OPEN FORUM:

Palouse resident Moses Boone asked council to consider adopting an official flag for the City of Palouse. He explained that city flags don’t just represent the community, they help enhance the community. Moses is a scholar of flags. He discussed in-depth the characteristics and symbolism of his design: a figure-8 follow-through knot which represents authentic, hard-working people. The green background represents Palouse’s natural, rural surrounding and is the same shade of green as on the official WA state flag. The knot is comprised of one blue and one gold cord. Blue represents the Palouse river. Gold represents grain, agricultural production, and commerce. The two different cords were very deliberate, representing different people from different backgrounds coming together which is the essence of community. Policy Committee will meet to discuss and decide.

OLD BUSINESS:

Varela & Associates update on wastewater facility plan: Dana Cowger presented an update to contract amendment #3 for council approval. This amendment has been revised in response to the May 21, 2019 letter from DOE regarding additional funding for the project. In the letter and during subsequent conversations DOE requested that a draft engineering report be submitted before they will consider an additional funding request. The earlier amendment amount was $153,239; the revised amendment is $85,395, bringing the total to $264,994. After this first step, there’s going to be a pause, may take 6 months before moving to final step for facility plan. Dana believes the money spent so far has been well spent, in part due to a project where alternatives are expensive. When the magnitude of the project is $8-$10 million, spending planning dollars to investigate all reasonable alternatives is important. Reclaiming the water will be most pleasing to DOE. Reclaimed water gives city more options when the city has to be completely out of the river. CA Dixon believes that proceeding with current council approved plan, understanding that it is not necessarily the least cost alternative, will ultimately put the city in a better position to receive funding assistance for construction from DOE as well as other state agencies. Sewer Facility Reserve fund can absorb this amendment, but the hope is for DOE to ultimately extend funding once they have reviewed the engineering report. Councilmember Wilcomb MOVED to approve revised amendment #3 for an additional $85,394. Councilmember Cook seconded. Motion carried.

TD&H Engineering update on water system improvements: At last meeting TD&H attended, council asked for some more information regarding 1) existing pressures in the system; 2) the required height of the tank in Alternative A4 (adjacent to cemetery) and Alternative A5 (south of cemetery); & 3) how upsizing key mains in the system may or may not impact pressures in the system. The city had serviced the pressure-reducing valves in the water system and TD&H has now calibrated the model and is using it to generate data and evaluate scenarios.

1) Existing pressures in the system. The minimum operating pressure required by the DOH is 30 PSI under Peak Hour Demands (PHD). Running a PHD scenario in the model shows low pressures of 14 PSI to 30 PSI in the south hill area along Wall Street, Park Street, and along the cemetery line. The east branch of the system shows pressures of 13 PSI to 27 PSI under PHD. Resolving the low pressures in the south hill area requires increasing the hydraulic grade of the system, typically accomplished by adding a storage tank and/or boosting pressures by using a pump. A majority of the low pressures in the east branch can be eliminated by inactivating the pressure sustaining valve on Myott Street.

2) Tank Elevations and Heights query. Alternative A4 Construct elevated storage reservoir adjacent to the city cemetery: A water elevation increase of 70 feet from the existing ground elevation is required to meet the 30 PSI minimum pressure requirement from DOH. A rough, high level, 25% contingency estimate of this option is $3.3 million. Alternative A5 Construct elevated storage reservoir on farm land south of cemetery: an increase of 80 feet from the existing ground elevation is required to meet the 30 PSI minimum pressure requirement from DOH. A rough, high level, 25% contingency estimate of this option is $4.2 million. That $4.2 million does not include land acquisition.

3) Upsizing mains. Upsizing key mains can significantly improve fire flows to the south hill area but will not resolve pressure issues. Increasing the pressures in the south hill area requires adding head to the system. Fire flows in the south hill area can be increased by creating an 8” loop around the river connected to the north water tank with an 8” main and upsizing the main under Wall Street to 8”. These improvements would raise the flows in all but three fire hydrants on the south hill to over 750 GPM.

The DOH has indicated they will need to see a project report for the water tank portion of the project. This report would outline the project priorities, how the addition of the tank would impact the existing system, and provide specs and/or drawings of the proposed tank.

The DOH would also like to see Palouse develop a Small Water System Management Program (SWSMP) and operate under it unless the city intends to expand its service area or exceed 1,000 services or add significant infrastructure for the purpose of expanding service. The SWSMP would stand in the stead of the WSP and it is less restrictive for smaller communities. Under the SWSMP the city’s PW Dept could continue maintaining and replacing existing infrastructure and upsizing mains by one pipe size without having to seek DOH approval. An SWSMP would need to be completed and approved if DOH funding was going to be pursued. However, as previously discussed and again confirmed with DOH, the city would most likely rank very low on a DOH application and it is unlikely funding would be procured through the DOH.

MUCH technical discussion and funding discussion ensued.

Councilmember Wilcomb MOVED to adopt the SWSMP in replacement of the WSP. Councilmember Sievers seconded. Motion carried.

Councilmember Slinkard MOVED to divide the project into two phases and moving ahead with phase 1: surveying and geotechnical investigation and design being performed on Culton and Church Streets as well as investigating a couple pockets of low pressure on the north hill. Councilmember Snyder seconded. Motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook-

Pool opens Saturday. The painting of the pool-house is coming along nicely and we’re hoping it’s completed in time. Lifeguards are running hypothetical pool emergency drill with EMS Friday night.

MAYOR’S REPORT:

Mayor Echanove verbally appointed Joe Handley May 31 to the vacant seat on the Planning Commission. Mayor read aloud Joe Handley’s letter of interest to the council. Councilmember Cook MOVED to ratify Mayor’s appointment. Councilmember Slinkard seconded and the motion carried.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Cooper seconded the motion and the motion carried.

The following checks are approved for payment:

Payroll Paid May 2019 Ck. #10024, 10075-10093, & EFT $44,598.17

Claims Paid 6/11/19 Ck. #10095-10017, & EFT $34,666.93

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Sievers seconded the motion and the motion carried. The council meeting adjourned at 9:34 PM.

APPROVED: ________________________________ ATTEST: ________________________________