Month: July 2018

July 24, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

July 24, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Katie Cooper. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Officer Joel Anderson; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the two public hearings and Regular Council Meeting of July 10, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report.

POLICE REPORT: Officer Handley’s vehicle is in the garage. Bagott’s is performing preventative maintenance to get it through 2018. Looking to replace in early 2019. Responded to 911 call in Garfield last week, Officer Handley was assaulted, suspect booked on several felonies. Palouse Music Festival is this weekend in the city park. Still dealing with several calls regarding nuisance dogs. Chief Neumann explained police vehicle acquisition process in further detail and will have further discussions with council as budget season approaches.

BUILDING INSPECTOR REPORT: 2nd Qtr report. Still seeing a steady influx of new construction and permits. Additional construction anticipated for new development later this year.

JOINT FIRE BOARD REPORT: Finances are good. Team responded to lost child at Kamiak Butte with successful recovery. Air pack acquisition process is going along as planned. Dept is very supportive of new Fire Chief Beeson. EMT’s are at training.

CITY ADMINISTRATOR REPORT:

2nd Q Treasurer’s Report: Current Expense (General Fund) is healthy and has been on a good trajectory this year. Cemetery fund is tight but will get through the year just fine. Joint Fire Board does a great job managing their expenses which in turn reflects well on Current Expense. Currently there are no issues to report with any funds.

3 concrete pads have been poured at the RV park. Remaining 7 will be completed later on in the fall.

City has 3 interested parties that will submit bids for construction of the riverwalk trail off Shady Lane with work to be completed in late fall. City received grant for project earlier this year.

Paul Kimmell from Avista approached the city last week to gauge interest in a car charging station in town. Council discussed possible locations. One parking space near store and heritage park seems to be favorable. CA Dixon will further research costs and provide update at next council meeting.

City received a short plat application for 2.74 acres to be subdivided into 3 residential lots on the north side of town. Planning Commission will hold a public hearing to review proposed short plat on August 9th, 7:00 PM at City Hall.

City’s wastewater engineers, Varela & Associates, will be at next council meeting to provide update on facility plan that is due to Dept of Ecology next April.

Dixon and Mayor will be in Olympia on Wednesday and Thursday of this week. Dixon will be meeting with several state agencies to discuss projects and funding opportunities.

OLD BUSINESS:

TD&H Engineering funding update and water tower project review:

Mayor Echanove gave a background of the water project and why council proceeded with upgrades. Discussed old reservoir (built in 1910) that was taken offline in 2015. Also discussed water system plan adopted in 2013 and Church St upgrades listed in that plan. Water/Sewer committee interviewed 4 engineering firms in late 2016 and selected TDH. Project priorities were developed and TDH presented some preliminary project paths. Current preferred alternative was selected because it was the lowest cost option that addressed all project priorities. TDH is still waiting on final cultural report approval before we can receive an official funding offer. TDH took questions from council and audience. Discussed water system plan update and what needs to be included for future projects/upgrades. Members of the audience expressed concern over the proposed placement of a water tower in the NE corner of the cemetery and if current planned upgrades will adequately address project priorities. TDH discussed different alternatives that were looked at and why the city ultimately selected the current site to proceed with applications for funding. Booster pumps were discussed and yearly O&M costs initially presented a concern for water/sewer committee.

Doug Willcox water tower project review:

Mr. Willcox gave a background of his knowledge in hydraulics and water systems. He discussed his concern with the project priorities developed for the water tower project as well as some of the concerns south hill residents have regarding water pressure. It is his belief that the elevation at the current site in the NE corner of the cemetery will not be able to deliver the increased water pressure that residents on the south hill are looking for. Discussed static water pressure at the top of the south hill, measured at 26 psi. He believes that 80-85% of south hill residents should have adequate water pressure as the system currently sits. He believes that piping is too small on the south hill and significantly contributes to lower water pressure due to friction loss and that upgrading smaller mains may solve this problem. Discussed the problems he sees with putting in a water tower or booster pumps and indicated that it may put too much pressure on the lower elevation regions. He would like the city to revisit the hydraulic analysis to solve the problems at their source. Met with Fire Chief Bagott and Assistant Fire Chief Beeson to discuss the fire on Main Street and how that affected water levels in the reservoir. Based on the amount of water that was used to put out the fire and the rate that both wells can refill, he believes that there may have been another, unexplained reason for the significant drop in water supply in the reservoir, possibly pumps not operating at full capacity. Believes that installing variable frequency drives in well pumps may solve the issue of sustaining water service in the event the lone existing reservoir had to be taken offline. Council expressed concern that this would not be sustainable if lone existing reservoir experienced catastrophic failure. Went back to the need for the city to revisit hydraulic analysis and reconsider how to solve project priorities. Mayor read aloud a statement from Lynne Nelson and Bob Barry expressing their concerns regarding water tower project and would like the city to further investigate other alternatives.

TDH followed up with how the project will proceed given the different options discussed and will provide updates as they receive them.

NEW BUSINESS:

Resolution No. 2018-06 placing excess property tax levy on November 2018 ballot for purpose of funding street improvements and street oiling:

Costs to provide road oiling and supplies for scheduled maintenance of streets has seen little increase over the past couple of years. As a result, this levy has remained unchanged as well. Councilmember Wilcomb MOVED to adopt resolution as presented. Councilmember Cooper seconded and the motion carried.

Resolution No. 2018-07 placing excess property tax levy on November 2018 ballot for purpose of funding the O&M of swimming pool:

CA Dixon and Pool Committee Chair Cook discussed how recent increases in the pool levy were used to strip and paint the pool and help cover the cost of rising minimum wage. The city will not increase the levy this year but will need to examine how continued increases to minimum wage and long-term pool maintenance will be funded. The city is collecting data on pool usage during various times of day. Members of audience suggested other ways data collection could be expanded further to identify who is using the pool. Councilmember Cook MOVED to adopt resolution 2018-07 as presented, Councilmember Slinkard seconded and the motion carried.

EXECUTIVE SESSION: Mayor Echanove requested council retire to executive session to discuss a real estate transaction relating to city’s wastewater facility plan for no more than 10 minutes. Councilmember Snyder MOVED, seconded by Councilmember Sievers, to enter into executive session at 9:20. Motion carried. Council returned at 9:26.

COMMITTEE REPORTS/REQUESTS:

Police, Fire, & Safety, Chair Wekenman- Had a meeting to introduce new councilmember Cooper to committee. Discussed acquisition of new police vehicle for officer Handley. Looking to upgrade cameras by police station. Firearms may need to be upgraded as well per industry standards. Discussed how to update police vehicles to be able to access internet while on patrol.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Slinkard seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 7/24/18 Ck. #9347-9357 & EFT $6,291.70

ADJOURN: Councilmember Cooper MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:36 PM.

APPROVED: ________________________________ ATTEST: ________________________________

July 10, 2018

Palouse City Council – July 10, 2018

PUBLIC HEARING #1 – 2019 Revenue Sources

PUBLIC HEARING #2 – Six-Year Street Plan

Followed by

Regular Council Meeting

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb. Councilmember Wilcomb MOVED to excuse Councilmember Sievers’ absence. Councilmember Cook seconded and the motion carried unanimously. Staff present: Police Chief Jerry Neumann; Police Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

PUBLIC HEARING #1: 2019 Revenue Sources – Opened public hearing at 7:02. No comments. Closed at 7:03

PUBLIC HEARING #2: Six-Year Street Plan – Opened public hearing at 7:03. No comments. Closed at 7:04.

INTERVIEWS FOR COUNCIL POSITION #7 – Two applicants applied for vacant council position #7: Palouse residents Katie Cooper & Jim Fielder. Both candidates were asked the same set of questions by council. At 7:43 pm Councilmember Wekenman MOVED to go into executive session to discuss candidates. Councilmember Slinkard seconded. Motion carried unanimously. Mayor Echanove called meeting back to order at 7:57 pm. Councilmember Cook MOVED to appoint Katie Cooper to council position #7. Councilmember Slinkard seconded. Motion carried unanimously. Mayor Echanove swore in Katie Cooper.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 26, 2018. Councilmember Slinkard seconded the motion and the motion carried.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief Neumann reported on their daily patrols and ongoing issues.

Vehicles are running fine but getting tired.

CITY ADMINISTRATOR REPORT:

CA Dixon discussed the 2019 revenue sources. The city has a lawful allowance of 1% increase on levy every year. 2019 proposed general Levy is $181,157, exclusive of banked capacity and new construction credit. EMS levy proposed is $30,273. Voter-approved special levy information will be presented at the next council meeting. 2018 special levy for streets is $44,000; pool is $34,000. Pool levy has been increased in past two years to help cover the cost of increased maintenance, such as stripping and re-painting the pool, as well as the rising cost of operations due to minimum wage increases. Pool levy only covers a portion of maintenance and operation, with the City’s general fund covering the rest. Pool committee will meet to discuss finances and levy prior to next council meeting.

CA Dixon discussed the 6-year street plan. Supt. Griffin drives the roads every day and no one knows the comprehensive outlay of the streets better than him. The following streets are identified for the plan: 1) West Whitman & Fir Street reconstruction; 2) Culton Street reconstruction; 3) Park Street chip seal; 4) Cannon Street reconstruction from Division Street to Mary Street; 5) Beach Street reconstruction to Church Street; 6) South River Road from Wall Street to county line;

The Request for Proposals for Brownfields site has been finalized and published. We are accepting proposals until September 5. We’ve advertised regionally through a database of contractors and city will try and get word out locally as well.

TD&H, engineers for the water tower project, will be at July 24 council meeting to review with council work that has been completed to date and reasons for selection of the current site. They may have a funding update from USDA as well.

2nd Qtr Treasurer’s Report will be discussed at next meeting.

Landowner for the proposed site of upgraded wastewater treatment facility followed up with the city. We are hopeful that discussions to acquire needed land will continue.

CA Dixon attended annual AWC conference in Yakima. This conference is a great way to connect with other cities, both big and small, on how to solve similar problems and share ideas about how to improve local government. This conference, along with IACC (infrastructure funding conference) are especially important for smaller cities to continue to improve services and infrastructure.

NEW BUSINESS:

Resolution No. 2018-05 – adopting Six-Year Street Plan: Mayor read aloud the resolution. Councilmember Wilcomb MOVED to adopt the resolution as presented. Councilmember Wekenman seconded. Motion carried unanimously.

Ordinance No. 972 – Budget amendment for Fire Equipment Reserve Fund: Mayor read aloud the ordinance in its entirety. Fire Department’s current airpacks have reached their mandated expiration dates. Chief Bagott found a suitable supplier for the airpacks. City’s share for 6 airpacks is approximately $32,000 (the county pays the other half). It’s a lot of money but a necessity. Councilmember Wekenman MOVED to adopt Ordinance No. 972 as written. Councilmember Snyder seconded and the motion carried unanimously.

OPEN FORUM:

Teresa Myott complimented the pool staff.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 6/30/2018 Ck. #9288-9315 & EFT $52,945.90

Claims Paid 7/10/2018 Ck. #9316-9346 & EFT $17,728.11

ADJOURN: Councilmember Slinkard MOVED to adjourn. Councilmember Cook seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:38 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 26, 2018

Palouse City Council

Regular Council Meeting

June 26, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bill Slinkard; John Snyder; Rick Wekenman; Mark Wilcomb. Councilmembers Cook & Sievers were absent. Councilmember Wilcomb MOVED to excuse their absence. Councilmember Snyder seconded. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 12, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:

City received two bids for annual road oiling: TAK Petroleum for $8,575 + tax and RPI Road Products for $26,250 + tax. Councilmember Wilcomb MOVED to accept TAK Petroleum’s bid as presented. Councilmember Snyder seconded. Motion carried unanimously.

POLICE REPORT:

Radar trailer is located at City Park. Reminder to public to slow down and watch for children.

One of our police vehicles has developed a tic but otherwise running fine. We’ll keep an eye on it.

JOINT FIRE BOARD REPORT: Mark Wilcomb reported. There were two meetings in June. Everything fine on the financial side. Zero fire calls in May and only 5 calls YTD. SCBA evaluation is ongoing: packs from three manufacturers are currently under consideration (Scott, MSA, and Avon). Chief Bagott announced that he will be stepping down as chief in the near future. If approved by the firefighters, Scott Beeson will become the chief and Mike will become the assistant chief. One of Scott’s priorities is to identify and start developing future leaders for the department. Mike is confident in Scott’s ability to lead the department. EMS team recently held a swimming pool training as well as a LifeFlight training.

CITY ADMINISTRATOR REPORT:

Had another quick follow up meeting last week for Brownfields transfer process. We hope to publish the Request for Proposals later this week or next. At time of publication there will be a 60-day period to submit proposals.

Attending AWC conference in Yakima this week.

Two public hearings next meeting: Six-year street plan and 2019 revenue sources.

CA Dixon read aloud an update from TD&H Engineering outlining what has been done up to this point with the water tower project. Additionally, the Water System Plan (WSP) adopted in 2013 is set to expire in June 2019. DOH requires periodic updates to the plan as it is a working document intended to represent the current state of the water system. Proposed projects must be identified in the WSP. The intent is to incorporate the WSP update into the water tower project design if the city decides to move forward. If the city chooses not to proceed with the project, the WSP update still needs to occur with approval prior to expiration. In the next month or so the city plans on having a public meeting with our engineers present to address concerns and questions.

OLD BUSINESS:

Resolution No. 2018-04 – allowing for surplus of Brownfields property: Mayor read aloud the resolution in its entirety. This resolution declares city-owned Lots 3 & 4 and a portion of Lot 2, Block 1, Wiley’s Addition in Palouse as surplus. This property will be offered for sale by the city in the near future via the publishing of a request for proposals. Councilmember Wekenman MOVED to adopt the resolution. Councilmember Slinkard seconded. This is the empty lot across from the P.O. Motion carried unanimously.

OPEN FORUM:

Delores & Wayne Moore, Gary & Joanne Wilson, and Marge Brink voiced their concerns about having water tower by the cemetery. The Wilsons moved here and built a house across from the cemetery about 18 months ago and don’t want their view of cemetery changed with the installation of a water tower at cemetery. Wayne Moore brought a list of people who have concerns.

Mayor Echanove reexplained where city is currently with the project. The process began a year and a half ago. Engineers tested 8 alternative plans for the placement. TDH engineering and water/sewer committee recommended the current site (NE corner of cemetery) to council. Council went with the most cost-effective plan that addressed all project priorities: providing redundant storage to get water to residents in case current reservoir ever has to be shut off; improving pressure on south side of town; increased fire hydrant flow (fire hydrant pressure was a big deal; a majority of hydrants on south hill don’t currently have the necessary pressure). If ever there’s another big fire we will need a second reservoir. Booster pumps don’t offer redundancy and have a lifetime of expenses. The city does not have any redundancy. When reservoir went down we lost our back up water storage. If ever there’s a problem with our one current tank, we’re in a world of hurt. If we get two reservoirs on opposite hills, if something goes bad we can build in a valve system so we can have two independent systems. If you want good pressure you need good elevation. The other plans require way more money in acquiring land and way more piping. Long story short, council came down to this site from all the options. Because this project isn’t mandatory, the project can be on the city’s terms. That’s a refreshing way to build public infrastructure. We want to be good stewards of our water and our infrastructure and our money. If this isn’t a project we can get off the ground in an affordable manner, then we won’t proceed past this point. If we’re able to put together a funding package we can live with, THEN we bring in the engineers, and THEN we start penciling out all the details. DOH wants a bigger water line on W. Church street from the bridge to grain growers. Part of this funding project is the engineering and construction of that line.

In the next month or so the city plans on having a public meeting with our engineers present to address concerns and questions.

Sandy Jamison, running for WC Auditor. Sandy introduced herself and gave a little background on her experience and education. She would like the public’s vote.

John Hart, running for WC District Court Judge. Introduced himself and gave a little background on his experience and education. He would like the public’s vote.

Dan LeBeau, running for WC District Court Judge. Introduced himself and gave a little background on his experience and education. He would like the public’s vote.

ALLOW PAYMENT OF BILLS: Councilmember Wilcomb MOVED that the bills against the city be allowed. Councilmember Snyder seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 6/26/18 Ck. #9274-9287 & EFT $9,182.40

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:02 PM.

APPROVED: ________________________________ ATTEST: ________________________________