Month: June 2018

June 12, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

June 12, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb. Absent: Bill Slinkard. Staff present: Police Chief Jerry Neumann; Officer Joel Anderson; City Administrator Kyle Dixon; & Deputy Clerk Ann Thompson.

Mayor Echanove read aloud Councilmember Stout’s letter of resignation. He and his family are moving.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of May 22, 2018. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

Chief completed installation of the security cameras at the well-house/solar array. Cameras are linked to City Hall computers. Chief is pleased with their quality and would like city to consider upgrading cameras at the RV Park in the next few years. He may re-angle the cameras at the PD so as to also be able to see the skatepark.

As a service to the community, there is now a secure drug/medication disposal drop box in front of the PD.

Officer Handley’s vehicle just had its 90,000 mile tune-up. Officer Anderson’s vehicle is at 70,000 miles.

We’ve had a few felony drug arrests of people passing through town.

JOINT FIRE BOARD REPORT: May 2018 report. There was a brief meeting in May. Finances are on point. They had a successful training drill at Palouse Grain Growers where they practiced rescuing someone from one of the underground tunnels.

CITY ADMINISTRATOR REPORT:

Brownfields Committee met last week to discuss the process of transferring the property to a new owner. Project engineer Maul Foster Alongi was present. They put together a rough draft for Request for Proposals (RFP). They will meet again later this month to finalize RFP. City Atty. Hanson is working on the surplus property resolution which will be on June 26th agenda. There will be a 45-60 day timeframe to accept proposals. Brownfields committee will then evaluate those proposals and make an official recommendation to council. Council will then make an offer to the proposal that they feel is best. That will be followed by a purchase and sale agreement. Hoping to have this completed by fall of this year.

Atty. Hanson is going to be at the hearing to de-obligate a portion of the NE corner of the cemetery for the potential construction of a water tower. It will be held at superior court in Colfax at 8:30 AM on Friday, June 15th. If that goes through then Plateau Archeological Investigations will complete a cultural report on the site. That final report will be delivered to USDA by the 22nd of June to finalize the city’s application for funding. TD&H, engineers for the water tower project, will be at next meeting to provide further updates.

CA Dixon attended a Transportation Improvement Board (TIB) meeting last Thursday. They have a lot of money for small communities to improve streets. They have a new grant program that focuses on multi modal transportation that the city is eligible for from an ordinance passed last year. If successful in receiving grant, one option the city is considering is a foot bridge from the south side of the town by the Lions Club to Hayton Greene Park. Gloria Bennett of TIB doted on Palouse’s past successes through TIB funding.

CA Dixon is attending a CERB broadband funding workshop tomorrow in Pomeroy. Interested to see if city is eligible to get some funding to expand in Palouse. Attending AWC annual conference in Yakima June 27th.

There will be two public hearings at first council meeting in July: six-year street plan and 2018 revenue sources.

Will meet with engineer Munir Daud to discuss the budget the city has for a riverwalk trail between Shady Lane and the Palouse River. The city received a $26,530 grant last month from the Whitman County Commissioners .09 funds for construction of this trail.

Mark Wilcomb MOVED, Councilmember Snyder seconded, to go into executive session for 10 minutes to discuss a real estate transaction. 7:21-7:31 pm. Councilmember Snyder MOVED to authorize Mayor to submit an offer for purchase of property needed for upgrades to city’s wastewater facilities. Councilmember Cook seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Pool opens Saturday. Pool has been painted. All 7 lifeguards have officially certified with Red Cross. City will offer water aerobics if they can secure staff to teach it; three guards have expressed possible interest. If/when it is offered the city will post.

OPEN FORUM:

Colleen Boone is opposed to having the new water tower at its current proposed site. Mayor Echanove explained where city is currently with the project. The process began a year and a half ago. Engineers tested 8 alternative plans for the placement. TDH engineering and water/sewer committee recommended the current site (NE corner of cemetery) to council. They went with the most cost-effective plan that addressed all project priorities including redundant storage to get water to residents in case current reservoir had to be shut off; improving pressure on south side of town; increased fire flow. And fire hydrant pressure was a big deal; a majority of hydrants on south hill don’t currently have the necessary pressure. Booster pumps don’t offer redundancy and have a lifetime of expenses. Pressure issues will determine the height of the tower. Exact engineering specs have not been completed.

We haven’t gone overboard on the engineering until we get the financing figured out. If the financing doesn’t come through then all of this is a moot point, the opportunity isn’t present to even move forward. The city has been going down the deobligation process so we can show USDA that our preferred site is available, required for completing the application for funding. Our atty has been handling everything to do with the deobligation process including a 60-day comment period which began in February. That process just gives the city the option to put the tower there. Nothing is a done deal. City council can revisit the reasons this site was chosen and other alternatives with TD&H.

MAYOR’S REPORT:

Mayor Echanove appointed Ann Warrington to the Palouse Planning Commission on May 23rd. Requesting council ratification of her appointment. Councilmember Wilcomb MOVED, seconded by Councilmember Wekenman, confirming Ann Warrington to the PC.

Mayor Echanove read aloud two requests from Janet Barstow:

1. The Palouse Community Center seeks permission for a beer garden at the Palouse Music Festival July 28 at the city park. The beer garden will be in the same location as recent years and will follow all the rules required by the state Liquor Control Board. No police issues. Councilmember Sievers MOVED to approve the beer garden. Councilmember Snyder seconded. Motion carried unanimously.

2. The Palouse Chamber of Commerce is planning to resurrect National Night Out on August 7. They are seeking permission to use the park and parking lots for the event from 5 pm until 9 pm. The main purpose is to acquaint newcomers with various aspects of Palouse and provide a fun family event for the public, which will include kids’ activities, food, information about various events and organizations in Palouse, as well as an introduction to our emergency services, etc. Councilmember Sievers MOVED to allow the use of park and parking lots for NNO Aug. 7th. Councilmember Wilcomb seconded. Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Cook seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 5/31/18 Ck. #9215-9234 & EFT $43,849.65

Claims Paid 6/12/18 Ck. #9235-9273 & EFT $41,258.79

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________

May 22, 2018

DRAFT ONLY. Without council review or approval.

Palouse City Council

Regular Council Meeting

May 22, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Bill Slinkard; John Snyder; Rick Wekenman. Staff present: Police Chief Jerry Neumann & Deputy Clerk Ann Thompson. Councilmembers Sievers, Stout, & Wilcomb were absent. Rick MOVED to excuse councilmember Stout’s & Sievers absences. Bill Slinkard seconded and the motion carried.

APPROVAL OF MINUTES: Councilmember Cook MOVED to adopt the minutes of the Regular Council Meeting of May 8, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The quality of Woltering Construction’s work on the new sidewalk by park was noted.

POLICE REPORT:

A lot of calls for dog issues, domestic violence calls, DUI’s, etc. between both cities.

Had to purchase a keyboard holder and wireless keyboard for Officer Anderson’s car.

Chief is hoping to begin install this week of the cameras at the solar plant.

CITY ADMINISTRATOR REPORT:

Dixon and Atty Hanson had a conference call with Mike Stringer and Bill Hager from Maul Foster & Alongi to discuss how the city will proceed with a request for proposals for the Brownfields site. Atty. Hanson will draft a resolution officially declaring the site for surplus but will be subject to conditions which council and the Brownfields Committee can grade to determine the proposal that is most beneficial to the downtown area. Atty. Hanson stressed the need to have the site appraised and the winning proposal have at least that amount. This is to avoid anything that can be deemed a gift of public funds. The Brownfields Committee is meeting again during the first week of June to further discuss the criteria to be included in the request for proposals.

The City of Palouse was awarded a $26,530 grant from the Whitman County Commissioners .09 funds to develop a walking trail/park area on the south bank of the Palouse River across from downtown. They are a 75% funding partner, so if the entire grant amount is expended, the city will need to provide as much as $6,633 to complete the project. However, since this project involves land donated to the city and subsequently donated to the project, this number may be greatly reduced. Official plans and cost will be presented to council once completed.

Update from Michelle Bly of TD&H: We have now passed the comment period for the deobligation of the cemetery property. Michelle visited with City Atty. Hanson today and he stated the judgment hearing to deobligate the cemetery property is set for June 15th. Michelle spoke with David Harder at Plateau Archeological Investigations and he said that presuming everything is approved as anticipated on the 15th, Plateau will be on site June 18th and 19th to complete the reservoir site field work. Plateau will have the Cultural Report, with the reservoir site addendum information, completed by the end of the week. Michelle has passed the above schedule to Rural Development because they indicated to me last week at a meeting in Walla Walla that they talk about this project every week and are anxious to obligate funding.

Executive Session: Councilmember Wekenman MOVED to go into a 5-minute executive session to discuss real estate matters for the Wastewater Facility Plan. Councilmember Slinkard seconded and the motion carried unanimously.

BUILDING INSPECTOR REPORT:

1st Q 2018 BI report: 1st Q 2018 valuations are $350,512 vs. last year at $82,000 valuation. Very strong first quarter.

Discussion ensued about the work done on the Palouse Arms Apt building. The owner complied with the city’s request however Councilmember Wekenman thinks it is still an eyesore and thus a deterrent to future development in the area. Dan will write another letter thanking him for work done and also inquiring to his future plans and anticipated timeframe.

BI contract amendment: Currently there is a 60% of bp fee charged for plan reviews on commercial builds over $100,000. This amendment will add the plan review fee to include multi-unit projects over $100,000, not just commercial buildings. The review for multi-unit housing projects is way more involved than single-family houses. Councilmember Wekenman MOVED to amend the contract to include the 60% plan review fee for multi-unit housing projects. Councilmember Slinkard seconded. Motion carried unanimously. Plan review fees are charged at time of bp purchase. The fee goes to BI upon completion of review.

Resolution 2018-03: Amends the fee schedule to include the above plan review fee to include multi-unit structures. Councilmember Slinkard MOVED to adopt the resolution as written. Councilmember Snyder seconded. Motion carried unanimously.

NEW BUSINESS:

Ordinance No. 971 budget amendment: Mayor read aloud the ordinance in its entirety. This budget amendment allocates funds for the contract that was signed with Maul Foster Alongi to provide consulting services as we transfer the Brownfields property to a new owner. Additional funding to cover ongoing groundwater sampling at the site has also been included as our grant funding for this project will run out during the next test to be conducted in August. Councilmember Wekenman MOVED to adopt Ordinance No. 971. Councilmember Cook seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- We’ve interviewed and offered jobs to seven, pending certification. All 7 have accepted positions. 3/7 have already certified and four are still taking course. Pool is set to open June 16th. Swim lesson dates have been set. DC Thompson is working with Annie Pillers to schedule a pool emergency training with our staff.

Councilmember Cook would like the city to purchase survey software to gather data from residents on various topics. It can be used for a multitude of surveys and can also be used by the PC, the BOA, etc. Chris is most impressed with Survey Monkey which costs $360 annually. Councilmember Wekenman MOVED to subscribe to Survey Monkey for a trial period of one year. Councilmember Slinkard seconded. Councilmember Snyder MOVED to table for a couple weeks until he can investigate the applicability and effectiveness of survey work for a city the size of Palouse. Discussion ensued. Motion to table failed. Motion to purchase Survey Monkey carried.

OPEN FORUM:

Sandee Powell with Crime Victim Services Center explained the services they offer. They provide confidential advocacy for victims of crimes: child and elderly abuse, assault victims, neighborly harassment disputes, etc. They help empower victims and secondary victims. The 24-Hour crisis hotline is 1-888-288-9221.

Connie Newman with the Palouse Skate Park. The official grand opening for the Skate Park is June 2. 9 am ribbon cutting, 9-12 learn to skate lessons, then at noon it officially opens to the public. Over $121,000 has been raised for this project. Usage signs, Rules of Conduct sign, and garbage cans will all be in place. Skate park volunteers will be responsible for the ongoing collection and disposal of garbage. Palouse EMS & FD did a formal training at the skate park and put official plans in place in case of an emergency. The gardens at the skate park are coming along nicely.

MAYOR’S REPORT:

McLeod’s Palouse Market beer & wine license renewal. No objections.

ALLOW PAYMENT OF BILLS: Councilmember Slinkard MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 5/22/18 Ck. #9197-9214 & EFT $14,434.65

ADJOURN: Councilmember Wekenman MOVED to adjourn. Councilmember Slinkard seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:01 PM.

APPROVED: ________________________________ ATTEST: ________________________________

May 8, 2018

Palouse City Council

Regular Council Meeting

May 8, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Mark Wilcomb; Bob Stout. Councilmembers Absent: Bill Slinkard and Rick Wekenman. Councilmember Sievers MOVED to excuse absences, Councilmember Wilcomb seconded and motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wilcomb MOVED to adopt the minutes of the Regular Council Meeting of April 24, 2018. Councilmember Snyder seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. PW is working on replacing the roof on the shop on Whitman St. Also replacing a stretch of sidewalk on W Main St near the park. Once the sidewalk project is complete they will install concrete pads at the RV park.

POLICE REPORT: Fairly quiet lately. Access and Sector (report and ticket writing with updated mapping technology) training completed up in Spokane. Officer Handley is in advanced firearms training up in Spokane. Garfield May Days is coming up.

CITY ADMINISTRATOR REPORT: Awards for Whitman County Commissioner’s .09 Grants should be available any day now. City applied for funding for a riverwalk trail and green space between the Palouse river and Shady Lane. Dixon met with a land appraiser from Colfax to determine an offer to acquire land near well pump 3 that will eventually accommodate storage lagoons for the City’s updated wastewater facility plan. City will follow up with the land owner after the appraiser has completed his research. The City is encouraged by the effort shown to rehab and secure the old Palouse Arms building with the expectation that current efforts continue. Curbs on W Whitman St will be finished shortly. Subcontractor for the project shaved the curbs last fall to meet ADA standards and was not able to complete them before the weather turned. Lawn in front of Kramer Funeral Home was also impacted by the W Whitman St construction and will be rehabbed as well. City’s annual report for 2017, due May 31st, will be submitted to State Auditor’s Office next week.

OLD BUSINESS:

MFA contract for facilitation of transfer process for Brownfields site: Maul Foster Alongi are the environmental engineers the City used to decontaminate the old Palouse Producers site on Main St. They have substantial experience navigating the tedious and sometimes difficult process of transferring ownership of a Brownfields site. This will be the final step for this multi-year project to integrate the site back into the community. The fee for their services is $7,500. Councilmember Wilcomb MOVED to authorize the Mayor to sign the contract for MFA’s services to facilitate the transfer of the Brownfields site. Councilmember Stout seconded and the motion carried.

NEW BUSINESS:

Ordinance No. 970 – Budget amendment for construction of new roof of PW shop on Whitman St.: Funding for new roof provided by real estate excise tax fund (also known as Special Capital Projects Fund). Budget amendment allocates up to $30,000 for completion of this project. Councilmember Snyder MOVED to approve Ordinance 970 as presented. Councilmember Cook seconded and the motion carried.

Resolution No. 2018-02 – additional retirement funding option for PD through Dept. of Retirement Systems: Washington State Department of Retirement Systems administers the PD’s LEOFF (Law Enforcement Officers and Fire Fighters) 2 retirement program, which is a fixed contribution program. DRS also has a different Deferred Compensation Program available to eligible members, and contributions to this program are more flexible. Enrollment in this program will have no financial impact on the city. Public Works and Administrative staff are enrolled in a 457 account through Symetra that allows for contribution flexibility. Councilmember Stout MOVED to approve enrollment in program. Councilmember Sievers seconded and the motion carried.

Whitman Co. Humane Society contract renewal for years 2018-2021: Similar agreement that the City has had for several years with the Whitman County Humane Society for animal control and shelter services. Yearly dues will increase $25 per year beginning in 2019 through the end of the contract. Councilmember Sievers MOVED to authorize the Mayor to sign contract. Councilmember Snyder seconded and the motion carried.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Still working to find lifeguards. We have 4 as of now. Still looking for lifeguard manager. If the city is not able to fully staff the pool, hours and possibly days will need to be reduced.

Streets & Sidewalks, Chair Sievers- The City was approached by the Palouse Chamber of Commerce earlier this year regarding placement of the planters along Main St. Chamber will fund planting and maintenance of planters. An arrangement has been made to move the planters closer to road and in unified fashion. Councilmember Sievers will work with PW Supt Griffin to relocate planters soon.

OPEN FORUM: Councilmember Sievers inquired about the possibility of having Cascades Computing (installing broadband fiber internet in Palouse and connecting to Port of Whitman fiber network) provide similar technology to the ambulance as has been provided to the police cars. City will discuss with Cascades Computing.

MAYOR’S REPORT: Mayor read a note thanking the city for providing draft minutes to residents of Palouse. Mayor reminded council and staff of the upcoming AWC small city connector in Palouse on May 29. Mayor attended Officer Reed’s (served with PPD from 1995-1997) funeral in Lewiston on Saturday.

ALLOW PAYMENT OF BILLS: Councilmember Sievers MOVED that the bills against the city be allowed. Councilmember Stout seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Payroll Paid 4/30/18 Ck. #9150-9168 & EFT $44,660.92

Claims Paid 5/08/18 Ck. #9169-9196 & EFT $38,294.65

ADJOURN: Councilmember Cook MOVED to adjourn. Councilmember Wilcomb seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:58 PM.

APPROVED: ________________________________ ATTEST: ________________________________

April 24, 2018

Palouse City Council

Regular Council Meeting

April 24, 2018

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Chris Cook; Tim Sievers; John Snyder; Rick Wekenman; Mark Wilcomb; Bob Stout. Absent: Councilmember Slinkard. Councilmember Sievers MOVED to excuse his absence, Councilmember Wilcomb seconded and motion carried. Staff present: Police Chief Jerry Neumann; Police Officer Joe Handley; City Administrator Kyle Dixon.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 10, 2018. Councilmember Cook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt Griffin submitted a written report. New roof is looking good on Whitman St shop.

POLICE REPORT: UI/WSU bicycle race had 80+ riders. A few minor concerns with motorists but all ended up ok. Volunteers for the race were up from previous years.

First aid training for officers has been completed.

Officer Anderson and Reserve Officer Snead completed impaired driving/DUI training course.

AED’s (automated external defibrillators) have arrived for police vehicles. Special thanks to McGregor’s, Palouse Grain Growers and Palouse Chamber for donated funds to make this possible.

Sgt. Lee Reed of Mabton Police Dept passed away this morning. He served with the Palouse Police Dept from 1995-1997. Chief Neumann was grateful for his service to our community.

JOINT FIRE BOARD REPORT: 1 fire, 8 EMS calls in March. Joe Handley has completed his national EMT certification. EMS unit will be participating in crop duster training in June, river rescue in July and will train at the grain growers site in May.

CITY ADMINISTRATOR REPORT:

1ST Q Treasurer’s Report – No concerns. PD incurred some extra expense with new officer hire but nothing that should require a budget amendment.

CA Dixon, Councilmembers Slinkard and Wekenman, wastewater engineers Varela & Associates met with land owner at city hall to discuss a site the city is looking into for potential development for wastewater treatment. Dixon submitted a grant application to Whitman County Commissioners to develop walking trail/green space on recently donated land between shady lane and Palouse River. BRATC (Blue Ribbon Advisory Task Committee), committee charged with providing recommendations to Commissioners regarding available funds, have recommended an award of roughly $32,000 for this project. Commissioners will announce final awards on May 7th. Dixon will organize a follow-up Brownfields committee meeting in May once contract with Maul Foster (environmental engineers) is finalized to provide ongoing consulting services through the completion of property transfer. Dixon will be at State Auditor workshop on Wednesday to finalize city’s 2017 annual report. Dixon and City Attorney Hanson discussed next steps the city will take if owner of Palouse Arms building does not comply with order to address concerns previously indicated by council.

OLD BUSINESS:

TD&H water-tower update: Final cultural report was completed by Plateau and submitted to DAHP. Remainder of process to finalize application to USDA will be completed upon finalization of de-obligation of area of cemetery. If city proceeds with project, water system update will be included.

NEW BUSINESS:

Proposal from Parametrix for annexation into Fisher’s Addition: Mayor Echanove outlined the annexation policies and procedures. Angela Taylor from Parametrix, representing the owner of the property, outlined their plan to annex and develop ten platted lots into Fisher’s Addition. Development outlined construction of 9 triplexes, or 27 units, to be zoned into R1 low density residential with a conditional use permit through the Board of Adjustment to allow for said triplexes. Angela took questions from council and the audience. Arguments in favor included increased tax base, boost for local business, affordable housing, among others. Arguments against included concern about population density given the surrounding neighborhood, increased traffic, city services, among others. Extended discussion ensued. Councilmember Stout MOVED to reject the preliminary proposal for annexation. Councilmember Cook seconded. Motion carried. Councilmember Wekenman voted against.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Cook- Working on different strategies to hire lifeguards. Councilmember Cook is looking at avenues to incentivize applicants. Discussed bumping wages and reimbursements for lifeguard certifications. Councilmember Stout MOVED, seconded by Councilmember Wilcomb to increase entry level lifeguard wage to $12.00/hr and provide $100 lifeguard certification reimbursement upon successful completion of summer lifeguarding season.

Finance, Property, & Equipment, Chair Stout- Councilmember Stout sits on Palouse Community Action Center board. He is impressed by how they operate and Palouse could benefit from some ideas they have about how we can provide smart growth to our city.

MAYOR’S REPORT: Mayor and CA Dixon attended a conference in Cle Elum to present success of Solar Farm.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Sievers seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 4/24/18 Ck. # 9133-9149 & EFT $13,573.64

ADJOURN: Councilmember Wilcomb MOVED to adjourn. Councilmember Stout seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:10 PM.

APPROVED: ________________________________ ATTEST: ________________________________