Month: June 2016

June 28, 2016

Palouse City Council

Public Hearing for 2017 Revenue Sources

Followed by

Regular Council Meeting

June 28, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bill Slinkard; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb. Councilmember Hicks MOVED to excuse councilmember Christopher Langsett’s absence. Councilmember Hanson seconded and the motion carried. Staff present: Public Works Superintendent Dwayne Griffin; Police Officer Joe Merry; City Attorney Eric Hanson; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

PUBLIC HEARING: 2017 Revenue Sources– Mayor opened the public hearing at 7:02 pm. Mayor read aloud, at Nicole Wood’s request, her written question for the public hearing regarding expenditures for the Taylor Engineering mapping project. Expenditures have not even been developed yet and are not reviewed during revenue source public hearing. There were no other comments. CT Bagott explained that in the aggregate our taxation across the board is an increase of only a few hundred dollars. There is hope with the new development going in that we will reclaim some of the valuation that has been lost in the last few years. On the general levy, the state law allows us to take a 1% increase every year without a vote by the citizens but the valuation has to rise enough to allow that to happen. Sales tax revenue, city assistance from the state, etc. have increased in 2016.

On the pool side of things, the pool levy doesn’t pay for the major pool repairs, such as sandblasting and repainting, which are long overdue. CT Bagott suggested that one option would be to increase the pool levy for one year to cover this expense. He estimated that a one year increase of $6,000 would cost the owner of $175,000 house about $20. There is value to our community in maintaining the pool. Mayor closed the public hearing at 7:24 pm.

APPROVAL OF MINUTES: Councilmember Hicks MOVED to adopt the minutes of the Special Council Meeting of June 14, 2016, as written. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

The city received two bids for road oiling: Lyman bid is $.05 cents per sq foot, $8,624.00 with tax; BST Surfacing bid $.049 cents per sq foot, $8,451.52 total. We’ve used BST in the past and have been happy with them. Road oiling takes 20% of our street levy right there. Councilmember Wekenman MOVED to accept the low bid from BST for street oiling. Councilmember Hanson seconded. This is standard maintenance that is done every year. The motion carried unanimously.

POLICE REPORT:

Officer Merry reported that Chief Neumann got some of the new cameras installed today near the PD. The rest will be installed soon.

JFB REPORT:

On the financial end, everything is normal.

3 fire calls for May, 12 fire calls YTD. They had a recent training with the 10 new wildland fire shelters.

9 EMS calls in May. EMS is on pace for 104 total calls this year if this rate continues. 5 of the 9 calls in May occurred within a 16 hour period. All 5 new EMS students passed training. There is a new storage container arriving soon on site to make more room within the station. The hole has been dug for a new emergency radio tower at the station. The Kamiak Butte fire on 6/26/16 was almost certainly caused by an illegal campfire on the butte. There were about 9 different fire agencies assisting on that call. No one was hurt.

CLERK-TREASURER REPORT:

Reps from Apollo and DES came today for a meeting for the solar project now that everything has been awarded. They’re in the design/engineering phase right now. The end of October is their estimated completion date for construction.

DOE notified us that we received the loan funding for the development of the Wastewater Treatment Plan. Funds currently being collected for wastewater reserve should be adequate to cover the loan payments.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson- Committee met to review the applications received thus far. Committee will be interviewing candidates for Clerk-Treasurer position next week. Upon completion of the interviews, the committee will submit their recommendations to the Mayor. The city will continue to accept applications until someone is hired.

Streets & Sidewalks, Chair Hicks- Councilmember Hicks wants to send out another letter to the people who got the sidewalk letter. It is councilmember Hicks’ hope that this letter will give people the opportunity to go over their questions and concerns with him, and to alleviate their frustrations and help them better understand the situation. Along with that letter will be included a mandatory resolution from our attorney outlining the specifics of the needed repairs and the deadline.

MAYOR’S REPORT:

Last Thursday (6/23), CT Bagott and DC Thompson spent 13 combined hours completing approximately 35 in-depth PRR’s with multiple attachments. More have been received since. Additionally, the city received another complaint from Jim Farr against CT Bagott and Mayor Echanove. He is being answered in public tonight at this meeting. Mayor read his complaint aloud regarding the city’s lack of giving him water service on his land with a 2” water meter. Mayor reviewed for council the history of this issue and some of our past responses. For further clarification, his opinion that he can proceed without engineered plans nor DOH approval was spelled out in a May 11, 2016, letter from the DOH to Nicole Wood in which DOH told them they were wrong. Our WSP states through ordinance passed by the city council that ¾” meter is our standard. Jim Farr and Nicole Wood have been told countless times that a ¾” meter is what is available and we will not be installing a 2” meter. In 2014 public works (Dwayne Griffin and Don Myott) began putting in service to his property and Jim Farr got into it with them and they left his property. WSP chapter 6.2 clearly states that PW Supt Griffin is licensed by the state to be the authority on the city’s water system. PMC 13.08.070 has nothing to do with a $250 hookup fee. Approximately five years ago the city paid $2,500 just to have plans engineered on how to get water to his property and Jim Farr still did nothing. He has wasted too much of the city’s time. He is not interested in a resolution to this; he told CT Bagott in February of last year that he was willing to drag this out five more years if he doesn’t get a 2” water meter.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Wilcomb seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 6/28/16 Ck. #7524-7537 & EFT $5,988.64

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:23 PM.

APPROVED: ________________________________ ATTEST: ________________________________

June 14, 2016

Palouse City Council

Public Hearing

Followed by

Regular Council Meeting

June 14, 2016

 

CALL TO ORDER:  Mayor Echanove called the meeting to order at 7:00 PM.

 

ROLL CALL:  Council members present:  Doreen Hanson; Bill Slinkard (7:41 pm); Mike Hicks; Senja Estes; Mark Wilcomb; Christopher Langsett.  Absent:  Rick Wekenman.  Councilmember Langsett MOVED to excuse Councilmember Wekenman’s absence.  Councilmember Wilcomb seconded and the motion carried unanimously.  Staff present:  Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

 

PUBLIC HEARING:  Six Year Street Plan 2017-2022–  Mayor Echanove opened the public hearing at 7:02 pm.

No comments.  Mayor Echanove closed the public hearing at 7:04 pm and began the regular council meeting.

 

APPROVAL OF MINUTES:  Councilmember Hanson MOVED to adopt the minutes of the Regular Council Meeting of May 10, 2016.  Councilmember Langsett seconded the motion and the motion carried unanimously.  Councilmember Hicks MOVED, seconded by Councilmember Hanson, to adopt the minutes reflecting the cancellation of the May 24, 2016, council meeting.  Motion carried unanimously.

 

Interview candidates for City Council Position #2.  The city received two applicants for council:  Bill Slinkard and Mike Murphy.  Both candidates were interviewed separately and asked the same set of questions.  Councilmember Estes MOVED to go into executive session at 7:30 pm to discuss the two candidates.  Councilmember Langsett seconded and the motion carried unanimously.  Council returned from executive session at 7:41 pm.  Both candidates were excellent and this was a difficult decision.  Councilmember Hanson MOVED to appoint Bill Slinkard to council position #2.  Councilmember Wilcomb seconded.  Motion carried unanimously.   Mayor Echanove swore in new council member Bill Slinkard.

 

PUBLIC WORKS REPORT:  Supt. Griffin submitted a written report.

 

POLICE REPORT: 

Regarding the security cameras for the City.  Chief Neumann found one at Costco for $499 that’s expandable.  Chief would like to get the sewer plant/compost site set up right away.  The money has already been allocated; it will be split among all the various funds.  Council told Chief to order the cameras.

 

CLERK-TREASURER REPORT:

C-T Bagott received a call from State Rep. Nealey of Dayton regarding the City’s public records concerns.  Rep. Nealey has previously sponsored legislation intended to provide relief for local governments that are facing onerous records requests.  It is nice to know that he hasn’t given up on this issue.

 

OLD BUSINESS:

Solar Project Update:  Mike Fuentes from Apollo Solutions was present.  We have the amended Interagency Agreement from DES for signature tonight.  We’ve received formal notification from Dept. of Commerce for our $276,551 Solar Grant and what they need back from the City as far as documentation.  C-T Bagott has researched financing options for the City’s portion of the project and determined that the State Treasurer’s LOCAL (Local Option Capital Asset Lending) program provides the most advantageous terms.  The anticipated capital finance cost is $133,068.  Solar production will pay for all of Well #3’s power bill and any surplus will go toward well #1’s power bill.  We pay about $8,000 to power that well each year.

 

Interagency Agreement between DES and City of Palouse.  Councilmember Hicks MOVED, seconded by Councilmember Wilcomb, authorizing the mayor to sign the interagency agreement.  Motion carried unanimously.

 

Ordinance No. 944 – authorization for the acquisition of personal property and execution of a financing contract and related documentation relating to the acquisition of said personal property.  Mayor read aloud the ordinance in its entirety.  The city should stand to realize a pretty substantial return after the 15-year loan period.  Councilmember Hanson MOVED to adopt Ordinance No. 944.  Councilmember Hicks seconded.  Motion carried unanimously.

 

West Whitman Street Update:  Project Engineer Daud gave an update on the project.  Discussion ensued regarding project timing going forward and the processing of payments to project contractors.  Councilmember Hanson MOVED, seconded by Councilmember Langsett, to authorize the Mayor to sign an agreement with WSDOT to transfer the funding dedicated for this project in their name to the City of Palouse, pending legal review.  Motion carried unanimously.

 

NEW BUSINESS:

Resolution No. 2016-01 adopting the Six-Year Street Plan for 2017-2022:  Councilmember Hicks reviewed the Six-Year Street Plan.  The list can change every year.  Next year the list can be totally different.  This is a wish-list, but in order to work on these, they have to be on the list.  1.  Spokane Avenue from West Main Street to SR 27; 2. West Whitman & Fir Street reconstruction; 3. Culton Street Reconstruction; 4. Park Street chip seal; 5. Cannon Street to Mary Street reconstruction; 6. Beach Street to Church Street reconstruction.  Mayor read aloud the resolution in its entirety.  Councilmember Hanson MOVED to adopt Resolution No. 2016-01.  Councilmember Estes seconded.  Motion carried unanimously.

 

COMMITTEE REPORTS/REQUESTS: 

Personnel & Pool, Chair Hanson-  Had a personnel meeting to go over the applications received thus far for the CT position.  We are narrowing down our applicants and we continue to advertise.  The interview process has not yet begun.

 

Streets & Sidewalks, Chair Hicks-  Discussion ensued on the ongoing sidewalk issue with residents at 300 E. Mohr Street.  The council is staying the course and we will advise our attorney to follow-through with them.

 

MAYOR’S REPORT:

Steve Alred has resigned from the Palouse Planning Commission so now there are two vacancies.  An email went out yesterday looking for people to fill the vacancies.

 

Lions Club lease renewal.  No council objections so the lease automatically renews.

 

Regarding the ongoing building permit case at 520 N Bridge Street, our building inspector sent them another certified letter  today granting them a 180-day extension to secure engineering for their unauthorized project.  Also, the same party was advised that their greenhouse has to be removed no later than July 13, 2016, or a variance applied for by same date with no guarantee of a granted variance.

 

Wastewater facility committee met with Varela & Associates to narrow down the alternatives for screening of treatment and disposal.  Varela has to deliver the plan to DOE by December 2017.

 

ALLOW PAYMENT OF BILLS:  Councilmember Estes MOVED that the bills against the city be allowed.  Councilmember Hicks seconded the motion and the motion carried unanimously.

 

The following checks are approved for payment:

Claims Paid      5/24/16             Ck. #7468-7478 & EFT              $  1,493.64

Payroll Paid      5/31/16             Ck. #7479-7495 & EFT              $38,777.55

Claims Paid      6/14/16             Ck. #7496-7523 & EFT              $24,036.55

 

ADJOURN:  Councilmember Langsett MOVED to adjourn.  Councilmember Slinkard seconded the motion and the motion carried unanimously.  The council meeting adjourned at 9:46 PM.

 

 

 

APPROVED: ________________________________   ATTEST: ________________________________