Month: February 2016

February 23, 2016

Palouse City Council

Regular Council Meeting

February 23, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Police Officer Joe Merry; Clerk-Treasurer Mike Bagott; & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of February 9, 2016. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:

Officer Merry reported they have a couple active investigations in both Garfield and Palouse.

No problems with Palouse Brew Fest.

JFB REPORT (2nd council meeting of month only):

Rick Wekenman reported they met on Feb. 15th. All of the financials are in good shape. The county is trying to improve the communication situation for emergency responders and police agencies. The current set up is fragmented. The new system should be up and running before the wildfire season starts this summer.

There were 2 fire calls and 9 EMS calls in January. Palouse is hosting a six-week EMR (Emergency Medical Responder) class beginning May 4. The city is hoping to gain seven new Emergency Medical Responders as a result of this class.

CLERK-TREASURER REPORT:

Acceptance of high bid for surplus 1990 Dodge: Minimum bid was set at $1,000. Bids closed at 2:00 pm Feb. 23. The city received 5 bids. Mayor read aloud the bids which ranged from $1,520 to $2,550. Councilmember Wekenman MOVED to accept the high bid of $2,550 from Robert Koepl. Councilmember Hanson seconded the motion and the motion carried unanimously.

Apollo is still gathering information for the solar grant application which is due next week.

The Public Records Bill is not dead yet. State Rep. Joe Schmick said some version will probably come before the House this week. CT Bagott has received numerous PRRs already this year.

DC Thompson requested to use more than one week of vacation at a time this spring. CT Bagott has no objection. Councilmember Hicks MOVED, seconded by Councilmember Langsett, to authorize Ann to take more than one week at a time of vacation this spring. Motion carried unanimously.

OLD BUSINESS:

The city received an amended agreement from Department of Enterprise Services (DES). The only changes are the agreement numbers and the attachment numbers. There are no changes to the dollar amounts. Councilmember Wekenman MOVED to authorize the mayor to sign the amended agreement with DES. Councilmember Hicks seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Personnel & Pool, Chair Hanson- First round of lifeguard interviews are scheduled for Thursday.

Water & Sewer, Chair Ossinger-

Councilmember Langsett reported that he, Councilmember Hicks, and Mayor Echanove had a committee meeting last week to discuss the old water reservoir on the north hill. This brick reservoir was built in 1910. Public Works took the reservoir off line and drained it because of some major needed repairs. In 1998 Kimball Engineering recommended building a new reservoir and putting it on the south hill to help with water pressure on that side of town. The reservoir has served the city well for over 110 years; no one could have anticipated it lasting that long.

At this meeting they reviewed over 20 SOQ’s and narrowed it down to four engineers: JUB, Century West, Taylor, & TD&H. These four firms have a lot of grant experience. Councilmembers Hicks, Langsett, Ossinger, Mayor Echanove, CT Bagott, and PW Supt. Griffin will interview all four engineering firms for the potential build of a new reservoir on the south hill as well as the replacement of West Church Street’s water main. There is money in place for preliminary work to get a plan from an engineer. Councilmember Wekenman MOVED to interview the four engineering firms to move forward with the planning for the potential new water reservoir and the West Church Street water line. Councilmember Langsett seconded. Motion carried unanimously. The city’s other reservoir is right next to this one on the north hill.

MAYOR’S REPORT:

Washington State Liquor & Cannabis Board has a renewal request from the Palouse Caboose to serve alcohol. No objections.

Varela & Associates met with the WWTP advisory committee on Feb. 16th. They’re coming up with many ideas. Ellie Key from DOE was present to give feedback on their ideas.

There is a stakeholders meeting next week to discuss the very preliminary West Whitman Street plans.

ALLOW PAYMENT OF BILLS: Councilmember Estes MOVED that the bills against the city be allowed. Councilmember Langsett seconded the motion and the motion carried unanimously.

The following checks are approved for payment:

Claims Paid 2/23/16 Ck. 7274-7296 $37,965.45

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:11 PM.

APPROVED: ________________________________ ATTEST: ________________________________

February 9, 2016

Palouse City Council
Regular Council Meeting
February 9, 2016

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Mark Wilcomb; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann (7:35), & Deputy Clerk Ann Thompson.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of January 26, 2016. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief’s vehicle just had repairs to the brakes and front-end steering issues. There is upcoming training for Officer Handley in May. Officer Handley is talking with Colfax PD for some cooperative training.

CLERK-TREASURER REPORT:
Atty. Bishop is working on updating our sewer facility reserve ordinance.
We’re waiting for information from Apollo so the solar grant application can be submitted.

OLD BUSINESS:
Regarding the West Whitman Street project, the property is subject to a mandatory archaeological survey. Plateau Archaeological Investigations, LLC, in Pullman, WA, submitted their price at $4,175 which is in the typical $4,000-$5,000 range for this area. This cost comes out of the design money for the project. TIB project engineer Gloria Bennett has granted approval to go ahead with Plateau for this service. Councilmember Hicks MOVED, seconded by Councilmember Langsett, to approve the Plateau Archaeological Investigations proposal for the archaeological survey for West Whitman Street project. Motion carried unanimously.

NEW BUSINESS:
Ordinance No. 943 – Budget amendment for Fund 311 (Police Car & Equipment): Mayor read aloud the ordinance in its entirety. This ordinance allows for the expenditure and reimbursement of funds from the WASPC grant for the purchase of two handheld radar units and two alcohol breath testers. This is a 100% funded grant and has a zero net effect, it just allows us to expend the bills first then get reimbursed from WASPC. Councilmember Hicks MOVED, seconded by councilmember Wilcomb to adopt Ordinance No. 943. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Police, Fire, & Safety, Chair Wekenman- The city received a complaint regarding a nuisance yard on the south hill. Police have made contact. A couple vehicles have since been moved. There’s still some work to do.

Streets & Sidewalks, Chair Hicks- Met with Supt. Griffin to have a 2015 year end equipment meeting. We need to replace our 30 year old locator. Money is in the budget for it so that will probably be the next purchase. The bids for the surplus Ford 1-ton are due Feb. 23. Small tools are fine. Backhoe is great. The next piece of equipment on the wish list for next year is a new zero-turn mower which should cost between $6,000-$7,000. Current one is about 8 years old and we can probably get some good money out of it on trade or resale. City needs to think about saving to replace our 43 year old dump truck; we’ll run it until it’s dead.

MAYOR’S REPORT:
The city received an outline from Varela & Associates for our contract for the design of the WWTP facility upgrade. CT Bagott and Mayor Echanove will review with Varela and report back to council at next meeting.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

The following checks are approved for payment:
Void: Ck. #7224 & 7225
Payroll Paid Ck. #7223, & 7226-7241, & EFT $38,802.00
Claims Paid Ck. #7242-7273, & EFT $16,072.81

ADJOURN: Councilmember Hicks MOVED to adjourn. Councilmember Hanson seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:44 PM.

APPROVED: ________________________________ ATTEST: ________________________________