Month: August 2014

August 26, 2014

Palouse City Council
Regular Council Meeting
August 26, 2014

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Senja Estes; Bev Pearce; Christopher Langsett. Councilmember Wekenman is working harvest and Councilmember Hanson is recovering from surgery. Councilmember Ossinger MOVED to excuse their absences. Councilmember Langsett seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Attorney Stephen Bishop; Clerk-Treasurer Joyce Beeson; C-T in training Mike Bagott; & Deputy Clerk Ann Thompson. Public present: Donna Langsett; Lynne Nelson.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of August 12, 2014. Councilmember Ossinger seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.
Wall Street project is going slow but making progress. The asphalt is off and are now working on the water.
The tree grate that was destroyed in the fire has arrived and is now installed.
Rowand Machinery came and videoed the malfunctioning backhoe so they can send it to John Deere to see what’s going on. They said they will fix it.

POLICE REPORT:
Several nuisance complaints in Garfield regarding dogs; we’ve been working on the owners and compliance.
School starts Sept. 8. Drive carefully and watch for kids.
Palouse Day is Sept. 13.
There was a vandalism burn at the park reported. The police are investigating. If the public sees something that doesn’t look right, don’t hesitate to report it.
Regarding the complaint against Officer Merry, Chief will review it and it will go through the chain of command.
The new computer and printer at the PD is in and running great.

OLD BUSINESS:
Continue public hearing review of proposed changes to Title 17, zoning map, and comprehensive plan:
Mayor opened the resumed public hearing at 7:12 pm. Council and city staff continued review of Title 17. Atty. Bishop offered his professional opinion on various matters. Much discussion ensued. Mayor suspended the public hearing at 8:37 pm to be resumed at next council meeting.

Resolution No. 2014-12 adopting a greenhouse gas reduction emission policy: Mayor read aloud the resolution in its entirety. This policy is encouraged by various agencies when applying for grant funds; they like to see this policy in effect. A few minor amendments were made. Councilmember Ossinger MOVED, seconded by Councilmember Pearce, to adopt Resolution No. 2014-12 as amended. Motion carried unanimously.

WWTP facility engineer selection: W/S committee, Mayor, C-T Beeson, Supt. Griffin, & C-T in training Mike Bagott met last week to interview the top four engineers who made the short list. After much discussion, Varela & Associates was selected. Councilmember Ossinger MOVED to allow the mayor to offer the consulting position and to begin contract negotiations with Varela & Associates. Seconded by Councilmember Hicks. Motion carried unanimously. We made it very clear to Varela that the city has very limited resources, particularly in 2014 because we weren’t aware we had to go down this path. They will soon begin working with DOE on the permitting process. We have until December of 2017 to submit plans and until July of 2024 to implement the plans. Motion carried unanimously.

JFB REPORT:
FD had three calls in July, 21 YTD. There have been a number of fire calls in August. Burning ban is still in effect.
EMS had 11 calls in July, 49 YTD. EMS is hoping to add a couple staff. The FD is having a couple problems with their radios which they’re addressing. They’ve purchased a few secondary radios (for non-critical situations) for only $50 fully equipped and they work really well so they will probably add a few more for back-up or as an additional tool to enhance communication.

NEW BUSINESS:
Review draft ordinance 917 – proposed changes to Title 18-Land Division, caused by proposed changes to Title 17:
Mayor explained that this change would reflect the changes in Title 17. It would reduce minimum lot size from 10,000 to 7,000 sf. The ordinance at this point is for council review.

COMMITTEE REPORTS/REQUESTS:
No reports

MAYOR’S REPORT:
Through August, the RV Park is up $4,795 in reservations over same time period as last year.

Received a request from Marie Dymkoski to allow the Palouse Chamber to hold the “Barley Bar Relay” again during Palouse Day, Sept. 13, 2014 from 2:30-4:00 pm. The mayor and city staff have no issues. Councilmember Ossinger MOVED, seconded by Councilmember Estes, to allow the use of the Brownfields site for the Heidi Keen Barley Bar Relay. Motion carried unanimously.

Received a request from Angie Griner to allow the Viking Crew to hold a 3-on-3 basketball tourney and a human foosball tourney during Palouse Day, Sept. 13, 2014, from approximately 11:00 am-4:00 pm, on the north side of Beach Street between Main and Whitman. Councilmember Ossinger MOVED, seconded by Councilmember Langsett, authorizing their use of Beach Street for Palouse Day. Motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Ossinger seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Estes MOVED to adjourn. Councilmember Pearce seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:25 PM.

The following checks are approved for payment:
Claims Paid Ck. #5935 – #5953 $23,951.58

APPROVED: ________________________________ ATTEST: ________________________________

August 12, 2014

Palouse City Council
Regular Council Meeting
August 12, 2014

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Bev Pearce; Christopher Langsett. Council members absent: Rick Wekenman is working harvest. Councilmember Hicks MOVED to excuse Rick’s absence, seconded by Councilmember Ossinger. Motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Building Inspector Dan Gladwill; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Donna Langsett; Debbie Druffel; Roy Druffel; Sharon Tharp; Corey Laughary; Kevin Poole; Chris Boyd; Scott Storch; Ben Davey; Ardis Wraspir.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Special Council Meeting of July 22, 2014. Councilmember Langsett seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:
Made three arrests in last two weeks (2 in Palouse, 1 in Garfield);
Still working on nuisance complaints for junk vehicles;
New computer and printer for the PD arrived.

BUILDING INSPECTOR REPORT: Construction is down this year, slower than past three years. However there is some new growth coming.
The tavern hole should be getting filled in now that the site’s empty.

OLD BUSINESS:
Living in RV and using city sewer: Mayor read aloud the June 10, 2014, minutes in which council voted 4-3 to grant to Scott Storch and Ardis Wraspir a 60 day exception to our city policy to allow them to continue living in their RV hooked up to city sewer while they’re constructing their home. The deadline to be out of their RV and unhooked from city sewer was August 10, 2014, with no exceptions. Ardis Wraspir read aloud a letter from her and Scott Storch in which they outlined what they’ve done so far on their house construction and made other comments. Councilmember Hicks pointed out inaccuracies and untruths in their letter; no one at the June 10 council meeting stated they believed Scott & Ardis would have their construction completed. Nor did anyone on council EVER refer to them as “trailer trash” and “squatters”. Chris Boyd wants council to rewrite their policy and Title 17 to allow property owners to live in RVs onsite during construction. Much discussion ensued. Councilmember Hicks MOVED to table the discussion until later in old business. Councilmember Langsett seconded. Scott Storch stated their house should be livable before the snow flies. Motion carried unanimously.

Continue public hearing review of proposed changes to Title 17, zoning map, and comprehensive plan: Mayor opened the continued public hearing at 7:45 pm. The following draft changes were discussed and made:

17.04.040 (D) Conditional uses permitted (R1)

Add “8. School’s barns & stable”
Add “9. Temporary, owner-occupied living space (such as an RV or use of an accessory building), on-site only during construction of new housing”

17.04.040 (F) Prohibited uses & 17.04.050

Add “2. Mini storage business is prohibited outright”

17.04.060 Commercial District

(B) Principal uses permitted outright
Add “11. Non-storefront, street-level, residential uses”
Add “12. Upstairs residential uses”
(D) Conditional uses permitted
Add “3. Storefront, street-level, residences”
(F) 2. Change “residential uses” to “single-home residences”

17.12.020 RV Parks General Requirements

(B) “Occupancy in an RV park shall be restricted to 29 days, with the possibility of extending stay by a permitting process through public works.”

At 9:02 pm Councilmember Estes MOVED to suspend the public hearing until next council meeting. Councilmember Hicks seconded. Motion carried unanimously.

Mayor took from the table the living in an RV past 29 days and being hooked up to city sewer. Council discussion was to rewrite Title 17 to allow temporary owner occupancy of self-contained housing (see 17.04.040 (D) above). But Title 17 won’t be adopted for a while; there’s still review to do. So in the mean time, Councilmember Hicks MOVED to extend permission to Mr. Storch to keep his RV hooked up to city sewer and reside in it for another 60 days from today’s date until Title 17 is adopted, at which time he’ll have to apply for a conditional use permit. Councilmember Estes seconded. Motion carried unanimously.

NEW BUSINESS:
Q2-2014 Treasurer’s Report & narrative: Joyce submitted a written report. She may do a budget amendment later in the year in the general fund since we hired Mike Bagott and we’ll have to allow for those costs. Joyce is currently working on two ordinances that will solve one problem: We have three capital funds that no longer fit the state’s definition so they will be dissolved. She’s working with the SAO and the attorney. The issue is we’re co-mingling water and sewer money with unrestricted money. Through a method that was approved by council last year, funds will be moved back to where they came from. A new fund will need to be opened to receipt the Real Estate Excise Tax. Certain projects that qualify will be able to be budgeted within this fund. Councilmember Pearce MOVED to adopt the Q2 treasurer’s report. Councilmember Hanson seconded. Motion carried unanimously.

Resolution No. 2014-11, adopting changes to CIAW bylaws and Interlocal Agreement: Joyce highlighted the changes. CIAW changed their bylaws and interlocal agreement. The changes are very minor (changing their fiscal year so it more closely aligns with the city’s fiscal year). It makes projecting insurance premiums easier logistically. Councilmember Hanson MOVED, seconded by Councilmember Langsett, to adopt Resolution No. 2014-11 as written. Motion carried unanimously.

West Whitman Street reconstruction TIB application approval: Mayor would like authorization to sign the West Whitman Street reconstruction application to TIB. This is part of their Small Cities Arterial Program (SCAP). Reconstruction includes sidewalk on north side of street, repaving, fixing tracks, installing LED lights, etc. Munir Daud has estimated the street portion of the work will be $520,000. WSDOT estimates the railroad piece will be $300,000. For the public funds, the city will use arterial street levy money for a match. This is approximately a $900,000 project and is on the six year street plan. Councilmember Hicks MOVED, seconded by Councilmember Ossinger, to authorize the mayor to sign the TIB application for West Whitman Street. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
No reports.

OPEN FORUM:
Roy Druffel submitted the documents for the first phase of his construction. They’ve paid the $150 Water Extension app fee and the $150 planned development app fee. They’re now awaiting approval from the Planning Commission whether or not to move ahead with the final Planned Development (PD) design. The proposed plan is for 21 buildable lots and an area for open space. Community Action Center wants 4 lots and Habitat for Humanity wants 2 lots. Munir Daud (his engineer) has a contractor lined up to begin ditch work soon. Munir has a copy of the Planned Development code and is working through it. Munir also supplied a complete water plan for the water and sewer committee review to determine whether it can move ahead with the approval process through the Department of Health (DOH). Once approved by the committee, Munir will send it to the DOH for review. DOH works with our public works and the engineer to make sure everything is consistent with our water plan and for the area being served. The approval process with DOH could take up to 60 days.

MAYOR’S REPORT:
Chris Langsett and Mike Bagott are attending a budget training in Leavenworth this week.
The Palouse Chamber beer garden liquor license application has arrived. No objections.
The private club liquor license status for the Lions Club was granted.
Joyce is working on the greenhouse gases policy.
City will begin interviewing next week the engineering firms for the WWTP.
Pool closes Sunday.

ALLOW PAYMENT OF BILLS: Councilmember Hicks MOVED that the bills against the city be allowed. Councilmember Pearce seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Estes MOVED to adjourn. Councilmember Hicks seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:32 PM.

The following checks are approved for payment:
Payroll Paid 7/31/14 Ck. #5878-5904 & EFT $47,856.02
Claims Paid Ck. #5905-5934 & EFT $28,680.38

APPROVED: ________________________________ ATTEST: ________________________________