Month: July 2014

July 22, 2014

PALOUSE CITY COUNCIL
Special Council Meeting
July 22, 2014, @ 7:00 pm
Public Hearing to consider proposed changes to: Palouse Municipal Code Title 17 (zoning), the city zoning map, and the Comprehensive Plan
Followed by
Regular Council Meeting

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Bo Ossinger; Mike Hicks; Rick Wekenman; Bev Pearce; Chris Langsett. Absent: Councilmembers Estes and Hanson are both on vacation. Councilmember Ossinger MOVED, seconded by Councilmember Hicks to excuse their absences. Motion carried unanimously. Staff present: Public Works Supt. Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; Deputy Clerk Ann Thompson; & C-T in training Mike Bagott. Public present: Sharon Tharp; Donna Langsett; Corey Laughary; Stillman Norton; Aaron Flansburg; Lynne Nelson.

PUBLIC HEARING on proposed PMC Title 17, the zoning map, and the Comprehensive Plan: Mayor opened the public hearing at 7:04 pm. Chairman Laughary of the Planning Commission summarized the work they’ve done and their process. The city’s current zoning is antiquated; approximately 20% of our city is zoned unclassified. Our map is still handwritten on tissue paper. The Comp Plan is a visionary document for the city. There was excellent discussion, many questions and answers, including written questions submitted by Greg & Bev Pearce. The PC has proposed west Main Street be zoned commercial (where there are already residences). Chairman Laughary explained that those houses are grandfathered in, however for future development, businesses can be built.

Following are a summary of the proposed changes to Title 17 & the zoning map:
1. Section 17.04.040, (D) Conditional Uses permitted – add a #8 to include the school’s barn & stables as needing a conditional use permit.
2. Section 17.04.040, (E) Density, lot size and setback, 1 – remove …”with a minimum boundary length of 50 feet on any side” to accommodate odd-shaped lots.
3. Section 17.04.040, (E), 2 – concern that there will be two different sets of setback requirements to administer.
4. Section 17.04.040, (E), 4 – change the maximum lot coverage from 40% to 48% to accommodate people’s desire for decks, sheds, garages, etc.
5. Section 17.04.0060, (F), 2 – there is concern of requiring the same setbacks for residential use in the commercial district as are required in the residential district. Since residential use in a commercial district must go through the Board of Adjustment anyway, perhaps the setbacks could be considered on a case-by-case basis through that process.
6. Section 17.08.040, Required Standards for Planned Developments (G) – Change the text to say “The City may require a set aside of up to 15% of the total land area within the planned development for permanent, usable open spaces if the City determines that the open space set aside is reasonably necessary as a direct result of the proposed planned development or reasonably necessary to mitigate a direct impact that is a consequence of the proposed planned development.”
7. Section 17.12.020 (B) – correct overlooked typo, “Occupancy in an RV park shall be restricted to 29 days” and possibly remove municipally-owned RV Park from this restriction.
8. Proposed zoning map – enlarge the Open Space of the walking trail on Almota Street and extend east the Commercial space from the car wash to include the Quality Drapery site.

Mayor Echanove asked Chairman Laughary if these discussed changes to the Title 17 and the zoning map were substantial and if the PC wanted the documents back for PC consideration. Chairman Laughary declined, stating they would prefer the process remain with the city council. Deputy Clerk Thompson is going to make the suggested changes for review at the next meeting. Councilmember Wekenman MOVED to suspend the public hearing and restart it at the August 12 council meeting. Councilmember Hicks seconded. Motion carried unanimously. Public hearing closed at 8:55 pm.

Open Regular Council Meeting at 8:56 pm:

APPROVAL OF MINUTES: Councilmember Ossinger MOVED to adopt the minutes of the Public Hearing and Council Meeting of July 8, 2014. Councilmember Hicks seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Reading meters this week. While reading water meters today, Don Myott was badly bitten on the hand by a dog. There are a lot of aggressive dogs around town. Water meters are city property and public works are to have access 24/7. They will be contacting homeowners who have fenced in their meter within the right of way.
Hoping to start the Wall Street project next week.
We’re working on getting the street lights up that were destroyed in the tavern fire.

POLICE REPORT:
The radar trailer is up around town.
PD needs a new computer system; the current system was purchased in 2006. Preliminary estimate for a computer and printer is $1,800 and there is room in the budget. Will install old computer at the Garfield PD.
Music Festival is this weekend.

JFB REPORT:
The 2015 budget will be the same as 2014 except for some line item restructuring.
One FD call in June, 14 YTD. Two meetings in July, including a wildland training.
Thanks to donated funds, they were able to acquire $2,000 in needed equipment.
Burn ban is in effect.
4 EMS calls in June, 42 YTD.
There will be some CPR trainings in August and September.

OLD BUSINESS:
Resolution No. 2014-09 setting a one year excess property tax levy in the amount of $44,000 to be used for street improvements and street oiling. Mayor read aloud the ordinance in its entirety. It’s an estimated $0.761 per $1,000 of assessed value in the year 2014 for collection in 2015. Same amount as last year. Councilmember Wekenman MOVED to adopt Resolution No. 2014-09 as presented. Councilmember Langsett seconded. Motion carried unanimously.

Resolution No. 2014-10 setting a one year excess property tax levy in the amount of $28,000 which will be used for operation and maintenance of the swimming pool. Mayor read aloud the ordinance in its entirety. It’s an estimated $0.485 per $1,000 of assessed value in the year 2014 for collection in 2015. Same amount as last year. Councilmember Pearce MOVED to adopt Resolution No. 2014-10. Councilmember Hicks seconded. Motion carried unanimously.

COMMITTEE REPORTS:
No committee reports.

OPEN FORUM:
Aaron Flansburg reported they broke ground today on the Whitman Street skatepark site.

Regarding the old tavern site, structural fill is not mandatory. At this time the BI would like to see it filled with soils and reasonably compacted.

MAYOR’S REPORT:
C-T in training Mike Bagott attended a training last week. Said it was very worthwhile.

The city received eight SOQ’s for the sewer plant. The review committee is still reviewing.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Hicks seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Hicks seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:25 PM.

The following checks are approved for payment:
June Payroll Paid: Ck. #5798-5825 & EFT $40,395.14
Claims Paid Ck. #5857-5877 $12,460.98

APPROVED: ________________________________ ATTEST: ________________________________

July 8, 2014

PALOUSE CITY COUNCIL
Special Council Meeting
July 8, 2014, @ 7:00 pm
Public Hearing: 2015 Revenue Sources
Public Hearing: Six Year Street Plan
Followed by
Regular Council Meeting

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson (7:11); Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman. Absent: Christopher Langsett and Bev Pearce. Councilmembers Langsett and Pearce are on vacation. Councilmember Wekenman moved to excuse their absences. Councilmember Estes seconded and the motion carried unanimously. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Aaron Flansburg; Judy Stone.

PUBLIC HEARING on Six Year Street Plan: Mayor opened the public hearing at 7:06 pm.
#1 is Wall Street Reconstruction from Elmo Street to Park Street. #2 is Spokane Avenue from west Main Street to Almota Street (SR 27). #3 is West Whitman Reconstruction from Bridge Street to Mill Street. #4 is West Whitman & Fir Street Reconstruction from Mill Street to Illinois Street. #5 is Culton Street Reconstruction from Park Street to Holyoke Street. #6 is Park Street Reconstruction from Holyoke Street to Wiley Street. Because of potential for a TIB grant for #3 West Whitman Reconstruction, Mayor would like to move it to #1 on the list. The projected cost estimate is $700,000. Councilmember Hicks MOVED to move #3 to #1 spot for priority. Councilmember Ossinger seconded. Supt. Griffin is fine with the move. Priority becomes important if we get federal funds for a project; otherwise, the order doesn’t matter. As long as the street is on the list, the order of work can be moved around. Motion carried unanimously. New order: #1 West Whitman from Bridge to Mill; #2 Wall Street; #3 Spokane Avenue; #4, 5, & 6 stay in same order. Mayor closed the public hearing at 7:20 pm.

PUBLIC HEARING on 2015 Revenue Sources: Opened the public hearing at 7:21. To recap: The 2014 general levy was $172,127. The 2014 General EMS special levy amount was $24,766 + new construction credit of $545 + state assessed property values of $1,937 for total of $27,248. With 1% increase as allowed by law ($1,721) and Adjustment entry by Assessor ($9,103), the 2015 General Levy is $182,951. This amount does not include new construction credit, banked capacity or changes in the state assessed property values. The General and EMS levy amounts will be set at a later date once those amounts are known. 60% of the general levy goes to Current Expense, 30% to Streets, and 10% to the Fire Equipment Reserve fund. The 2015 EMS levy would also increase by 1% ($272) and is not being set at this time. Councilmember Wekenman MOVED for Joyce to proceed with the 1% increase as allowed by law for our general and EMS levies. Councilmember Estes seconded. Motion carried unanimously. The two special levies need approval tonight to be on the November ballot. Street levy increased last year from $40k to $44k. Pool levy stayed the same last year. Special levies are in addition to the regular levies. Councilmember Wekenman MOVED to maintain the current levels: $44,000 for special street levy and $28,000 for pool M & O levy. Councilmember Ossinger seconded and motion carried unanimously. Closed public hearing at 7:42 pm.

Open Regular Council Meeting at 7:42 pm:

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of June 24, 2014. Councilmember Hanson seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Public Works pulled the fire-destroyed tree by the tavern and didn’t damage any electrical or water in the process. The welding shop is going to give an estimate for reconstructing the brace that goes under the decorative grate. We need to replace the decorative grate that was destroyed in the fire. We ordered three replacement light poles that were ruined as well.
We under-ordered by one our new street lights for the TIB/Avista project; we have 53 lights, not 52. A conversion kit has been ordered for the 53rd light and will be included in the TIB project.
Larry Hunt is making progress on the fire clean-up.

POLICE REPORT:
Chief did follow up after last council meeting and spoke with Larry Hunt about the cleanup. With the sidewalk opened up and sidewalk clean up we haven’t issued a citation yet.
Since last council, they had 6 Garfield call-outs, and 3 Palouse call-outs.
We had a few noise complaints regarding fireworks, otherwise the holiday weekend was fine.
PD updated its phone service, now have free Wi-Fi, and save $5/month.
Officer Snead has relocated to Palouse.
The PD is going to begin actively working on ongoing dog issues: at-large, biting, licensing issues, barking, and keeping more than 3 dogs. Enforcement will include yard checks and knocking on doors to ensure compliance. Immunizing your dog against rabies is a state law as well.

Councilmember Hicks received a citizen complaint regarding the welfare of someone who has pet geese. The complainant needs to contact police so they can check.

NEW BUSINESS:
Resolution No. 2014-07 adopting Six Year Street Plan:
Councilmember Hicks MOVED to adopt the six year street plan as amended with original #3 West Whitman reconstruction moving to #1 on the list. Councilmember Ossinger seconded. Motion carried unanimously.

Resolution No. 2014-08 adopting amended 2014 salary schedule
Joyce is retiring in January. Deputy Clerk Thompson was offered the job of clerk-treasurer but she declined. So Mayor would like to hire Mike Bagott as the new city clerk-treasurer. If hired, he will begin training part-time next week so come December he can start full-time. Beginning January 1, he will start at $3,300 a month full-time, M-F 8-5. During training he will be paid $15/hour. Councilmember Ossinger MOVED, seconded by councilmember Wekenman to offer this position to Mike Bagott. Motion carried unanimously. Deputy Clerk Thompson has been with the city since 2006 and has made the same amount since 2009 although her job duties have greatly increased. Mayor read aloud Resolution No. 2014-08 with the two changes: adding Clerk-Treasurer in training at $15/hour and deputy clerk Thompson pay increase from $2,160 to $2,300/month. Councilmember Ossinger MOVED to adopt Resolution No. 2014-08 Amended 2014 Salary Schedule as written. Councilmember Hicks seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks- Councilmember Hicks did a drive through town with Superintendent Griffin to evaluate the six year street plan projects and other issues.

OPEN FORUM:
Aaron Flansburg with the Palouse Skate Park Assn: Aaron filed a critical areas checklist application with City Hall. He heard back from City Building Inspector Dan Gladwill. The site on Whitman Street is exempt from the Critical Areas checklist; it falls outside of the area sensitive to flooding and critical areas. It has been signed off on by the City Clerk and BI. With that there is no further building inspection related requirements on that site that he is aware of.

MAYOR’S REPORT:
Different state agencies are requiring adoption of a greenhouse gas emission policy before application for funding. Joyce submitted a few greenhouse gas emissions policy examples from different cities.

At next council meeting we’re having a public hearing on proposed changes to PMC Title 17, zoning map and the Comprehensive Plan. Mayor implored council to really study it beforehand. After next meeting we can reject in its entirety, accept in its entirety, amend and accept, or make comments and send back to the Planning Commission.

Our RFQ for waste treatment upgrades are due Thursday, July 10. The initial review committee of SOQ’s will consist of: Mayor Echanove, Supt. Griffin, Joyce, and the water/sewer committee. Committee will review/rank and choose up to 5 to invite for an interview and presentation.

ALLOW PAYMENT OF BILLS: Councilmember Wekenman MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Ossinger MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:33 PM.

The following checks are approved for payment:
Claims Paid Ck. #5826-5856 $23,916.35

APPROVED: ________________________________ ATTEST: ________________________________