Month: May 2014

May 27, 2014

Palouse City Council
Regular Council Meeting
May 27, 2014

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Craig, Kelly, & Calyn Brantner; Donna Langsett; Loren Estes.

APPROVAL OF MINUTES: Councilmember Pearce MOVED to adopt the minutes of the Regular Council Meeting of May 13, 2014. Councilmember Estes seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. We’re reading water meters this week. Public Works will work on the trees that are digging into the circle grates on Main Street.

POLICE REPORT:
No major issues over the Memorial weekend. Garfield May Day was last weekend with one arrest. This coming weekend in Palouse is the Hot Rod BBQ.

JFB REPORT:
On finance end the pump repairs cost about $1,900 but they should be able to absorb into budget. One of the radios got damaged during the fire on Main Street last month so that will be replaced. There were 4 fire calls in April, 10 YTD. They’ve received PRR’s from Jim Farr regarding the Brick Wall Bar & Grill fire. They have three firefighter applications in hand but probably won’t hire any this year. There were 9 EMS calls in April, 26 YTD. The FD is meeting 3x a month, and EMS 2x a month.

OLD BUSINESS:
Resolution No. 2014-03: update of Regional Transportation Planning Organization (RTPO) interlocal agreement –
Mayor read aloud the resolution in its entirety. The RTPO were partners in our Main Street and Whitman Street projects. Its origin is federal money. They’re reorganizing and this resolution acknowledges that we want to continue to be a part of it. One of our council members will be a representative in the RTPO. Councilmember Hicks MOVED to adopt Resolution No. 2014-03. Councilmember Wekenman seconded. Motion carried unanimously.

Resolution No. 2014-04: allowance of Palouse PD to participate in the Board for Volunteer Firefighters’ and Reserve Officers’ Relief and Pension Act (BVFFO) – Mayor read aloud the ordinance in its entirety. Since the city does not offer PERS and reserve officers don’t qualify for the LEOFF system, an alternative to pension and disability is the program offered by BVFF. It will save money for the P.D. because both the pension and disability are much less than what we are paying for officers through LEOFF and L&I. Fire Chief Bagott had no issues with this. Terry Snead is currently our only paid and part-time reserve officer. Councilmember Wekenman MOVED to adopt Resolution No. 2014-04. Councilmember Ossinger seconded. Motion carried unanimously.

Lion Club beer/wine license application – To recap, the city received from the Liquor Control Board a request for a beer/wine license for the Lion’s Club upstairs of the Palouse City Hall. There were some concerns raised including the fact it’s a city-owned building, the danger of the stairway, the need for them to get liquor liability insurance with the City named as additional insured. Loren Estes (Lions Club Treasurer) said they have lined up a liquor liability policy for $2 million. He hasn’t yet approached Lions Club International or the insurance company though about naming the city as the additional insured, which may or may not be written into the policy already. Clerk Beeson spoke with city’s insurance carrier CIAW and they said just by granting a liquor license does not make the city negligent should something bad happen. This will be designated a “private club” as per the rules and regulations put down by the Wa LCB. The Lions did have to update their business license. Essentially it’s 20 guys and their wives selling beer to themselves. They don’t fall under any L&I rules because there are no employees, only volunteers. The scope of the club will be two nights a week plus a few extra events. They can’t do this as part of the Lions and not at least break even. They will need to make enough to pay additional costs or show profit. If they lose money, it’s done. Rent for upstairs is $180/year. Council has no objections to the Palouse Lions Club applying for their private club beer/wine license. The lease agreement needs to be updated and it’s in Atty. Bishop’s hands.

NEW BUSINESS:
Clerk Beeson filed the annual report today.

COMMITTEE REPORTS/REQUESTS:
Policy & Administration – Councilmember Hanson is going to start looking into the chicken/rooster policy. Councilmember Wekenman has requested that we be proactive and look into a drone policy as other cities are doing.
Water & Sewer- Councilmember Ossinger was present at a meeting between DOE, Mayor, and Public Works regarding results of several years of testing along the Palouse river. The purpose of the testing is to determine the effects of the sewer on the river. Discussed the temperature monitoring in the river, TMDL, algae, etc. By July 2024 we must lower the nitrate concentration and the temperature of the effluent and other goals. May – November we influence the river with our effluent. One thing to do is upgrade the plant so those things are handled. The city will have to hire a consultant by first putting out a request for qualifications (RFQ). The city has to have an approved plan by 2017. The river is actually cleaner now than it was and based on their data, DOE attributes it to our Breeding’s Addition Sewer line. Councilmember Ossinger MOVED, seconded by Councilmember Hanson, to instruct Joyce to go out for RFQ’s for a plan to meet goals set down by DOE. Motion carried unanimously.

Streets & Sidewalks- Craig Brantner and family would like to put a house on their property, accessible via the city’s old dump road. Atty. Bishop advised that the city should retain the ownership of the road but grant a perpetual easement to the Brantner family. In return, Craig would maintain the road. They’d like a sign posted stating “private drive” or something just so people don’t think it’s a road. It would remain a city-owned road, but in the county. Public Works uses that road approximately 45 times a year, but not in the winter. Councilmember Hicks MOVED to authorize Joyce to work with Atty. Bishop to develop a perpetual easement to Craig Brantner for use of the city-owned old dump road. Councilmember Wekenman seconded. Motion carried unanimously.

Parks, Cemetery, & Buildings- In the first five months of 2012 (Jan. – May) the RV Park brought in $1,625; during same time frame of 2014, the RV Park brought in $3,875. PW Supt. Griffin contacted WSDOT to see about getting them to install signs for the RV Park (since Main Street & Bridge are state highways) but we don’t meet the criteria. WSDOT will allow us to purchase our own signs to install on their highway but they won’t maintain them. Councilmember Estes MOVED, seconded by Councilmember Langsett, to have Supt. Griffin purchase RV Park direction signs and work with WSDOT on locations for installing them. Motion carried unanimously.

Police, Fire, & Safety-
Will Hume/Palouse Caboose liquor license application for outdoor beer/wine/restaurant in empty lot next to community center. No objections.

McLeod’s Palouse Market license to continue selling beer/wine out of grocery store. No objections.

Personnel & Pool- Pool committee supports increasing by $5 the amount charged to non-residents for private lessons bringing that cost from $15 to $20. Councilmember Pearce MOVED to amend the 2014 fee schedule to reflect this rate increase for private lessons for non-residents. Councilmember Hicks seconded. Motion carried unanimously.

Finance, Property, & Equipment- Councilmember Langsett hopes to meet with Clerk Beeson next week.

MAYOR’S REPORT:
We made the last payment for the sludge press; it’s now officially paid off. It was a local loan through the state of Washington. The city now makes two loan payments: one for the WWTP, and one for the well.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:28 PM.

The following checks are approved for payment:
Claims Paid Ck. #5715-#5730 $5,041.78

APPROVED: ________________________________ ATTEST: ________________________________

May 13, 2014

Palouse City Council
Regular Council Meeting
May 13, 2014

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Doreen Hanson; Bo Ossinger; Mike Hicks; Senja Estes; Rick Wekenman; Bev Pearce; Christopher Langsett. Staff present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Jim Farr; Steve McGehee; Will Hume; Donna Langsett; Aaron Flansburg.

APPROVAL OF MINUTES: Councilmember Wekenman MOVED to adopt the minutes of the Regular Council Meeting of April 22, 2014. Councilmember Ossinger seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT:
Chief Neumann spoke with the high school driver’s ed class last week about the dangers of driving under the influence of drugs and alcohol.
Officer Snead is settling in with training and paperwork. Next week should be his first full-time week.
We want to purchase a solar-powered battery for our radar trailer.

OLD BUSINESS:
Skatepark update – The proposed sewer plant site for the skatepark is exempt from the SEPA process because the
flexible thresholds for the city of Palouse state that any park development 12,000 or under square feet is exempt. An alternative site has been proposed just to the east of the PD, on Whitman Street, across from the PCC, on property owned by the Dillard family. The Dillard family has generously offered to donate that space for the purpose of building a skatepark. That space could accommodate a skate site approximately 10,000 square feet. Aaron pulled a dig ticket and all underground lines look great; water and sewer are stubbed to that sight. On May 29, at 7 pm, the skatepark committee is having a public forum at the police station to discuss this new site. The core skatepark group thinks it’s a good site to consider. Ed McLachlan submitted a letter opposing the site which Aaron read aloud.

NEW BUSINESS:
Draft Resolution allowing Palouse Reserve Officer’s participation in the Volunteer Firefighters’ Relief and Pension Act.
Reserve officers don’t qualify for the LEOFF program (police pension). Board for Volunteer Firefighters automatically covers our firefighter and EMS personnel. For reserve officers to participate the city must pass legislation allowing it and that is what this resolution does. Fee would be $185/yr for disability and $120/year for retirement. When enrolled in the disability program, L&I costs are not paid, thus reducing the cost to the city. If passed, it would be in place for any future reserve officers who do not qualify for LEOFF. Police, Fire, & Safety committee will meet to discuss and also the Joint Board Fire & EMS may assist writing the resolution.

COMMITTEE REPORTS/REQUESTS:
Water & Sewer – The committee met last week with Supt. Griffin and Clerk Beeson. Nothing to report from the meeting. Councilmember Ossinger said he learned a lot.

Streets & Sidewalks – Councilmember Hicks met with Will Hume who is planning on putting together an outdoor seasonal restaurant licensed for beer and wine called the Palouse Caboose. He will be working from a large, modern food truck on the lot next to the PCC. He is planning on putting power in, and running sewer and fresh water to the truck itself. There will be a 42” barrier around the beer/restaurant area as per WA State Liquor regulations. He asked for permission from the city to have Avista put a 15’ power pole on the NE corner of the property and run overhead lines across a portion of city land to an existing pole. The truck will be hard-wired in and have water and sewer from an existing service. He is absorbing all the costs. Councilmember Hicks MOVED to allow for a temporary power pole to the “Palouse Caboose” on the basis that Will Hume is absorbing all the costs. Councilmember Ossinger seconded. Motion carried. Councilmember Pearce abstained because she is one of the property co-owners.

Parks, Cemetery, & Buildings – follow-up on the offer of a 6’ angel statue donation. Councilmember Estes and her committee would like to respectfully decline the offer. There isn’t money in the cemetery fund to support building a foundation for it or maintaining it in the future. Clerk Beeson will forward this response to Will Murray.

Police, Fire, & Safety – Councilmember Wekenman attended the Whitman County Master Shoreline Program Steering Committee meeting. Wa. State Shoreline Mgmt Act was created in the 1970’s and no updates have been made to the act or its guidelines since then so the state is updating. In a nutshell, this committee is attempting to accommodate reasonable uses of the shoreline. Palouse qualifies because of the Palouse River going through town. It’s designed to protect our shoreline resources such as our city park, residential areas near the river. And there are ways to promote public access and provide recreational access and activities. At the meeting, Rick highlighted areas in Palouse that need more attention, etc. We could potentially qualify for money for riverbank restoration, etc.

Personnel & Pool – Committee, along with pool manager Rachel Witthuhn, interviewed three enthusiastic prospective lifeguards. All three are young high school students so will be good for when our college-aged lifeguards leave.

OPEN FORUM:
Jim Farr: wants a 2” meter with a 2” line at 435 C Street. Mayor told him we don’t install 2” meters/lines to residences. Jim also submitted a complaint against Supt. Griffin and wants him fired.

Steve McGehee: Wanted to know what the city is doing regarding the potential of asbestos in the mortar between the old bricks from the tavern debris. Joyce explained that the Dept. of Ecology considers it inert debris at this point and it can be taken to one of three licensed sites which handle this type and volume of debris. Councilmember Wekenman spoke with Larry Hunt, the contractor doing the removal/demo/clean-up, and he’s prepared to keep the site watered down, use covered trailers, etc.

MAYOR’S REPORT:
Deputy Clerk Thompson explained that a large amount of the city’s archival documents have now been transferred to the Washington State Archives, through the Secretary of State’s office, who are now the legal custodians of those documents. As such, people wanting to view those documents will now have to contact Washington State Archives. Eventually they will all be available online through their website, but that will take a year of so. We will continue to transfer documents as time allows. This protects the city’s history from fire, flood, theft, etc.

Deputy Clerk Thompson clarified that the Palouse Arms Apartment are a privately owned building and the city did not condemn them, nor did our building inspector. Whatever that owner did, was on his or her own accord. The city had/has nothing to do with that.

Mayor reported that Jim Farr and Steve McGehee have submitted to City Hall 10 PRR’s (public record requests) in the last 7 days. Jim Farr then said they have 100’s more, and will continue until their questions are answered.

Palouse Regional Transportation Planning Organization (RTPO) is reforming itself and sent us a draft resolution that would update the current interlocal agreement. It will be in next week’s packets for your review.

We received from the WA State Liquor Control Board a license request for a private club beer/wine license at the Palouse Lions Club upstairs at 120 E. Main Street. There are some concerns raised since this is a city-owned building. This potentially puts the burden on the city. Our insurance broker, insurance provider CIAW, and our attorney said the Lions Club needs to provide a commercial liability policy for $1 million minimum, and a liquor liability policy for $1 million minimum, and both policies must name the City of Palouse as additional insured. We also need to update their lease to include stronger/specific language concerning liability. Council discussion included concerns about the stairs and location in a building owned by the city. Councilmember Wekenman MOVED to request a 20 day extension from the liquor control board for further discussion, and to have Lions Club representative(s) come to city council to discuss our concerns and their ideas. Councilmember Pearce seconded. Motion carried unanimously.

May 19th is the AWC meeting in Rosalia.

Councilmember Wekenman talked with our building inspector and Larry Hunt regarding the fire clean-up. The major holdup on the clean-up is some disagreement between what building is attached to what. The adjacent property owner is concerned that clean-up will damage her building. Larry Hunt is ready to roll as soon as permission is given. He is taking salvage to one site, recyclable material to one site, and debris to yet another location.

ALLOW PAYMENT OF BILLS: Councilmember Langsett MOVED that the bills against the city be allowed. Councilmember Estes seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Pearce MOVED to adjourn. Councilmember Estes seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:33 PM.

The following checks are approved for payment:
Payroll Paid Ck. #5666-5682 & EFT $35,415.20
Claims Paid Ck. #5665 & 5686-5714 & EFT $26,302.55

APPROVED: ________________________________ ATTEST: ________________________________