Month: August 2012

August 28, 2012

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
August 28, 2012

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd, Tim Jones; Connie Newman, Bo Ossinger; Absent: Norm Schorzman; Alison Webb; Rick Wekenman. Councilmember Newman MOVED to excuse the absent Councilmembers this evening. Councilmember Jones seconded. Motion carried unanimously. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Darrel Goertzen, Shelley Goertzen, Gloria Hodges, Marv Pillers, Garth Meyer, Chris Sapp, Marv Pillers.

APPROVAL OF MINUTES: Councilmember Jones MOVED to adopt the minutes of the Regular Council Meeting of August 14, 2012. Councilmember Ossinger seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. We’ve had a number of water leaks about town this summer.

POLICE REPORT: The PD was called out at 3 am Monday for a possible vehicle prowl. Be diligent; keep your cars locked. Report of a theft on Union Street of a small, yellow, plastic man holding a “slow” sign on Union Street. If you have any information, please contact the Palouse PD. School starts soon; extra patrols will be ongoing. The radar trailer is on Mohr Street. Slow down and watch for kids.

JFB REPORT: Chief Bagott reported the FD went to two calls in July, 19 YTD. Calls are down from average and the Chief attributes that to the care taken by farmers during harvest. FD had two trainings this month. The FD is working on a mutual aid agreement with the town of Garfield. EMS had two calls in July, 26 YTD. EMS will begin their yearly attendance at home football games.

NEW BUSINESS:
Ratify JFB decision to purchase an EMS Response Vehicle – The Palouse EMS were given a great opportunity from Volunteer Firemen, Inc. out of Colfax, who is replacing one of the ambulances in their fleet. Palouse EMS had already been considering replacing their 1987 unit and had set specifications to do so. The vehicle in Colfax met all their specs. They then researched comparable units and the Joint Board voted to move forward with the purchase from the Volunteer Firemen, Inc. for the price of $11,000 which would then be split between the city and rural. The rural Fire & EMS board voted to approve the purchase at their last meeting. It is now time for the city to vote whether or not to ratify the decision by the Joint Board to purchase a vehicle. Councilmember Jones MOVED, seconded by Councilmember Newman ratifying the JFB decision to purchase an EMS response vehicle. Motion carried unanimously.

Award bid to Volunteer Firemen Incorporated – The Mayor read the desired specs, specs on four comparable vehicles found over the internet, and specs on the vehicle in Colfax they were offered to purchase – Volunteer Firemen, Inc: 2007 Ford Ambulance, with 78,060 miles, $11,000 + tax; Ambulance Trader.com 1: 2007 Ford Ambulance, with 118,000 miles, $45,000; Ambulance Trader.com 2: 2007 AEV ambulance with 186,430 miles, $14,000; Ambulance Trader.com 3: 2007 Ford Osage with 121,624 miles, $21,900; Firetec: 2007 Ford with 68,895 miles for $58,800. Only the vehicle in Colfax and one other that was found met the spec for less than 100,000 miles – Firetec Used Apparatus Sales – $58,000 and Colfax Volunteer Firemen, Inc. – $11,000. The mayor explained that the cost is split 50/50 with rural, making our share of the cost $6,000 with tax and licensing. This money would come from the EMS Vehicle Reserve fund and would reduce their balance from $24,000 to $18,000. Any repairs and modifications to the unit will have to come out of the EMS operating budget. Councilmember Newman MOVED, seconded by Councilmember Jones, to award the bid to Volunteer Firemen, Inc., for the 2007 ambulance for $11,000 + tax and licensing. Motion carried unanimously. It is still under warranty as well.

Ordinance No. 900 – Budget Amendment to make purchase of EMS Response Vehicle – Mayor read aloud the ordinance in its entirety and again by title only. Ordinance is a budget revision for Fund 313 EMS Vehicle Reserve for the purchase of an EMS response unit. Councilmember Ossinger MOVED, seconded by Councilmember Newman for the adoption of Ordinance No. 900. Motion carried unanimously.

Planning Commission Appointment – The Mayor appointed Sharon Tharp to the Planning Commission. Councilmember Jones MOVED, seconded by Councilmember Ossinger, to ratify the appointment of Sharon Tharp to the Planning Commission. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Parks, Cemetery, & Buildings-Alison Webb. Chair: no report

Policy & Administration-Bo Ossinger, Chair: no report. Policy & Admin will review the Water System Plan.

Streets & Sidewalks-Cecil Floyd, Chair: No TIB grant this year for the Cove Road pathway project; hopefully next year. Taylor Engineering’s estimate did not come in soon enough to go to council for approval. Mayor Echanove received it Wednesday evening and it was due Friday. Based on a past motion, the Mayor felt he was not authorized to sign the application. The motion only authorized the search for funding sources. Mayor explained that because the application committed to $10,000 from city funds, he needed council approval. Perhaps, a special meeting should’ve been called. Councilmember Floyd requested that the city reserve $5,000 to $10,000 out of Arterial Streets fund for future grant match requirements. He would like to submit this same grant proposal next year and won’t be able to if we don’t commit to the city share.

Personnel & Pool-Tim Jones, Chair: no report. Pool closed Aug. 23rd.

Water & Sewer-Connie Newman, Chair: Met with Supt. Griffin and Clerk-Treasurer Beeson to review the Sewer Extension Policy draft originally drafted May 22. Atty Bishop gave them feedback and some changes and it was resubmitted to Atty Bishop Aug. 23rd. Committee is meeting Sept. 4th at 11:30 with Taylor Engineering to go over the DOH’s official comments on our WSP. We will review, amend, and resubmit to DOH. Taylor will address most of the questions which are very technical.

Police, Fire, & Safety-Rick Wekenman, Chair: no report

Finance, Property, & Equipment-Norm Schorzman, Chair: no report

OPEN FORUM:
Darrel & Shelley Goertzen – Wanted clarification on the process to have chickens and roosters in the city limits. They have had complaints from their neighbor and asked for the code that addresses this. Their feelings are that poultry should be allowed. They have poultry for 4-H, breeding, and the eggs. Councilmember Newman MOVED, seconded by Councilmember Jones to extend the three minute period for open forum. Motion carried unanimously. Chris Sapp also spoke in support of allowing chickens and other animals such as rabbits within the city limits. He stated that setting a limit of ten chickens would be too restrictive. Darrell asked if it was really necessary for the council to consider a change to the code just because of the one complaint from their neighbor. Chief Neumann pointed out that we have received many poultry complaints over the years, including two just yesterday (8/27/12). Mayor explained that zoning codes are already in place which requires the application for a conditional use for poultry and certain other animals (PMC 17.12). Council has asked the planning commission to review current code and deliberate on this matter to see if it needs to be modified. Councilmember Floyd’s feeling was that the PC didn’t want to get restrictive, but perhaps have an ordinance for chicken complaints (as opposed to a zoning code). Let an ordinance address complaints such as noise, odor, and sanitation. Councilmember Floyd stated that he is not in favor of restricting roosters within city limits. Our current code isn’t being followed, since there have been no applications submitted to the Board of Adjustment for animals in many years. Also, unlike other animals mentioned in code, there are no conditions listed for the keeping of poultry. Councilmember Newman encouraged the audience to speak to members of the PC about this issue. Also stating that she believes that conditions should be set for poultry and that people need to educate themselves to become compliant with what is already in place.

MAYOR’S REPORT:
WSU athletic dept is giving the Palouse Chamber of Commerce 20 WSU flags for game day display.
Liquor permit has arrived for Chamber of Commerce Palouse Days Barley Bar Relay. No objections.
Palouse Grange 177 has reformed and is moving forward. Heidi Kite is the Grange Master.

ALLOW PAYMENT OF BILLS: Councilmember Jones MOVED that the bills against the city be allowed. Councilmember Floyd seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Newman MOVED to adjourn. Councilmember Jones seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:21 PM.

The following checks are approved for payment:
Claims Paid, August 29, 2012. Ck. #4249-4267 $8,856.34

APPROVED: ________________________________ ATTEST: ________________________________

August 14, 2012

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
August 14, 2012

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd; Tim Jones; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb. Absent: Rick Wekenman is working harvest. His absence is excused. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; Attorney Stephen Bishop; & Deputy Clerk Ann Thompson. Public present: Heidi Keen; Heather McGehee; Bev Pearce (7:30).

APPROVAL OF MINUTES: There was request for clarification on the requested ordinance about living in RV’s. Councilmember Schorzman MOVED to adopt the minutes of the Regular Council Meeting of July 24, 2012. Councilmember Ossinger seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Chief Neumann submitted the July 2012 activity log. The PD received another chicken/rooster complaint. Owners of said chickens have no conditional use permit. The city needs clear-cut rules/ordinances on the keeping of chickens/roosters. Garfield is getting a policy which states a maximum of 10 chickens and 0 roosters, and only with a conditional use permit approved by the Board of Adjustment. Much discussion ensued.

NEW BUSINESS:
Award bid for Brownfields soil remediation: There was a conference call between council and Michael Stringer of MFA at 7:20 pm to discuss the bids for excavation of contaminated soil at the Brownfields site. The site is an old fuel storage site with gasoline and diesel in the ground. 13 contractors showed up for the site walk-through. The city received 6 bids for soil remediation. ½ the bids were actually below the engineer’s estimate of $450,000. One special piece to this clean-up makes it unique; there are elevated levels of lead and there are chemicals used to treat the lead so it’s appropriate for landfills. The bidders had to provide three references proving they’ve done lead abatement; ERRG, the low bidder, wasn’t able to provide any references that they actually did treatment of this lead-contaminated soil. We asked them to submit more references, but ERRG subcontracted the lead abatement out, so we didn’t feel they were qualified based on that and the strict rules around public bidding; they didn’t meet the criteria laid out. The next low bidder is PSC. They were able to demonstrate qualifications required for this project. To summarize, ERRG bid $420,273.00 but was not a “responsible” bidder; the first lowest responsible bidder is PSC Burlington at $436,867.68. Councilmember Newman MOVED that ERRG has not submitted the lowest responsible bid. Seconded by Councilmember Jones. Motion carried unanimously. Councilmember Jones MOVED to accept PSC Burlington’s bid of $436,867.68 as the lowest responsible bid. Councilmember Ossinger seconded and the motion carried unanimously. MFA will have a pre-construction meeting with PSC next week. We should see work beginning some time next week. Dept. of Ecology and Dept. of Commerce are both very proud of the work being done on this. Phone call ended at 7:37 pm.

The city will have a representative from the Brownfields Committee come to a council meeting and give us periodic updates.

COMMITTEE REPORTS/REQUESTS:

Parks, Cemetery, & Buildings-Alison Webb. Chair: no report

Policy & Administration-Bo Ossinger, Chair: Committee met to discuss writing an ordinance regarding people residing permanently in RV’s outside of mobile home parks. Currently, we have a policy but it’s hard to enforce since there is no one specific code that clearly addresses this. This is something that must be dealt with from time to time and is currently an issue. The committee will continue to research this.

They also discussed, setting up a city park usage fee for special events and setting an updated fee for dig and cover when extending water and sewer.

Streets & Sidewalks-Cecil Floyd, Chair: Taylor Engineering hasn’t gotten back yet with an estimate for the Cove Road grant project, so Cecil will contact them because the grant deadline is soon. The committee has not met yet to discuss the agreement with the Palouse Tavern for their outdoor seating area.

Personnel & Pool-Tim Jones, Chair: Everything running great at the pool.

Water & Sewer-Connie Newman, Chair: Councilmember Newman submitted a written report. The city has received comments from DOH for the WSP, and is currently working with Taylor Engineering to respond to all the questions and comments from the initial review. Taylor is estimating they will need until Sept. 4th to communicate with the DOH to answer all the comments. Taylor projects that the WSP will be available for public review and council review and approval by mid October. The second draft of the WSP is due back to DOH by November 3rd.

The committee is waiting to get a SEP draft from Atty. Bishop. Once the draft is received we will present it to council for approval. Committee will put it in a narrative format to hopefully speed Atty. Bishop along. His workload isn’t allowing him the time right now to work on this.

Police, Fire, & Safety-Rick Wekenman, Chair: no report

Finance, Property, & Equipment-Norm Schorzman, Chair: no report

OPEN FORUM:
Heidi Keen – submitted a copy of the waiver which includes the City of Palouse having no liability for the Barley Bar Relay. It will be held in the vacant lot next to the PCC. There will be other groups using part of the lot earlier in the day so they will be very flexible if there are any spacing conflicts; they don’t need much room.

Bev Pearce – attended a meeting with WSU Athletic Director Bill Moos, Pullman Police Dept, WSU Police, WSDOT, and the communities of Oakesdale, Rosalia, Garfield, & Palouse. There are 5 WSU home games coming up, a new stadium, and 35,000 attendees. They are trying to alleviate a major traffic problem so they want to partner with these communities to encourage alternate routes. There are exciting opportunities for these small communities. They are going to work together to make brochures promoting these four communities, to be distributed to ticket holders. Maybe Palouse can be a “WSU Cougar” town for a day, get flags to hang, tee-shirts to wear, etc. Possibly have busses/drivers, to chauffer RV’ers if necessary. They are brainstorming ideas.

MAYOR’S REPORT:
The Ride Around Washington Cycling club was wonderful; those kinds of group visits/stays are huge assets to our community.

Mayor presented council with a grant application to TIB Pavement Preservation for chip sealing, for $46,451 cost with $0 match required from the city. Councilmember Schorzman MOVED to authorize the mayor to sign the grant for pavement preservation work in 2013. Councilmember Newman seconded, motion carried unanimously.

ALLOW PAYMENT OF BILLS: Councilmember Schorzman MOVED that the bills against the city be allowed. Councilmember Jones seconded the motion carried unanimously.

ADJOURN: Councilmember Schorzman MOVED to adjourn. Councilmember Webb seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:19 PM.

The following checks are approved for payment:
Payroll Paid, July 30, 2012. Ck. #4185-4208 & EFT $46,287.24
Claims Paid, August 15, 2012. Ck. #4209-4248 & EFT $56,837.73

APPROVED: ________________________________ ATTEST: ________________________________