Month: July 2012

July 24, 2012

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
July 24, 2012

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Tim Jones; Bo Ossinger; Norm Schorzman; Alison Webb; Rick Wekenman. Absent: Cecil Floyd, Connie Newman. Councilmember Wekenman MOVED, seconded by Councilmember Jones, to excuse both councilmembers’ absences. Also present: Public Works Superintendent Dwayne Griffin; Police Officer Brian Dentler; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Janet Barstow, Garth Meyer, Caitlyn McGehee (7:52).

APPROVAL OF MINUTES: Councilmember Schorzman MOVED to adopt the minutes of the Special Council Meeting of July 10, 2012. Councilmember Webb seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Additionally, they have started the Mohr Street project. They discovered that one of the sewer mains will be in the way of the new curb so the sewer line will be moved north about three feet.

Award bid for G Street Paving: Received two bids. Motley & Motley bid $24.95/sy = $15,194.55. Poe Asphalt bid $22.50/sy = $13,702.50. Supt. Griffin confirmed that both bids met the requirements and recommended that council award to the low bidder. Councilmember Ossinger MOVED to accept the low bid from Poe Asphalt for $13,702.50 for the G Street project. Councilmember Wekenman seconded and the motion carried unanimously.

POLICE REPORT: The Police Department is requesting that council establish an ordinance for people residing in RV’s outside RV parks. We currently have a policy but it is not backed by one specific ordinance but rather different references within Palouse Municipal Code. For instance, Title 17–Zoning sets the minimum size for a dwelling unit at 750 sq feet and that two separate dwelling units cannot be located on the same lot. Zoning code also allows RV’s for human habitation in a mobile home park. This isn’t something that we have to deal with often, but it is an issue from time to time. In order for the current policy to be properly enforced, it should reference an ordinance. Our attorney recommended that council include the Planning Commission in addressing this issue since it concerns zoning codes. The Policy and Administration committee will address this.

Palouse Music Festival is this weekend. The PD doesn’t foresee any issues. August 7 & 8 is the Ride Across Washington bicycling event with approximately 250 bicyclists camping at our park.

JFB REPORT: Due to aging demographic of the fire department, they’re having trouble getting enough responders to fire calls. EMS is right where they want to be for support personnel.

NEW BUSINESS:

2nd Quarter Treasurer’s Report: No surprises, no budget amendments. Busy looking at next year’s budget and what beginning balances might be for next year. As the numbers start coming together, the Finance Committee needs to meet with Clerk-Treasurer Beeson every two or three weeks.

Ordinance No. 898 – setting 2013 excess property tax levy amount: Mayor read aloud the ordinance in its entirety and again by title only. We are taking our banked capacity of $782 and the 1% increase allowed by law. These figures exclude any new homes that aren’t on the tax rolls yet. Councilmember Schorzman MOVED, seconded by Councilmember Jones, to adopt ordinance No. 898. Motion carried unanimously.

Ordinance No. 899 – setting 2013 regular and special levy amounts: Mayor read aloud the ordinance in its entirety and again by title only. This ordinance sets the amounts for the special street levy, special pool levy, regular EMS levy, and the general levy. Currently, 65% of the general levy goes into Current Expense fund and 35% goes into Street fund. The Street fund is an operating fund. Capital improvements to streets come out of our Arterial Street fund through the voted special levy. The pool levy funds only a portion of the pool, the rest is absorbed through the current expense fund. Some years it costs more than others to operate the pool, depending on condition of the equipment. Councilmember Webb brought up charging entrance fees to the pool. The last time we charged for entrance, we brought in only about $5,000. Collecting fees to operate the pool on top of what they’re paying in their taxes doesn’t compensate for hours spent collecting, banking and auditing the process. It would also mean that homeowners not only pay the tax, but would then have to buy a pass to use the pool. Councilmember Jones MOVED, seconded by Councilmember Ossinger, to adopt ordinance No. 899 as written. Motion carried unanimously.

Resolution No. 2012-05 – language for placing the street improvements levy on Nov. 6, 2012, ballot:
Mayor read aloud the resolution in its entirety. Councilmember Wekenman MOVED to adopt Resolution No. 2012-05, seconded by Councilmember Schorzman. Supt. Griffin stressed how important this levy is in order to maintain our city streets. The paving and dust control are funded only through the special street levy. Motion carried unanimously.

Resolution No. 2012-06 – language for placing the M & O swimming pool levy on the Nov. 6, 2012, ballot:
Mayor read aloud the resolution in its entirety. Councilmember Wekenman MOVED, seconded by Councilmember Ossinger, to adopt Resolution No. 2012-06 as written. Motion carried unanimously.

Resolution No. 2012-07 – interim specifications for sewer hook-up:
Mayor read aloud the resolution in its entirety. The city is in the process of developing standards for new sewer connections. This is setting an interim standard by setting the size of a standard sewer service line to a single family residence at 4” pipe. In adopting this interim standard, the city will be able to move forward with applications for sewer hookups while the comprehensive standards are being developed. Councilmember Jones MOVED, seconded by Councilmember Webb, to adopt resolution No. 2012-07 as written. This resolution was written by our attorney. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Parks, Cemetery, & Buildings-Alison Webb. Chair: no report

Policy & Administration-Bo Ossinger, Chair: no report

Streets & Sidewalks-Cecil Floyd, Chair: no report

Personnel & Pool-Tim Jones, Chair: no report

Water & Sewer-Connie Newman, Chair: no report

Police, Fire, & Safety-Rick Wekenman, Chair: Colfax hazardous mitigation draft is in its final stages.

Finance, Property, & Equipment-Norm Schorzman, Chair: no report

OPEN FORUM: Janet Barstow. Talking about Haunted Palouse. Dates this year will be Oct 19, 20, 26, 27. Janet asked permission to use city property again as in the past: Shady Lane, the PD basement, and Central Park. They will be starting to set up the last week of September. Supt. Griffin is fine with it. The Palouse Chamber will have the portable potties again which really helped last year. Councilmember Jones MOVED to grant the Palouse Chamber of Commerce permission to operate Haunted Palouse using city property as outlined in the past. Councilmember Schorzman seconded. The motion carried unanimously.

MAYOR’S REPORT:
Brownfields bids close 4 pm, July 30th (update: bid closing date moved to August 1st). There were 16 contractors here for the pre-conference meeting. We have scheduled a special council meeting August 7th with just one agenda item to perhaps award the bid for the project.

ALLOW PAYMENT OF BILLS: Councilmember Ossinger MOVED that the bills against the city be allowed. Councilmember Wekenman seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Schorzman MOVED to adjourn. Councilmember Webb seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:09 PM.

The following checks are approved for payment:
Claims Paid, July 25, 2012: Ck. #4167-4184 $7,734.79
Void: Ck. # 4165

APPROVED: ________________________________ ATTEST: ________________________________

July 10, 2012

DRAFT ONLY. Without council review or approval.
Public Hearing – 6-Year Street Plan
Public Hearing – 2013 Revenue Sources
REGULAR COUNCIL MEETING
July 10, 2012

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Tim Jones; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb. Absent: Cecil Floyd & Rick Wekenman. Also present: Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: David Nails, Mark Storey, Nicole Wood, Greg Partch, Pete Hertz, Cate McGehee, Garth Meyer.

PUBLIC HEARING: 6-Year Transportation Improvement Plan. Opened public hearing at 7:03. No public comments. Public Hearing closed at 7:03.

PUBLIC HEARING: 2013 Revenue Sources. Opened public hearing at 7:04. No public comments. Council has the option of adopting 1% increase, and the option of taking the bank capacity. Our banked capacity is $782. Councilmember Jones MOVED, seconded by Councilmember Schorzman to increase our councilmatic levy 1% as allowed by law. Motion carried unanimously. 65% goes to current expense and 35% goes to streets. The split percentage is councilmatic; can be changed by resolution. Street and pool levy amounts are to stay the same as last year. Councilmember Newman MOVED to direct Joyce to prepare necessary ordinances and resolutions setting the levy amounts at $40,000 for Arterial Street improvements and $28,000 for pool operations and maintenance. Councilmember Schorzman seconded. Motion carried unanimously. Public Hearing was closed at 7:13.

APPROVAL OF MINUTES: Under Mayor’s Report, add that Mayor appointed Councilmember Schorzman to chair of the Finance, Property & Equipment Committee. Councilmember Jones MOVED to adopt the amended minutes of the Regular Council Meeting of June 26, 2012. Councilmember Newman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Superintendent Griffin submitted a written report.

POLICE REPORT: Chief Neumann submitted the June Activity Log.

NEW BUSINESS:
Whitman County yard waste discussion: Commissioner Greg Partch following up on alternatives for the Whitman County chipper program. Whitman County Public Works Director Mark Storey, and Whitman County Solid Waste manager David Nails, both spoke about possible ideas for cities to consider. The county is considering a pilot program for the delivery and pick up of a large roll-out container for chippable yard debris. The city would still have to load and compact it but the cost should be less than the chipper costs. The city would need to purchase a thumb for the backhoe and would need a place to put the container for loading and unloading. The container is 25’ x 8’ x 8’. Supt. Griffin and David Nails will discuss further.

Currently anyone in the county can still haul all yard waste and dump for free at the county. However, the DOE has some rules coming down the shoot that will dictate that yard clippings won’t be accepted in the free, clean-green disposal, only limbs and wood.

Solid Waste Advisory Committee now has an opening. www.WhitmanCounty.org has more information.

Resolution 2012-03: Interfund loan terms for repayment: Mayor read aloud the resolution in its entirety. This resolution is the same resolution that was adopted in 2010-17, except the minimum terms for repayment of said interfund loan principal and interest shall be set and included as follows: July 30, 2012, no less than $10,000 principal and accrued interest; July 30, 2013, no less than $13,000 principal and accrued interest; May 30, 2014, no less than $17,000 or remaining balance of principal and accrued interest. Councilmember Newman MOVED to adopt Resolution 2012-03. Councilmember Jones seconded. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Water & Sewer-Connie Newman, Chair: DOH reported they will need their full 90 days to review our Water System Plan so the city should get it back late July. The Sewer Extension Plan is still with Attorney Bishop; it too should be back in late July. August will be busy for council for the adoption of the WSP and the SEP.

Councilmember Newman wants to look into allowing a high school student representative on city council. She learned of this program at the AWC conference. She will investigate further.

Policy & Administration-Bo Ossinger, Chair: Cost allocation resolution draft is on Attorney Bishop’s desk.

Parks, Cemetery, & Buildings-Alison Webb. Chair: no report.

Streets & Sidewalks-Cecil Floyd, Chair: no report

Personnel & Pool-Tim Jones, Chair: no report

Police, Fire, & Safety-Rick Wekenman, Chair: no report

Finance, Property, & Equipment: no report

OPEN FORUM:
Nicole Wood: Has asked for a hydrant on 8th & C through a water extension application submitted on July 9th. Nicole asked what will happen to her application and if the application fee of $150 (which was not included with the application) would be refunded if her application is denied. Councilmember Newman explained that one of the purposes of the $150 application fee is to partially recover the costs of Superintendent Griffin’s and/or staff time of reviewing the plan, writing specs, etc. There is no clause for a refund if a request is denied. However, the public works superintendent will recommend an alternate extension plan if the one requested is not feasible. Councilmember Newman MOVED, seconded by Councilmember Webb to continue this discussion. Motion carried unanimously.

Nicole Wood: Sewer connection at manhole G. They’ve requested a 6” pipe. Nicole’s sewer extension request has been approved for a single-family residence and Nicole may proceed with a 4” line. A materials list and construction specifications were provided by the city, along with council approval for their contractor to work in the city right of way. Nicole is now requesting a 6” sewer service to replace the 4” line that the Kessler’s had installed. Her contractor may contact Supt. Griffin directly. Nicole stated that if they can’t get approval for 6” pipe, they will explore other options. Supt. Griffin has stated a 6” pipe does not work for a single-family home; there are engineering reasons you do not put a single-family home on a 6” line. Nicole stated that they assumed that the Kessler line was 6” since that is what was written up on the work order. C-T Beeson explained that the Kessler’s paid for a 4” service and that is what was installed. The mistake was only that Dwayne accidently wrote 6” on the work order instead of 4”.

Council thanked Nicole for the in-person dialogue. Nicole asked if she could attend a committee meeting to discuss her w/s development concerns and was told yes.

MAYOR’S REPORT:
Mayor requested a Special Council Meeting August 7, 2012, at 7:00 pm, for one item only: to perhaps award contractor bid for Phase II of the Brownfields clean-up project. This will allow for as much time as possible for contractor to perform the work.

ALLOW PAYMENT OF BILLS: Councilmember Jones MOVED that the bills against the city be allowed. Councilmember Schorzman seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Schorzman MOVED to adjourn. Councilmember Newman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:08 PM.

The following checks are approved for payment:
Payroll Paid, June 29, 2012. Ck. #4110-4135 & EFT $43,916.47
Claims Paid, July 11, 2012. Ck. #4136-4166 & EFT $71,141.00

APPROVED: ________________________________ ATTEST: ________________________________