Month: May 2012

May 22, 2012

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
May 22, 2012

CALL TO ORDER: Mayor Pro-Tem Wekenman called the Council Meeting to order at 7:02 PM.

ROLL CALL: Council members present: Cecil Floyd; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb. Absent: Councilmember Tim Jones and Mayor Echanove. Mayor Echanove is on vacation. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Fire Chief Mike Bagott; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Caitlyn McGehee, Mary Estes, Doug Willcox.

APPROVAL OF MINUTES: Councilmember Ossinger MOVED to adopt the minutes of the Regular Council Meeting of May 8, 2012. Councilmember Newman seconded the motion and the motion carried unanimously.

NEW BUSINESS:
Citizen’s proposal to have a burn day in Palouse. Mary Estes asked council to look into a few burn days a year for non-combustible, legal yard waste. Chief Bagott spoke with DOE in Spokane who indicated, because we’re not an urban growth county, they have actually changed their stance on hauling material to one central location and burning it as one manageable pile rather than small burns throughout the city. Whitman County is one of two counties in the state that will allow burning if the proper procedures are followed. The city passed its own ordinance limiting open burning to recreational fires. This is a hot button issue with several people in town with health conditions. That’s why the chipper program came to be but unfortunately cost too much. Chief Bagott explained this has to be very well managed with some sort of permitting to know who was going to burn, when, what manner, how to be contacted etc. Chief Bagott’s ultimate recommendation is if it’s something the city council wants to pursue, that the site be located outside of town, be securable, and that we collect the material on the burn day only. If you have an open pile, then you end up with the same problems we had at the chipper pile. Mary also suggested having a specific day to collect this waste and have fees and permits to cover hauling it to the site (vs. burning). The other issue is the cost, having a site that is gated so as not to be available year round, etc. This could perhaps, be an opportunity for a fundraiser for someone to provide a hauling service for those who don’t have the means. Much discussion ensued as to pros and cons, and different scenarios. The city is not insensitive to the problem of yard waste. Councilmember Newman pointed out that Palouse EMS cannot transport to Moscow, Pullman, & Colfax nor administer meds so medical treatment can take time if someone has an adverse medical reaction to burning which should be taken into consideration before deciding to allow burning. This issue was sent to the Police, Fire & Safety committee to consider options.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report.

POLICE REPORT: Animal shelter contract is in the works. Door-to-door solicitors hit Palouse today. Anyone going to the doors is required to apply for a permit through City Hall. Once they submit an application, they then go through a background check, etc. before a permit will be issued.

JFB REPORT: On the financial end, everything is within budget. Had 1 fire call in April, 14 YTD, which is above average. Pumper tank is back in service; tab was $6,450. Two EMS members have completed their EMT training. 3 EMS calls in April, 21 YTD.

Questions arose about Palouse EMS’s permissible range of duties and various certifications. Those questions need be addressed to EMS.

OLD BUSINESS:
Brownfields contract for site demolition: Bids were opened May 21, at 4 pm. Bids were as follows:
Larson’s Demolition $19,829.81
Talisman Construction $19,833.04
Ace Elliott Landscaping $27,288.49
Skycorp LTD $28.079.74
R Wilson Construction $30,879.31
Councilmember Newman MOVED to authorize the mayor to execute a contract with Larson’s Demolition, Inc. Palouse Producers building demolition, not to exceed $19,829.81. Seconded by Councilmember Schorzman. Motion carried unanimously. Actual demolition will occur in early June.

COMMITTEE REPORTS/REQUESTS:

Parks, Cemetery, & Buildings-Alison Webb. Chair: Is looking into a resolution charging RV Park credit card users a $5.00 cancellation fee to cover the city’s costs.

Policy & Administration-Bo Ossinger, Chair: Committee proofed the 2011 annual report. There’s a little left to proof; needs to be done by Thursday.

Streets & Sidewalks-Cecil Floyd, Chair: Met with Gloria Bennet of TIB and proposed to her to have West Whitman Street reclassified as an arterial. We offered up H Street from the school to the ball field to be reclassified as local access. Also talked with her about the Cove Road project. Regarding improvements to the bridge (near car wash), she said we need to talk with the WSDOT about that.

Also, he met with two households regarding clearance near and around the corner of Sumner St. and Harrison St. Cecil used a diagram to outline the ongoing dispute. Much discussion ensued. Councilmember Floyd is going to take it to committee and include Chief Bagott and Chief Neumann. One neighbor also expressed his concern about a tree on city property that he wants removed because he feels is unsafe to his house. PW Dept. is going to contact a tree expert to see if it is a problem.

ALLOW PAYMENT OF BILLS: Councilmember Schorzman MOVED that the bills against the city be allowed. Councilmember Webb seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Schorzman MOVED to adjourn. Councilmember Newman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:19 PM.

The following checks are approved for payment:
Claims Paid, May 23, 2012. Ck. #4023-4035 & EFT $9,566.07

APPROVED: ________________________________ ATTEST: ________________________________

May 8, 2012

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
May 8, 2012

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:10 PM.

ROLL CALL: Council members present: Cecil Floyd; Tim Jones; Connie Newman; Bo Ossinger; Norm Schorzman; Alison Webb; Rick Wekenman. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Caitlyn McGehee; Pete Hertz; County Commissioner Greg Partch; Bruce Reim of Canfield & Associates.

APPROVAL OF MINUTES: Councilmember Newman MOVED to adopt the minutes of the Regular Council Meeting of April 24, 2012. Councilmember Schorzman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Submitted a written report. They are halfway done with putting in the chips at the park. The STOP legend for Main & Bridge Streets will be installed within the next couple weeks.

POLICE REPORT: Submitted April activity log. Palouse River Duathlon is this Saturday. Whitman County Animal contract is coming due. Contract is $900/year. Councilmember Schorzman MOVED to allow Chief Neumann to move forward on negotiations for a three year contract with Whitman County Humane Society for animal services. Councilmember Wekenman seconded and the motion carried unanimously.

OPEN FORUM: Rod Rosen discussed the ongoing issue with parking and right-of-way in his neighborhood at 300 E. Harrison. The property has been staked which now puts a bottleneck on the street. Rod has proposed at the end of the street, moving that retaining wall out 10’. The extra 10’ will eliminate the huge dispute for all of us on Harrison who are concerned and also will allow for the garbage truck and emergency vehicles, etc. Rod would like the city to consider his proposal so there are no more neighborhood disputes. Councilmember Wekenman MOVED to continue discussion for another five minutes. Councilmember Floyd seconded and the motion carried unanimously. Councilmember Floyd is going to familiarize himself with the situation and have a Streets & Sidewalk committee meeting to discuss it further. Rod Rosen also expressed concern about a tree on city property that is leaning over his property. He would like it topped for safety reasons.

NEW BUSINESS:
Whitman County Commissioner Greg Partch: Discussed Transportation Improvement Board (TIB). $.03 cents of every gas tax dollar goes into TIB fund which amounts to 80 to 100 million dollars a year. Palouse has been the beneficiary of quite a few TIB projects over the years. There is now another 1.5 million set aside for towns under 5000. Greg has proposed that Palouse be a beta test site for a street light program converting all street lights into LED. Councilmember Jones MOVED, seconded by Councilmember Schorzman to authorize Commissioner Partch to proceed pursuing Palouse be a beta test site for this program. Motion carried unanimously.

.09 funds are 9/10 of 1% of sales tax generated in Whitman County. That generates approximately $350,000 a year for the county. Funds have to be used for infrastructure that creates and/or retains jobs. In the past, .09 funds helped us with our RV Park, with Heritage Park restrooms, etc. They need people to serve on the committee.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks-Cecil Floyd, Chair:
Met and discussed the 6 year street plan; Dwayne is going to put together a priority list.
Discussed sending a request to TIB to reclassify West Whitman Street as an arterial from highway to Mill Street. The committee believes that it meets the state criteria. This would make it eligible for TIB reconstruction grants. They discussed street opening and driveway opening guidelines. Regarding Mohr Street project, Taylor Engineering is finalizing the design. Committee is meeting with them Thursday on-site. Once that design is done, they send it off to TIB and once they approve it will go out for bids.

Personnel & Pool-Tim Jones, Chair:
In order to cover our expenses, the committee is recommending that the cost for private pool rentals will be raised to $75.00 + tax. Councilmember Floyd MOVED to increase the private pool rental fee to $75, seconded by Councilmember Webb. Motion carried unanimously. This will be adopted by resolution at next council meeting.

The pool hours will change slightly. Pool will open at noon on weekends (instead of 1:00), and close at 8:00 every day.

Parks, Cemetery & Buildings-Norm Schorzman. Chair: no report

Water & Sewer-Connie Newman, Chair: Had a committee meeting. DOH requires property lines around our water tower on the North Hill be defined and enclosed by fencing. Supt. Griffin is going to have a survey done and get it taken care of. They had more discussion on the development of the sewer extension policy. The final WSP draft was received by DOH. DOH’s 90 day review period has now begun so sometime within the next 90 days we’ll get their revision suggestions. Then will come the public comment/review period.

Policy & Administration-Bo Ossinger, Chair: Had a meeting going over the BARS regarding cost allocation for staff payroll costs and other indirect costs. We’re inclined to go along with Joyce’s suggestion to separate the cost allocation from the resolution.

Police, Fire, & Safety-Rick Wekenman, Chair: no report

Finance, Property, & Equipment- Chair: no report

MAYOR’S REPORT:
Regarding Brownfields Project, the demo bid specs are being advertised in the Spokesman Review and the Moscow-Pullman Daily News. Bid docs are also available on www.visitpalouse.com. Closes May 21st at 4:00 pm.

Mayor will be absent next council meeting.

Committee assignments: discussion ensued. No decision yet.

Joyce is in the final reviews of annual report and would like council to review. Finance Committee is meeting May 16 and will include review of the annual report.

ALLOW PAYMENT OF BILLS: Councilmember Jones MOVED that the bills against the city be allowed. Councilmember Schorzman seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Jones MOVED to adjourn. Councilmember Schorzman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:48 PM.

The following checks are approved for payment:
Payroll Paid, April 30, 2012 Ck. #3980-3997 & EFT $36,845.29
Claims Paid, May 8, 2012 Ck. #3998-4022 & EFT $18,829.97

APPROVED: ________________________________ ATTEST: ________________________________