Month: December 2011

December 20, 2011

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
December 20, 2011

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd; Connie Newman; Jeff Snook; and Rick Wekenman. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson and City Attorney Stephen Bishop. Public present: Bo Ossinger, Doug Willcox, Mike Burkhart; Via telephone: Jim Darling and Michael Stringer.

APPROVAL OF MINUTES: Councilmember Snook MOVED to adopt the minutes of the Regular Council Meeting of December 13, 2011. Councilmember Newman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: PW Supt. Griffin reported that the pump at the swimming pool is in Spokane for maintenance and rebuild. The Palouse Tavern has requested that the street light at their building go back on for safety reasons. Bob Brookshire indicated that he would be willing to pay a donation toward the cost of electricity. Mayor Echanove stated that based on previous research, a donation of $100 a year should cover the cost. Dwayne recommended that the lights be turned back on at the crosswalks and council agreed.

POLICE REPORT: Chief thanked Councilmember Snook for his service on council.

JOINT BOARD FIRE & EMS UPDATE: Councilmember Snook reported the Fire Department had 1 call in November with 18 YTD. EMS reported 2 calls in November with 49 YTD. The truck repairs are done and the pumper is still being looked at.

OLD BUSINESS:
Brownfield site Prospective Purchaser Consent Decree (PPCD) and site acquisition approval. Attorney Bishop presented a resolution for council to consider and Mayor Echanove read it in its entirety. The resolution would authorize the Mayor to: (a) execute on behalf of the City a PPCD with respect to acquisition of the Palouse Producers site; (b) to accept delivery of a deed of conveyance and; (c) to execute such application and documents as necessary to secure grant financing to cleanup the property. Explanation and discussion: Two grants must be applied for to move ahead with the cleanup phase: a federal grant through the EPA and a state grant through Ecology. Acquisition of the property must be made before funding can be applied for. While the EPA and Ecology are vested in this project and everything is lined up and ready, there is no absolute guarantee that funding will be secured. Councilmember Floyd MOVED, seconded by Councilmember Snook to adopt Resolution No. 2011-13. Motion carried unanimously.

Mayor Echanove explained that the next thing before us is the contract with Maul Foster Alongi for “Cleanup Design and Construction Oversight”. This contract is contingent on funding for the cleanup phase. Councilmember Newman MOVED, seconded by Councilmember Snook to move ahead with the contract for continued assistance from MFA on the Brownfields project. Discussion spoke well of MFA during this project and it was confirmed that the contract will not be valid if funding is not secured. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks-Cecil Floyd, Chair: With the decision to keep Heritage Park restroom open, Councilmember Floyd recommended getting estimates to insulate and winterize the building. Councilmember Floyd MOVED, seconded by Councilmember Newman to make Heritage Park restroom more energy efficient. Discussion: The doors open many times letting in cold air, but insulating may help. Motion carried unanimously. Dwayne asked how they should proceed. Councilmember Wekenman recommended that we ask Avista to look at it for their recommendations as well as a few contractors.

MAYOR’S REPORT:
With this being the last meeting for Councilmember Snook, the Mayor commended his nine years of service on city council and his service on the AWC Small Cities Advisory Committee.

Rick Wekenman stated that there is a request for renewal of liquor license for the Green Frog. With no objections by council, the request would be granted by default.

ALLOW PAYMENT OF BILLS: With just one week since the last meeting, there were no bills presented for approval.

ADJOURN: Councilmember Snook MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 7:53 PM.

APPROVED: ________________________________ ATTEST: ________________________________

December 13, 2011

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
December 13, 2011

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd; Tim Jones; Mike Milano; Connie Newman; Norm Schorzman; Jeff Snook; Rick Wekenman. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson. Public present: Bo Ossinger.

APPROVAL OF MINUTES: Councilmember Schorzman MOVED to adopt the minutes of the Regular Council Meeting of November 22, 2011. Councilmember Newman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: PW Supt. Griffin submitted a written report. He has been talking with Avista about any unnecessary lights around the city that could be shut off or taken down. The city rents street lights throughout town from Avista. The only lights the city owns are the ones on Main Street and Whitman Street. There are two lights at the pool Dwayne will work with Avista on to sign over ownership to the city. We would then be able to turn them off during the months that the pool is closed. Greg Partch is getting some information about replacing street lights with LED lights.

City will put up barricades and a sign at the compost facility preventing people from using the chipper site.

The pool circulating pump is being sent to Spokane for an estimate. They will also be doing work on the pool manifolds and filters.

POLICE REPORT: Chief submitted the November Activity Log. The work on the police department is done. It took approximately 200 man hours between the officers and volunteers. Materials costs were right at $2,900. Time will tell the effects on the energy bills but a 30% savings is expected.

A reminder to all to be extra kind and careful with animals this time of year. Bring them in at night if possible or provide them with a heat source. Be sure water is kept available and unfrozen.

OLD BUSINESS:
Resolution No. 2011-11: 2012 Fee Schedule. Mayor read aloud the resolution. No changes from the last meeting. Councilmember Milano MOVED, seconded by Councilmember Jones, to adopt Resolution No. 2011-11. Motion carried unanimously.

Resolution No. 2011-12: 2012 Salary Schedule. Mayor read aloud the resolution. This has been discussed at prior two council meetings. No changes. Councilmember Milano MOVED, seconded by Councilmember Snook to adopt Resolution No. 2011-12. Motion carried unanimously.

Ordinance No. 895: Closing certain funds and transferring balance to new fund. Mayor read aloud the ordinance in its entirety. Fund 306 Police Car Reserve Fund and Fund 307 Police Equipment Reserve Fund will be closed and money transferred into one new fund 311 Police Car and Equipment Fund. Councilmember Milano MOVED, seconded by Councilmember Wekenman to adopt Ordinance No. 895. Motion carried unanimously.

Ordinance No. 896: 2012 Budget and Budget Message. Councilmember Milano MOVED, seconded by Councilmember Snook to suspend the rules of reading the ordinance. Motion carried unanimously. Mayor read the ordinance by title and the budget message. The 2012 budget as proposed is approximately 8.13% lower than 2011. Total budgeted expenditures for 2012 are $1,248,875, a decrease of $110,574. This decrease is primarily due to general budget cuts where possible and reductions in compensation and benefits to full-time employees. Councilmember Milano MOVED to approve the budget with one correction to the maturity date of our loan. Councilmember Schorzman seconded to adopt Ordinance No. 896. Motion carried unanimously.

In light of economic downturn, Councilmember Floyd MOVED to close Heritage Park Restrooms November through March. Councilmember Newman seconded. Much discussion ensued. If the vote goes to not close it, perhaps it would be wise to discuss insulating it. Councilmembers Newman and Floyd voted aye. Motion failed.

Regarding the Bridge Street reader board, we have not yet heard from anyone wanting to take on that expense. We need to decide by next council meeting whether or not to eliminate keeping that lit, or cutting the hours of running it. Currently there are many bulbs that need to be replaced by a professional which is an expense as well.

COMMITTEE REPORTS/REQUESTS:
Streets & Sidewalks-Cecil Floyd, Chair: Committee will go to professional services roster and begin looking at engineers for the TIB sidewalk project.
Planning Commission (PC) is still working diligently on Title 17. Appointments to the PC should be coming up in January.

Water & Sewer-Connie Newman, Chair: Committee and Taylor Engineering are continuing work on WSP and revising the maps associated. We have our existing service area which holds a duty to provide. Discussion on city’s water rights and how that impacts the future service area map will be continuing for the WSP. We are still defining the future service area which shows the capacity we could potentially serve over the next 20 years but holds no duty to serve. A draft copy of WSP should be submitted by March 2012 to the Department of Health. The WSP is not changing any city boundaries, codes or policies. Annexation will be required to hook up to city water if you are outside city limits. The infrastructure will eventually require a new reservoir. We have scoped out a site by the cemetery. Connie wants to apply for funding for this capital improvement project. Water demand forecasting is being done by the engineers.

Finance, Property, & Equipment-Mike Milano, Chair: Wattage use was calculated to run the Main Street holiday lights during HP and Christmas and the Palouse Chamber of Commerce paid $320 to cover those costs.

MAYOR’S REPORT:
Next council meeting is Tuesday, Dec. 20th. We had a great Brownfields public meeting on Dec. 1st. Six people from DOE, three from MFA, numerous city officials were present. The Gazette had a great review of the meeting.

ALLOW PAYMENT OF BILLS: Councilmember Schorzman MOVED that the bills against the city be allowed. Councilmember Snook seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Schorzman MOVED to adjourn. Councilmember Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:13 PM.

The following checks are approved for payment:
Payroll Paid Ck. No. 3633-3657 & EFT $36,381.56
Claims Paid Ck. No. 3658-3697 & EFT $34,510.19
$70,891.75

APPROVED: ________________________________ ATTEST: ________________________________