Month: April 2011

April 26, 2011

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
April 26, 2011

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd; Tim Jones; Mike Milano; Connie Newman; Jeff Snook; Rick Wekenman. Absent: Norm Schorzman. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; & Deputy Clerk Ann Thompson. Public present: Pete Hertz; Jeslyn Lemke; Rebecca & Sean from Alternatives to Violence.

APPROVAL OF MINUTES: Councilmember Newman MOVED to adopt the minutes of the Regular Council Meeting of April 12, 2011. Councilmember Snook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Additionally they had to replace the sewer line from the city park restrooms to the street. The chipper site filled up in two weeks so the county chipper will be here again tomorrow. We are using the county chipper solely for the manpower the county provides.

POLICE REPORT:
-Park signs have been ordered.
-City received a complaint about free-range chickens. Poultry must be caged at all times; cannot run free. We may need to also look at limiting the number of chickens allowed as we do for other animals. With the exception of dogs and cats, all animals are supposed to have prior approval from the BOA.
-WSU/UI bike race was a success. There were 172 registered racers.
-The Easter egg hunt was also a success.
-Once the weather gets warmer we will begin work on the PD to make it more energy efficient.

JFB REPORT: 1 fire call in March, 3 YTD. 1 EMT call in March, 14 YTD. Our EMTs got a great deal on the purchase of a new stretcher for $1.00. No news on the grant for the radios.

NEW BUSINESS:
Alternatives to Violence. Alternatives to Violence is a free program available to anyone in the county. They have a 24-hour crisis hot line (332-HELP). A confidential shelter is available. They also do preventative educational presentations to schools, etc. Most of their funding is through the United Way. For more information call 332-0552.

OLD BUSINESS
Ordinance No. 888: Palouse fiber optics contract. There were questions at last council meeting regarding this ordinance. For the sake of clarification, Mayor read aloud various sections for further discussion. Three issues need further clarification in the contract: the need for a warranty on any construction work the Port does; some of the wording should say permit vs. permission & vice-versa; getting editable electronic and hard paper formats for inclusion in our document inventory. Supt. Griffin and Councilmember Floyd are going to look into installation specs. If the Port is going to come through town regardless, the Mayor believes it’s good that we have this agreement because it gets the control to the city. Much discussion ensued. Councilmember Jones MOVED, seconded by Councilmember Milano, authorizing the mayor to sign Ordinance 888 pending the three items of discussion as mentioned. Motion carried unanimously.

COMMITTEE REPORTS/REQUESTS:

Streets & Sidewalks-Cecil Floyd, Chair: Cecil met with TIB Director Steven Gorchester and WC Commissioner Partch. He indicated Whitman County is one of the only counties in the state that works together as a team. Any projects we can bid and work through the county, TIB is eager to fund. One project that is a possibility for TIB is a multi-purpose pathway on Cove Road. TIB is going to look at that and then meet with our committee with their feedback. Cecil is meeting with the school May 4th and will then meet with his committee, Supt. Griffin, and Chief Neumann to put ideas together for traffic flow at the school.

Water & Sewer-Connie Newman, Chair: Committee, Doug Willcox, & Don Myott met with the four engineering candidates for WSP. After extensive work they are recommending Taylor Engineering out of Pullman. Councilmember Newman MOVED to enter into negotiations with Taylor Engineering to develop the WSP for the City of Palouse. Seconded by Councilmember Milano. At this point we’re just entering into negotiations to discuss project specs, cash flow, etc. After the first meeting, Taylor Engineering will bring back their proposal at which point we would negotiate a contract and bring it back for council. Committee was very impressed with Taylor Engineering. Due to a conflict of interest, Councilmember Wekenman recused himself from voting. Motion carried unanimously.

MAYOR’S REPORT:
-AWC conference is coming up in Spokane in June.
-May 4th is the regional AWC connector here in Palouse.
-MFA met with DOE a few weeks ago and now it’s all pending on state budget.
-Councilmember Newman MOVED to not excuse Councilmember Schorzman’s absence based on his pattern of excessive absences. Councilmember Snook seconded. Councilmember Newman stated excessive absences are a dereliction of duties. Motion carried unanimously.

Councilmember Milano attended the Little Sprouts parent group regarding the pending closure of the daycare. The group has asked the chamber and the city for any suggestions to keep it open. They are in a crisis situation. Discussion ensued.

ALLOW PAYMENT OF BILLS: Councilmember Milano MOVED that the bills against the city be allowed. Councilmember Snook seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Snook MOVED to adjourn. Councilmember Newman seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:16 PM.

The following checks are approved for payment:
Claims Paid Ck. No. 3105 – 3121 $7,846.15

APPROVED: ________________________________ ATTEST: ________________________________

April 12, 2011

DRAFT ONLY. Without council review or approval.
REGULAR COUNCIL MEETING
April 12, 2011

CALL TO ORDER: Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present: Cecil Floyd; Tim Jones; Mike Milano; Connie Newman; Norm Schorzman; Jeff Snook; Rick Wekenman. Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; Clerk-Treasurer Joyce Beeson; City Attorney Stephen Bishop; & Deputy Clerk Ann Thompson. Public present: Pete Hertz; Tom Wolny.

APPROVAL OF MINUTES: Councilmember Schorzman MOVED to adopt the minutes of the Regular Council Meeting of March 22, 2011. Councilmember Milano seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT: Supt. Griffin submitted a written report. Additionally, PW started replacing storm drain on Church Street.

POLICE REPORT: Chief Neumann submitted the March Activity log. He also presented a copy of the signs he is purchasing for the parks rules. The price will be approximately $295 for both instead of the original $550 estimate.

He is working with Bud Bagott on finding replacement vehicle for PD. He is finding the available SUV’s are higher mileage cars and costs are higher than anticipated. They are looking into perhaps a Charger which can be found with around 30k miles and much more affordable.

Had the radar trailer out and added patrol around Union Street as a result of speed complaints.

We have two bike races coming up this spring: The WSU/UI intercollegiate bike race and a duathlon which will be presented later in the meeting.

NEW BUSINESS:
Resolution No. 2011-02: Cancel unexpended checks. Mayor read the ordinance aloud in its entirety. Two checks have been lost by payee and must be replaced. Councilmember Milano MOVED, seconded by Councilmember Snook to adopt Resolution No. 2011-02, authorizing checks 2813 and 2861 be voided and reissued. Motion carried unanimously.

Ordinance No. 888: Palouse fiber optics contract. Councilmember Schorzman MOVED, seconded by Councilmember Newman suspending the reading of Ordinance No. 888. Motion carried unanimously. The line starts at Spokane and heads south to Clarkston. Atty. Bishop put together a franchise agreement to adopt by ordinance. At issue are concerns with topography in Palouse. From discussion, the main concern from council was the placement of overhead lines in the downtown core and that new infrastructure would have to be cut into in order to run fiber through Palouse and install connection vaults. Atty. Bishop clarified that the fiber will be going though Palouse within the state right-of ways through their own franchise agreement. How much say does the city have? Once they deviate from the state right of ways they will work with the city and public works department but the Port has the final say. Council will put together their concerns and offer potential changes to the agreement for Atty. Bishop to consider. Atty. Bishop advised that Palouse doesn’t have to adopt the agreement; the port is going to use the state right-of-ways regardless, they just won’t install vaults for future expansion. Discussion will continue at next council.

COMMITTEE REPORTS/REQUESTS:

Streets & Sidewalks-Cecil Floyd, Chair: Councilmember Newman explained the school’s desire to collaborate with the city in coming up with a solution for the traffic congestion/safety issues at Mohr and H St. The school project engineer has expressed interest in working with the city at no cost in looking at traffic flow and options that may work such as parking patterns, one-way streets, Mohr St drop off area, and other ideas. Time is of the essence as the engineering services through the school are only available to us through May. Councilmember Floyd agreed to set up a meeting.

Personnel & Pool-Jeff Snook, Chair: Deadline for lifeguard apps is May 24th.

Water & Sewer-Connie Newman, Chair: Prior to adopting the WEP through resolution the city had received two extension requests; to date, those extension requests have not been resubmitted.

In moving forward on the Water System Plan, they are currently checking references on the four engineering firms that have been shortlisted. Interviews are April 22nd. Committee will meet on the 25th to compare notes. They plan to have a proposal for council with a recommendation of the firm they would like to hire for the WSP at the 4/26/11 council.

Finance, Property, & Equipment-Mike Milano, Chair: Received a letter from WA State Public Works Board (PWB). In order to balance the state budget, revenues in their Assistance Account were committed to the General Fund. With loan repayments being one of their primary revenue sources, they are asking for early payment of the regular payment due and also, if possible, increase the amount of principal being paid. This request is for this year only. The scheduled regular payment is $13,935.11 due on 7/1/2011. The committee proposed increasing the principal payment by $6,000 for 2011 and allowing C-T Beeson to make the payment as soon as it is invoiced. The PWB has been a great partner with this loan at 1% interest. This will also reduce our interest payment in the long run. After discussion, council approved this change to the PWTF loan payment for 2011.

OPEN FORUM:
Mark Sawyer: Mark described a multi-sport race he is putting together called a multi surface duathlon on May 14th. Hosted here in Palouse. It is a 2 mile run (within city limits), transition onto a 10 mile bike race heading onto North River Road, cross over into Idaho, coming back on South River Road, then transition back into a 2 mile run. Race can be competed as an individual or a team. It will be chip timed. Start line, finish line, and transition area will all be at the park. They will be hosting a free spaghetti dinner with registration. He is anticipating/hoping this becomes an annual event. With 50 entrants they will break even on the costs.

MAYOR’S REPORT:
Mayor assigned Councilmember Jones to chair the Parks, Cemetery, & Buildings committee. He will also serve on the Policy & Administration, and Water & Sewer Committees. Councilmember Schorzman was moved from Water & Sewer to Streets & Sidewalks.

Mark Kramer, chair of the BOA, contacted Debbie Mitzimberg about serving on the BOA. Mayor then appointed Debbie Mitzimberg. Councilmember Newman MOVED to confirm the appointment of Debbie Mitzimberg to the BOA. Seconded by Councilmember Schorzman. Motion carried unanimously.

Our Palouse Community Center board is moving ahead with their plans to go out to bid on the building. The environmental permitting is customarily something Joyce signs but because she is serving on the PCC board, pending council approval, Mayor would like to step in as signatory for the environmental and other permit processes as needed. Councilmember Jones MOVED, seconded by Councilmember Milano, allowing the Mayor to sign the permitting process forms. Motion carried unanimously.

There was news on the radio regarding the reduced water usage of the Palouse Basin Aquifer – Grand Ronde. They mentioned the City of Palouse having a 13% reduction in 2010. Part of the reason our usage is going down is all the work our PW does; maintaining lines and infrastructure. In 2007 Palouse pumped 66 million gallons. In 2010 Palouse pumped 54 million. The city has been diligent upgrading the sprinkler system in the park; fixing leaks, etc. It’s all making a big difference.

ALLOW PAYMENT OF BILLS: Councilmember Schorzman MOVED that the bills against the city be allowed. Councilmember Snook seconded the motion and the motion carried unanimously.

ADJOURN: Councilmember Schorzman MOVED to adjourn. Councilmember Jones seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:41 PM.

The following checks are approved for payment:
Re-issued lost checks: Ck. No. 3068 & 3069 to replace voided lost check nos. 2813 & 2861
Voided Payroll Check: Ck. No. 3066
March Payroll Paid Ck. No. 3045-3067 & EFT $42,117.75
Claims Paid Ck. No. 3070-3104 & EFT $15,811.78

APPROVED: ________________________________ ATTEST: ________________________________