Month: June 2010

June 22, 2010

REGULAR COUNCIL MEETING – DRAFT ONLY
June 22, 2010

CALL TO ORDER:   Mayor Echanove called the Council Meeting to order at 7:01 PM.

ROLL CALL:   Council members present:  Mike Milano; Norm Schorzman; Rick Wekenman; & Randy Zehm.  Absent:  Cecil Floyd; Roger Marcus; & Jeff Snook.  Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Attorney Stephen Bishop; City Clerk-Treasurer Joyce Beeson; & Deputy Clerk Ann Thompson.  Public present:  Pete Hertz; Doug Willcox.  Councilmember Wekenman MOVED , seconded by Councilmember Schorzman to approve the absences of the three Councilmembers.  Motion carried unanimously.

APPROVAL OF MINUTES:   Councilmember Wekenman amended the minutes as follow:  under Old Business, Ord. 869, “the 5% match will be split with Rural Fire.”   Councilmember Milano MOVED to adopt the amended minutes of the Regular Council Meeting of June 8, 2010.  Councilmember Wekenman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:   Supt. Griffin reported:

  • The pool should be ready to go by Friday.
  • Half of the new ADA accessible walkway at the park has been poured.
  • Used Garfield’s chipper last week.
  • Regarding the care of the nature walk as discussed at last council meeting, the grant stipulates that the city will maintain it for 10 years.  The level of maintenance is up to the city, however the trees can’t be disturbed.  The ultimate goal is to maintain it as a nature area with all natural plants and no maintenance other than to control broadleaf with spray, but no weed-eating, etc.  PCD will continue to help us with the maintenance.

There is some TIB grant money available for funding in 2012.  Anything we apply for will have to be on the 6 Year Street Plan.  We may shift our priority order based on what TIB will fund.  Supt. Griffin suggests we apply for pavement preservation, chip seal.  Pavement Preservation funding is $0 match and applications are due the end of August.

POLICE REPORT :  Jerry reported the PD has been staying busy.  They made two arrests on the park graffiti.  The county prosecutor approved a letter of trespass that was issued to the guilty party.  We can’t bar them from the freedoms permitted such as sidewalks, streets, etc., but since the park was entered and damage was done, we have the right and responsibility to protect our property and the public from that.  Bottom line this person can’t be in the park.  Since the vandalism, the City Park restrooms usually get locked up nightly by public works.  There is a 24-hour restroom available at Heritage Park.

JFB REPORT :  There were two very quiet fire calls in May for a total of 10 YTD.  The FD has been training ff on driving the trucks and SCBA (self contained breathing apparatus) training.  They are in the process of reviewing turnouts to be purchased through the grant.  EMS had 9 calls in May, 28 YTD.  They’ve been training for potential farm accidents.  They are scheduling some pool training as well.

BROWNFIELDS UPDATE :  Doug Willcox submitted a written report:  MFA was able to begin gathering samples on June 16th.  Across the back of the property they took about 25 sample spots; there was evidence of continued hydrocarbon/petroleum by-products.  Once these samples are fully processed, MFA will have all the site data necessary to evaluate the environmental issues and design a cleanup strategy for submittal for DOE approval.  The timeframe is 2 to 3 months.  John Sell continues to remove his property from the site which will allow this process to continue.

OLD BUSINESS
Authorization to sign EPA grant agreement .  Mayor Echanove explained that this is a $0 match, $48K grant.  This grant will allow further testing and analysis in order to get a more comprehensive report of the actual levels of contamination.  Having this funding will free up remaining IPG funding to provide for our fullest planning and site reuse marketing efforts. Councilmember Schorzman MOVED , second by Councilmember Milano authorizing the mayor to sign the funding agreement with the EPA.  Motion carried unanimously.

NEW BUSINESS :
Award bid for road oiling .  Bid specs were for approximately 134,500 sq. ft. of road oiling.  Three companies submitted bids on the price per square foot:   Mort’s Street Oiling $5.6 cents; Lyman Dust Control $6.5 cents; Atlas Sand & Rock $17.5 cents (for a different product).  Supt. Griffin recommended accepting Mort’s bid.  Councilman Schorzman MOVED to accept Mort’s bid, second by Zehm.  Motion carried unanimously.

Award bid for pick-up .  An ad was put in the Daily News requesting bids for a used, 2004 or newer, 1 ton dually 4×4, regular cab, turbo diesel, automatic with tilt, cruise, & a/c, with an 8’ utility box.  Supt. Griffin opened and read aloud the following bids, all are + tax and licensing:  Bagott Motors – used 2004 Ford F350 $16,000; Jess Ford Pullman – used 2008 F450 $36,500 or new 2010 F350 $32,652; Westside Chevrolet in Ohio – new 2011 GMC $39,710 or used 2006 F350 $29,800.  The city’s 1990 1-ton which is used as the snow plow/dump truck/sander will be replaced.  It will be kept as a secondary vehicle.  Councilmember Milano MOVED to accept Bagott Motors bid, second by Councilmember Zehm, pending any further review by Supt. Griffin.  Motion carried unanimously.

The Art Walk is July 10th.  As a fundraiser, the Palouse Arts Council wants to sell sidewalk chalk and assign aspiring artists a sidewalk section to decorate in front of the downtown businesses.  If individual businesses don’t want this in front of their individual business, they won’t.  It washes off with the first rain or with a garden hose.  There were no objections.

COMMITTEE REPORTS/REQUESTS: 

Finance, Property, & Equipment-Mike Milano, Chair :  At our next meeting there will be a public hearing on revenue sources.  Council will be considering the 1% increase allowed for property taxes and use of our banked capacity.

Councilmember Milano MOVED to pay Woltering Construction mid cycle to allow for submittal to the RCO grant.  Councilmember Schorzman seconded and the motion carried unanimously.

ALLOW PAYMENT OF BILLS:   Councilmember Schorzman MOVED that the bills against the city be allowed.  Councilmember Milano seconded and the motion carried unanimously.

ADJOURN:   Councilmember Schorzman MOVED to adjourn.  Councilmember Zehm seconded and the motion carried unanimously.  The council meeting adjourned at 8:17 PM.

The following checks are approved for payment:
Claims Paid        Ck. #2347- #2365       $32,314.20

 

June 8, 2010

City of Palouse
REGULAR COUNCIL MEETING – DRAFT ONLY
June 8, 2010

CALL TO ORDER:   Mayor Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:   Council members present:  Mike Milano; Jeff Snook; Roger Marcus and Cecil Floyd.  Absent: Norm Schorzman, Rick Wekenman and Randy Zehm.  Also present: Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; City Clerk-Treasurer Joyce Beeson.  Public present:  Bev and Greg Pearce.

APPROVAL OF MINUTES:   Councilmember Snook MOVED to adopt the minutes of the Regular Council Meeting of May 25, 2010.  Councilmember Milano seconded the motion and the motion carried unanimously.

OPEN FORUM :  No topics

PUBLIC WORKS REPORT:   Supt. Griffin submitted a written report.  He also reported:

  • They are digging out for the concrete walkways in the city park.  Superintendent Griffin commended the Police Department for their quick response to the vandalism at the park.
  • Time was spent cleaning up graffiti vandalism at the park restroom done on two separate evenings.
  • The debris behind the tavern building is being cleaned up by the ones responsible.
  • Bid requests have gone out for the one-ton pickup.
  • They used the Garfield chipper for a few days.
  • There was a recall on several of the city’s hydrants so there will be service reps out working on them from time to time. 

POLICE REPORT :  Chief Neumann handed out Activity Logs for May.  He further reported that the garage on Culton St. has been demolished and is being hauled off.

Charges have been filed for vandalism at the park and are pending prosecution at the county.

The Rat Rod show event went well with no problems or incidence reports.  The 10:00 PM quiet time was followed and there were no complaints.  The music and limited parking did seem to interfere somewhat with the Bank Left Gallery event.

There was a break in and burglary at the Grange Hall.  There were two separate instances: damage to two doors and some property stolen.  The investigation ended with two juvenile arrests and the return of some of the stolen property.

OLD BUSINESS
Ordinance Number 869 – Budget Amendment – Homeland Security Grant for Firefighter turnout gear
Mayor read ordinance in its entirety.  The amendment allows for the receipt and spending of the HS grant and the 5% match that will be split with the county.  The total maximum expenditures will $38,220, with only $956 being the city’s share.  Councilmember Milano MOVED to adopt Ordinance No. 869.  Councilmember Marcus seconded.  Motion carried unanimously.

NEW BUSINESS :
Councilmember Marcus commented that the Riverpark is being cut (weed-whacked) when he was under the impression that this would be maintained as a natural park area.  Superintendent Griffin explained that people from Conservation come and whack down the grass.  Griffin said he would speak to Don and the Conservation District about the maintenance plan of the Riverpark.

COMMITTEE REPORTS/REQUESTS: 
Water & Sewer – Councilmember Marcus reported that work has started on the water rate study through RCAC.

Streets & Sidewalks – Councilmember Floyd will begin working with staff on the 6-Year Transportation Improvement Plan (STIP).  After discussion, council set the public hearing for input of the STIP for the Regular council meeting night of July 13.  Mayor Echanove reminded council and staff of the TIB workshop on June 14th in Pullman.  TIB has grant money available again.

Pool & Personnel – Councilmember reported that the pool steps have been ordered and the school art class is touching up the painted murals on the pool house walls.

Finance, Property & Equipment – Councilmember Milano said that he will be calling a finance committee to look at the 2010 YTD figures and begin forecasting 2011 budget needs.

Councilmember Milano MOVED to excuse the absences of Councilmembers Schorzman, Wekenman and Zehm.  Councilmember Snook seconded and the motion carried unanimously.

MAYOR’S REPORT :
A special occasion liquor license has been filed by the Palouse Community Center Board for a beer garden at the Hayton Greene City Park during the Blue Grass Festival.  There were no objections.
The 2010 preliminary census was reported by OFM to be 1,015.
The mayor gave a little background of the Ecology study that is being done on the temperature variations in our city wells down at about 400’.  Recent testing results are indicating that the water being tested is old, which means they are not being affected by groundwater or any recent recharge.   Ecology is continuing their study as it is very unusual for the 14 degree variations in water so deep.   He further stressed that there is no health risk and our well water continues to get satisfactory test results.

Brownsfield Update – the acquisition strategy is moving forward as is the clearing of the site for testing equipment to be able to come in.  A drilling company will begin collecting core samples on or about June 15.  Doug Willcox is working on putting together a community meeting where all those interested can talk about their goals for the outcome of this project.  There has been no word on the EPA grant to augment the IPG Ecology grant.

The Planning Commission needs to fill two vacant positions and has asked that we get the word out to the community.  An announcement will be put out on the city email list and posted around town.

The Mayor officially appointed Councilmember Floyd as the ex-officio member to the Planning Commission.

ALLOW PAYMENT OF BILLS:   Councilmember Milano MOVED that the bills against the city be allowed.  Councilmember Marcus seconded the motion and the motion carried unanimously.

ADJOURN:   Councilmember Snook MOVED to adjourn.  Councilmember Marcus seconded and the motion carried unanimously.  The council meeting adjourned at 8:12 PM.

The following checks are approved for payment:
Payroll Paid        Ck #2301 – #2317       $37,619.32
Claims Paid        Ck #2318 – #2346       $12,176.52