Month: November 2008

November 25, 2008

PUBLIC HEARING FOR 2009 BUDGET
followed by
REGULAR COUNCIL MEETING – DRAFT ONLY
November 25, 2008

CALL TO ORDER:  Mayor Michael Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; Rick Wekenman.  Absent:  Darcie Bagott.  Also present: Clerk-Treasurer Joyce Beeson; Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; and Deputy Clerk Ann Thompson.  Public present: Pete Hertz; Dixie Reber; Steve McGehee; Jana Mathia.

PUBLIC HEARING:   Mayor Echanove opened the 2009 Final Budget Discussion Public Hearing at 7:01 pm:  No public comment.  Public hearing closed at 7:02.

APPROVAL OF MINUTES:   Under Old Business, add the following sentence: “In addition, anticipated connections from a development in the area did not materialize.”  Councilmember Bailey MOVED to adopt the corrected minutes of the Regular Council Meeting of November 12, 2008.  Councilmember Wekenman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Superintendent Griffin reported on normal maintenance and preparation for the winter.
At the RV Park, the kiosk light works but none of the pad lights are working.
The storm drain in front of AWB has a broken clay pipe.  They hate to tear it up this time of year but will if it’s an emergency.
Regarding the Palouse River Walk Park, it will be mostly native grasses and trees.  Palouse Conservation District wants to get grass down this fall but it’s too muddy right now.  Two rows of trees between the road and the park will provide a buffer zone.  PW will spray the Poison Hemlock as soon as possible.  There is 400’ of chain-link fencing that they will either declare surplus or find a city use for.

POLICE DEPARTMENT REPORT:  Chief Neumann reported ongoing cases and issues.  Regarding the new patrol car, they found 7 comparable vehicles.  On average, the high was $28,000, the low was $13,900.  They purchased the one from Bagott Motors for $13,500.  It meets all the requirements and gets 22 mpg.

The car-crushing is finally in-process.  They picked up 9 cars from our area.

JFB REPORT :  The new fire truck is here.  EMS calls are up, fire calls are down.

NEW BUSINESS:
Ordinance No. 853:  Amending certain funds within the 2008 Annual Budget :  Mayor read the Ordinance 853, an ordinance making the necessary accounting adjustments to the  2008 city of Palouse budget accounting for a $4000.00 donation to both the city and rural fire district for the purchase of the new fire vehicle.  Councilmember Schorzman MOVED to adopt Ordinance No. 853, second by Councilmember Snook.  Motion passed unanimously.

Resolution 2008-16:  2009 Salary .  The only change is the minimum wage went up $.47 cents per hour which will affect our lifeguards.  Councilmember Snook MOVED to adopt Resolution 2008-16.  Councilmember O’Neill seconded and the motion carried unanimously.

OLD BUSINESS:
2009 Final Budget and Budget Message :  No changes from prior meetings.

COMMITTEE REPORTS/REQUESTS: 
PARKS, CEMETERY, & BUILDINGS:   Councilmember Milano reported the Little People’s Park Project has over $24,000 in savings.  They will meet soon to discuss ground cover, etc.
Regarding the Palouse River Walk project, Palouse Conservation District is a $10,000 partner and FCAAP awarded us $130,000.  They’ve put it in $100,000 so far.  The city’s portion is $35,000 in in-kind work and in cash.

POLICE, FIRE, & SAFETY :  Councilmember Wekenman reported that he and Jerry went over the new vehicle to make sure it would work.  Rick thinks it’s a great investment.  He reminds people to be careful with space heaters, slick roads, wood stoves, etc.

POLICY & ADMINISTRATION :  Councilmember Bailey reported the planning commission needs volunteers.  Those are appointed, at-large positions and meet monthly.  The biggest task right now is going through the comprehensive plan and zoning.

MAYOR’S REPORT :
Pete Hertz, a member of the Whitman County Solid Waste Advisory Board reported that Feb. 25 at the Colfax Fairgrounds they’re having a composting class for the public.  In January at Pullman Disposal they’re taking e-waste (TV’s, computers, CPUs, laptops, monitors) for free.

Our next Brownfields Meeting is December 8th at City Hall at 7:00.  The topic will be re-use for the site.

The City received TIB award of $130,000 for H Street sidewalk project, beginning in 2009.  The city is a $10,000 partner and the school is a $5,000 partner.

The City received an award from Inland NW Partners for our outstanding achievements in improving our economy by promoting economic development through infrastructure improvements.

Munir Daud questions the stop sign behind the PO.  Should we change it to a yield sign?  We need to check with the State to understand State requirements.

Supt. Griffin and the mayor have met regarding storm drainage issues by the new school gym.  The Palouse School District needs approx. 40’ of culvert installed near the AG shop to help alleviate flooding issues.  The council agreed to provide city labor for the project.  The school will purchase the needed materials.  It was agreed that this project was an excellent partnership with the school.

ALLOW PAYMENT OF BILLS:   Councilmember Schorzman MOVED that the bills against the city be allowed.  Councilmember Wekenman seconded the motion and the motion carried unanimously.

ADJOURN:   Councilmember Snook MOVED to adjourn.  Councilmember O’Neill seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:14 PM.

The following vouchers/warrants are approved for payment:
Claims Paid     #13500 – #13531                     $19,889.08
Payroll Paid

November 12, 2008

PUBLIC HEARING FOR 2009 BUDGET
followed by
REGULAR COUNCIL MEETING – DRAFT ONLY
November 12, 2008

CALL TO ORDER:  Mayor Michael Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL:  Council members present:  Darcie Bagott; Mark Bailey; Andy O’Neill; Norm Schorzman; Jeff Snook; Rick Wekenman.  Absent:  Mike Milano.  Also present: Clerk-Treasurer Joyce Beeson; Public Works Superintendent Dwayne Griffin; Police Chief Jerry Neumann; and Deputy Clerk Ann Thompson.  Public present: Nathan Cocking, Pete Hertz, Dixie Reber, Diane Mecham, Steve McGehee.

PUBLIC HEARING:   Mayor Echanove opened the 2009 Budget Discussion Public Hearing at 7:00 pm:  No public comment.  Public hearing closed at 7:01.

APPROVAL OF MINUTES:   Councilmember O’Neill MOVED to adopt the minutes of the Regular Council Meeting of October 28, 2008.  Councilmember Snook seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT:  Superintendent Griffin reported on normal maintenance and preparation for the winter.

POLICE DEPARTMENT REPORT:  Chief Neumann reported that the monthly police log is now available for public viewing on the City of Palouse website.

The Palouse Chamber of Commerce donated $200 to the PD to be applied to the youth safety program.

We had our 6-month review pertaining to the Garfield police services contract.  Both sides are satisfied and the contract will continue for another 6 months.  At that time (1 year mark), if both sides agree, we’ll begin setting the contract for yearly renewal.  Either party needs to give 6 month notice for cancellation of the contract.

We are moving ahead with the patrol car contract and seeking a lease-return car.  Palouse currently owns two active patrol cars but we need three since we are a 3-officer department.  Garfield’s intentions are to retain their vehicle for emergency back-up.  Councilmember Wekenman MOVED to surplus the PD’s Crown Victoria by sealed bids.  Bids will be opened at the December 9th council meeting.  Councilmember Snook seconded the motion and the motion carried unanimously.

NEW BUSINESS:
Resolution 2008-15:  Authorization to purchase used police vehicle under special market conditions .  Mayor read the resolution in full.  Councilmember Wekenman MOVED , and Councilmember O’Neill seconded to adopt Resolution No. 2008-15.  The Palouse PD is seeking to purchase a used or lease return 2007 or 2008 Dodge Charger with the following specs: 2.7 V-6 liter with traction control or 3.5 liter high output V-6; silver, blue, or white; under $15,000.00; mileage shall not exceed 30,000.  The vehicle will be modified for police after purchase.  We found vehicles with these specs in Spokane and in Oregon. Bagott Motors is also able to meet these specifications.  Councilmember O’Neill pointed out that the new destination-based sales tax doesn’t apply to vehicles.  Purchasing locally, however, enables the city to recoup sales taxes.  Chief Neumann will work very closely with Clerk Beeson on this to ensure that the bid laws are met and Councilman Wekenman, chair, Police, Fire and Safety will provide council input and direction into the purchase.  The plan is to replace the Intrepid in 2009 and begin a 5 year cycle for each car.  The intrepid still has a value between $8,000-$9,000 if traded by next summer.  Motion carried unanimously.

OLD BUSINESS:
2009 Budget Message:  Mayor read the 2009 preliminary budget message.  Clerk Beeson included in this version, budget to re-side the buildings at the cemetery.  Also, the funds in 305 (building maintenance fund) are set aside for a PW shop/building project although it probably won’t be spent in 2009.  Joyce has been analyzing the breakdown of personnel labor and is increasing the percentages that go to water and sewer.  She has forecast the revenues low to be on the safe side.  She’ll be working on budgeting the RV Park numbers for next year as spending still continues.  She’s hoping to pay the retainage for A& R and Spokane Rock still this year.  Even if the retainage to Spokane Rock isn’t able to be paid this year, she’s hoping they’ll close out so TIB can make their final payment.  Clerk Beeson also outlined her intent to service and pay off the short-term commercial loan of $70,000.00 for the Breeding’s Addition Sewer Extension Project.  The original loan payoff timeframe needs to be extended due to the unanticipated solid rock costs incurred in the project.  It is estimated that the loan balance will be approximately $56,000.00 by January, 2009.

Brownfields Update :  There was a Town Hall meeting on Monday to discuss the city’s potential Brownfields project.  Councilmember Wekenman thinks it’s something we should go forward with.  DOE reps were here and they stated that this is a viable and straightforward project that can be accomplished within a few years.  John Means, Dept. of Ecology, indicated to the group that perhaps up to 90% clean-up funding could be available to Palouse.  Non-eligible costs include property acquisition and any legal fees.  The city would also be responsible for any match funds.  Pete Hertz attended the meeting and voiced his support for moving forward.  There will be another Town Hall meeting on December 8th to continue the public discussion.   

COMMITTEE REPORTS/REQUESTS: 

STREETS & SIDEWALKS :  Councilmember Bagott reported that we should hear November 20th whether or not we got the sidewalk grant from TIB.

WATER & SEWER :   Councilmember O’Neill attended a meeting of the Wastewater Advisory Certification Committee.  He explained that Don will have to have all his CEU’s completed by the end of 2009.  In three years he’ll need 30 hours training, 10 of which are wastewater specific.  Currently, in the state of Washington, there are approximately 1,972 certified wastewater people and over 4,000 water certified people in the state of Washington.  Also, as of February 2009, any and all certifications will be done by computer.

MAYOR’S REPORT :  The Mobile Home Acquisition Project enters phase 2 tomorrow as the city will meet with the Palouse Conservation District to discuss restoration and replanting efforts.  The conservation district is a $10,000 partner in the project and will provide assistance and guidance for the new park.

The mayor read a Liquor License application for Bank Left Gallery for in-house beer and wine service.  No objections.

A thank you note was read from the chamber expressing their appreciation to the city for the services provided during Haunted Palouse.  The note also stated that a net profit of $31,000 was raised at the event.

Mayor asked Dwayne about the storm water work behind the new gym.  Dwayne indicated that he is awaiting direction and materials to proceed.

ALLOW PAYMENT OF BILLS:  Councilmember O’Neill MOVED that the bills against the city be allowed.  Councilmember Schorzman seconded the motion and the motion carried unanimously.

ADJOURN:  Councilmember Schorzman MOVED to adjourn.  Councilmember Wekenman seconded the motion and the motion carried unanimously.  The council meeting adjourned at 8:02 PM.

The following vouchers/warrants are approved for payment:
Claims Paid     #13465 – #13499         $49,348.66