Month: July 2007

July 24, 2007

REGULAR COUNCIL MEETING – DRAFT ONLY
July 24, 2007

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:02PM

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Absent- Mike Milano. Council Member Wekenman noted that he would miss the next two council meetings because of harvest work. Also present were: Joyce Beeson, Clerk-Treasurer; Dwayne Griffin, Public Works Superintendent; Bev Pearce, Deputy City Clerk; Jerry Neumann, Police Chief; Dan Gladwill, Building Inspector; Munir Daud.

APPROVAL OF MINUTES: Rick Wekenman MOVED to approve the minutes of the Regular Council Meeting of July 10, 2007.   Darcie Bagott seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Dwayne Griffin submitted a written report and added that he met with Munir and Jim Farr to look at test holes and review elevations on Breeding’s Addition.  Alder Street is moving along fine.  It is going a bit slow due to sewer emergency interruptions.  The pool is operating well, just minor maintenance.  The Mayor complimented Dwayne on his work.

POLICE DEPARTMENT REPORT: Chief Neumann reported that it has been a good summer so far.  The department assisted Idaho State Police and Whitman County Sheriffs office in a warrant arrest.  There are on going dog complaints on Houghton Street.  The Durango is getting fitted for a Cargo screen. The Palouse Chamber has requested the use of the Police Station garage area for the Haunted Palouse event.  The Chief has no problem; the council gave general agreement for the use.  Chief Neumann is working on a Bike Rodeo for the fall at the school.  Council member Milano is working with him on this project.  Council member Bailey asked the Chief about a request from Whitman County Deputy Randy Zehm for readdressing.  Joyce reported that the Palouse Cove Housing development was addressed incorrectly and will need to be changed along with other minor changes.  Council member Wekenman asked the Chief about the collapsed building behind the Family Café.  The Chief said that he will ask JR how much longer it will take.

BUILDING INSPECTOR REPORT: Dan Gladwill reported that the summer is busy, lots of calls and projects.  He is working on getting folks to report completed projects so he can do the final inspections.  He has done a preliminary final on the Neiberg project and the McGhee project is moving along.  Dan served notice to a resident and it is coming up on 60 days.  The last day for him to apply for a permit for work is July 31.  After that day Dan will turn this over to City Attorney Stephen Bishop for legal action.  Chief Neumann stated that Adult Protective Services is unable to assist.  If the city were to take ownership, the home would have to be brought up to code or demolished.   Dan suggested that if the resident would come in and get a permit to accomplish the required work, perhaps the city could waive the cost of the permit fee to help move the process forward.  Discussion continued and it was determined that we would wait and see if this deadline is met.  Dan also reported that he will be attending a FEMA flood training in 2008 of which the cost would be covered by FEMA with the exception of his meals.  He will be asking Joyce to budget for this expense in his department.

JOINT FIRE BOARD AND EMS UPDATE  Jeff Snook reported that Fire and EMS would be increasing their 2008 budget about $6,000 in Joint Board-Fire & EMS and about $2,500 in EMS.   Jeff reported that the board received an estimate from Poe Asphalt to pave the area in front of the PSB to Echanove Ave.  A budget amendment would be needed.  The cost which will come out of the cities general fund is expected to be about $3,375, EMS $3,375, and Rural Fire $6,750.  Council member O’Neill instructed C-T Beeson to confirm with Poe that the estimate is still valid since it was done in March.  Council member O’Neill MOVED to proceed with the paving of the PSB lot in front of the building.  Council member Wekenman seconded the motion. The motion carried unanimously.  Bridger Landle will be working on a flag pole at the station as an Eagle Scout project.

NEW BUSINESS:
The Mayor asked councils permission to suspend the reading of the three ordinances and two resolutions.  Council member Bagott MOVED to suspend the reading of the three ordinances and two resolutions.  Council member Schorzman seconded the motion the motion carried unanimously.
Ordinance #833-Adopting a 1% increase in the regular property tax levy to be collected in 2008
The Mayor pointed out that this is a councilmatic levy and does not go to the voters.  Council member Schorzman MOVED to adopt Ordinance # 833.  Council member Bailey seconded the motion. The motion carried unanimously.
Ordinance #834- Adopting a 1% increase in the EMS property tax levy to be collected in 2008.  Council member Wekenman MOVED to adopt Ordinance # 834.  Council member Snook seconded the motion. The motion carried unanimously.
Ordinance #835-Setting regular and special levy amounts.  Council member Snook MOVED to adopt Ordinance # 835.  Council member Bagott seconded the motion. The motion carried unanimously.
Resolution #2007-04- Setting a one year special levy on the ballot for street oiling and improvements.
Council member Bagott MOVED adopt Resolution #2007-04.  Council member Snook seconded the motion. The motion carried unanimously.
Resolution #2007-05-Setting a one year special levy on the ballot for operation and maintenance of the swimming pool.  Council Member Schorzman MOVED to adopt Resolution #2007-05. Council member Bailey seconded the motion. The motion carried unanimously.

OLD BUSINESS:
A.         Update from Munir Daud on the Breeding’s Addition Sewer Extension & Whitman Street Project.
Munir handed out updated maps for the Whitman Street Project.  He has talked to the RR engineer and will be providing more details.  He has been talking to AVISTA about two poles within the project and it may be that only one will need to be moved.  An archeological survey will be needed for the project site as required by the state.  He will contact a company in Pullman that performs this type of survey.  Munir has researched the ownership of the property below the RR tracks and is working on parking ideas.
On the Breeding’s Addition, he has been working with Dwayne and Jim Farr, planning manhole locations in relation to the proposed sewer lines.  On Thursday, July 26th there will be a meeting here at city hall with the property owners, Munir Daud, public works, the Mayor and two or three council members.  It is hoped that many concerns will be addressed.  There was discussion on how to distribute the cost for the project.

B.         Update on the SR27/Palouse River Trailer Park Project
The Mayor announced that this project has been put on the tentative list for approval by DOE.  Final approval for all projects is set for August 22 with September 1 being the first available effective date for funding. The Mayor indicated that project policies and procedures will be developed with the assistance of the city attorney should final approval be granted.

C.         Liquor license application
Council member Wekenman presented to council a liquor license application (beer and wine) for the Green Frog Café at their new location.  There were no objections and the license is approved by default.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano-Absent no report

PERSONNEL & POOL : Jeff Snook –No Report

FINANCE, PROPERTY & EQUIPMENT : Norm Schorzman-No report

POLICE, FIRE & SAFETY : Rick Wekenman-No Report
The Mayor informed council that John Cooper informed City Hall that Highway 6 (Potlatch Hwy) will be closed from August 6 to October 6 for reconstruction.

POLICY & ADMINISTRATION : Mark Bailey reported that he is working on the camera installation for the compost facility.

STREETS AND SIDEWALKS: Darcie Bagott reported that she will be working on renaming two streets in Palouse to aid in the 911 calls, the property owners will need to be notified of the changes when they happen.

WATER & SEWER : Andy O’Neill-No report

MAYOR’S REPORT : The Mayor reported that an archeological survey was done on the Palouse Producers site last week and that the EPA will be doing test drilling on the same site next week.  He reminded council that there are three phases to a Brownfield project: Assessment, Clean up and Reuse.
The council discussed the need for a “No Motorized Vehicle” signs on Shadylane.  Only city vehicles are allowed on the pathway for maintenance.

ALLOW PAYMENT OF BILLS: Norm Schorzman MOVED that the bills against the city be allowed.
Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN : Rick Wekenman MOVED to adjourn. Darcie Bagott seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:54PM

The following vouchers/warrants are approved for payment:
Claims Paid                   Warrants:  # 12495 through # 12517         Payment:  $13,476.19

APPROVED: ________________________________   ATTEST: ________________________________

July 10, 2007

CITY OF PALOUSE
Regular Council Meeting
Immediately Following Public Hearings
July 10, 2007
Public Hearing – 2008 Revenue Sources
Public Hearing – 6 Year Street Improvement Plan

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:02PM

ROLL CALL: Council members present were: Darcie Bagott; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Absent- Mark Bailey. Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Dwayne Griffin, Public Works Superintendent; Bev Pearce, Deputy City Clerk; Jerry Neumann, Police Chief; Greg Kessler; Marcia Lehman-Kessler; Crystal Bailey; Munir Daud.

OPEN PUBLIC HEARING – 2008 Revenue Sources
: Review 2008 revenue sources and consideration of possible 1% increase of property tax levy and the amount allowed for new construction.  The Mayor opened the public hearing. No public comment

CLOSE PUBLIC HEARING:
7:04PM

OPEN REGULAR MEETING: 

Street Levy: Council Member Bagott proposed to council an increase to the special street levy because it has not changed in more than 15 years while the cost of construction continues to rise.  Council Member Bagott also noted that we have not been able to reserve much money for future projects.  Every year the six year street plan gets more difficult because there are not enough funds available to complete multiple projects.  The Mayor voiced concern because the taxpayers are also paying the school levies.  Council Member Snook MOVED to increase the Street Levy from $35,000 to $40,000.  Council Member Bagott seconded the motion.  Council Member O’Neill said the dollar amount is too low.  The motion carried unanimously.

Pool Levy: Council Member Bagott MOVED to keep the Pool levy at $26,000.  Council Member Schorzman seconded the motion.  The motion carried unanimously.

Regular Levy: Council Member Snook MOVED to increase the regular levy and EMS levy by the allowed 1%.  Council Member O’Neill seconded the motion.  The motion carried unanimously.

OPEN PUBLIC HEARING – 6 Year Street Improvement Plan: The Mayor opened the public hearing at 7:24PM
No public comment.

CLOSE PUBLIC HEARING:
7:26PM

OPEN REGULAR MEETING:

The Mayor explained that TIB funding opportunities are now available for 2008.

APPROVAL OF MINUTES:   Jeff Snook MOVED to approve the minutes of the Regular Council Meeting of June 25, 2007.  Darcie Bagott seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT : Byron Hodges/Dwayne Griffin submitted a written report.  Byron added that Dwayne has been doing general maintenance on the equipment, clean up work and figuring out the schedule for the future sewer projects.  It was noted that this is Byron’s last council meeting.  Dwayne informed council that the pool house will need new solar piping and roof next year.  He would like to increase the pipe length from 900 ft to 1200 ft.

POLICE DEPARTMENT REPORT:  Chief Neumann reported that it has been business as usual.  He had just a handful of fireworks complaints, traffic stops, DUI arrest and a felony arrest.  He was at the library early today to read to the kids and fingerprint and photograph them as well.  This information will be given to parents in case a child is missing.  He will continue with this program during the summer.  The new police station is working well.  Council Member Wekenman asked about the out building behind the Family Café.  The chief said they are in the process of taking the building down.

NEW BUSINESS:
A.   Resolution # 2007- 01  Adopting the 6 Year Street Improvement Plan
The Mayor read the resolution in its entirety.  Council Member Schorzman MOVED to adopt the Six Year Street Improvement Plan.  Council Member Bagott seconded the motion.  The motion carried unanimously.

B.   Resolution # 2007- 02  Revised 2007 Salary Schedule
The Mayor explained that this resolution is to make a correction to the salary schedule to allow for the new public works superintendents salary range.  Council Member Snook MOVED to adopt the revised 2007 Salary Schedule.  Council Member Schorzman seconded the motion.  The motion carried unanimously.
C.  Resolution # 2007- 03  Interlocal Agreement for solid waste reduction projects and to improve air quality between                                        Whitman County, City of Palouse and Rural Community Assistance Corporation.
The Mayor read the resolution and the agreement.  This purpose of this agreement is for the County to receive grant funds from Ecology to purchase and make available to communities a chipper/grinder to make compostable waste.  Further expansions to this program may be added.  Council Member Snook MOVED to adopt Resolution #2007-03.  Council Member Milano seconded the motion.  The motion carried unanimously.

OLD BUSINESS:

A.  Update from Munir Daud on the Breeding’s Addition Sewer Extension & Whitman Street Project.
Munir handed out updated maps to the council.  The first discussion was on Whitman Street, parking and property lines.  Crystal Bailey explained that the community center preliminary drawings have the public use part of the building on the North side facing Whitman Street.  Munir said he would draw up options for parking.  The next discussion was on the Breeding’s addition sewer extension.  Munir Daud presented draft maps showing the proposed sewer extension and asked us to share them with the affected property owners for their input.  Council member O’Neill asked how to divide the cost of the project among the property owners now and in the future.  The Mayor stated that to fund this project it was first thought that the total project cost would be divided by the number of developed and buildable lots.  Munir will work with Joyce on a formula.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS
: Mike Milano reported that he has been discussing with Steve Brink the need to improve the electrical capacity at the City Park.  Steve has safety issue concerns.  The estimated cost is between $800 and $1,000.  Mike would like to include this in next year’s budget.  On August 11, volunteers are needed for a River Clean-up.  This is a project proposed to council by Nyna VanHarn a few months ago.  She is working with the Palouse Conservation District.  Volunteers need to be 12 years and older.  Please contact Marie Dymkoski at 878-1650 to volunteer.  Mike would like council’s approval to write a letter to the Idaho State Highway to ask for a Palouse sign to be posted at the intersection of ID state highway 95/6 and 272.  Council gave their approval.
The Mayor asked about an update on the RV Park.  Mike said that he has reviewed the Potlatch policy and feels it is not as strict as we would like our policy to be.  The donated electrical equipment from Palouse Welding is a bit outdated and will not work for this project.

PERSONNEL & POOL : Jeff Snook –No Report, but he did support the proposed electrical improvement at the City Park

FINANCE, PROPERTY & EQUIPMENT
: Norm Schorzman-No Report, but he did support the proposed electrical improvement at the City Park.

POLICE, FIRE & SAFETY
: Rick Wekenman-No Report

POLICY & ADMINISTRATION
: Mark Bailey-Absent, No Report

STREETS AND SIDEWALKS:
Darcie Bagott presented the six year street plan

WATER & SEWER
: Andy O’Neill   Stated that he would contact property owners in Breeding’s addition to let them know that new maps are available.

MAYOR’S REPORT : The Mayor informed council that the Regional Quarterly Breakfast will be held by the Latah County Board of Commissioners on Wed., July 18 at 7:00AM.  The topic will be West Nile Virus.
The Mayor read a surplus list from Dwayne for two items.  Council Member Schorzman MOVED to allow a fork lift and a gas tank and stand to be surplused.  Council Member Snook seconded the motion.  The motion carried unanimously.  Council Member Milano reminded council that the Scenic By-way meeting will be held Wed. July 25th at 6PM at the Family Café.  The Mayor read a letter stating that Council Member Snook has completed a certification process through AWC and is now a Certified Municipal Leader.  The Department of Ecology will be coming into town the last week in July to test soil samples at the old Palouse Producers site pending approval. 

ALLOW PAYMENT OF BILLS:
Norm Schorzman MOVED that the bills against the city be allowed.
Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN: Mike Milano MOVED to adjourn.  Darcie Bagott seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:02PM

The following vouchers/warrants are approved for payment:
Claims Paid                   Warrants: # 12459       through # 12494          Payment:  $14,227.79
VOID                            Warrants: # 12458
Payroll  June                 Warrants: #   6547       through #   6573           Payment:  $40,346.67

APPROVED: ________________________________   ATTEST: ________________________________