Month: May 2007

May 22, 2007

REGULAR COUNCIL MEETING – DRAFT ONLY
May 22, 2007

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00PM.

ROLL CALL: Council members present were: Darcie Bagott; Mark Bailey; Mike Milano; Andy O’Neill; Jeff Snook; and Rick Wekenman. Absent: Norm Schorzman.  Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Jerry Neumann, Police Chief; Scott Ellsworth, Second Officer; Dwayne Griffin, Public Works; Mike Wolf.

APPROVAL OF MINUTES:
Mark Bailey MOVED to approve the minutes of the Regular Council Meeting of May 8, 2007.  Jeff Snook seconded the motion and the motion carried unanimously.

The public hearing on the agenda was cancelled due to non-completion of the SEPA process.  Mike Milano MOVED to set a Public Hearing for the Critical Areas Ordinance on Tuesday, June 12, 2007 at 7PM.  Darcie Bagott seconded the motion.  The motion carried unanimously.

OPEN FORUM : Mike Wolf asked council about any updates for the Breeding’s Addition sewer project.  Council Member Bagott stated that the aerial mapping has been done.  The mapping included an area west of the cemetery, Whitman Street project, Breeding’s Addition project.  Munir Daud asked in the city would be willing to pay an additional $2500 to map the whole city.  This amount is in addition to the three projects already being billed. The council agreed to pay this cost and it will be split evenly between four funds – Streets, Water, Sewer and Current Expense.  Munir Daud will be present at the June 12th council meeting.  He wants to set up a meeting with the property owners affected by this project shortly thereafter.

PUBLIC WORKS REPORT : Dwayne Griffin reported that the department has decided on a digital camera and   Amazon offers it at the best price.  The Mayor asked if funds were available to make the purchase.  The council gave general agreement to the purchase.  The public works department will also look into a computer for their department.  Byron reported that in addition to routine maintenance, Griffin has been blading the gravel roads to prepare for oiling on May 31st.  The crew changed the fire hydrant on 8th Street.  Well #3 has been pulled, some non-mechicanical problems occurred.  This is the first time the pump has been pulled since installation.  The compost site is being developed with a temporary pad so grass may be taken there now.  The permanent pad is not yet done.  Dwayne has been leveling the ground at the RV Park site.  Council Member Milano asked about the water conservation devices for the park and cemetery.  Byron said that Marc is looking into that.  The construction company that will be doing the work on the Potlatch highway this summer would like to purchase water from the city.  They would be charged the standard city rates for water.  Council Member Wekenman stated that the current railroad operator informed him that he will not be spraying the weeds along the railroad line through Palouse.  Stan, the operator, said that the State owns the track and should be responsible for the weed control.  Chief Neumann cited the city ordinance stating that property owners are responsible for weed control and must limit any potential fire danger.  The Mayor asked Byron what the cost would be for spraying just within the city limits.  Byron said it could cost up to $1000.  The Mayor stated that he would contact WSDOT regarding the weed issue on railroad property.

POLICE DEPARTMENT REPORT:  Chief Neumann reported (1) event of forced entry into a downtown business (the department is working on leads) as well as (1) criminal traffic arrest.  National Night Out is August 7th.  The department used the motorcycle during Garfield’s May Day event.  The officers are wearing mourning bands across their badges in remembrance of the fallen officer in Moscow.  Officer Ellsworth requested the city flag be flown at half staff until after the Friday funeral of the Moscow officer, a letter written to the widow from the City of Palouse, and letter written to the injured officer as well.  The Mayor said the city will send flowers to the widow as well.  Discussion followed as to how Palouse would handle such an event.

BUILDING INSPECTOR REPORT: Dan Gladwill reported he has multiple permits going and has been doing inspections.  Dan has been talking to the towns of Garfield and Farmington as they would like to hire him as their building inspector.  The two cities will be asked to pay a portion of Dan’s monthly cell phone bill.  Joyce has determined that $25 per city would help pay for the phone charges, maintenance and upkeep to Dan’s phone.  The council agreed with this arrangement. Council Member Bailey asked Dan if he was familiar with the Critical Area Ordinance.  Dan said that he has been aware of it.  Discussion continued on the subject with Dan agreeing to read the ordinance and ask questions.  Byron informed council that Steve McGehee will be building a house off of Church Street and wants to include his new sewer line into existing private lines in that area.  Byron is very much opposed to this and recommends that the new home hook into the sewer main off West Church St.  He wanted council to know that the public works department does not agree with this new construction sewer plan, as this can be a potential problem for the existing property owners.  The city does not maintain lines on private property.

JOINT FIRE BOARD AND EMS UPDATE: Council Member O’Neill reported that the Fire Truck Grant application has been submitted and they should know the results by August or September.  The EMS received a grant to purchase an additional AED unit, which will be placed at the Public Safety Building.  There have been 14 fire calls this year.  The proposed burn ordinance will be put on the next council meeting’s agenda.

NEW BUSINESS:

  1. Set date of public hearing for Street Vacation request by Neal & Beverly McDonnell

Council Member Bailey MOVED to set Monday, June 25th as the Public Hearing for the Street Vacation request by Neal and Bev McDonnell.  Council Member Bagott seconded the motion.  The motion carried unanimously.

  1. Ordinance No. 830 – amending certain funds within the 2007 annual budget

The Mayor read the ordinance in its entirety, a second reading by Title and Number only, the final reading by Title only.  Council Member Snook MOVED to adopt Ordinance No. 830.  Council Member Wekenman seconded the motion.  The motion carried unanimously.

  1. Develop permitting process for citizens use of the compost facility: Byron stated that the public works department thinks a permitting process should be used to make sure people using the compost facility are completely aware of the rules.  The permit would be free and have no expiration.  He said the department has discussed using fines for violators of the rules.  The site will be unmanned and have surveillance cameras.  The council feels that an ordinance would be needed if fines were involved.
  2. Concrete Bids for compost facility- Council Member Bailey reported that the cost of concrete has increased since the first bid in January.  This limits the spending for the compost facility.  Mark said Cindy Leper assured him funds would be available in July.  The council decided to purchase the signage and cameras with the available funds and wait until additional funds would be available in July.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano reported the public meeting in regards to the RV Park is set for Wednesday, June 13 at the school cafeteria at 7:00 PM.  Council Member Milano asked Council Member Bailey to help draft the rules and policies for the RV Park.  Council Member Milano stated that Chris and Donna Langsett have done archival work at the cemetery and will be bringing the information to the city.

STREETS AND SIDEWALKS: Darcie Bagott reported that four aerial maps have been ordered in conjunction with the flyover for aerial mapping.  The full city flyover and elevation mapping costs will be approximately $10,510 of which will be distributed between four active projects.  In order to have complete aerial maps of the city an additional $2,500 would need to be paid by the city.  After discussion it was decided that $2,500 will be split between four city funds: current expense, streets, water and sewer.

MAYOR’S REPORT : The Mayor read a liquor license renewal for the Palouse Tavern Act II.  There were no objections and the license is approved by default.
Clerk-Treasurer Beeson reminded council that the budget process is about to begin.  The public hearing for revenue will be no later then the second council meeting in July.  The Six-Year street plan update needs to begin in June.  The Mayor reminded council that three council positions are up for election next year.  It’s time to file in Colfax.

ALLOW PAYMENT OF BILLS: Darcie Bagott MOVED that the bills against the city be allowed.  Andy O’Neill seconded the motion and the motion carried unanimously.

ADJOURN Darcie Bagott MOVED to adjourn.  Jeff Snook seconded the motion and the motion carried unanimously. The council meeting adjourned at 9:15PM

The following vouchers/warrants are approved for payment:
Claims Paid                   Warrants:  # 12383         through # 12397            Payment:  $11,455.66
Payroll Paid                   Warrants:  # 6492          through # 6515               Payment:  $29,036.56

APPROVED: ________________________________   ATTEST: ________________________________

May 8, 2007

REGULAR COUNCIL MEETING – DRAFT ONLY
May 8, 2007

CALL TO ORDER: Mayor Michael Echanove called the Council Meeting to order at 7:00 PM.

ROLL CALL: Council members present were: Mark Bailey; Mike Milano; Andy O’Neill; Norm Schorzman; Jeff Snook; and Rick Wekenman. Absent was Darcie Bagott.  Also present were: Joyce Beeson, Clerk-Treasurer; Byron Hodges, Public Works Superintendent; Ann Thompson, Clerical Assistant; Jerry Neumann, Police Chief; Dwayne Griffin, and Sam Gregg.

APPROVAL OF MINUTES:   Minutes of April 24, 2007 were approved with two corrections:  4,000 tons of gravel changed to 1,000 tons under Public Works Report, and FCAPP changed to FCAAP under Old Business.  Jeff Snook MOVED to approve the amended minutes of the Regular Council Meeting of April 24, 2007.  Rick Wekenman seconded the motion and the motion carried unanimously.

PUBLIC WORKS REPORT :
Byron Hodges submitted a written report.  Byron stated that Dwayne Griffin is doing a great job.
We have received two bids for our concrete pad for the compost facility.  Byron warned council of the potential odor of the compost.  Mark Bailey looked into that concern and said that it’s supposed to smell like dirt.  If there are odors, there’s something wrong, but can be easily remedied.
Byron met with Munir Daud and showed him the area of the Breeding’s sewer extension.  Byron said it’s fortunate that there’s already an 8” sewer pipe under the tracks which will save the city a lot of money.
Byron and Dwayne would like to purchase a digital camera to track all the PW projects.  Mike Milano suggested getting CAD on a computer also.

POLICE DEPARTMENT REPORT:
Chief Neumann said the evidence room is up and ready, cataloged, etc.  They still need a secure room for the evidence.  The initial estimate is $400, to come from PD capital outlay.  He will proceed with the construction.
Things have been fairly quiet, a few barking dog complaints, and burning complaints.  The bike race was excellent.  New officer Scott Ellsworth is doing a good job.  He will go into the Police Academy on August 15th.

OLD BUSINESS:

  1. Critical Areas Ordinance Update – Set Public Hearing

Mayor Echanove explained that the State is working with communities in WA to pass this ordinance by Dec. 2007.  A consortium of communities in Whitman County rehired Studio Cascade Consulting from Spokane to review and update each members plan. When the Palouse plan was received it was sent to the Planning Commission for review.  Sam Gregg, chairman of the Planning Commission, then reported to the council the Planning Commission’s comments.  They included concerns regarding all future development tying into the sewer.  That section needs a case-by-case clause explaining where and how it affects individual property owners.  The Planning Commission was also initially concerned with the potential economic impact to the city if all of downtown is considered protected.  Upon further review, they walked away with their concerns eased.  In April, Studio Cascade was asked to review and better define the maps, which they did.  In May, the Planning Commission again met to review and deliberate.  They moved to send the ordinance to City Council.  It then went to Attorney Bishop who put it into a cohesive ordinance form.  Joyce questioned the permit requirements and stated the need to adopt permit applications and processes for administering this plan.  It was agreed upon that Palouse’s building inspector Dan Gladwill will have to be up-to-speed on this issue.    The council set the Public Hearing date for May 22, for the Critical Areas Ordinance.  Studio Cascade, a county commissioner, and our attorney will be invited to be present.

  1. RV Park Update

Mike Milano said he received a letter on 4/30/07 from the county commissioners, awarding .08 funds up to $37,250 for the development of an RV Park.  This grant must be spent within one year.  Milano also said that he will talk to the right people regarding their policies on issues such as noise.  Milano will plan a date for a public meeting for people to voice concerns.  Mike spoke with the Lions Club about participating in this project and perhaps dedicating the park.    The RV Park will be a self-serve kiosk with signage regarding city businesses and services, perhaps on the flat house building.  Whitman County Parks will help with landscaping advice.  Milano will work with Joyce to assure that the budget is set to begin.  The majority of the work will be done by our public works crew, with electrical and concrete work being bid out.  There is a concern about off-street parking, which Mike is looking into.

COMMITTEE REPORTS/REQUESTS: 

PARKS, CEMETERY & BUILDINGS : Mike Milano
Heritage Park enhancements are under way.  Palouse Welding is donating labor on the signage.  D-8, a company in Potlatch, will help with construction of the signs.  DOT should provide highway signage once we’ve completed this project.  Mike is also looking into a memorial bench program.  People can purchase benches with engraved plaques which would then be placed around town.

PERSONNEL & POOL : Jeff Snook
Jeff Snook said he got Toshia Berend, the pool manager, hooked up with the Cub Scouts who will be using the pool for their jamboree.  There might be costs associated with hiring more lifeguards to handle the crowded pool.  Mike Milano spoke with Shawn Buckendahl about getting a $150 donation to help with costs.  The pool opens June 6th.

POLICY & ADMINISTRATION : Mark Bailey
Mark Bailey said that bids for the concrete compost pad are 30-40% higher than last year.  He’s waiting on one more bid.  The burn ordinance is complete and the city should be receiving it from the attorney soon.

MAYOR’S REPORT :
Mayor Echanove has submitted the paperwork for the SR 27/ Palouse River Flood Plain Mobile Home Park Acquisition project.  Eligible projects will be selected later this year.
The Whitman Street Project is moving along great.   Councilmember Bagott will have the project in order and ready for bid by December.  Mayor Echanove reminded council that the time for filing for re-election is almost here.

ALLOW PAYMENT OF BILLS :   Mike Milano MOVED that the bills against the city be allowed.  Jeff Snook seconded the motion and the motion carried unanimously.

ADJOURN :  Norm Schorzman MOVED to adjourn.  Rick Wekenman seconded the motion and the motion carried unanimously. The council meeting adjourned at 8:30 PM

The following vouchers/warrants are approved for payment:
Claims Paid                   Warrants:  #          through #                   Payment:

APPROVED:________________________________   ATTEST:________________________________